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Record of Proceedings

Draper City Community Engagement and Events Committee Meeting - March 25, 2026

Meeting Portal — Wednesday, March 25, 2026
BodyDraper, Utah
SessionMeeting Portal
DateWednesday, March 25, 2026
StatusFILED
Video Record
0:00 / 1:02:57

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it
0:00

Terrified you, Sydney, right?

0:01

Just pin it.

0:02

Get on and pin it.

0:06

So your name is Ben?

0:07

Yeah.

0:07

And I think we met at the breakfast, yeah.

0:11

There's still pretty yeah, no, yeah.

0:13

Hello.

0:18

Do you have anybody online yet?

0:20

That you know of?

0:21

No.

0:21

Yeah, I think David can ready for everybody.

0:24

Stephanie said she would be.

0:26

Yeah.

0:27

So then you've been traveling long?

0:33

No.

0:34

Not really.

0:36

I mean, to be fair, the wind hasn't really happened this year.

0:39

Oh, it's just yeah, suddenly this last week since spring, it's really sprung, has we're gonna go.

0:43

I was away for a I was in Tennessee for a week, and I came back and all the leaves have come out.

0:48

I'm like, yeah.

0:49

Okay, apparently I missed it.

0:50

Yeah.

0:51

I got some spring survey, and so I called the people and I said, you know what?

0:55

We better do it now.

0:56

Right now.

0:57

I'm seeing all the things we want to see over here.

1:00

Yeah.

1:00

Yeah.

1:01

That's crazy.

1:02

Yeah.

1:04

We're gonna get some more storms in April.

1:06

I'm like, I'm not sure we'll be able to do it.

1:08

I'm not sure we're getting rain showers this year.

1:10

Uh uh flowers.

1:14

We'll see.

1:15

I was afraid we were gonna have that uh you know that little false spring.

1:19

And then it was gonna get cold again and all the buds were gonna die, but yeah.

1:22

I don't think that's kind of I don't know what's gonna happen.

1:26

I have you know how Google stores your photos and then says, Remember this day ten years ago or whatever.

1:31

Right, right.

1:32

Yeah, well I used to work here and I used to work in the park, so uh my job was to keep the snow off the sidewalks at Suncrest, which we called Snow Crest in the winter.

1:41

Yeah.

1:42

So I drove that big tractor around, and so just the other day when I was outside my shorts, my thing came up and it showed me in the snow this deep at Suncrest and March 19th, and I was like, I remember when it was the deep March 19th up there.

1:58

What was that fourth winter?

1:59

Maybe the first winter was that winter we had like ridiculous amounts.

2:02

We're just uh we're just waiting for the electronic connection to start here.

2:06

And uh if I can't, I can always call her and get her on.

2:08

We need one more to start the meeting.

2:11

All right.

2:12

You might be the subject matter expert.

2:15

I read a Suncrest post.

2:17

Somebody was complaining that their development, the mailbox doesn't get shoveled.

2:23

They have all those group mailboxes, okay.

2:28

I got lots of pictures of that too.

2:30

Just to prove I did.

2:32

So but here's the question.

2:33

In this particular development, the HOA has most of the inner streets.

2:41

The mailbox is actually on the main entry into the development, which is handled by the city.

2:50

Now, as far as I know in my development, s we we get put up by the city, but they don't touch the mailboxes ever.

Discussion Breakdown — Share of Meeting
Community Engagement█████████████████████████████████████████████51%
Procedural████████████14%
Ethics And Governance█████████10%
Active Transportation█████6%
Arts And Culture████4%
Solid Waste Management███3%
Public Engagement███3%
Historic Preservation███3%
Parks and Recreation██2%
Summary of Proceedings

Draper City Community Engagement and Events Committee Meeting - March 25, 2026

The Community Engagement and Events Committee met on March 25, 2026, at 1:00 PM (MT) to approve minutes, review committee rules, and discuss upcoming events including America 250, the Mayor's Bike Ride, Cinco de Mayo, and Draper Days. The committee also addressed a donation proposal for a fire hose art bench and assigned initial volunteer roles.

Consent Calendar

  • Approval of minutes from the February 25, 2026 meeting: Motion by Amitaba, second by Ben, passed unanimously.

