Terrified you, Sydney, right?

Just pin it.

Get on and pin it.

So your name is Ben?

Yeah.

And I think we met at the breakfast, yeah.

There's still pretty yeah, no, yeah.

Hello.

Do you have anybody online yet?

That you know of?

No.

Yeah, I think David can ready for everybody.

Stephanie said she would be.

Yeah.

So then you've been traveling long?

No.

Not really.

I mean, to be fair, the wind hasn't really happened this year.

Oh, it's just yeah, suddenly this last week since spring, it's really sprung, has we're gonna go.

I was away for a I was in Tennessee for a week, and I came back and all the leaves have come out.

I'm like, yeah.

Okay, apparently I missed it.

Yeah.

I got some spring survey, and so I called the people and I said, you know what?

We better do it now.

Right now.

I'm seeing all the things we want to see over here.

Yeah.

Yeah.

That's crazy.

Yeah.

We're gonna get some more storms in April.

I'm like, I'm not sure we'll be able to do it.

I'm not sure we're getting rain showers this year.

Uh uh flowers.

We'll see.

I was afraid we were gonna have that uh you know that little false spring.

And then it was gonna get cold again and all the buds were gonna die, but yeah.

I don't think that's kind of I don't know what's gonna happen.

I have you know how Google stores your photos and then says, Remember this day ten years ago or whatever.

Right, right.

Yeah, well I used to work here and I used to work in the park, so uh my job was to keep the snow off the sidewalks at Suncrest, which we called Snow Crest in the winter.

Yeah.

So I drove that big tractor around, and so just the other day when I was outside my shorts, my thing came up and it showed me in the snow this deep at Suncrest and March 19th, and I was like, I remember when it was the deep March 19th up there.

What was that fourth winter?

Maybe the first winter was that winter we had like ridiculous amounts.

We're just uh we're just waiting for the electronic connection to start here.

And uh if I can't, I can always call her and get her on.

We need one more to start the meeting.

All right.

You might be the subject matter expert.

I read a Suncrest post.

Somebody was complaining that their development, the mailbox doesn't get shoveled.

They have all those group mailboxes, okay.

I got lots of pictures of that too.

Just to prove I did.

So but here's the question.

In this particular development, the HOA has most of the inner streets.

The mailbox is actually on the main entry into the development, which is handled by the city.

Now, as far as I know in my development, s we we get put up by the city, but they don't touch the mailboxes ever.

So what was your experience suncrest on a city plowed street?

Did you do mailboxes?

No.

Okay.

Unless I was told to do.

So I had some big huge mailbox areas that I did, yes.

Okay.

But I think there's four way.

But most of this, most of this and people calling in is someone just navigating, like, okay, what are the rules?

Where's the policy?

What is this like invested in some kind of relationship from the past and it's built in?

Or what is the behind this?

Because I I have work to do and I'm not here to plow yourself.

It's a beautiful place to live, certain times of the year.

Yeah.

And if you don't have to leave often.

Yeah, that's true.

It's great being retired because you know we watch the folks getting stuck on the hill and uh to go and do it.

Yeah.

Oh beautiful, yeah.

You have a friend who bought an EV lives up there, he bought an EV and he says best things ever done.

So it's almost like say we they recharge on the way down, you see regenerative draking.

It's like destroy his truck.

Like driving out and breaking all the way down.

So you said an EV was just like special events or maybe she used council.

Yes, you are perfect.

That's your name.

Oh, hi J.

Hi, nice.

David Wilkes.

Good to meet you or we meet you.

Who's to say?

I'm glad it's not just me who feels like that.

Some people say, Oh, we met.

I'm like, uh We're almost ready to start, Jenny.

That would be nice.

We need six, right, David.

Five.

I was just reading that actually.

Oh, because we didn't finish, we didn't add the 11th member yet.

Yeah.

Okay.

No, Jenny, we were all about ready to go home too.

You showed up.

Now we have a quorum.

I can make things.

No, we want to talk about authorities.

All right, you can start.

Okay, everybody who needs to be online is online.

She's working on getting Stephanie on right now.

Okay.

So you you want to go?

Well, I hate to go along.

Right.

Well, we won't.

And we've got enough here to start the meeting with a quorum.

Okay.

And as soon as she joined us, we'll note it on in our uh okay.

Yeah, just let us know when are are we being recorded yet?

Okay, just let us officially know when the recording starts, but should we start the meeting without the report?

No.

We're being recorded, so we can start.

Oh, we are okay.

Okay.

Everybody, welcome.

Uh thanks for making a quorum today.

Do uh who do we have mobile?

Dave, if anybody.

Stephanie?

Stephanie will be joining us.

Okay.

I zoom.

So we have here today.

Jenny's here.

Ben's here.

Tab is here.

Stefania, David, Mark.

And who did I did I miss Ellen?

Uh Stephanie is on the phone.

Okay.

So I'm so glad you're here.

Because we have a little trivia to start our meeting.

That uh that comes with prizes.

Right on back.

And I found a little nugget on social media this week.

And whoever the first person is who guesses who this member of our committee is, gets a little prize.

Oh, it looks familiar.

It's a really crummy duplicate reprint.

Well, it's clearly great.

I'll just give you a clue.

Catherine can't answer.

Someone must be really old.

Anyone?

Any guesses?

Where did you find it?

I thought it was in that we got the call.

Oh it's for women's history month.

