OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

Substance Abuse Public Funding Board Meeting – July 28, 2026

Meeting PortalTuesday, July 28, 2026
BodyColumbus, Indiana
SessionMeeting Portal
DateTuesday, July 28, 2026
StatusFILED
Video Record
0:00 / 1:20:00

Transcript — Verbatim
0:00

Okay, um need to get the glasses on to go ahead and start the meeting.

0:03

I called a subject abuse funding board meeting um today, July 28th.

0:09

My mother's 90th birthday, I want to throw that in there.

0:12

So I think first off, we should go ahead and elect officers uh from uh for 2026 going into 27.

0:23

And I'd like to make a motion to start with to like Carl as chairperson by the other motions.

0:32

All in favor signify saying aye.

0:34

Aye motion carries Carl.

0:37

I will pass the baton to you.

0:40

Thank you.

0:43

Yeah, I know.

0:46

Um I think uh next we will let uh mayor for Rollan explain uh why we're here this morning.

0:57

Okay, you gave me a half an hour and the agenda from last time, so that's the problem.

1:10

Andy and Charles.

1:14

Um and just as a reminder, we're on we're we are on rank, so we're why would we take the things come up back and look at it?

1:21

So um just want to give you kind of an overview, Andy, and Josh, you've been here.

1:26

This is your second right here now, but um how the substance abuse public funding board came to be, and I know that uh Julie and Million Grothers and Jeff have met with you and filled you in on um the history behind the ASAP um initiative, which began back when we say 2018-19, um, really being we formalized it then and has it's continued to evolve.

1:51

Um, and as we develop the programming around we call it ASAP, but it's really the programming around providing services for substance abuse within the community, which involves um both treatment and prevention and um and as you'll see today is the uh the ASAP hub, just the jail treatment program, it's um the adult drug court has grown, and occasionally we have a few other things going in.

2:23

And so um as we started this whole process was really important.

2:28

We started on the city, the counties, which is really important that everybody be engaged, and everybody has to have um skin games so to speak, and that's something that's difficult for uh local government entities because as you know, those contract, and so the commitment was made in 2018 to 2019.

2:50

This is something that we want to course community, and so we need a formalized mechanism to do it.

2:55

And so the substance abuse for the funding fund came out to that um with the agreement that all three entities would continue to share costs um until we didn't, right?

3:05

Until something different changed.

3:07

Um and so that's the commitment that thus far but county commissioners and county county council and uh uh city calls mayor and city has been committed to.

3:19

So I think we're in like this right.

3:23

Um so the public funding board is five of us.

3:26

We're from the um we're back with the mayor, um, as a county commissioner and a county uh city council member and county council member and then CRHC and then obviously uh commission to be doing that necessary.

3:43

So we meet on the annual basis to review the requests that come from the ASAP entities, and I'm just gonna call them out to the generalized, and then we um we we can't approve we have no jurisdiction of the dollars at this board.

3:58

So what we do is we make recommendation in the city council and county council that they approved these funds for next year.

4:04

Um right now from the perspective when we started this, there were no opioid uh opioid funding um through the court system since then opioid funding has come into the community.

4:17

Um the city gets a minuscule vote every year.

4:20

The county gets the lack of share funding.

4:24

So this same funding mechanism um has been useful for the dollar outside of this um board you know, Julie explained that before you get to the board, there's a substance abuse um accountability and advisory committee sack, as we call it, and that's the end of experts, substance abuse experts throughout the community, and they meet and um they make they have the recommendations, so they're not coming on here, but we we know that uh members of the community have looked at these and said this makes sense.

5:00

Um they are they're the group that's recommending the opioid ballot funding, which goes to the county's our uh in our case and we just put it to our supplement.

5:13

So um I first off the same day and I will pass an once we um when we started the substance abuse public funding model, we had three guiding principles.

5:24

Um, and one is the first one is that we seek external funding first.

5:29

There was not a whole lot of external funding when we started this, but there has been obviously a lot more that's happening for the state federal, I think it's dropped again, but then obviously the overfunding um uh through the losses.

5:42

So that is our primary goal is to keep the funding first.

5:46

The second one is we do not fund duplicative services, and when we first started, there are a lot of little substance abuse um addiction treatment um programs, singles and on the ways that it is, but we we don't we don't fund the same thing with two areas, and then the third one is we prefer evidence-based programs, and that was really important for us, and particularly around the judge.

6:09

She thought it was really important that we're gonna spend money and try to change lives.

6:13

We need to make sure that we have some that needs um so our three potential sources for specific needs of prevention education facilities and staff.

6:24

Um, and the goal for the public funding model is to be proactive to provide governance on the spending of funds.

6:31

These funds uh we're gonna approve today.

