Yeah, the scary thing, Mary, is I sing karaoke from time to time too.

Mayor at 530 whenever you're ready, sir.

Good evening.

Welcome to night's work session here at Eloy City Council.

It is Monday, June 3rd, 2024.

Time's approximately 5:31.

I call this meet to order.

If I can get the roll call, please, Miss Mary.

Councilmember Seton.

Here.

Councilmember Wana Wappa Rodriguez.

Here.

Vice Mayor Curtis.

Here.

Mayor Powell.

Here.

Councilmember Schneider.

Here.

Councilmember Garcia.

Present.

Councilmember Toringo.

Here.

Thank you.

If we can all stand for the Pledge of Allegiance, please.

And to the republic.

All right.

We're gonna go straight to item five discussion items, board and commission city code text amendments.

Dan.

Good evening, Mayor, members of the council, Dan Seimer, Community Development.

The item before you today is a discussion item for your direction.

It pertains to the regular review and consideration of the exist some of the existing boards.

Four of these boards, uh three of them are within the planning and development department.

So the overview before you is kind of how I'd be going through the discussion, the purpose, the brief overview, the proposed amendment, and the rationale, and then open it up for discussion.

One thing to keep in mind as we go through this discussion, each of these, all three amendments can stand alone.

Although as presented in the packet, they all build on each other.

So regardless of what you decide on the first one, amendments are necessary for the others.

So from time to time, it's good governance for the city council to review its boards and commissions for it to ensure that we're being effective in our manner that they're created.

Our volunteers are provide their assets and their time, and it's very important to me and as the community to ensure that their time is spent wisely.

Furthermore, many of the boards and commissions that are created throughout the city are are for great reasons, but more importantly, sometimes those boards eventually become ineffective, and not because of lack of participation, but because their time is due.

And that happens to be with our historic preservation board uh a few years ago when you consolidated that with the uh revitalization commission.

One of the things that we look at from time to time is the proposed purpose and to ensure that we are maintaining the main objective of these boards that you created and to provide guidance to the city council.

We review their goals and priorities, their purposes for meetings, and the more challenging aspect is to not overly have meetings as I call meetings beyond meetings, beyond meetings for death.

Um all our boards that we're talking about today are as needed, and they meet as an as needed basis.

One of the major complaints that I've heard from some of the members is we don't have enough volunteers, and that is true.

We currently lost two more members this past week, one from the planning commission and one from the revitalization board.

It is difficult to maintain these boards, and I hear this from time to time.

Uh they want to participate, but we don't meet enough, or we don't have subjects enough.

But as it pertains to these boards, they're so diverse in their planning elements that they're spread so thin that their meanings are still important, but yet we don't have enough purpose or topics to discuss.

Furthermore, as we look at the alternatives and goals, we look at our resource allocation.

It isn't uncommon for boards and commissions to be staffed by at least two people per board.

So in my department, that means 10 people.

I don't have 10 people.

I have five.

So for me to have meetings on a regular basis on each of the boards and commissions, I have to spend a week for each board, plus do all my other activities.

So that means I will not be doing all the other aspects I need to be doing.

So it's very challenging to have and meet the objectives of all the boards and have effective meetings when A, we don't have enough topics, or B, we're I don't want to say wasting our community members' times, but they show up and we don't have enough members for a quorum, and therefore we can't have meetings.

So we get a lot of upset people, but most importantly, they're willing to participate.

So the idea is how can we make our boards and commissions more effective in achieving the goals and objectives of the city council and for the community.

And that gives into our more efficient methods of the same.

Achieving the same result was similar.