And so if they had little kid pictures of a bunch of women from the city, and they're like, this is our um, you know, this is who is our communications director, and that's who's who plans the biking trails and things for us.

That was pretty cool.

But they didn't identify any of you by name.

Mine says this is our good city council.

People can track it down.

Yeah.

So what what we're gonna do first, uh, since uh this is Amitaba's first uh in-person meeting, and Jay, I think this is your first in-person meeting.

So we're not gonna do the resume, just everybody uh introduce yourself and just say what you do.

If you're employed, you work for the city, whatever.

And I'll start.

I am Mark Vincent, and I am the chairman of this committee, and I am retired.

I'm Stefania Looks, and I am a teacher at Weaver State.

I'm Captain Ballin, and I'm uh City Council Sunday City Council Light on.

New is city council.

Yes, I'm brand new, but I attend all the events.

So this is a wonderful assignment too.

I'm Ami Tawa, and I have been in Utah or Draper since 2017.

And uh part of the previous coming years we have and uh I am mostly focused on making art though and running the business.

Great.

Thank you.

Uh Ben Passon, I what do I do?

Uh too much stuff run.

Uh this is the easiest part of the meeting.

Sorry, I I'm a research director at a company that does instrumentation for pharmacy school and semiconducts manufacturing.

So I look off to really small people.

I try and do that with them.

Very nice.

Um I'm Jenny Haas.

Uh I am self-employed.

Um two things one is a health leadership consultants.

Um experience and transformational events and business strategy and things like that, and then my passion project is um something called kindness from the heart to try to help inspire more kindness and thinking about creating legacy of kindness and the way that we lead our likes, and so that's a little bit about it.

And I'm also previously on the uh community.

Okay.

David Wilkes, I am the city staff lady's onto this committee.

I am an employee of Draper City.

Thank you.

Okay.

Now we've got to approve the previous meeting minutes.

So I've had a chance to take a look at them.

I think you've all seen them in your packages that I inundate you with.

Does uh anybody care to make a motion to approve those minutes?

Or does anybody wish to make any changes?

I approve.

Motion to approve Amitaba.

Second?

Second.

Second by Ben.

The minutes of the February 25th, 2026 meeting are now official and in the record.

Recording in progress.

And the recording is in progress.

Sorry.

Okay.

What I would like to do is just complete, and it looks like we're not going to be able to do it today because I was hoping to get Melanie's mobile number.

Does anybody here have Melanie Morris mobile phone number?

I think if you do, would you write it in that blank spot?

And if we could complete that being stopped.

I'll pass the document with everybody's email and phone numbers to all of you electronically.

You've been trying to do this as long as I'm there, you're gonna be a very home.

Please can be communicated.

I now understand why it has taken so long.

I'll do this first day.

I don't know.

Okay.

So uh the uh next issue is the conflict of interest forms.

Is uh we know Amitabh is going to complete his.

Is there anyone who has not submitted the conflict of interest form?

I would let a copy and I can complete it tonight.

We check that out.

Oh, you're I'm sorry, we did you know.

I mean if I can get a copy.

Oh, you got it.

Uh and I don't think you want to fill that out tonight.

I also thought it was something I could fill out in five minutes.

I was very wrong.

Okay.

So if actually if uh and you also have one electronically.

So if you want to fill it out at home and just ease uh send it to oh, it's not it's not it's not no, but if you want to bring it to the next meeting, would be fine.

Or email it to David, but don't send it to me.

There's too much personal information in there.

Oh, thank you very much.

We got asked this city to make it available because it would be that would be very nice.

Yeah, it's agreed.

I've got that.

Uh I've asked David because he had told me last year that there's actually a stipulation about meeting attendance for volunteer committee members, and I thought it would be pretty important to share that with everybody.

And I think there are some other roles and responsibilities.

Uh David, is that something you want to address, or should we just look at the document?

I think it's great, especially uh because we're a new committee.

Um, although most of us have been members uh prior to read the general rules for all city committees.

This is by ordinance, so this is part of the Draper City ordinance.

So in effect, it's the Draper City law.

So we'll go ahead and read these.

These are rules that apply to all committees, unless otherwise provided by law or these ordinances.

The following role shall apply to all committees formed in this chapter.

Committees are advisory bodies only, neither the committee nor its members have authority to either represent, act, negotiate, or speak on behalf of the city, or it can get city funds for any purpose unless expressly authorized by the city council.

It's a mouthful, but it's something that's important for us to remember.

In keeping with advisory role of committees, members of the public made direct comments regarding issues within a committee's purview to the city council.

Committee members shall not include a public comment uh agenda item.

So we um although this meeting is open to the public, we are always supposed to have that door open.

Uh, there's a reason why this uh notice is posted public publicly, that's to invite the public.

So we leave that door open.

This agenda is published in uh on the web, and we invite the public to attend that said, we do not have an open uh what the council uh where residents are able to speak before they have an open mic.

They don't have that here.

So if someone was to show up, um they don't have the right necessarily to speak at the meeting.

No.

Could we invite them to if we wanted?

My understanding is the chair could absolutely allow them to speak.

You bet.

Okay, so it's not required that if they're listening to an item and they decide to comment that we have to shut them down.

Right, or if a dozen people showed up and they all demanded to speak about one topic one evening, doesn't mean that we would necessarily allow them to do that, or we'd be up to the chair.

Got it.

And like she was asking if we can invite somebody, which we have done with absolutely, and that would be a great thing for the chair to do.

He could invite uh outside consultants or friends on the agenda.

