Hello?

Hi, Soviets, Mary.

We're gonna start any minute here, and just remember when you're not speaking, make sure you mute your uh mic, okay?

Okay, thank you, Mary.

You're welcome.

Six oh three.

All right.

Good evening, everybody.

Welcome to tonight's city council meeting.

It is Monday, August 26, 2024.

Uh times approximately six oh three.

Now call this meeting to order.

If I get a roll call, please.

Councilmember Sutton.

Here.

Councilmember Wanavato Rodriguez.

Vice Mayor Curtis.

Here, Mayor Powell.

Here.

Councilmember Snyder.

Here.

Councilmember Garcia?

Present.

Councilmember Twangle.

Here.

Thank you.

Anybody here for invocation?

If we could all stand for a moment of silence and continue standing for the Pledge of Allegiance.

Amen.

Jose.

Thank you.

Okay.

Thank you.

No public appearances.

Next we're gonna go to report.

We're gonna go to recognition of the Arizona chapter of the APWA Project of the Year Award.

Matt, hello.

Mr.

Mayor, Madam Vice Mayor, members of the Council.

It's my pleasure to come before you today on behalf of Penell County, who is the project owner of this award to um present to the City of Eloy that um an award for the Transportation Project of the Year through the Arizona chapter of the American Public Works Association in the transportation category between five and twenty-five million dollars.

Uh if you'll indulge me, I'll just provide a few brief um accomplishments of of this project.

As you know, this is the Houser and Hannah Road project.

It was funded through the the better utilizing investments to leverage development grant, the build grant.

Um Pennell County applied for that we with cooperation from the City of Velo, the City of Coolidge and uh um ADOT as well.

Um this project was is a crucial project that that provides um much needed improvements along State Route 87 where there have been historically some fatalities, some incapacitating injury accidents as well as um some minor injuries accidents that that all were going into factor the the project for the safety.

Um some of the things that that were found and identified excuse me in the in the design concept in the design stage of this was first and foremost the environmental clearance.

Uh typically the the National Environmental Protection Agency process takes up to two years for environmental clearances.

This one, however, was uh was considered a categorical exclusion, which drastically reduces the time and and effort needed to provide of environmental clearances for this project.

Uh there was no impact to the design or the construction phases because of the categorical exclusion that was that was granted.

Uh one of the other challenges that was one of the other major accomplishments that were that we focused on in this project was was f um replacing identifying and replacing unsuitable materials.

As as you may recall when this was under construction about two years ago, we had above average rainfall during the construction duration and and we had high clay soils content on Hannah Road and Houser Roads, and and which required an over excavation of the existing material and replacing it with suitable materials.

And one of the things that they did with that is they introduced a Tensar TriAx Geo Grid, uh, which is basically a uh a rubber mat that holds the pavement in place and keeps the the roadway base from from shifting and pumping and and and getting out of out of grade when it's going through.

And that's also something that that is is really considered a sustainable action.

Um it provides for uh environmentally sound and environmentally responsible uh materials to be going down.

One of the other challenges that would that we overcame with this project was historically the Arizona Department of Transportation or ADOT had not allowed pre-cast box culverts because they didn't have anybody on site to inspect it.

Um the only allowed cast in place structures which take significantly longer to construct and to move forward with.

However, with the with the design team, TY Lynn, um they were able to get an approval from the Department of Transportation to use pre-cast box cults, which which added substance which included a shorter construction, which allowed us to move forward with the construction phase with that.

Um those are just some of the highlights.

Um the Arizona chapter of of the American Public Works Association sent out projects for nominations for projects of the year.

Uh this project was applied was nominated for and subsequently awarded the Transportation Project of the Year for $5 million to $25 million.

Uh a week and a half ago, um, some of the project team members were there at the APWA conference to receive the award for the project, and it's it's now my pleasure to present it to you, Mr.

Mayor and and members of the council.

Oh, cool.

We have a Pinell County and the project team.

Congratulations.

Thank you.

I remember when that project was getting started.

I thought it was going to take forever to do it, and uh they they did a good record time.

They only not only do they do it in on Hannah, they did it on or Hauser, they did on Hannah as well, too.

That's correct.

And there's also plans to improve um shed road.

Yes.

And Erica, I think.

That's correct.

That's that's a future project that is is working through the development.

Yeah.

Yep, yep.

So yeah, that this is a it's a great area.

I mean, it's nice and wide with lights, and I mean um people still need to pay attention going through that area, but uh uh it's a really well done, and um I'm happy for that whole area uh for developments that's safe.

