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Record of Proceedings

Board of Awards Meeting - October 11, 2026

Meeting Portal — Sunday, October 11, 2026
BodyDanbury, Connecticut
SessionMeeting Portal
DateSunday, October 11, 2026
StatusFILED
Video Record
0:00 / 7:57

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it

Speaker numbers apply only to this recording.

Unassigned speaker

0:03

Okay,

Speaker 1

0:03

this is the uh Board of Awards for Wednesday, September 2nd, 2026, calling the meeting order at 1001 a.m.

0:11

Uh my name's Chick Lope.

0:12

I'm the purchasing agent.

0:13

We have with us in attendance today, Mr.

0:15

Tom Hughes, our superintendent of construction services, and Miss Megan Testa, our senior project leader from the Technology Services Department.

0:24

We have attorney Tracy Norris, System Corporation Counsel, Stephanie Natalie, System Purchasing Agent.

0:31

We have Mr.

0:31

Canton Higgins, our assistant superintendent of public utilities.

0:35

We have Lieutenant Scott Fabish from the police department, and we have Mr.

0:38

Dan Garrick, our finance director.

0:41

Everybody, nobody's remote, but we have five items.

0:44

The first item is a free trial of whaling engineering, cloud-based vehicle communications platform for the police department.

0:54

And for the record, the police department submitted an order form from Whalen Engineering.

0:58

This is for a free trial for the subject system.

1:01

It'll be used on four vehicles.

1:03

The trial would run through December 1st, 2026.

1:19

We'll send and receive data through cell phone networks.

1:23

It provides fleet tracking, equipment, configuration management, and remote equipment control.

1:30

Just note too that if the police does not terminate prior to December 1st, 2026, it's indicated that Wyland will be charging a two-year subscription fee of $360 per vehicle.

1:42

So if I said that all right, I need a motion from your republic.

Speaker 2

1:51

Okay.

Speaker 3

1:52

Seconded by Mr.

Speaker 1

1:53

Garrick.

1:54

Any discussion?

1:55

Seeing not all in favor.

1:57

Thank you for Tracy North.

1:59

Discuss the issue of it.

2:00

All right, motion.

2:02

Thank you.

2:03

Moving on item number two.

2:05

Stone Street sidewalk replacement services, construction services.

2:14

This is dated August 31st, 2026.

2:18

This is to perform the subject work.

2:20

The total reported cost, 99,594.5 cents and reliable proposed this work for their current on-call sidewalk repair contract with the city of Dammer.

Speaker 3

2:33

Make motion that we award to URL.

2:45

And I have a requisition in right now 2027, 2700 11861.

3:13

Good.

Speaker 1

3:14

Second by Mr.

3:15

Garrett.

3:18

Any discussion?

3:19

Not all in favor.

3:21

Any direct one in favor?

3:26

All right, Mother Should Carry unanimously.

3:30

Moving on to number three.

3:32

Uh this is the annual public safety mobile data terminal, first net cellular services, the technology services department.

Unassigned speaker

3:41

And

Speaker 1

3:41

for the record, the technologies services department submitted a requisition.

3:46

This is made out to ATT Mobility.

3:49

This is uh for the subject service for fiscal year 26-27.

3:53

Uh the cost is $33.74 a month for modem.

3:58

Uh the rec is that was um submitted is for uh 32 modems for EMS, 107 modems for police department, two modems for fire department, and two modems for traffic slash engineering.

4:13

Uh the number of modems could change throughout the year, and if they do, we'll adjust it for the department budget as needed.

4:20

And ATT's uh providing the service for their current state of Connecticut contract award.

Speaker 4

4:26

Like to make a motion to award the requisition services to ATT for a state contract.

Speaker 1

4:31

Okay, so second Mr.

4:34

Garrett to purchase order, any discussion?

4:36

See not all in favor.

4:39

Tracy Narson Megan Testai vote in favor.

4:42

Okay, motion carries unanimously.

Discussion Breakdown — Share of Meeting
Procurement█████████████████████████████████████████████88%
Technology and Innovation██████12%
Summary of Proceedings

Board of Awards Meeting - October 11, 2026

The Board of Awards met on October 11, 2026, at 10:01 AM, chaired by Purchasing Agent Chick Lope. The board unanimously approved five items related to technology trials, sidewalk repairs, cellular services, website maintenance, and paving restoration. Key attendees included Tom Hughes, Megan Testa, Tracy Norris, Canton Higgins, Lt. Scott Fabish, and Dan Garrick.