6:34

CRH doesn't put in the money to just these specific funds.

6:37

Now, up until this time the CRH has put money into tasks.

6:42

And I'm assuming that's going to be continue.

6:44

So that's where you are putting your um sorry putting your efforts seriously at this point in time.

6:51

Um, but this what city and county put in um uh it's tax career dollars, so we have to be very judicious about how we how we would spend those dollars.

7:02

We hold service providers accountable to service and metrics, and that's why they used to be like eight people came in, now we've got two.

7:09

Um so it used you know it we hold people accountable for that.

7:13

And I know that um during the course of a given year, the city council meeting, I believe the county council meeting.

7:19

Megan um her predecessors would come in on it kind of off uh city council meeting and give us a program and give an update to city council members about the program.

7:30

And I think they she does have to county council.

7:32

So again, we're she's she's we're making sure that these programs were kind of developed, I guess.

7:39

And then again, this is all public, there's been public notice, so anybody from the public who wanted to come in this live on granite because so public can see how that's it's very uh we'd probably be trusting out.

7:52

Um and then last year we have a in the dandy little chart here that shows um the five voting members, what we need at least once um actually this is the emergency and not services board uh subsidies public funding board.

8:12

Um the five voting members when it was created.

8:15

We have ordinances, the city and county have ordinances and then we have MLU school size very far, and then who sits on the services um uh accountability and advisory committee.

8:27

So I will pass these on to you.

8:31

This is this is the point we have to do about the emergency, which could have used it.

8:38

So again, we we meet annually, we try to do it in June and July.

Discussion Breakdown — Share of Meeting
Substance Abuse Funding██████████████████████████26%
Mental Health Awareness███████████████████████23%
Community Corrections█████████████13%
Public Safety████████████12%
Procedural██████6%
Pending Litigation█████5%
Community Engagement█████5%
Personnel Matters████4%
Transportation Safety███3%
Summary of Proceedings

Substance Abuse Public Funding Board Meeting – July 28, 2026

The Substance Abuse Public Funding Board (SAPFB) met on July 28, 2026, to review and forward funding requests for the 2027 budget cycle. The board elected Carl as chairperson for 2026-2027, received an overview of the ASAP initiative, heard presentations from program directors, and unanimously voted to recommend funding to the city and county councils.

Discussion Items

  • Election of Officers: Carl was elected chairperson by unanimous acclamation.
  • ASAP Overview: Mayor Rollan provided a history of the Substance Abuse Public Funding Board, created in 2018-2019 to coordinate substance abuse services among the city, county, and CRH Foundation. The board operates on three guiding principles: seek external funding first, avoid duplicative services, and prefer evidence-based programs.
  • ASAP Operations Presentation (Megan): Megan, ASAP Director, presented the agency’s programs: (1) SAMHSA prevention and court grants covering Bartholomew, Jackson, and Jennings counties; (2) a transportation service funded by a $150,000 DMHA grant matched with opioid settlement funds; (3) a jail re-entry initiative focused on transition support to reduce recidivism. Megan emphasized the need to measure prevention impact beyond information dissemination. She outlined the opioid settlement fund process: applications are reviewed by an ASAP committee, scored with a rubric, and recommended to the Substance Abuse Advisory Committee (SAC) before going to county council.
  • Drug Recovery Court Presentation (Brad Barnes): Brad Barnes, Director of Bartholomew County Court Services, presented the Adult Drug Recovery Court. Key statistics: 407 referrals since 2019, 106 accepted, 21 current participants with 6 pending, 70% retention rate, 50% full-time employment. He highlighted a success story of a mother reuniting with her children after program completion. The court requests $237,607 for 2027.
  • Realm Program Presentation (Brad Barnes): The Realm program is a residential treatment program for high-risk men under community corrections. It has a 5-6 month residential phase followed by community supervision. Outcomes: 113 men accepted, 57 successfully completed, 50% reduction in risk level for graduates. The request is $254,432 for 2027, reflecting a 2% cost-of-living increase.
  • Discussion on Funding and Metrics: Board members discussed the importance of evidence-based programs, the role of faith-based recovery housing, and the challenge of measuring prevention. Megan noted a new “conditional recommendation” option for applicants needing improvement. The board emphasized the uniqueness of the city-county partnership.

Key Outcomes

  • Vote on Funding Recommendations: The board unanimously approved forwarding the following requests to city and county councils for the 2027 budget:
    • ASAP Hub operations: $475,000
    • Jail treatment program: $25,000
    • Bartholomew County Circuit Adult Drug Recovery Court: $237,607
    • Realm (Recovery Enables A Life from Within) program: $254,432 Total recommended: $992,039 (based on individual amounts; the transcript includes an inconsistent total of $1,017,032 and a 50-50 split of $586,018). The board’s action is advisory, with final approval resting with the respective councils.
  • Next Steps: The funding requests will be presented to the Columbus City Council and Bartholomew County Council as part of their 2027 budget processes, with public hearings and votes expected in August-September 2026.

