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Record of Proceedings

Clovis-Carver Library Board Meeting Summary – July 27, 2026

Meeting Portal — Monday, July 27, 2026
BodyClovis, New Mexico
SessionMeeting Portal
DateMonday, July 27, 2026
StatusFILED
Video Record
0:00 / 58:25

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it
26:29

Okay, we're gonna call this meeting to order of the Clovis Carver Library Board.

26:33

And could we have a roll call, please?

26:36

Commissioner Brent here.

26:39

Miss Wynne.

26:40

Here.

26:40

Miss Spokes?

26:42

Here.

26:42

Mr.

26:43

Epithet Epithina.

26:45

Here.

26:47

Miss Olam.

26:49

Miss Tatum.

26:53

Miss Gibson.

26:54

Here.

26:55

Chairman Benda?

26:57

Here.

26:58

Mr.

26:58

Bulldock.

27:00

Miss Hubbs.

27:02

Here.

27:02

You have a quorum.

27:04

Thank you.

27:06

Also would like to introduce uh Everett Tatum.

27:09

He's our new uh student representative from the high school.

27:12

And give him a couple of minutes, maybe to introduce himself and tell us what grade he's in and what interest he has in the library.

27:19

Yeah, so I'm uh going to the eleventh grade.

27:20

My name is Everett Tatum.

27:21

I'm Gracie Tatum's brother, so I'm a replacement.

27:25

And yeah, um back when it was a while ago, but I the mommy's day out thing, I'm not sure if you all see that, but I used to that a lot and it was really fun.

27:32

So it was my sister was a good experience, so I thought I'd try it out.

27:36

So yeah.

27:37

Good.

27:38

Well, great.

27:38

We're glad to have you on the board.

27:39

Thank you.

27:40

Appreciate your interest.

27:42

Okay, move down to the approval of the minutes for uh April twenty-seventh.

27:46

Are there any corrections to the minutes?

27:48

If none, I'll ask for a motion to approve.

27:51

I'll make a motion.

27:53

Okay.

27:59

Any opposed?

28:00

Okay.

28:01

Motion carries, and the minutes are approved.

28:04

Go down to reports and we'll start off with our community reports.

28:07

Does anybody have anything that they would like to report on that's going on in the community?

28:16

No.

28:18

Miss Bur Miss Bruce.

28:24

You know me.

28:25

I'm a commissioner, Mr.

28:26

Chair.

28:27

Um Chairman members of the uh of the Clovis Carver Library Board.

28:32

We have a public meeting, the City of Clovis this Wednesday at the colonial golf course.

28:41

Um at five thirty.

28:51

Um on Yano Estacado east of um the roundabout.

28:59

Okay, you should that's just this Wednesday?

29:02

Yes.

29:02

Okay.

29:17

So as normal you serve Commissioner O'Brien, you serve as the chair of the Clark Carver Library Board.

29:23

And Commissioner Bender served as the vice chair.

Discussion Breakdown — Share of Meeting
Library Operations█████████████████████████████████████████████77%
Budget Equity Analysis████████13%
Procedural████6%
Youth Programs██4%
Summary of Proceedings

Clovis-Carver Library Board Meeting – July 27, 2026

The regular meeting of the Clovis-Carver Library Board was called to order at 5:30 PM on Monday, July 27, 2026, at the North Annex, 701 N. Main, Clovis, NM. Board members were present, a quorum was established, and student representative Everett Tatum was introduced.

Consent Calendar

  • Approval of Minutes: The minutes of the April 27, 2026 meeting were approved by voice vote without corrections.
  • Nonprofit Board Chair Appointment: Commissioner Bender was appointed Chair of the Clovis-Carver Non-Profit Organization Board for the upcoming term (motion and second; voice vote all in favor).

Reports

Community Reports

  • Commissioner O'Brien announced a City of Clovis public meeting on Wednesday, July 29, 2026, at 5:30 PM at the Colonial Golf Course.

Summer Reading Activities

  • Miss Hinchy reported on the “Unearth a Story” summer reading program, which has been the best in her 16 years. Key statistics (through June):
    • Children’s programming: 1,700 attendees
    • Adult programming: nearly 400 attendees
    • The program runs through Friday, July 31, 2026.
  • Additional library statistics for April–June 2026:
    • 13,000 books circulated
    • 7,000 digital titles circulated
    • 19,000 visitors
    • $1,700 in notary fees
    • 19 users on 12 public computers (computers being replaced; currently only 5 operational)
  • Fall 2026 programming will include movies, Lego Club, STEM Club, Anime/Manga Club, a pet sleepover, and afternoon story times.

Staff Updates

  • A new reference librarian joined in May.
  • Inventory of over 140,000 volumes is nearly complete.

2024 GO Bond Update

  • The library will receive $129,000 in GO Bond funds in November 2026, with spending required by approximately April 2028.
  • Funds must be used for patron‑use items (not salaries, swag, or capital outlay). Planned purchases include a smart board, library materials, and replacement furniture.
  • Discussion: Board members expressed concern about restrictive spending parameters. After discussion, the board agreed to draft a letter to the New Mexico Department of Cultural Affairs and the Municipal League to seek wider usage of GO Bond funds.

Discussion Items

  • 2026‑2029 Strategic Plan: The plan has been submitted to the State Library after revisions; board members may review and suggest modifications.
  • New Mexico State Library Annual Report: A statistical report covering finances, circulation, and collection data was provided for review.

Key Outcomes

  • Approvals: Minutes of April 27, 2026 approved. Commissioner Bender appointed Chair of the Non-Profit Board.
  • Directive: The board will send a letter to state entities requesting expanded GO Bond fund usage.
  • Next Meeting: Monday, October 26, 2026, at 5:30 PM.
  • Volunteer Opportunities: Student representative Everett Tatum offered to coordinate National Honor Society volunteers; Miss Hinchy welcomed young adult volunteers.

Meeting Transcript

Okay, we're gonna call this meeting to order of the Clovis Carver Library Board. And could we have a roll call, please? Commissioner Brent here. Miss Wynne. Here. Miss Spokes? Here. Mr. Epithet Epithina. Here. Miss Olam. Miss Tatum. Miss Gibson. Here. Chairman Benda? Here. Mr. Bulldock. Miss Hubbs. Here. You have a quorum. Thank you. Also would like to introduce uh Everett Tatum. He's our new uh student representative from the high school. And give him a couple of minutes, maybe to introduce himself and tell us what grade he's in and what interest he has in the library. Yeah, so I'm uh going to the eleventh grade. My name is Everett Tatum. I'm Gracie Tatum's brother, so I'm a replacement. And yeah, um back when it was a while ago, but I the mommy's day out thing, I'm not sure if you all see that, but I used to that a lot and it was really fun. So it was my sister was a good experience, so I thought I'd try it out. So yeah. Good. Well, great. We're glad to have you on the board. Thank you. Appreciate your interest. Okay, move down to the approval of the minutes for uh April twenty-seventh. Are there any corrections to the minutes? If none, I'll ask for a motion to approve. I'll make a motion. Okay. Any opposed? Okay. Motion carries, and the minutes are approved. Go down to reports and we'll start off with our community reports. Does anybody have anything that they would like to report on that's going on in the community? No. Miss Bur Miss Bruce. You know me. I'm a commissioner, Mr.

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