Discussion Items

  • Committee Rules and Roles: David Wilkes read the Draper City ordinance governing volunteer committees, emphasizing advisory roles, attendance requirements (three unexcused absences in 12 months may lead to removal), and the prohibition of committee members speaking on behalf of the city without authorization. The committee's charter was also reviewed.
  • Fire Hose Art Bench Donation: Amitaba proposed donating a bench made from decommissioned fire hose and steel, created by a friend, to the fire department. Council member Catherine Ballin suggested coordinating with the fire chief and presenting at a city council study session. Mark Vincent agreed to contact the fire chief.
  • Mayor's Bike Ride (May 16, 2026): The event is part of the Golden Spoke Bike Ride. Draper City will host a rest stop at Rotary Park from 10:30 AM to 1:30 PM, needing two volunteers to hand out refreshments. Ben Passon volunteered to help.
  • Cinco de Mayo (date not specified, but typically May 5): The event runs 6-8 PM with entertainment, food trucks, and a face-painting booth. The committee needs a bilingual MC to introduce acts. Mark will check with Melanie Morris about returning as MC. The event is the signature event for the committee.
  • America 250 Potluck (July 5, 2026): A statewide potluck dinner celebrating America's 250th anniversary, hosted at seven Draper City park pavilions (including Suncrest, Smith Fields, Galena, Draper Park, etc.). The city will provide drinks/desserts; volunteers are needed to facilitate each location. Mark will send a list of locations and offered to take Suncrest. He also proposed creating a birthday card for attendees to sign.
  • Draper Days Event Staffing: David Wilkes reviewed volunteer needs for multiple events:
    • Parade lineup (6-11 AM, needs 8 people)
    • Parade grandstand announcer (8:45 AM-noon)
    • Day barn (air-conditioned, snacks and meals for volunteers, all three days)
    • Information booth (Thursday 6-8 PM, Friday/Saturday noon-9 PM)
    • Car show (Thursday, needs help parking cars and interacting with sponsors)
    • Children's bike parade (decorating bikes, walking in parade)
    • Pie baking contest (new America 250 award for best all-American apple pie)
    • Bingo (free, 250-300 attendees, need a caller and sponsor recognition)

Key Outcomes

  • Minutes approved: February 25, 2026 meeting minutes are official.
  • Volunteer sign-ups:
    • Ben Passon for Mayor's Bike Ride rest stop.
    • Mark Vincent for Suncrest America 250 potluck location.
    • Several members expressed interest in Draper Days events, but formal assignments will be made at the next meeting.
  • Follow-up actions:
    • Mark Vincent will contact the fire chief regarding the fire hose art bench.
    • Mark will send the America 250 potluck location list to committee members.
    • David Wilkes will update the event staffing sheet with times and circulate it.
  • Next meeting agenda: Will include event staffing updates and finalizing volunteer assignments.
  • Meeting adjourned: Motion by Stefania, second by Ben, all in favor.

Meeting Transcript

Terrified you, Sydney, right? Just pin it. Get on and pin it. So your name is Ben? Yeah. And I think we met at the breakfast, yeah. There's still pretty yeah, no, yeah. Hello. Do you have anybody online yet? That you know of? No. Yeah, I think David can ready for everybody. Stephanie said she would be. Yeah. So then you've been traveling long? No. Not really. I mean, to be fair, the wind hasn't really happened this year. Oh, it's just yeah, suddenly this last week since spring, it's really sprung, has we're gonna go. I was away for a I was in Tennessee for a week, and I came back and all the leaves have come out. I'm like, yeah. Okay, apparently I missed it. Yeah. I got some spring survey, and so I called the people and I said, you know what? We better do it now. Right now. I'm seeing all the things we want to see over here. Yeah. Yeah. That's crazy. Yeah. We're gonna get some more storms in April. I'm like, I'm not sure we'll be able to do it. I'm not sure we're getting rain showers this year. Uh uh flowers. We'll see. I was afraid we were gonna have that uh you know that little false spring. And then it was gonna get cold again and all the buds were gonna die, but yeah. I don't think that's kind of I don't know what's gonna happen. I have you know how Google stores your photos and then says, Remember this day ten years ago or whatever. Right, right. Yeah, well I used to work here and I used to work in the park, so uh my job was to keep the snow off the sidewalks at Suncrest, which we called Snow Crest in the winter. Yeah. So I drove that big tractor around, and so just the other day when I was outside my shorts, my thing came up and it showed me in the snow this deep at Suncrest and March 19th, and I was like, I remember when it was the deep March 19th up there. What was that fourth winter? Maybe the first winter was that winter we had like ridiculous amounts. We're just uh we're just waiting for the electronic connection to start here. And uh if I can't, I can always call her and get her on. We need one more to start the meeting. All right.

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