Video evidence of working of working guys.

I probably working, that was so good.

Committee shall consist of members as a city council shall provide by ordinance or resolution members.

Council members shall be appointed by the mayor with advice and consent of the city council, except as otherwise provided.

Committee members shall serve for four year terms.

I'll skip the next one.

Each committee shall have up to 11 members.

Currently, we have nine members, I believe.

Committee members with three unexcused absences in a 12-month period are subject to removal as per such and such section.

And what is an excuse?

There you go.

I was just wondering that and the definition of excused.

Um, often I've only seen this applied when uh someone hasn't shown up for six months, eight months, no one's heard from them.

And so in issues like that, it's it's rare for a someone to be asked to leave a council, uh, a committee member a meeting.

Um, but it's possible.

What is an excused versus unexcused?

I'm I'm uncertain we'd have to ask well, I city attorney here.

An example is that Falgoone had let actually she let us all know at the last meeting, but she let me know that she was going to be away tonight in Las Vegas gambling her saying her kids are in uh uh uh an archery tournament in Las Vegas.

So she said, I'm not gonna be able to make it.

She said I'll try to go online.

I said, Don't do that.

And so she's excused.

She's had a you know, she let us know.

But if I don't hear from you for six months, I'm going to assume you're not interested, and maybe somebody who is would want to fill that spot.

The problem is some committees make it a half four of them not showing up, and then you have difficulty getting the core.

Right.

So it it really begins to affect the productivity of a committee if you can't get the court.

Right.

I was just gonna ask, you said last time that there was another application, and we might have another member by today.

Did that ever happen?

I will follow up.

Okay.

Yeah, I did not hear, but there was another application.

Okay, good.

Um chairperson, chairperson shall oversee the proceedings activities of each committee, except otherwise provided.

All chairpersons shall be appointed by the mayor serve for a two-year term.

There is a vice or temporary chair.

If the chairperson or committee is absent, the vice chair shall assume the will at chair person, all chairpers shall be appointed by the mayor serve for two years, and they can be reappointed at the uh uh by the mayor for for additional two years.

Committee members may be removed at the mayor's sole discretion.

Except as otherwise provided in this chapter, committee members shall receive no compensation for their services, but may be reimbursed for reasonable expenses and current performances of their duties.

Committee members shall be deemed volunteers for purposes of city ordinances, rules, regulations regarding personnel.

However, they shall be included in definition of employee purposes of the Utah Governmental Munich Act as set forth in the Utah Code.

Oh, that's pretty cool.

We conduct these meetings in accordance with the Utah Open and Public Meetings Act.

We discussed this uh prior.

Committee shall keep a public record of its proceedings, all minutes decisions shall be filed in the office city recorder as a public records meetings of the committee may be called by the chairperson, the vice chair when acting as the chair, the majority members of a committee, the mayor, the city council, city, uh, city manager, city council, or department had a sign to work with the committees.

Uh as an aside, those last notes were generated uh from Zoom.

So that's a verbatim generated by Zoom.

Committees may receive funds by an annual appropriation of the city budget by government, corporate, or private grants or donations, and from proceeds of approved committee functions, which funds shall be held and managed as directed by the city council.

The city budget by government, corporate, or private grants or donations, and from proceeds of approved committee functions, which funds shall be held and manages directed by the city council.

Recently uh we uh got a $4,000 grant from the Utah State Department of Cultural Events for $4,000 for the Arts and Crafts Festival.

So that's that's an example.

Is that new?

That is new.

That's a brand new.

We didn't ask for it.

They just said here you go.

Great.

Got a great reputation.

People are wanting to give us money.

City manager shall designate a member of the city staff to serve as an advisor to each committee.

The designated staff person shall serve only to advise and act as a liaison to the city administration and shall have no power to vote on matters coming before the committee.

That's good to know.

And as uh as a general um uh policy, not a written policy, but usually I will not communicate with you as individual committee members, I'll go through the chairperson.

Um and so if uh normally I'll I'll visit with Mark and Mark will communicate with all of you.

Uh I will on occasion as we as you choose different events and we'll meet um and go over the details.

Uh uh, I may communicate with you individually, but as a general rule that comes to your chair, and as we interact with the city government, I am your uh I am your liaison with city government.

So if we need something done with the communications director with the parks with the police with the fire, I help coordinate all that.

So that's the purpose of me being here.

The same thing with the city council member, she's here to to give advice and and to be the ear and the voice of the council.

Quorum, five members of the committee shall constitute quorum.

Three votes shall be the minimum number of uh votes required for a motion pass, and thus three votes doesn't constitute a majority of the quorum present, in which case a majority vote carries a motion.

Electronic meetings can meet committees may conduct electronic meetings as long as a quorum of the committee is present at an anchor location.

Electronic meeting without an anchor may be conducted in accordance with the open and public meetings act.

On the back is just what the and this was recently enacted.

So this was enacted uh last year.

So this is the community engagement and events committee.

This is our charter.

This is here by created.

This is hereby created the Draper City Community Engagement Events Committee to act as a voluntary advisory committee focused on community connection engagement and participation through city supported events and programs.

I act in voluntary advisory capacity of the city regarding community engagement events in Cleveland, but not limited to serve as a liaison to the city to build community, identify the needs of residents, provide feedback related community engagement events, CISA City and planning, promoting implementing community events programs, activities, support efforts to bring residents together, create meaningful opportunities for connection, seek and encourage resource partnership and support, help keep the public informed engagement connected.