And um I think it wasn't the um the the rail yard, the rail they were kind of easy to work with when I've heard so many tragic stories of how hard they used to be, but they're very easy to work with to get this done.

Um and so now with all the development in that area, you know.

Um we'll we'll we'll um prosper off that as well too.

So uh this is hard work from all of us.

I remember Dave and Lee, David Lynn did the the groundbreaking for that.

So um it's nice, but thank you.

It's not just us, it's it's what team effort team effort, 100% very much.

And even to say we worked with Coolidge very well to get this thing done.

So uh as hard as it is for me to say that, you know, I'm glad that we're able to work with Coolidge to get it all done.

So in Penelope was a great team as well, too.

So thank you, sir.

Thank you.

Oh, we have a video.

Mary does have a uh the video that was that was presented at the at the awards banquet, if you would please, Mary.

Say goodbye to old costly cable TV once and for all.

This revolutionary invention gives you access to your the inland port of Arizona is a strategically located piece of property that's between Phoenix and Tucson along the I-10 corridor.

In 2019, Pinall County was awarded uh build grants from the United States Department of Transportation.

Z did some paving improvements along Hannah Road.

We also put a traffic signal at the State Route 87 in Hannah, and then we also did some rehabilitation construction along Hauser.

And we also installed a much needed traffic signal for those folks trying to get to Interstate 10.

Any improvements to transportation look favorably to potential economic development opportunities.

And they also provide safety enhancements for the traveling public who's working nearby.

This was the first federally administered USDOT discretionary grant that the county has worked on.

It took about a year to get the grant agreement figured out with federal highways.

Our administration encourages us to work really closely with local government agencies.

And we relied heavily on our consultants and contractors to get the project done.

We built a strong relationship with Panawh County, with the City of Coolidge, with Eloy, with the state of Arizona.

Our construction manager was CEI Consultants.

Our contractor was Sumlin Asswell.

Our design consultant was TY Lynn International, St.

Holdings, who donated some right-of-way that we needed for the project.

So it was really a group effort to make sure that we got from that point a few years ago just receiving the grants all the way through construction.

What is the old adage?

Surround yourself with great people and you'll receive great success.

This was a huge honor.

It's a recognition and incredible partnership of teamwork that made the local project a huge success.

This award is a testament to our collective efforts and commitments and improvements to transportation that are both public and private.

Thank you.

All right.

Well, thank you, Matt.

There was proof that I was actually there.

I was in the video.

I didn't know that.

So all right.

Next we're gonna go to council member reports or announcements.

We'll start on my right side.

Andy.

Thank you, Mayor.

This is just a recap of some of the things, some of the gatherings I attended over the past two weeks, and at these gatherings, there were other council members, city staff, and council members elect were at some of them as well.

So on Thursday the 15th, they attended the Eloy Chamber luncheon over at the museum.

Always a good time there mingling with the uh members of the chamber.

And while we were there, Cypress Creek Renewables actually donated a 20 made a 25,000 dollar donation to the Santa Cruz Valley Historic Museum.

That's well needed funds gonna work for some ADA stuff and help with their operations.

On Friday the 16th, Panell Alliance breakfast, where we heard all about the virtues of solar power from their perspective.

It was very informative, but it's still my opinion that the city needs a bigger slice of that pie in the end.

On Thursday, the 22nd, we along with uh yourself and city staff attended the Panel Alliance lunch discussing water needs for Arizona and Penell County.

Some of the topics discussed with water management, affluence out and in, and new rules with ADOS concerning volumetric measuring of water.

I know this is riveting information.

And yeah, I kind of like this information because I'm like a science geek, so it was it was really interesting to me.

And that's about it.

Thank you, sir.

Thank you.

Sarah?

Yep.

Sylvia on the line, do you have anything you want to report or announce?

All right.

Anybody on my left side?

No?

Dan?

No.

No.

All right.

Well, thank you.

Um first I'd like to apologize for our um our video for last week's or two weeks ago's meeting.

Um you could see us, but you couldn't hear us, and we couldn't present some of the power points.

And so we have somebody here on Friday, and they worked out some of the bugs, the kinks, and they have they're coming, are they they're coming back to finish it?

Yes, we're gonna replace the parts.

Yep, replace some parts that we're doing.

And then uh we decided a while ago that we have want to replace all the video audio system.

So we'll be going to the town of uh Paradise Valley where they just had uh their their system installed.

