Excuse me, Mayor, when you're ready.

Thank you, Celine.

Good evening, everyone, and thank you for coming to the Eloy City Council meeting.

The day is Monday, March twenty-fourth.

The time is approximately six PM.

May I have a roll call, please?

Councilmember Voldraska.

Councilmember Curtis.

Councilmember Schneider.

Here.

Councilmember Garcia.

Present.

Councilmember Galindo.

Here.

Thank you.

Oh, Mayor Sutton.

He's here.

I'd like everybody to please stand for a moment of silence.

And the pledge of allegiance that will be led off by Council Member Galindo.

I pledge allegiance to the flag of the United States of America.

I'm sorry.

Okay.

And I will let them uh also report on what they thought was significant about that meeting.

But one of the things that I thought was significant was that they announced that ADOT has received the funding to expand the I-10 from the Gila River Bridge to Casa Grand, where it it and to meet up where it is currently six lanes.

So they have the funding to expand that part of the freeway to six lanes, all the from Casagran to the Gila River Bridge.

I also wanted to remind everyone that this uh weekend is the Lions Club golf tournament.

We we have maybe we still have room for maybe about three more teams.

We're kind of lacking in in teams.

Thank you all to the council members who have supported it.

Um if you would like to volunteer on this day, just let me know and and we'll put you on the volunteer list.

That's uh one of the things that we're also in need of as volunteers to help us on that day.

And that's all I have.

Thank you.

I have a follow-up on uh Councilmember Glinda's statements about the uh meeting with uh Representative Christamani.

It was pretty interesting uh that he was talking about budget items.

And the city of uh Eloy had uh million dollars in the uh funding that we were expecting to help uh do some work on Frontier Street.

Cost Grant had uh quite a few million dollars of uh money and grants expecting uh to come from the federal government built into their budget this year.

We're gonna find out that none of that's coming.

That it was all in the budget that it was uh in Congress, but when they passed this continuing resolution that CSR, that budget just went out the door.

So now what it means is the budget they're operating on is the old budget, so all that funding that was put in there that all the local cities and counties were expecting to get is not there.

And so it's got everybody scrambling now to say all right, we're planning on this project next year with his federal funding, and funding's not there.

And so do we cancel that project, do we move it out, do we move some things around?

So we're all in the uh budget process, uh, even here in Eloy.

Going through so it's uh going back the drawing board a little bit and looking at uh what the budget looks like.

And of course, all the cities are required to have a balanced budget.

So you can't do like the government where you can have a deficit.

So it's kind of uh interesting.

And I think the other thing was uh and Mayor Sutton asked a question about uh what do we do?

Do you have a holding pattern and Ciscoani says no, keep pushing for the projects you want because uh things are happening fast and you never know.

So keep uh keep the pressure on if you have projects you need, but be sure to justify the need of the project.

I think yes, but the bottom line is I've worked with some major companies where when you do a reorganization or a change of direction, you just slice everything and expect the uh important things to rise to the top and then you fund those.

I think that's kind of what's happening.

So uh Representative Chris Samani was saying if you have something that's really important, be sure to let us know and give us uh the facts behind it and give us the reasons for it, and we'll push for it.

And I think that that's what I my takeaway.

Thank you on my right thank you.

That made it easy.

And you know Yemeya has announcements.

We've completed the interviews for our planning and zoning commission, the newly established planning and zoning commission.

You'll hear a little more on that later tonight.

And it was a very tough decision that we had to make with the candidates that applied because they were all such fantastic candidates.

And it's a great problem to have, don't get me wrong, but it it really took a lot of searching to come to the conclusions that we did, and we're very happy where that went.

And to back up my fellow council members here, uh I'm gonna actually read what I wrote.

On Tuesday the 18th, along with Council Member Snyder and Galinda, we had the opportunity to meet with uh Congressman Sisko Mani during our discussions with the Congressman.

We addressed potential cuts happening in Washington, DC.

He expressed strong he expressed a strong interest in knowing which programs are most crucial to our community.

He emphasized the need for us to be vocal and advocate to his office, ensuring that these programs are not left on the chopping block.

There's a lot of smoke going on in DC right now.

Nobody's really sure what's going to happen and what's going to be chopped, but if we have something that we deem vital and important, it's our duty as electeds to really voice our opinion of what's going on.

Hence the reason I'm going to State House on Wednesday to voice the opinion for Eloy.

Lastly, a huge thanks to everybody that turned out Saturday morning to participate in the street cleanup.