We've got a great charter, I think, and we've got lots to do, a lot of fun things to do.

So I really think this is the coolest committee to be on.

So glad we're all here together.

Thank you, David.

Uh, what I'd like to do now, we're uh going to go through uh 3D, the discussion items.

And I think most of our time is going to be spent discussing uh America 250 and then 3E, the assignment of committee event responsibilities.

So what I would like to do is kind of quickly go through the other three bullet items under 3D so we make sure they're covered.

And uh first uh uh Amitaba, you had mentioned that you have a friend who's involved with fire hose art, which is interesting.

And if you could just share with the group and what what were you looking?

I think you were looking for some advice on how to maybe get it placed.

Uh yeah, so we we um do a lot of art projects together or sculptures together.

So we he kind of came across some decommissioned fire hose, a lot of it.

So we thought we we were working on some small projects to donate in different places.

So we thought, okay, we'll make a uh he works with steel, so we'll make a bench and use that as the top of it.

Um so we we started working on it, we just have the finish the steel uh frame of it.

Um so we thought if there's a special day that where the fire uh department has any celebration, we might be able to kind of make it uh we feel to donate it there from on behalf of the city or yeah.

And I think uh probably David and Catherine would be more uh the uh would better understand where this might fit.

The only thing I can suggest is there is a fire prevention day, combined with the police fire.

Yes.

And are you looking to display the art?

No, they make it to donate it, and it's a bench, then you know, um, and again we'd visit with the fire department, but perhaps they would have a place for it at one of the fire stations.

Yeah, that would be great.

That's what I mean, I think.

Yeah, I think that that's something that we should be able to get on, like a it might be.

I don't I don't know, David probably does way more about that than I do, but I think that first might be to talk with the fire department and see if it's something you're interested in if they had a location suggestion that they were that they thought was great, and then you would want to come to one of the study sessions.

So before the city council meetings, they have the study sessions.

I don't know if you've been to them, but it's like at 5 30 to 7 before the council meeting is in here, and you'd want to have pictures of it, and then the we actually just were talking last night about an art um installation for the city, and so I'm just going off of that.

It's very answer.

So, but then um, I think you'd want to be working with the fire department.

I don't know if but I don't know if um if our committee, if Mark should reach out to the fire department and say, hey, this is something that our committee would love to do, or you know, and then you could talk to the fire department.

I think there's probably like a formal way that that is supposed to happen, but then once you've got the fire department on board, then you could come and and um at that study meeting it doesn't have to be in a city council meeting, but at that study meeting three of the five city council people there to say, yeah, I think that would be great.

And if you have the the fire chief or the fire department on board, then the chances are pretty good that the three of the council members will say that's a wonderful idea, and we don't have to pay for it, that's all right, you know.

And so I that I think how that would meet.

Uh does the chief sit in on those uh he is yeah, so I think it's a good so if if you would like me to reach out to the fire chief, yeah, I'll share more details with you then, and then I'm sure then it's gonna fall in your lap to show and present.

I'll just make the commitment.

You might try like I don't know if you have an artistic rendering, but or even like a sketch of what you guys said, I'll provide it to Mark so you can have a good cat with him.

That sounds awesome.

We were just talking last night in the study session about how um we would love to have more art.

Yeah, so yeah, my friend uh he he is uh metal sculptor, so he I mean he's more than that, he is just an amazing guy.

So um uh sometimes we do these we've started kind of um experimenting with lots of different materials, and we thought, you know, just to put it out there, we'll donate it to certain things.

So we we made something with um the uh jigsaw puzzle pieces, and you know, jigsaw puzzle piece the shape is uh uh it's the logo for or the icon for autism, right?

So we thought we will uh figure out somewhere to donate that as well.

So I'm just doing those things just as an exposure.

Appreciate it.

Yeah.

Uh the next item was the mayor's bike ride.

I see uh David's got a slide here.

This this is uh kind of twofold.

It's uh somebody to help and just to be invited to ride.

So thank you.

Yeah, it's twofold.

We do need um workers.

So the mayor's bike ride is part of the golden smoke bike ride event.

The golden smoke bike ride event is an annual bike ride event.

Writers from Pro Bowl and Ogden, uh, all the way from Provo Dogden ride together and they meet up in Salt Lake City.

And so our portion of the ride uh will start at 11 o'clock, and we advertise in the city of Draper, people pre-register, they come down the Jordan River Parkway and we start them off, they ride 15 miles, they have a party at the Tracy Aviary.

And the city uh gives out um Gatorade and uh power bars to these riders on this event.

So if you're free on Saturday, May 16th, you could man the refreshment table, or if you just would like to participate in the bike ride, we would love for you to do that.

You can register and participate in the bike ride.

I'll be down there seeing everybody off.

But again, if you'd like to work that event, super easy, great for um you just sit there in the shade handing out those uh goodies.

What was that time again?

It is, and this is on the city website, that's why we pulled it up.

It's May 16th.

I think they just changed that.

I think last time we met.

It was on the calendar for the week before.

Exactly.

It's exactly right.

Yep, they've changed it.

That's great.

Um so they've changed it again.

It's um it's the mayor's bike ride is part of the larger golden spoke ride.

Um the window for the for the aid station is from 10 30 to 1 30.

That's the aid station window.

That's when Draper City has has to man that station.

It'll require two people, and you're just handing out supplies.

Um, but easy to do and nothing too urgent.