So we'll be going there uh next week to see how we can better improve our image and perception on line and um when you play it back, so it's also for us here as um this sometimes works and sometimes it doesn't.

So uh we want to be professional, so that's why we're doing it.

We it's in the budget already.

So that's the first thing.

So I hope you accept my apology on that.

But it was a very good meeting as well, too.

I thought I thought it was a good meeting, just that people can't hear it.

No, I went to the luncheon with that Andy spoke of, and we had a good time with David.

David was there, and that was it.

Just us three.

And so it was it was nice to hear that Penell County does have water versus all the scary tactics that was there too.

I always forget Dan.

I don't know why, I always forget this guy.

He sat right next to me.

Um, but yeah, the the scare tactics that Panaw County is in a drought.

The Panaw County does have water, so that's always good to know.

Um tomorrow, myself, my some of my fellow council members.

I don't think Jose's going.

Nope.

Staff members will be attending the League of Uh Cities and Towns conference, annual conference.

It's going to be in Phoenix.

So we'll be there from Tuesday till Friday checkout.

Um and uh we'll be there all day um meetings and classes, and um Dan's getting the award for eight years of service.

And you are and I'm getting one for 12 years of service.

Um but yeah, it's it's a it's a nice time to network as well, too.

Because we we go and you see a lot of people that from the past years, and it's just a great time just to go up and just kind of see what other communities are doing.

Um and hear what the changes, the updates of different things.

Social media is always a big one that that really goes to.

And so it's gonna be fun.

Um, we're gonna enjoy it.

So anything else?

I think no that's it.

That's it for me.

David.

Sure.

Thank you, Mayor.

Members of council.

Uh a couple things on the uh manager's update for today.

Um, where do I start?

Oh, let's start with the happy stuff.

We've got new police officers that have started.

So we've had two uh new laterals that will be starting with the PD, one last week and one next week.

And then we've got two new officers that will be starting the academy in September for the next 24 weeks.

So we had uh luck last year with two graduate two graduates from uh the Gilbert Academy and got two more going through coming up.

So that's exciting news.

We're slowly but sure you refill in the ranks in the police department.

Um, but on the sad news, it's the last weekend for the pool.

So free swim on Monday though.

Everybody can swim for free, and then uh the parks in a career are gonna be closing it down for the season.

They're they're sad too.

Paul's shedding a tear over there.

Uh, but then on a happy note, they opened they did a sat soft opening of the teen center.

If you remember a little while back, the we were awarded a grant to do improvements in the Santa Cruz library to create a teen center back there, and those guys have got it about 80% complete.

And as a part of that, they wanted to invite some teens from the community.

32 of them came out to just check it out, see what's going on.

Uh, they liked it a lot, they got some really great feedback on that.

They were concerned about the noise level.

It is the library, and you got a bunch of teens hanging out, but that seemed to be all right.

Uh moving forward, they're gonna keep on with their plans.

They got some ideas to purchase some additional uh stuff.

I I'm not quite sure what it is, but some additional things that the teens wanted as part of this uh program in this area in the library.

So we're looking at an October opening for that.

Um the photo change out in the the lobby here will happen on September 9th.

So a lot of folks have been coming in looking at the all the old Eloy pictures, reminiscence, seeing relatives, friends, family, etc.

So that'll be swapped out with some newer photos of Eloy, and then that'll be on display for the next several weeks, too.

So you anybody folks in the audience, those listening that want to come and see those pictures, we'll have brand new pictures up on display September 9th, starting that week.

And then what do we got next?

Pole painting.

We're painting the poles in the park.

So if you recall, about a month or so or more ago, an email went out about what color we wanted to do the polls.

We put a bunch of swatches on those different ones in the main street park and desert sand crop to the top.

So we'll be repainting all the polls a desert sand color in the this this week.

Any questions?

Oh, that one too.

Yeah, I was talking about the poll.

Like Ms.

Meyers says, we are also closed on Monday in the servants of Labor Day.

Yes, yes, we'll be closed on Monday.

So we'll be back Tuesday.

Um say what?

No, you're good.

You're good.

No, that's good information.

That's that's all I have.

Mayor, members of council, unless there's any questions on any of these updates.

That's all I have for tonight.

Oh, thank you.

I think I forgot to uh talk about um the last meeting.

We had a visitor, our Congressman Juan Ciscomani visited us, and uh he met with all of us in the staff where um he was able to um fund us a million dollars for uh uh frontier street project, mill and field project.

So it was nice that he was here he's here for about about an hour and a half, actually, and had a good time.