Discussion Items

1. Free Trial of Whalen Engineering Cloud-Based Vehicle Communications Platform (Police Department)

  • The police department submitted an order form for a free trial of Whalen Engineering's vehicle communications platform on four vehicles, running through December 1, 2026. The system provides fleet tracking, equipment configuration, and remote control. If not terminated by December 1, 2026, a two-year subscription fee of $360 per vehicle would apply. Motion to approve the trial was made and seconded; all in favor.

2. Stone Street Sidewalk Replacement Services

  • The city's on-call sidewalk repair contractor, URL, proposed work for $99,594.50. The requisition number is 2027-2700-11861. Motion to award to URL carried unanimously.

3. Annual Public Safety Mobile Data Terminal FirstNet Cellular Services (Technology Services)

  • AT&T Mobility provided a state contract for cellular services for fiscal year 2026-2027 at $33.74 per modem per month. The requisition covers 32 modems for EMS, 107 for police, 2 for fire, and 2 for traffic/engineering, with adjustments allowed. Motion to award to AT&T via state contract carried unanimously.

4. Annual City of Danbury Website Maintenance and Support (Technology Services)

  • Civic Plus, the developer of the city's current website system, submitted a sole source requisition for $42,355.85. Motion to award to Civic Plus as sole source carried unanimously.

5. Paving of Sand Pit Road Area Affected by Water Main Break (Public Utilities)

  • A water main break in December 2022 (though later referenced as Christmas 2025) required permanent paving restoration. Three quotes were obtained; the low bidder was Asphalt Repair Solutions (ARS) at $41,000. ARS is currently the city's contracted street paving bidder for 2026 and is already mobilized in the area, allowing economies of scale. Using the existing paving bid would have been higher, and bidding separately risked missing the paving season. Motion to award to ARS as an extension of the current paving bid carried unanimously.

Key Outcomes

  • All five motions passed unanimously.
  • No public comments were made.
  • The board noted a discrepancy in the transcript regarding the date of the water main break (December 2022 vs. Christmas 2025).

Meeting Transcript

Okay, this is the uh Board of Awards for Wednesday, September 2nd, 2026, calling the meeting order at 1001 a.m. Uh my name's Chick Lope. I'm the purchasing agent. We have with us in attendance today, Mr. Tom Hughes, our superintendent of construction services, and Miss Megan Testa, our senior project leader from the Technology Services Department. We have attorney Tracy Norris, System Corporation Counsel, Stephanie Natalie, System Purchasing Agent. We have Mr. Canton Higgins, our assistant superintendent of public utilities. We have Lieutenant Scott Fabish from the police department, and we have Mr. Dan Garrick, our finance director. Everybody, nobody's remote, but we have five items. The first item is a free trial of whaling engineering, cloud-based vehicle communications platform for the police department. And for the record, the police department submitted an order form from Whalen Engineering. This is for a free trial for the subject system. It'll be used on four vehicles. The trial would run through December 1st, 2026. We'll send and receive data through cell phone networks. It provides fleet tracking, equipment, configuration management, and remote equipment control. Just note too that if the police does not terminate prior to December 1st, 2026, it's indicated that Wyland will be charging a two-year subscription fee of $360 per vehicle. So if I said that all right, I need a motion from your republic. Okay. Seconded by Mr. Garrick. Any discussion? Seeing not all in favor. Thank you for Tracy North. Discuss the issue of it. All right, motion. Thank you. Moving on item number two. Stone Street sidewalk replacement services, construction services. This is dated August 31st, 2026. This is to perform the subject work. The total reported cost, 99,594.5 cents and reliable proposed this work for their current on-call sidewalk repair contract with the city of Dammer. Make motion that we award to URL. And I have a requisition in right now 2027, 2700 11861. Good. Second by Mr. Garrett. Any discussion? Not all in favor. Any direct one in favor? All right, Mother Should Carry unanimously. Moving on to number three. Uh this is the annual public safety mobile data terminal, first net cellular services, the technology services department. And for the record, the technologies services department submitted a requisition. This is made out to ATT Mobility. This is uh for the subject service for fiscal year 26-27.

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