Uh well, and one of the reasons why we've kind of highlighted those two the Cinco de Mayo and the Mayor's bike ride is because they're quickly coming upon us.

So we should kind of get those lined up as far as who's gonna uh participate, who's going to uh help manage them.

And the mayor's bike ride, neither committee has ever participated in.

I'll leave it at that.

Has not participated.

Has not.

Cinco de Mayo though, that's coming up as well.

Let's talk about that one.

Cinco de Mayo is has been the s the signature event for the engagement committee.

So prior to it was the signature event for the engagement committee.

Uh Melanie, I believe was the was Melanie at the MC.

Yeah.

So for the Cinco de Mayo.

Sylvia.

Sylvia.

Sylvia.

They were uh so for Cinco de Mayo, we need someone from this committee who's hopefully bilingual who can introduce the entertainment acts on stage.

So as a member of the committee, you'll be there welcoming uh you know everyone to everyone there, and you'll introduce each one of the acts.

Um I thought that Melanie was plan I'm hoping that Melanie was planning on it, and and maybe Kelly and uh Tara had talked about it.

But we'll check with how she usually helps.

But Cinco de Mayo, Cinco de Mayo, we have the MC, the master's ceremonies to introduce the acts.

We also have the youth council there, the youth council will be face painting.

So you could help with the face painting, but really it's that um person to introduce the acts.

That's really what we need.

The six to eight p.m.

six to eight p.m.

Okay.

Um, and I'll reach out uh if you don't mind, I'll reach out directly to Melanie and and check, see if she has an interest in participating again, but we're looking for that.

Remember, I can tell you now.

Please do it.

And Mark is a Mark has done uh Mark is often the MC at our other events.

But do you speak Spanish at all?

Uh only if there's sufficient amount of tequila, and you do not want to see that.

So Super Mario is a lot of fun.

It's the entertainment.

Um all the acts are already booked, so we have entertainment every 30 minutes.

Uh Ivy, my team member does a great job booking that.

Uh she she normally does a lot of has a lot of great acts.

And then we've got 12 uh food trucks, Mexican tacos food trucks.

So not you know, not to put pressure on anybody here tonight because not all of us are here tonight, so you might feel a little pressure to sign up quick.

But first, is there anybody who has a an urge to be part of Cinco de Mayo?

Or I guess we want to look for Melanie first because we want to bilingual table that but if you do let Mark know um and we're happy to and to emphasize and make sure this is correct.

Anybody is welcome at any event.

Please you may not be the owner coordinator of it, but you're always welcome to show up, and there's always something that can be done.

How about the mayor's bike ride then for the uh the rest stop?

Anyone here interested in that particular day or time?

Definitely happy to do that.

I know that we're we're in the UK for just before a lot of the Trava Day stuff, so I'm nervous that I'm definitely happy to help with a bike.

Okay, do something useful to start with.

Right.

I've really kids spend an entire time on bikes, so oh yeah.

They can do something useful for bugs.

I'm hoping to write in the help, but I do hope I want to.

Yeah, I'm gonna do that.

I'm also hoping to write this.

You should write and um have you ridden it up before, Kevin?

Um they write down the Tracy Aviary has um uh uh an annex on the Jordan River, and so you pedal the 15 miles to this uh Tracy every year, they have a party there with a lot of vendors and food trucks, and then you can get a token for a free uh ride on the UTA.

Then if you ride just a mile to the east, Mill Creek track station is there, and you could get a ride back to Draper.

I'm sure your boys will just turn around and they can buy spaces.

Yeah.

And then he's a lot.

It's 15 miles from the Rotary Park, and that's on 123rd South and and um and the Jordan River.

So from Rotary Park to I think it's 30, is it 33rd South?

Something like that.

It's 15 miles.

The whole thing's on the Jordan River Trail.

All is on the Jordan River Trail, it's paved, and normally, you know, the the mayor, there's it's not competitive, and the group spreads out.

And um there should be several hundred riders participating in it.

The other nice thing is you've got another rest stop, just like we're sponsoring a rest stop.

Uh South Jordan has a rest stop, so I think you know, five miles up the road, you stop for more snacks.

It's nice that way.

Thank you.

And it's called the mayor's bike race.

And when I looked at it, it is Troy the only mayor, or he's the mayor running, or does Don Ramsey do it?

Good question.

Normally, we get them all.

We'll get a lot of mayors.

So normally the Provo or Lehigh is always participating.

All the mayors have been invited.

Troy, though, um, lines up here.

His mayor's bike ride to coincide with that.

Okay.

Um if it if it matches up.

Yeah.

So it's great.

A lot of fun.

As long as it's not raining.

Well, is that the rain or shine event?

Rain or shine.

Yeah, okay.

Uh Stephanie, we have not forgotten about you, uh, but it looks like we've got uh somebody possibly for Cinco de Mayo.

Uh looks like Ben's gonna handle the mayor's bike ride.

So we're gonna get into the other items now.

Uh and the first one will be this America 250 committee.

And I we might have talked about this last meeting, but uh, and I guess I could look at the minutes, but for for those of you who don't recall, the America 250 committee is uh sponsoring uh along with the state of Utah a potluck dinner at public spaces for a couple hours on Sunday, I didn't write that date down.

It's uh Sunday, July 5th.

It's the Sunday, it's the Sunday before the rodeo.

July 5th, Sunday.

And Dave, did you did the group decide if that was going to be like a six to eight thing or a two to three thing?

Shall I play this for you?

Sure.