And so we had a we it was very nice for him to come and spend time.

Then we swee um took him to uh Main Street where Frontier is at, and he saw where actually the work's gonna be be done at.

So it was nice that he was here and uh Saul, he toured uh the city hall, and um yeah, it was really nice that he came down.

So I got to mention that last time.

That was one Zamani's a great supporter of the city and we'll continue to work with him.

So yes.

Uh last on the agenda is uh presentation by Brian Wright for our quarterly financial update.

All right, thank you.

Brian Good evening, Mr.

Mayor, members of the council.

Um, I'll just go over briefly the the quarterly report.

Um it's up on the screen.

So what we'll do is just kind of go through the very first page that's up there right now, is just kind of a summary of this, just talking about our our vacancies that we have, um statistics from departments from this quarter, which is April through June compared to the last.

So I won't go really over the statistics page if you want.

Um this uh this page that we're gonna go through.

I'm just gonna touch on the the financial update part.

So ending June 30th, which was the end of our fiscal year, uh the general fund, which is our main fund um for the public for operating, um, ended on a very good note.

Uh the variance between revenues over expenses was uh about 4.8 million.

And you're looking wow, that's a lot, you know.

What what kind of affected that?

Well, we actually had above average uh collections in our construction sales tax.

I'll get a little more into it, but uh as we go into the sales tax side, but that was about almost 1.9 million above what we what we projected.

What we do use our one-time revenues for, which those are construction sales tax, we use those for capital projects.

So those don't affect our operating budget uh just for the public's knowledge on it.

We also are um service or service charges were up, and that's where we get into things when it comes into our permits and fees.

Um when it comes to housing, planning and zoning fees, those were up substantially this last year.

Um with the interest revenue, that was up um it really that grew a lot this year.

Um we didn't anticipate as much when we were doing the budget, but that exceeded our budget expectations by about 300 and 400,000.

So that was up quite a bit.

Then state income tax and state um set sales tax was up.

When we first came to council, we were anticipating that was gonna be below expectations.

But as the year went on, we were actually above what uh the state was projecting to give into us.

So when we first entered the budget, if you remember, I came and said, you know, based upon our population projections, they were anticipating it'd be below what we budgeted.

We were looking at maybe about three hundred thousand dollars less between VLT state income tax and state share revenue.

But once the end of the year came around, we were actually above in each of those categories.

So those exceeded our budget expectations we were looking at this year.

So the state uh distributed a little more based upon those projections, but also that equals into that 4.9 million.

We had a lot of unfilled vacancies throughout the year.

Um departments only spent 80 per seven percent of their overall budget, so there was salary savings throughout the budget on it.

So there was a combination of what that 4.9 million equal to, but most of it, almost half of it, was on construction sales tax side.

Um as we dive into a little more on the um the city sales tax, city sales tax overall, we collected about 10.2 million this year.

Um that was um up about 1.7 million over the overall budget, what we projected.

So we we ended a good year with our local sales tax.

Um the categories like mentioned the construction sales tax was um it's actually not 1.9, but it was 1.2 uh that exceeded our target this year.

So that actually exceeded our target in the local sales tax.

Manufacturing uh tax was also actually so surpassed budget expectations, but we thought by about 240,000 or 28 percent.

So we had uh some sales tax categories, retail sales tax, for example, was barely um about 50,000 more than what we collected last year.

So it wasn't that category, some other categories that we had uh overall on it.

Um talked about the state share revenues, those were above uh projections actually by 584,000 between all three of those.

Um in the special revenue funds, everything uh came in of what we were we were looking at budgetarily wise, and then ash and also enterprise funds, those are up a little bit.

We actually had a little more housing, I think um, per the impact fee report that council approved two council meetings ago.

It was that uh we had about 90 um single family dwellings uh that affected impact fees at the time when we were looking at it.

We were looking at with impact fees maybe 6070, so that exceeded it.

But when you have the impact fees on the homes, that comes back with the water and sewer connections.

So um, but those water, sewer, and sanitations are all above what it was last year at the time with uh water and revenue sales and sanitation itself.

These next uh few slides, just more of the historical nature, looking from April to June.

You can see that the there are some categories within our sales tax, that's a fluctuation.

But I'll just look at the retail retail as you see has dropped, you know, when it comes to um by month.

You'll see it because of the winter visitors.

You get the April collection and how it tapers off.

So this is by month, but it's just more of a uh something to give the you the understanding of where we're at and what it looks like by month.