I saw so many groups participating, so many people drove by and gave us all friendly waves.

And unlike the last desert cleanup we did, the last desert cleanup was heavy stuff.

It was couches and mattresses and tires.

The stuff we picked up along the roads was light.

It was all was windblown trash up and down the streets.

And I will let Dave finish off on that.

I'm sure he has some information on how much was picked up by all the crews and all the people, but there were a ton of volunteers out there Saturday morning, and I want to thank each and every one of them for doing what they did, getting up in the morning.

I understand some of them actually had coffee and donuts.

I know we didn't.

So we also have a proclamation.

Today's part of the May is announcements.

And this proclamation is going out for the week of the young child.

This children and old people are my on my heart.

So this proclamation does me proud.

And Vice Mayor, would you mind reading this proclamation as I bring it?

Oh, first let's let's hear from Twila.

Hi, Ms.

Finley Mark.

And I put the child down here.

We can bring that down.

There you go.

Hi, and I want to come to the house and got these people down here in the New York.

And I also sit on the seat.

Well, thank you so much.

First things first, I I've just been reading up on that whole organization.

I'm really happy to sponsor and do anything they need.

So, Vice Mayor, if you don't mind while I bring this to the front.

Go ahead.

Okay, proclamation of the mayor of the city of Eloy, Arizona, proclaims the week of the young child, April 5, 5th through 11th, 2025.

Whereas all children in Arizona deserve access to quality early care and education environments, and whereas quality child care programs help develop lifelong learning skills in children during the critical years from birth to age five.

And whereas ECE teachers and child care providers are essential members of the workforce who support Arizona parents in their pursuit of work or education.

And whereas funding quality child care is a smart investment that enhances family well-being, strengthens communities, and contributes to the prosperity of our state.

And whereas first things first, the Arizona Association for the Education of Young Children, the Southern Arizona Association for the Education of Young Children, and other community organizations in collaboration with the National Association for the Education of Young Children are celebrating the 54th anniversary of the week of the young child.

And whereas these organizations are dedicated to improving equitable early childhood opportunities that provide a strong foundation for children in the city of Eloy, Arizona.

And whereas public policies that support ECE for Arizona's youngest learners benefit our families, communities, and the economy.

Now, therefore, I, Andrew Sutton, mayor of the city of Eloy, do hear like hereby proclaim April 5th through 11th, 2025 as the week of the young child, and cur and encourage all citizens to support and invest in early care and education in our community.

So now with that, we can go over to City Manager's announcements.

Thank you, Mayor.

Members of council.

A couple things on my agenda.

Number one is I do not know how much tonnage we brought in on Saturday.

And I'm totally deferring the donut thing to the assistant city manager.

The donuts he was looking for the donuts that day.

Oh, yeah.

Yeah, that was my bad.

Sorry about that.

We'll get you next time.

Uh first up on the but also on that Saturday, in addition to the cleanup at noon, we had our community development director, Dan Simer had a tent and stuff set up over at the Ropes and Ranch annual yard sale to talk about our general plan.

So he had around 115 people stop by, look at the boards, and not too many ask questions, but a lot of looky loss to see what was going on, how we're gonna go about doing this.

So you know, to kick this off, that was a great great turnout.

We're really excited to have that many people show up and keep the eye out.

We're gonna be doing more meetings uh coming up.

We'll have that special joint work session with City Council and Planning and Zoning to look at that public participation component and what that schedule will look like moving forward in the months to come as we work through this plan.

Uh secondly, speaking of meetings, don't forget that on the 31st at 5 30, we do have a work session that's starting early.

That's for the revenues and the CIP presentation by our finance director Brian Wright.

This week on Wednesday at 10 30.

If you have a minute, stop by the community room.

We're gonna be recognizing Sergeant Sherwood in his 24 years of service with the City of Eloy Police Department.

So he's finally retiring.

He's also gonna be working as a reserve officer.

So he'll be helping out with the uh field arms and tactics training and shooting range.

So he'll still be around, but really excited to celebrate him and his 24 years of service with our great community.

And then if you haven't done so, please let uh our clerk Celine know about the Cesar Chavez scholarship celebration that's happening on April 4th at the property in Casa Grand.

We've got around five people so far from council registered.

Once we have the final number from the members of council who'll be attending, uh we'll fill in the rest of the seats at the table, which is 10 with uh city staff.

So we'll have a good showing at that event and recognize I believe they've got one or two students that are up for scholarships.

So it's really great to see some of the Santa Cruz Valley Union High School students receiving those.