Preparations are underway for a homegrown event where every day tells a story on Sunday, July 5th.

You're invited to America's Potluck.

Hopefully, you bring it soda.

Smoked biscuit.

I schools for my garden.

My face rules.

I'm on Hardy Playlist.

Desserts.

Nice.

Whatever you bring to America's palette, everyone is invited to a great meal.

Do we need the celebration of America's 250th anniversary on Sunday, July 5th, what thank you, David.

You've been really come prepared to I believe um they were there was still some talk about that.

I thought they'd settled on one o'clock.

Uh okay.

Um yeah.

So and it was only gonna be about a two-hour event, right?

Right.

If that, I mean it should be the length of a meal, so 90 minutes maybe.

So there's this America 250 committee also has members, uh, but it's not an ongoing committee, it's just for this year.

So there will likely be some volunteers from that committee, but they had asked if we could drum up any volunteers from our committee to help out.

And uh David will just list the locations.

There are seven.

Yeah, and again, what's happening is um the state of Utah's got a great website where people sign up who want to attend this event.

And um Draper City has reserved all of our park pavilions, and there's at least seven of them.

So Smith builds, skate park, Steep Mountain, uh, Galena, Draper Park, they all have large pavilions that the city's reserved.

People uh hopefully will sign up to attend these potlucks in their own neighborhoods and at our city pavilions because we're not the only entity hosting these, and so at these city pavilions, volunteers will show up, the city will provide something, a drink or a dessert, and we're there just to facilitate the meal.

People attending will be bringing portions of meal because it's a potluck.

So the goal is to have neighbors, meeting neighbors, great time uh for that.

So I mean we'll basically be handing out whatever the city has to hand out.

There's really not no other policing to do.

And and you're not you're not going to be asked to MC, you're not going to be asked to to tell jokes or entertainment.

Although if you didn't um, but yeah, we're there just to to represent that facility.

This is a statewide event.

It's a nation, it's a nationwide event that the state of Utah is is has really taken up and says, I think this represents our values as a state.

Um and that that video you saw, this video had was made in Utah.

So and the state uh the site where they sign up, uh the state has um created.

When people come to the city website, we'll send them to the state website.

Uh you said there are seven locations that are yes.

David, do you know them off the top of your head, David?

Let us count them.

We've got the uh arena, we've got Steep Mountain, Smithfields, Galena, Draper Park.

Draper Historic Park and City Park.

Bellevue.

Oh no, it's not a rented pavilion.

I gotta remember the other two.

Oh, I'm sorry, my apologies.

Oh, Suncrest.

Sunday.

Oh, Suncrest, right.

I haven't been to the Chance of Farms yet.

Smith's Smithfield's we've got so close to Galena.

That's a county one.

That's a county facility.

That's a very nice pavilion.

So I'm missing one.

Seven, you have seven here.

Oh, do we have seven?

Well, did wait, is it Draper City Park and Draper Historic Park?

No.

Oh, no.

No.

Which one?

It's just Draper City Park.

Um, so if if Draper, if Draper, if um July 5th is open, then you might consider volunteering.

July 5th's not open free because the weekend, you know, every weekend in July I work for Draper Days.

So not available for me.

Um, but if it's available for you, it would be an easy one to do.

So and I'll send this list out to everybody if we I don't expect us to fill it here, but I'll send it out to reiterate.

And if you decide you you like a location, uh I'll I'll probably do Suncrest because it's close to home for me.

So if nobody else wants that one, uh I'll go ahead and take that one.

Uh and just as an offer to anybody on this committee, on our committee, if you decide to volunteer at this potluck, I will make for you an America birthday card.

That you can take you can take to the event and you can have the kids all sign it.

That's a great idea.

And uh, yeah, and uh and then maybe if David was kind enough, we could then take those signed birthday cards to Draper Days and send them around the community stage or something and have the kids sign them again.

So I love that just our committee, none of those 250 committees.

If we do volunteer for a particular place, are we able to also participate in public?

Oh yeah, just make a certificate.

And I would think you would bring something if you want to eat.

Well I bring the staff.

Yeah.

Right.

No, you're that's a good question.

So and and again, this is keeping I I think I don't want to overstep here, but I think David's encouraging us to make a lot of this stuff our own.

So I mean, I can envision uh you know, I'll bring my flag and set the flag up and we'll have the birthday card and I'll bring the outdoor speaker and play some patriotic music and bring a bag of potato chips, you know.

So, you know, whatever you want to do to make it your own, you can do it.

Do you have an English meal you're gonna cook?

Sadly, I must in England that we get bangers and mash for us.

Okay, so that's the problem.

I will send out the uh the list of locations, and you all decide if you want to sign up for it or not.

And now we should uh move into uh really the bulk of the rest of our meeting here, which is uh these other activities, primarily draper days, and you know, we don't have to worry about the things in the fall yet, unless you uh you know really feel like you want to do the haunted trail or something, certainly sign up now.

But Draper Days is going to need a lot of help, and right now we have uh myself hanging out at the community stage, and Falgooney has agreed to work the information booth on Saturday and the children's bike parade.

Now, that does not mean that that's completely covered, there could be other people doing those also.

So at this point, have any of you had a chance to take a look at this list?

And is there anything in particular that grabs you?

And before you answer that, David, did I get this right?

Is is the community stage also functioning Thursday evening?

Is it Thursday, Friday, and Saturday?

We have in the past.

I don't think I'll do that this year, though.

Okay.

I gotta get with my stage manager there and discuss that with them.