A lot of these are um fluctuate based upon especially retail due to the winter visitors, and this one is just more by quarter.

You'll see, you know, in 22 23, look at the construction sales tax through the roof.

Why?

That's when national gypsum was going strong.

That and then it tapers off as the the next year.

If you look at retail, we're almost deadlocked where we were last year with collection and retail sales, and that is true in a lot of the other cases on that all the other service categories that we that we report.

This right here is just uh another chart of our sales tax by category, gives you the perspective of where most of our money comes from.

Construction sales tax is the largest compared to next to retail, and then the chart right below that is just our reporting categories that we can report on how it's lumped and uh a five-year comparison of of those data.

So we're actually we're trending a lot of the categories keep going up, but they're not growing up substantially, you know, but they are going up.

The biggest one in retail, just to point out is in between 21 to 22 fiscal year to 22, 23.

That's when actually a lot of the inflation, a lot of the prices go up went up.

We collect a little more as prices go up.

So we do reflect that in our 2526 budget.

Then this is just getting in the revenue categories for all the special revenues.

I won't touch base on that.

And then this is our we get into expenses.

This is uh showing where the budget's at compared to budget the actual.

If there's any variance of what we're looking at through the end of the fiscal year, one thing to note on expenses, we're still closing out our books for the 24 or 23, 24 year.

So we do still have expenses coming in through the end of this month reporting back.

It's it's our part, it's a 60-day accrual for our those expenses.

So I gave you a forecasted what we believe it might end up based upon some of those recruits.

But uh everything's running fine, uh, meeting budget expenses, nobody's exceeding the budget.

And this is just gets into the major categories for the operational funds uh for you to review, and then we give the report by category and give you uh some ideas of where a lot of the savings were.

And this one I gave a little forecast based upon what the remember fund balance think of your savings account, what those are and how it's reported by uh signed for the general fund.

We're looking at because that 4.9 million, the general funds fund balance will go to about 31 million.

However, you'll see 22 million would be considered unassigned.

We have nine million of that committed.

That's due the fund balance policy of the 5 million, and what we still have on the um the American the rescue plan, the ARP money.

So just gives you that idea.

And then the last few pages is all capital projects.

It gives you if the what the budget was, if it's been completed, uh give you a little title of what's the CP means, CNP.

So these are all the descriptions.

If the projects complete, just give you the uh information where our projects ended as of uh June two uh 30th, 2024.

So if you guys have any questions related to that, uh glad to entertain them.

Um and then uh as we're moving into the new fiscal year, I'll give you the I'll I'll try to uh get right in October and give you an update um with that, but just one thing with the 2425 budget.

I just want to mention that we did get our final uh population numbers from the state for VLT state income tax, and what actually we we presented the budget um that population actually on the thing went up over um what our final estimates were from when we presented the council, and actually the good news on it is so you know I'll leave you with some good news is our state income tax VLT and state shared revenue, those are state and um sales tax, those figures are about a little over 500,000 more than what we present in the budget, so those will be a positive figure as we move forward throughout the 2520 or 2425 budget.

So what do they say our population was?

I thought it was close to uh 18,500 uh when they gave it to us when we were doing the budget, it was like 17 yeah 174 something around that mark, so it was about 1100 more than what uh they gave us in the preliminary estimates.

Okay, yeah, those numbers didn't come out until like almost end of June.

Okay, and we were already done with our budget adopted and final everything.

All right, thank you.

Any questions uh Brian looking at these uh and this is more for study staff, not necessarily for you, but looking at the uh projects, project summary, the budget versus expended.

It appears from this that uh we probably maybe a little bit over optimistic on what kind of projects, how many projects we're gonna get done?

Because it seems like we're not spending the money, so maybe it could be a lot of different reasons, you know.

But uh, I think going forward, maybe staff should keep this in mind and not be too too aggressive in projects.

Let's be sure we get projects done with got budgeted.

This is just a well as good as the good of years we had to look at these projects that oh man, we we had the money but we couldn't spend it.

Yeah, it looks like they did a lot of projects too.

And we had 70, I want to say there's about a little over 7 projects throughout the budget, and a lot that are still in progress too.

Yeah, uh the the what I liked it to that I saw was um the bar rest restaurant, restaurant bar.

Um it really hasn't gone.

I mean, is 178,000 difference, $173,000 difference?

And that's even with um decreasing the the sales the the tax one percent was it one percent, yeah.

So I mean it's it's not that far off the the project projection that you guys had, and we have like almost 300,000.

And we were at two about 230 to 40 based upon when we were presenting it.