Additionally, this Friday with the Pennell County attorney's office is doing their open house.

So if you haven't had a chance to get with Celine Letter know if you're gonna be attending that, if we need to put out a public notice, it looks like uh council member Glinda will be going.

Yeah, yeah.

So uh again, uh the Pennell County attorney's office open house.

We'll get to meet the new attorney, talk with them and see what's going on in their offices.

And then I put on everybody's uh chair today on the diet, the dying to donate fundraising event.

So this is from the Eloy Chamber sponsoring the Santa Cruz Valley Historic Museum on April 1st at the Texas Roadhouse.

Go down and grab a bite to eat because 10% of your total ticket will be going towards supporting the fundraising efforts for the Santa Cruz Valley Historic Museum.

I did this last year.

Was that Denny's here in town?

It was really good.

We had a nice little turnout, so hopefully at Texas Roadhouse we'll get more members, but you gotta bring this with you.

You know, make sure you bring this in.

Anybody in the audience or listen, we'll have these at City Hall two up front at their front desk.

So if you want to swing by, grab one of these 10% off coupons, more than happy to do that too.

Or let us know and we'll say what?

And no, it's not an April Fool good point.

It's not an April Fool's joke.

Uh, we can also email you the invitation with the flyer too, so that you can have that and print that at home if you need to.

Um, lastly, April is busy.

We have a lot of things going on.

I'll share the calendar events, but uh just to you know, we talked about the Chevaz, uh Caesar Chavez dinner.

We also have two public outreach meetings for the Sunland Gin project.

As you recall, we've hit the 70, 80 percent on that, so we are at the point now to reach out to the public and start talking to them.

One of those will be at the senior center to hit the Eloy residents, and then the second one later this month will be in Arizona City at the golf club.

So we're gonna help those Arizona City residents know what's going on, give them the information because they drive that lot that road a lot.

I do.

The community outreach meeting for Sunland Gin for in town is April 10th from 6 to 7.30.

And the outreach meeting for the Arizona City residents is April 17th, 5:30 to 7.

Arizona City Golf Club.

And I'll I'll send these out to you all too, so you have it.

Uh and then the end of this month, beginning of May, we'll have the state of the city.

The mayor and Andrew Rodriguez, the chamber director, are working out final details on that, so keep an eye open for when that state of the city will be happening.

But we're looking at that first Friday, potentially in May, correct, Mayor?

Yeah, it's still up in here, but uh the 25th might not happen, so it might be the first Friday in May.

Great, great.

And then uh yeah, the last uh meeting of the month, we'll have a work session in regular council meeting to talk about the water and wastewater rate study.

So as council recalls, uh this is we're in year three of five, and uh council requested from staff to do a mid-year update.

We finally have that all finished with all the CIP numbers that we've been working on the last several months, and Dan Jackson who's managing that through Will Dan will be here to report on those excuse me, those final findings and what that looks like to potential rates in the future.

So, like I said, it's it's a busy month.

We we got a lot going on.

I'll provide the schedule to everyone so that you can add on your calendars as well.

And that wraps up my announcements, unless there's any questions from the mayor and members of council.

You bet.

Uh I said uh it's a busy time coming up, as you said.

There's a lot going on.

We have the the uh city plan coming up and a lot of a lot of happenings.

One of the things I've noticed that being on council in this past week was a good example of how many how much is in the packet in terms of and it's very difficult for sometimes when you see those uh for the first time from a Thursday to a Monday to be ready to really dig into them.

So I guess I sent you uh an email on last Wednesday, I think, Monday morning, about the idea of getting something on the uh DACA tonight, the agenda that we can have a discussion maybe of picking uh one Monday a month to set aside for work sessions.

I know we have a lot set aside already for April and May of the budget.

But if we could just say, okay, through the rest of the year, we're gonna pick like the third Monday.

It would really help me, I think, and maybe other council members to have uh some background information before that information comes to council.

You know, we had a lot with the with the uh trash pickup with the uh solar panels with uh water, there's a lot going on, and so uh to kind of catch up and have staff brings up the date before it ever comes to dias will be very appreciated.

So could you look maybe into that of if we can just designate a Monday a month to do that?

That's that's completely up to the council.

Um staff will be more than willing to make accommodations for that.

It really back to you guys if that's something that you the mayor wants to add on.

We could look at a standing uh, you know, the first, second or fourth Monday that we have that time slotted between five and six as a work session.

Should we have any topics, then we know that it's there and we'll throw it on that.

