Columbus City Board Meeting June 23, 2026: Animal Shelter LOI, Fire Software, and DPW Approvals
Columbus City Board Meeting – June 23, 2026
The Columbus Board met on June 23, 2026, at 3:00 PM to approve routine items, hear reports on animal shelter progress, fire department software, and janitorial services, and handle public works contracts and bids. Board members present: Melanie Henderson, Jeff Pickett, John Pickett, Brenda Sullivan, and Eric Fry.
Consent Calendar
- Approval of Minutes from June 16, 2026: Approved unanimously.
- Forest Park Neighborhood Fourth of July Parade Event Application: Approved unanimously.
- Weekly Special Use of Right-of-Way Summary (utility/construction based): Approved unanimously.
- Dockets of Claims (6 total): Approved unanimously after a brief amendment to correct the count from five to six.
Discussion Items
- Columbus Animal Care Services – Letter of Intent (LOI) with Force Construction: Presenter Doug provided an update on the animal shelter project. Force Construction was awarded the RFPQ and drawings are ready for permit submission, but final Power Purchase Agreement (PPA) is 3–4 weeks out. A letter of intent was requested to allow Force to proceed with permitting and ordering materials, with compensation if the agreement is terminated. The capital campaign is nearly at $2 million total (over $990,000 raised plus a $1 million match) and $1.7 million in READI dollars is in the pipeline. Groundbreaking is set for August 26, 2026. The LOI was approved unanimously.
- Vehicle Maintenance Policy Update (Transit): Beth Annox presented a policy addition for fire suppression system maintenance (paragraph 21.27), aligning with manufacturer cycles. The updated policy was approved unanimously.
- Trend Image Reporting Software (Fire Department): Deputy Chief Mike Kutzko proposed upgrading from the free state-provided system to an elite version for increased reliability and data capabilities. The system tracks runs, training, daily rosters, and call volume breakdowns (e.g., 90% EMS). The upgrade includes annual fees and a setup fee, and is in the 2026 budget. The contract was approved unanimously.
- Janitorial Service for Evolution Training Center: Deputy Chief Kutzko presented a contract with Sin Lee, a local company, to clean the fire department’s training facility (Evolution). Discussion noted that Evolution is underutilized and a part-time position for scheduling is being filled. The cleaning contract, in the budget, was approved unanimously.
- DPW – Notice to Bidders for Carhill Road Extension (Project 26-11): Engineer Andrew Damien presented the notice for a road extension connecting German American Bank to the Columbus Gateway development, providing a second outlet for traffic. No cost figures were yet provided. The notice to bidders was approved unanimously.
- Bid Opening: Airplex Commerce Center Sanitary Sewer (CRC 26-03): Eight bids were received, ranging from $270,425 (King’s Trucking and Excavation) to $680,286.50 (Subsurface of Indiana). The bids were taken under advisement unanimously.
- Bid Opening: DPW 26 VAC Truck (DPW 26-4): One bid from Best Equipment was received; the board took it under advisement (motion and second noted).
Key Outcomes
- Approved LOI with Force Construction for animal shelter; groundbreaking set for August 26, 2026.
- Approved vehicle maintenance policy update for transit fire suppression.
- Approved contract for Trend Image Reporting Software (fire department).
- Approved janitorial contract with Sin Lee for Evolution Training Center.
- Approved notice to bidders for Carhill Road extension.
- Bids for sanitary sewer and VAC truck taken under advisement.
- Approved six dockets of claims.
- Meeting adjourned.
Meeting Transcript
There's like very possible training spectrum. Yeah. So I'd like to call the meeting to order. Can somebody grab the doors in the back? I think that's normally is that I think he's he's still on the job. All right. Uh first up is uh roll call, Melanie Henderson. Jeff Pickett. I'm here. John Pickett. What can I say? That's okay. I re answered a both. Brenda Sullivan here. And Eric Fry. So um first up on the uh agenda is Columbus Animal Care Services. Oh, approval of the minutes. I am a mess. Yeah, please please keep me on track. Um I will move to approve the eating minutes from uh June the 16th. I'll second. All right, we have a motion and a second. All those in favor say aye. Aye. Those opposed. All right. Now I go with animal. Okay, I'm gonna go with animal care services. Um Doug's uncle. So good morning. I'm not sure how much you I didn't, I wasn't planning to pull up the presentation since you said you had it, but today we have for you. We would like to enter. We're in the we've been in the process of working with force for the last several months after awarding the RPQ to them. We've been finalizing the construction, getting getting things ready to go for permitting. Uh we're at the point where we do have drawings ready to submit for permit, uh, but we're still a couple three, four weeks out on getting the final PPA uh agreement finalized and structured. Uh everything's uh lined out, but we just it's just working through the final details and legal review and things like that. So uh realistically, it's probably three to four weeks out. And from a lead time standpoint, you know, the the permitting process, which includes storm water and state building permits, there's several different permits that will have to be submitted for. We just like to authorize force to move ahead with the filing for those things, and they have requested you know to do that. They've requested that we enter into a letter of intent that says we're planning to move forward, which I think we yeah, obviously we already were when we submitted or we approved them for the RFPQ, but this basically um just outlines uh expectations that that we will continue to move forward. We're working on finalizing the contract, and that if for some reason we were to terminate that agreement between now and the final signing, that we would compensate them for services that they've and and any cancellation fees that they've incurred on anything that they've ordered already. So that's what the letter of intent is uh requesting. Asking for your approval today for that. So okay, so uh just for larger picture, assuming this this will go through and and that when do you anticipate breaking ground and starting actually starting construction? Uh I we're we're looking in mid the mid-August time frame, but you know, for approval. Oh yeah, yeah, absolutely. Yeah, yeah. So I mean, obviously, permits uh take a little bit of time. I think I don't know if they yeah, I'm not exactly sure whether I have to have every single permit in line before they can start moving Earth, but but we're targeting for a mid-August time frame of of breaking ground if things continue along and we don't see any other extraordinary delays. So and uh I don't know if Nicole wants to speak on the capital campaign and fundraising.
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