So as data as prices went up, there's probably a little bit of that variance in there, but you know, or people are drinking more prices.

Oh, yeah, yeah.

So I I think that's a win to be honest with you, you know.

So um we were anticipating a bigger hit, but we weren't.

So it's good.

All right, anybody else have any questions?

No.

All right, thank you, Brian.

All right, next we go to consent agenda.

All items listed with an asterisk are considered to be a routine matter, will be enacted by one motion and roll one roll call vote of the council.

There'll be no separate discussion of these items unless the council members sell request, in which event the items will be removed from the consent agenda and considering its normal sequence on the agenda.

So yeah, three items AB and C approval minutes authorizing the police department to renew federal equitably creditable sharing agreement, and then uh request city council to approve approval of case number PPE 2023-004-E1, which is a two-year time extension for eight preliminary flats and ropes and ranch.

Do I hear a direction of council?

Mayor, I'll make a motion to approve the consent agenda as written.

Thank you.

Do I hear a second?

I was second it.

Thank you.

The roll call, please.

Councilmember Sutton.

Yes.

Councilmember Wanowatho Rodriguez.

Okay.

Vice Mayor Curtis.

Yes.

Mayor Powell?

Yes.

Councilmember Snyder?

Yes.

Councilmember Garcia?

Yes.

Councilmember Tarango.

Yes.

The motion passed unanimously, Mayor.

Thank you.

We're gonna go to business.

Um acceptance of a proposal from Joseph Painting Company.

Matt?

Thank you, Mr.

Mayor.

Madam Vice Mayor members of the council.

This item is being brought to you for consideration and discussion uh regarding some improvements that need to some repairs that need to be done to our wastewater treatment plant.

As you know, we have one central wastewater treatment plant that that could um accepts all of the all of the residential and commercial and industrial wastewater discharge uh into our our influent lift station.

The influent lift station is basically the entry point to our treatment facility.

Uh we had ADEQ, the the Arizona Department of Environmental Quality came down for an inspection in April.

They found some some damage to the interior of the what of the wet well, the wet well is is the area where all the influent comes into and then it from there it goes into the treatment works.

Um so when they found some inspection when they did their inspection, they found some some of the concrete had had peeled away and and it needed to be replaced.

Um, and that's something that that we need to address.

Uh as a result of that inspection, as as a result of the findings, we were issued a notice of violation, which gave us a certain amount of time and certain steps that we needed to come back into compliance with the environmental protection agency or or the Department of Environmental Quality.

Uh we were we solicited a uh proposal from Joseph Painting Company Incorporated, known as uh doing business as JPCI.

They have a contract with the town of Gilbert to provide some of these repairs for the influent wet well structures.

Uh their original proposal came in for just on just over 200,000, uh, but that didn't include any bypass, any um maintenance, anything that we needed to do to keep the influent lift station in operation.

We can't really shut down the wastewater treatment plant to repair this, so we have to have some way to bypass the existing wet well structure so that we can do the repairs and then get the the equipment and the facilities back in service.

And so the second price proposal that we received was was from their subcontractors, came in at about 247,000.

Um we know as uh projects move forward, there are always um unforeseen circumstances, and and so we're we're recommending a $50,000 contingency with that uh for a total price not to exceed $100,000.

I'd be happy to answer any questions.

All right, thank you.

Anyway on council have any questions?

Anyone in the audience have any questions?

All right, so we're voting for one uh agreement with two different prices.

No, it's it's the one agreement that covers both proposals, both the JPCI work and the work from their subconsultants or their subcontractors.

All right.

Sounds good.

All right.

Since there's no questions and discussion about this, do I hear a decision from council?

Mayor, I make a proposal.

We I make should we accept the proposal from Joseph Banking uh not to exceed $500,000?

Thank you.

Do I hear a second?

Second.

Roll call, please.

Mayor Powell.

Yes.

Councilmember Garcia.

Yes.

Councilmember Wannawatho Rodriguez.

Councilmember Sutton.

Yes.

Councilmember Tarango.

Yes.

Vice Mayor Curtis.

Yes.

Councilmember Snyder.

Yes.

The motion pass unanimously, Mayor.

All right, thank you.

Thank you very much.

All right, item B, adoption of resolution number 24-1588.

David.

Thank you, Mayor.

Uh Vice Mayor members of council.

We uh last week we set out the strategic this item as well.

Let's jump back here.

This item is an adoption of the strategic plan that we've been working on for the better part of this year.