Otherwise, if there isn't any, we would just notify mayor and members of council that that there are no topics and we're not having that work session.

Since it's a work session, it's not you don't need a quorum uh because we're not voting on anything.

So if there's members that can't make it due to work conflicts, personal conflicts, then just give us a holler, let us know.

Hey, this is what's going on.

I can't make that meeting.

Um, then we'll just proceed as normal.

It they'll be recorded.

So if they want if a member wants to view that meeting in their own time, then they can go back.

Yeah, it's absolutely in the hands of the mayor and council.

If that's something that you guys want to do, then we'll certainly help out and make that happen.

Well, that was the intent of getting it on the agenda for tonight.

Yeah, and didn't happen.

Well, it's more in that talking with the with the mayor on setting the agenda.

It's it's this is probably the best opportune time to talk about it just during the mayor council um remarks rather than agenda sizing it, and then you guys just direct staff uh during a discussion like this to do it.

I I guess the when it goes on to on the agenda, then other council members get a chance to see it to be prepared to talk about it.

So to talk about it now, maybe some of the other members haven't really thought about it and say, okay, what's the best night?

How should you do it before the regular uh session or we have a separate night for it?

Or how you know so people really haven't thought through that at all beforehand.

That's sure.

Okay, but whatever.

No, do you mayor do you want to do that?

In fact, uh I think I'll just uh take a straw poll here real quickly with the with the council.

Mayor can't oh sounds like a breach of rules here.

Yeah, yeah.

You you because this is a discussion because of this matter just come up, it's not on the agenda.

You can't vote, take a straw poll or anything.

I think you'd basically just direct the council members to get back to city staff as to you know what they prefer, and we'll we'll get it, we'll get it on the agenda.

Should we start from the beginning, put it on the agenda as far as the second Monday of the month to have from five to five forty-five.

Can you put that on the agenda for next and we'll see?

Yeah, we'll we'll do a councilmember Stider had mentioned as we'll I'll add it to an agenda item for the next meeting, and then with those options, option one is first Monday, option two, second Monday, or option three, like you had said a third Monday at five o'clock to add an extra meeting.

And we'll be sure to add the words, and this is not mandatory.

This is a pretty much you know, if you can make it, you can make a thing.

All right, we'll go with that.

So it'll be on the agenda for next week.

All right.

Thank you.

Anyone else before I move on?

All right.

All right, next.

Number seven, consent agenda.

All items listed with an asterisk are considered to be routine matters and will be enacted by one motion and one roll call vote of the council.

There will be no separate discussion of these items unless a council member so request in which the item will be removed from the consent agenda and considered in its normal sequence on the agenda.

Does anybody have anything they would like to remove from the consent agenda?

Not seeing anything.

Do I have a motion to approve the consent agenda as written?

So moved.

Do I have a second?

Second.

May I have a roll call, please.

Council member excuse me.

Councilmember Garcia.

Yes.

Councilmember Garlindo.

Yes.

Councilmember Vorasca.

Yes.

Councilmember Curtis.

Yes.

Vice Mayor Tarango.

Yes.

Councilmember Schneider.

Yes.

Mayor Sutton.

Yes.

Thank you.

Okay.

Next item up is under section number eight.

Conduct a public hearing and consider the adoption of ordinance two five nine eight three approving an amendment to the zoning map case number RZPAD 2006 dash 037.

Pacaccio View 1 Planned Area of Development, Pablano Solar.

Proposing an amendment to the Picasso View 1 planned area development to permit solar solar utility scale generation and battery energy storage systems facilities as allowed and land use in the underlying zoning districts of the PAD.

Okay, I will open this public hearing.

Good evening, Mayor, members of the council, Danzheimer Community Development.

This case, as well as the next three items, were heard back.

Well, the first two were heard back in February, and they were continued at the applicant's request to work on a resolution to address the count uh the council's concerns as it pertains to the location of the solar panels on the west moistern side and the northern motion side of the proposed development adjacent to Arizona City.

This indicated this is a new solar utility scale generation facility.

And at this time, the planning commission has recommended approval, and the applicant has met with a handful of you to address uh this time I'll be happy to turn it over to the applicator.

Thank you.

Sorry.

Thank you very much.

Uh good evening.

Is this microphone working right?

Thank you.

Okay.

They gave me the good one that makes my voice sound better, I guess.

So I appreciate that.

Uh good evening, Mayor Sutton, Council members.

My name is Andrew Yancey.

I'm an attorney at Bergen and Frank Smolly and Oberholtzer.

