Welcome back to this biweekly meeting of the budget and policy committee of Denver City Council.

Join us for the discussion as the budget and policy committee starts now.

Good afternoon, everyone.

I think number eight.

My name is President Amanda Sandoval.

I present District One.

Um we only have one agenda item uh this afternoon, so should be a great discussion.

But before we get started, let's go around and do some introductions and I'll start to my left.

Good afternoon, Florida Vivere's lucky district seven.

Good afternoon, Paul Care from South Member District Six.

Jamie Torres, West Emmer District Three.

Uh good afternoon, Darrell Watson, fine, district nine.

I'm in Sawyer, District Five.

Kevin Flynn, South West Denver's District Two.

Chris Irons, Demers.

Perfect time.

Great.

So we have Paul Best Value Contracting in front of us, and then I'll pass it over to our team.

And if you all just want to introduce yourselves, then the floor is yours.

Great.

Good afternoon.

Cammy Joeleam, the Director of Administration within General Services.

Nicole Sundras, Citywide Contracts Manager for General Services.

Michael Romero, Director of Purchasing General Services.

Dave Emps, Director of Contracts and Procurement for Dotti.

Nick Williams, Deputy Manager Dottie.

All right, the floor is yours.

Thank you.

I'll just kind of kick us off and appreciate your time today and the opportunity to come and talk about how our two agencies manage best value for contracting.

And I would say, as we were working through this presentation, we realized that we believe that this will be one presentation in several presentations to this body, just because there are so many individual agencies that are part of the best value contracting process.

And so we'd like to leave that just on the table of being able to revisit this in the future.

But I'll be taking lots of notes for your questions and capturing the discussion items so we can do a good job of creating that space and uh informing those next steps.

So I'll kick that over to uh to Mike.

Yeah.

So I'll go over today some specific revised municipal code sections that inform our solicitation processes.

Okay, so chapter 20, Article 4, division 2, definition section 2061.

Um we do have a definition for best value within our code.

Um basically gonna summarize the bold section, the overall combination of quality, price, and various elements of required services or performance measures that in total are optimal relative to the city's needs.

And we also have a definition definition here of request for proposal, which is different from the IFB, which basically an award is made in consideration of best value, not necessary.

Also, within our chapter 20 is uh a definition of contracts.

And basically, again, the IFP's lowest responsive bids, except for the case of request for proposals, which can be awarded to most qualified responsive and responsible proposers who also provide best value to the city as well.

So this is basically within our code.

And then one more definition, uh, chapter 28, which is in the women's small business enterprise and minority section.

Um very similar definition of request for proposal, where again an award is made a consideration of best value and not necessary lowest price.

So we do have solicitation methodologies where we're not just looking for the lowest price, we are actually looking for additional competencies and you know, experience background uh approach, a number of different factors.

Nicole will be going to have here in a moment.

Thank you, Michael.

Uh so again, as Michael stated, the RFP evaluation criteria is a little bit different than an informal bid.

Um, as informal bids, we're really looking at price specifically, but with the RFP evaluation criteria.

Uh the policy of general services expands to that the evaluation criteria, other can cost, other than cost, maybe characterize best value under the lifecycle costing.

As you'll see, there are quite a bit of different areas of where we believe that best value would come from.

A couple I'd just like to point out uh local servicing availability, cost of operation, uh financial condition of the vendor or proposer, as well as past uh performance by a vendor to the city.

On the next slide, uh, we have kind of outlined we've outlined a few solicitation and contract types for uh some more uh description and discussion as well.

You will see we have uh professional goods and services, and this really again is defined previously with the request per proposals.

Again, we're looking at price, but also we'll uh have that consideration for best value to the city.

Um, under on call uh professional agreements, we are also able to issue tax task orders.

Again, that is just a mini contract under an overarching uh executed on call agreement for professional services.

It's very specific to the service requests.

So we're just making sure that the scope is followed and what that small mini contract per se is covered under that task order.

And then we also have a mechanism which is a request for encumbrance.