Uh staff initially leadership team met in the early part of the January-February time frame.

I think it was February.

I'm looking at the assistant city manager McKenzie.

January.

January.

Um, and we initiated that with our consultant after we established the the base work for the strategic plan.

We followed up late months later with council for to solidify this, put it all together and present it to you all tonight.

We put it together, had it ready to go.

Unfortunately, with email snafu, I'm not sure what happened there.

Several council members were unable to open that, and we again tried on February or February.

We can try it on Friday.

We still had issues.

So as a result of that, we would like to petition the council tonight to pull this item to give council an opportunity to review the strategic plan, whether it be a hard printed copy or we send it via email again to you all, and then come back for work session discussion on September 9th, Monday at 5 o'clock for us, myself and the assistant city manager McKinsey Letcher to be able to talk to you all about any questions that you may have.

But the purpose here is to give you that ample time to review this document.

It's been a little bit of a lag between when we met with the consultant and then presented this document with you for resolution of approval tonight.

Following uh work session discussion, uh, we would plan to bring that back to council on Monday, September 23rd for final approval of this resolution.

If council agrees with that, that would be the course of action.

I think the only thing is start at 5 30.

5 30, we can do that.

Some of us were okay, Jose?

You can do 5 30.

Okay, okay.

Uh September 9th.

September 9th.

We have a council meeting already that day.

So we would just start at 5 30.

Sarah's not here.

Can you participate on the phone?

She's gonna be on an airplane.

Oh movie that you always is.

Oh, there you go.

Well tell you all about it.

With another award.

There you go.

Um what do you think?

Can everybody I I think this is uh we've been talking about this for a while now, and about a strategic plan and strategic direction, so we don't have to get together every year and say what are we gonna do next year?

And this lays out the groundwork, and I think it's important enough uh that we spend a time and get tour agreements so that uh when it comes budget time and we start talking about projects next year, we know exactly what we're talking about, and uh we've got the direction, and everybody buys into it, so I think it's very important to get it right, and so I'm agreeable to moving it.

Okay, uh we're closed that day.

Yeah, what about the 10th?

The next day, the Tuesday, yeah.

Oh we can do Tuesday, Tuesday is 6 p.m.

Michelle.

Would you be able to be there at 6 p.m.?

Which day the Tuesday, the 10th.

10th, I could conflict.

You got a conflict?

Yeah, 7 o'clock.

You're gone the whole week?

So can't we do the 16th?

That's the meeting.

16th.

Well, I think I think the reason why they want to do it, so is if anybody had questions and want to talk to staff, it gives everybody plenty of time to do that.

So the 16th, that kind of does it only gives you like a month or a week.

Well that I was told that has to be approved by October by the end of the time we're done.

Andy and Sarah uh both won't be here.

How about the third?

Okay, Tuesday the third, which is like next week.

For for just a work session, just do a work session if that works for council.

That'll work Sylvia.

Are you okay on the September third?

Mayor, okay.

That's the only conflict that is is our agenda meeting.

Yeah, that's fine.

Yeah, we can do it before.

That's okay.

I mean, I re I'd rather focus on okay.

This shell, you're good on that day, Jose?

530 six five thirty on the third on September 3rd.

That's what I'm hearing.

McKenzie McKenzie?

Yeah.

No, I'm I'm good with it.

Just want to make sure.

Does that give you all enough time to review the document as well?

Because even though we're going to be using that as a work session, we just want to make sure that you guys come prepared with your questions and everything so we can hash it all out and then have it ready to go for adoption.

So as long as you guys are cool with it, I'm good.

I'm good with it.

I'm good.

Yeah.

Yeah.

Sylvia, are you okay with that?

I'm good.

Okay.

That's something put us to sleep next this week.

It's uh recover from the the conference that we're gonna be at.

All right, so let's change it to Tuesday the third, 5 30 work session.

Be there, be square.

All right.

Okay, so we're gonna go.

Oh, so I need to have a motion to table this item until further notice.

So moved.

Do I have a second?

Second.

All in favor say aye.

Aye.

Any oh.

Sylvia.

Aye.

All right.

Any opposed?

Hearing none.

Thank you.

We're gonna go to item C adoption resolution number 24-1589.

Approving the appointment of Andrew Sutton as a citizen commissioner on the Eloy Housing Authority Board of Commissioners.

David?

Thank you, Mayor.

Members of council.

Um for consideration tonight is the adoption of the resolution to appoint Andrew Sutton as a citizen commission at the UA Housing Authority for a term effective August 26th today through December 31st, 2025.