Meeting Transcript

Okay, um need to get the glasses on to go ahead and start the meeting. I called a subject abuse funding board meeting um today, July 28th. My mother's 90th birthday, I want to throw that in there. So I think first off, we should go ahead and elect officers uh from uh for 2026 going into 27. And I'd like to make a motion to start with to like Carl as chairperson by the other motions. All in favor signify saying aye. Aye motion carries Carl. I will pass the baton to you. Thank you. Yeah, I know. Um I think uh next we will let uh mayor for Rollan explain uh why we're here this morning. Okay, you gave me a half an hour and the agenda from last time, so that's the problem. Andy and Charles. Um and just as a reminder, we're on we're we are on rank, so we're why would we take the things come up back and look at it? So um just want to give you kind of an overview, Andy, and Josh, you've been here. This is your second right here now, but um how the substance abuse public funding board came to be, and I know that uh Julie and Million Grothers and Jeff have met with you and filled you in on um the history behind the ASAP um initiative, which began back when we say 2018-19, um, really being we formalized it then and has it's continued to evolve. Um, and as we develop the programming around we call it ASAP, but it's really the programming around providing services for substance abuse within the community, which involves um both treatment and prevention and um and as you'll see today is the uh the ASAP hub, just the jail treatment program, it's um the adult drug court has grown, and occasionally we have a few other things going in. And so um as we started this whole process was really important. We started on the city, the counties, which is really important that everybody be engaged, and everybody has to have um skin games so to speak, and that's something that's difficult for uh local government entities because as you know, those contract, and so the commitment was made in 2018 to 2019. This is something that we want to course community, and so we need a formalized mechanism to do it. And so the substance abuse for the funding fund came out to that um with the agreement that all three entities would continue to share costs um until we didn't, right? Until something different changed. Um and so that's the commitment that thus far but county commissioners and county county council and uh uh city calls mayor and city has been committed to. So I think we're in like this right. Um so the public funding board is five of us. We're from the um we're back with the mayor, um, as a county commissioner and a county uh city council member and county council member and then CRHC and then obviously uh commission to be doing that necessary. So we meet on the annual basis to review the requests that come from the ASAP entities, and I'm just gonna call them out to the generalized, and then we um we we can't approve we have no jurisdiction of the dollars at this board. So what we do is we make recommendation in the city council and county council that they approved these funds for next year. Um right now from the perspective when we started this, there were no opioid uh opioid funding um through the court system since then opioid funding has come into the community. Um the city gets a minuscule vote every year. The county gets the lack of share funding. So this same funding mechanism um has been useful for the dollar outside of this um board you know, Julie explained that before you get to the board, there's a substance abuse um accountability and advisory committee sack, as we call it, and that's the end of experts, substance abuse experts throughout the community, and they meet and um they make they have the recommendations, so they're not coming on here, but we we know that uh members of the community have looked at these and said this makes sense. Um they are they're the group that's recommending the opioid ballot funding, which goes to the county's our uh in our case and we just put it to our supplement. So um I first off the same day and I will pass an once we um when we started the substance abuse public funding model, we had three guiding principles. Um, and one is the first one is that we seek external funding first. There was not a whole lot of external funding when we started this, but there has been obviously a lot more that's happening for the state federal, I think it's dropped again, but then obviously the overfunding um uh through the losses. So that is our primary goal is to keep the funding first. The second one is we do not fund duplicative services, and when we first started, there are a lot of little substance abuse um addiction treatment um programs, singles and on the ways that it is, but we we don't we don't fund the same thing with two areas, and then the third one is we prefer evidence-based programs, and that was really important for us, and particularly around the judge. She thought it was really important that we're gonna spend money and try to change lives. We need to make sure that we have some that needs um so our three potential sources for specific needs of prevention education facilities and staff. Um, and the goal for the public funding model is to be proactive to provide governance on the spending of funds. These funds uh we're gonna approve today. CRH doesn't put in the money to just these specific funds. Now, up until this time the CRH has put money into tasks. And I'm assuming that's going to be continue. So that's where you are putting your um sorry putting your efforts seriously at this point in time. Um, but this what city and county put in um uh it's tax career dollars, so we have to be very judicious about how we how we would spend those dollars. We hold service providers accountable to service and metrics, and that's why they used to be like eight people came in, now we've got two. Um so it used you know it we hold people accountable for that. And I know that um during the course of a given year, the city council meeting, I believe the county council meeting.

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