And same, how about the information booth?

Will that be running Thursday night?

All three days.

Okay, all right.

So okay.

So back to the the original question.

Is there anything uh first thing you have if you want, we can kind of go through them and talk about what's involved in in each item if that's helpful.

Please, you're the expert if you don't mind.

Really quickly, the parade lineup, uh, the time on that one, it's 6 a.m.

And that one's about 6 a.m.

You work till about 11, 6 to 11.

Great thing about that is um you can get the work over with in the morning.

You you wouldn't have to do anything the rest of the day.

You get out there about six o'clock, and we're done about ten.

I need several uh that's when Stefania's really excited about helping out.

I'm signed up already.

Yes, it's a 6 a.m.

not 9 a.m.

6 a.m.

9 must be in the parade store.

And what we do there is uh all the parade floats.

We probably have 300 people that participate in the parade, they're arriving, we're putting them into their places in about an hour and a half, so there's lots of confusion and excitement.

And um, we're inspecting floats, getting waivers, lining people up, um a lot of teamwork.

And you could use a few people for that.

Yeah, that one I'll I'll be running a team of eight people.

So, whatever volunteers we don't get, I have to find staff to fill them.

Okay, um this this meetup is usually at the beginning of fourth street or exactly the meetup's usually at the beginning of Stokes and 30s.

That's actually fun, yeah.

But a lot of fun.

I think the parade's one of the most exciting events of Draper Days, so a lot of fun.

The parade grandstand, um we're we're looking for someone to make the announcements, and so he that person has an assistant that sits next to them and they make the announcements so you have a sheet as the floats come by, they have numbers.

You read the script, so as it's what float 100, it's you know you read the script of whatever it is, you make uh pithy and smart uh sides and jokes.

It's also being broadcasts live on Facebook, so potentially potentially become famous.

It's a lot of fun.

And that one is from about uh 8 45 till about uh noon or so, and you sit there, you're out of the sun.

Uh meaning stage, we've got that one covered.

We've got that one covered.

Food vendors, I'm gonna skip for now.

Day bar.

We're looking for day barn people.

Um the day barn's a great gig.

It's it's air conditioned, you sit inside, it's cool, it's air conditioned, you're just um arranging the snacks and the food for all the volunteers.

So the day barn has cold drinks, ice cream, and snacks all day during during Draper Days, all day and evening.

Then at six o'clock a meal is served.

You're there just to take care of it.

Uh I mentioned it's indoors air conditioning.

I gotta tell you, the snacks are wonderful.

The food is wonderful, so it's a it's a good place to be.

So you're responsible also for testing them.

Exactly.

And it's really a nice, it's a nice gig.

Information booth, you're there with my team member Ivy.

David, I'm sorry to interrupt you.

Is is the day barn also open Thursday night?

I wasn't sure.

It's open on Thursday.

Okay, we don't do a meal, but it's open for snacks.

All right.

Information booth.

Um the name says it all.

You're there with with my other team member Ivy.

Um time of the Dave on an Intimation Booth.

Oh, see, Saturdays all day.

Yeah, you're talking about um from five till nine on Saturday, and uh I'm sorry, on Friday and on Saturday, it's noon till nine, and on Thursday it's gonna be uh six until eight.

Maybe two shifts or something like that.

Did you say noon to nine on a Saturday?

Correct.

Um information booth.

Let's get that, skip the horse pole, gonna skip the rodeo, the car show.

Just before you skip over here, is the previous committee had a lot of involvement in that.

Is that changing?

We can come back to it if you want to.

We can come back to it.

Okay, that's fine.

We'll yep, okay.

Thank you.

The car show.

The car shows on Thursday.

It gets very busy, and we need help there.

The car show, I need help parking the cars.

I need help interacting with uh sponsors.

I have a lot of sponsors.

If you like cars, it's fun.

Uh but the car show, I need several volunteers on that one.

Um, I've got Stephanie's like one too, or really won't say the car show, you gotta love cars.

And if you don't care, as an aside, it was a scene of a lot of conflict, and people they get upset over how they park.

The cars I didn't realize they break down.

I thought they were in immaculate condition.

They're not the breakdown constantly if they're in the so it was a lot of fisticass.

Yeah.

Bad bad language.

So it was it was something else.

Sounds like you're interested.

We love my family members.

So if you have any family members, uh children or spouses or next to neighbors that want to come, that's great.

We we welcome them.

They just is where there's a little vetting that goes on.

Does somebody have to sign a liability?

All the all volunteers have to sign a um a waiver.

A waiver volunteers working at events strictly geared towards children, need a criminal background check.

The forms on the draper website, isn't it?

Correct.

Children's bike parade.

A number of things, it's a very fun event.

Um, you'll be at the Draper Elementary helping children decorate their bikes.

You'll be in the parade itself, walking in the parade.

So there's a number of things to do.

It's light work, but a lot of fun.

Um at the bike parade, you're down there for half an hour at the school.

We have lots of tape boxes of tapes and flags and streamers, and you're putting it on the bikes and taping them up.

Oh, we provide decorations.

We provide it.

City provides it.

Um have you attended that before?

Yeah.

It's uh my kids love it.

I laugh because it's the time.

My kids have more my girls have more feminine haircut.

And really, really quickly going down the pie baking contest.

Historically, that's been this committee.

Uh Tara and the other members, did you attend it last year?

Yeah, no, they get it before I perform.

A lot of fun.

They do it at the South Pavilion.