It basically has been historical that the Eloy City Council appoints housing commission members.

This has been the case since 2008-ish.

It's in the bylaws for the housing commission that the council appoints them.

The mayor serves as the commissioner of the board for that group.

Recently, it's it's generally comprised of five members, but due to the recent news of the dissolution that we've been working through through the past two years, members have dropped off.

They they've lost interest, all their obligations within their lives have come up, so it is now just down to Mayor Powell as the chairman and Andrew Rodriguez as a commissioner.

The board needs to have a quorum in order to make decisions to move forward with the dissolution as part of HUD requirements.

So as a result, uh Councilmember Andy Sutton has been recruited as a citizen member to fill Stephanie Blanco's vacant seat.

Well, there's also a reason when when I he takes over as mayor, yes, I think he automatically becomes a board member.

Yes.

And so that's kind of the thinking that he just already there.

You're still staying on.

And I'm still staying on, I'm not going anywhere.

Yes.

So and you're still recruiting.

Yes.

So for one more.

Yep.

So we're uh we're still working through that dissolution at this time.

It's just become imperative at since Stephanie Blanco announced her resignation two weeks ago that we fill her vacancy in order to make sound decisions moving forward for for HUD for HUD actions and EHA.

So unless there's any uh specific questions from council members, the recommendation is to move forward uh appointing councilmember Sutton as that member, the third member.

Thank you.

Any questions?

No.

All right.

Do I hear a motion to read by title only for resolution number 24-1589?

So moved, Mr.

Mayor.

Thank you.

Do I hear a second?

Second.

Yeah.

All in favor say aye.

Aye.

Aye.

Any opposed?

Hear none.

Motion carries.

Mary.

A resolution of the mayor and council of the city of Eloy, Arizona, approving the appointment of Andrew Sutton to serve on the Board of Commissioners of the Eloy Housing Authority of the City of Eloy, effective August 26, 2024 through December 31st, 2025.

Thank you.

Do I hear a motion to approve or uh resolution number 24-1589 as presented?

Mr.

Mayor, like motion we approve 24-1589 as read.

Thank you.

Do I hear a second?

I'll second.

Thank you.

Can I get a roll call, please?

Councilmember Tarango.

Yes.

Councilmember Wanowatho Rodriguez.

Yeah.

Vice Mayor Curtis?

Yes.

Councilmember Snyder?

Yes.

Mayor Powell?

Yes.

Councilmember Garcia?

Yes.

Councilmember Sutton.

Yes.

The motion passed unanimously, Mayor.

Thank you.

I'm glad he didn't ask how much it pays.

So he doesn't realize how much boards and commissions he's going to be on being the new mayor.

So good luck, brother.

All right.

Next item we're going to go into executive session.

You guys are more than willing to will to stay if you want.

But we're going to go into executive session at this time.

It's going to go with uh staff.

Mary, David, Steve for our legal counsel.

Now, Steve, I've been watching like other um other meetings, council meetings.

Then they don't a lot of places don't put times.

And I know that we always run out of time because we like to talk.

Can we just go in there and just say we're going to execute session with staff and then go?

Mayor and council members, there is a not a uniformity when interpreting the Arizona open meeting law throughout the state of Arizona.

I tend to follow the agency guideline book from the Arizona Attorney General's office for the reason that if you do if you follow their book, it's hard to get in trouble when they're telling you what you should do.

A lot of times uh communities will basically call that executive session, give a time limit if they have some continuing business coming on the agenda.

So for example, you want to talk about an item, get executive, you know, you want to get legal advice or some other reason, then come back.

Um what you you certainly have the option of not doing not putting a time on it.

I know and and especially given the fact your agenda now does not have anything else other than to adjourn at the conclusion of it.

I do think the better practice is probably to give some estimate as to what the time frame would be, and and I would always err towards the side of being a little longer and everything on what you would expect on there.

So for example, on this discussion, I don't know how long you need.

You could go an hour, hour and a half.

Four hours.

That's what I'm saying.

Twelve hours.

Twelve hours?

Yeah.

No, I think two hours can be sufficient.

I'm just thinking of my contract if I could pay over time.

Okay, so so just to yeah, all right.

Well make a motion we go in executive session for two hours with said staff.

All in favor say aye.

Aye aye, aye.

Any opposed?

Here or none.

Thank you, ladies and gentlemen, for attending tonight's meeting.

I said you're more than welcome to stay.

Yeah, and uh for two hours.

If not, drive safe.