Uh, we give out awards.

I have a new award this year for the America 250 best all American Apple pie.

I've got the I've got the award, that's Mark's suggestion.

So we hand out awards, they bring pies, you can eat them and taste them, the merit comes, the royalty comes.

A lot of fun.

Pie baking contest.

Last one is bingo.

We have dozens of free prizes.

It's a free game, lots of excitement, lots of fun.

And you're looking for a bingo caller there essentially.

We are, Mark.

If not.

That may be the only thing on this that I have nothing.

Ah Bingo is so much fun in the park.

And the North Pavilion.

And we have a and usually it's been sold out.

So we have about 250 300 people.

Oh wow.

I would love to have you as the bingo caller.

Oh, that's popular.

So continue so lucky you're good.

But the bingo, so just to keep in mind all these um all these different events.

But we're about yeah, we're running out of time, so we won't go through the other events because we've covered the ones that are most urgent.

So first, any and Dave, thank you for the explanations.

Uh any questions on any of the events.

How long does the bingo go?

The bingo goes until the prices are gone.

Yeah.

No, it depends on the caller.

But normally it'll run for an hour.

Yeah.

Yeah.

If you can draw it out.

And you said that it sells out.

Does that mean you have to do that?

It's free, but by sales out, um, sorry, we have bingo cards.

And we have a set amount of cards, and that's it.

And so and you need to be 13 years of age or older one card per person.

And uh the prices are nice.

Yeah, the prices are nice.

I think there's some MC work at the beginning because last year you had a couple of sponsors that need to be introduced.

We have um uh we have an a la carte on the sponsorships, so you're able to sponsor the 5K or the bingo or the pie baking.

So for the for the bingo, we'll have several sponsors there.

We put up their banners, we recognize them, and we try to include them in the banter in the games that we play as an inducement to get the sponsor money.

One quick question for you, David, on the car show.

And based on the comments you made, which shock me in the Draper community, but I'm guessing that because of that, you don't want to open this up to motorcycles.

Oh, that's a good question.

It's a car show.

It says all makes all models.

But no one's asked me that.

People have some cool motorcycles and I'd love to show them.

But there's an organizer of the car show that's bringing these cars.

No.

Oh.

It's I mean, we have a we have a car show contractor that does that, but they register on our website, but he advertises for us.

And last year they filled it.

This year we have an even larger venue.

I mean, if you if you don't have any uh qualms about it, I think it would be cool to have some custom motorcycles there, but you'd have to I think you'd have to emphasize that on on the uh social media now.

Yeah, it is all makes all models, and I I would include them.

I would take a motorcycle.

But I'll I'll put that on there and I'll confirm it with my contractor.

Yeah, if it's okay with your contractor and if when I see car show, I think any time in my life I've seen it.

No, I'm not a motorcycle.

No, no, no, no.

Sorry, there's a message from Dara.

I didn't notice.

She said the zoo, uh the camera is blurry and sideways.

Yes, public.

While we're finishing the uh audio video technology up here, right now I I think we've come up with the identifying the topics for the next meeting agenda, so I will make sure to include the event staffing update uh after I send all these uh locations and the updated sheet of times and whatnot out to you all uh so next meeting uh we can uh try to fill up some of those events formally.

Are there any other things that you all want to do next meeting that we haven't talked about today, other than filling up the staff events?

Or the staffing of the uh just the staffing of the events.

So we don't do anything around the heritage banquet, that's just uh great question.

The heritage banquet.

Um, we don't have any tasks assigned to it.

What do I set up chairs for it?

But the caterer and um the speaker is di decided by another committee.

The historical yeah.

But they'd love the attendance, I think they love to get people to that one.

And what I would hope first, uh I want to emphasize that uh volunteering for a day-long event doesn't mean that you have to volunteer for a day-long event.

You can volunteer for a I can work from two to six, and that's cool.

And we'll find somebody to do eleven to two.

So that your commitment does not have to be for a twenty-four hour period.

It can be whatever you can sacrifice that particular day.

Um are we looking like should we be going out to find friends or family or neighbors who might be interested, or is this at this point not that way?

Uh I think that would be appropriate.

We're not looking for ten people.

Um, but but if you could bring uh a few people that you can vouch for, that would be great.

We should be expecting to get a dozen or two volunteers from off the street, just residents who volunteer.

They'll be coming to triple park and I'll be giving them to you.

So if Mark's uh is Mark's gonna emcee the community stage and he needs a volunteer, I'll give him some volunteers.

So we should be getting volunteers.

But by all means, if you've got a couple of kids or a spouse or an extra neighbor, bring them.

We'd love to have them.

Yeah, that's a great point.

I have a call since round a seven, so I was let that.

So uh just for for coming and thanks for that last suggestion.

That's a good one.

Uh the uh last thing that I will say is that for these events, if you pick an event and if you if it's one that you really want to take ownership of, it probably wouldn't help next meeting or the meeting after that to come with your ideas and throw them out here to the group, particularly in front of David to make sure there are things we can do.

Like I might have ideas on some stuff to do with this potluck that David says now we we really can't do that.

So it's probably good to get it out now before uh we're we're put in a position.

So uh thank you for attending.

Any other questions or comments before we adjourn?

Motion to adjourn.

Second?

Second motion.

Okay.

Shall we adjourn?

Both?

Yes.

All in favor?

I forgot to do that with the initial uh motion.

So uh thank you all.

The meeting is adjourned.

And our next meeting.