For your records, we're at 4343 East Camelback Road in Phoenix.

Uh, certainly pleased to be before you again tonight to present the Poblano Solar Project.

As Dan mentioned, we uh brought this case forward back in January.

We had a hearing and uh heard you know some uh concerns from council in particular the proximity of the project to Arizona City residences.

So we really appreciate the continuance that was granted the ability to come back and work through some of those issues and uh rework the project sum in light of this feedback.

Specifically, uh we are now proposing an enhanced separation area.

It's an approximately 50-acre area buffering the project from the uh Arizona City residences that are nearby.

In the zoning application, uh overall, we're requesting to amend both the Pikachu View 1 in Eloy Valley PADs that adds the utility scale solar generation as a permitted use.

It also leaves in place all the underlying uses in the zoning today.

I do have a presentation.

I'd like to walk through some of it's a refresher about some of the things we talked about before, but some of it's also highlighting the changes uh we've made since that last time around.

So again, the applicant here, it's Long Road Development.

Uh, they're a renewable energy developer with projects nationally and a lot of experience here in Arizona.

Their development manager, Alyssa Menzel is uh with us here again this evening.

So just to take a step back, the way these solar projects typically work is that the developers will bid into a competitive RFP process with uh the major utilities here, uh looking like probably APS, SRP does the same type thing.

And then there's also a bunch of technical studies that go along with that.

So Long Road has successfully navigated this process here in Arizona.

They have enough generation right now they're operating to power half a million homes in the state, and they also have three other large-scale projects that are in construction right now.

Their model is really to do a lot of their due diligence on a site up front, not to get into it speculatively, but to know that they've got a good chance of success when they pick a site and go forward.

I think their track record here speaks to that.

They also like to be a community partner when they come into a community and do a project.

They're certainly looking forward to that in Eloy.

In that uh light, they have met with the superintendent of the Toltec School District, which of course has an elementary school in Arizona City and one in Eloy as well, uh, looking to make a contribution to uh needs that the district has and still kind of working through uh what that would be.

But that's an important thing to Long Road.

Okay, now looking at the property for this project, it's outlined in yellow here.

It's 938 acres, vacant private land.

Uh it's southwest of the corner of Allsdorf and Toltec.

Uh kind of a funny shape there based on property ownership.

So I know in our earlier hearing we did discuss the relationship of this project to the city's uh development pattern.

And as you can see, this land is located well south of the I-10 and it's also away from the city center.

It does not have water rights, it does not have utility services.

It is really on the far western edge of Eloy.

You can see on this map, the nearest uh water and sewer hookups are three or four miles away in the city of Eloy.

So running the necessary infrastructure out to this land for a subdivision or some other traditional development would be very expensive.

I also want to point out that when the city recently passed its solar ordinance, it took into account this desire to protect the development footprint and development potential of the city.

And we comply with all of those provisions in the ordinance.

We're more than 10,000 feet south of the I-10.

We are contiguous with another solar project, the recently approved Sawtooth project that's on our south and east.

Uh the property is relatively flat, and there are um transmission lines, 230 kilovolt transmission lines that run through the site along the uh Milligan Road alignment and then along Tolltech as well.

That's really important for these energy generation projects, and it's something that the utilities will look at in the selection process as well.

There is also an overall cap of solar acreage in the city.

Um we are within that uh 11,000 plus acre cap that's been confirmed by staff.

There are also project-specific standards in the ordinance for uh things like roadway dedication improvements, decommissioning of the project after it's done, setbacks, landscaping.

We're gonna comply with or exceed all of those items.

This map, I just wanted to quickly give you context for where our project is in relation to the other solar projects in Eloy.

You can see those yellow areas are either approved or proposed and in for review projects.

Ours is outlined in blue over there with that arrow pointing to it.

Ours is the furthest west of all the solar projects.

So that takes it away from the city center, away from the existing development footprint.

Okay, so here is the conceptual site plan for the project.

Portions of this are the same as what we reviewed before.

The gray areas are where the solar panels can go.

There's a battery energy storage, a substation, and an operation and maintenance building kind of clustered around Milligan Road there to be able to interconnect to the transmission lines.

The significant modification we've made since last time we were here is what you can see in that teal area on the top left of the screen.

We created an enhanced separation area.

It's over 50 acres adjacent to Arizona City where we will not be installing panels.

There's some areas south of there as well along Overfield that are just not part of the project.

So that also creates that separation between our project and the Arizona City residences.

We think this distance in and of itself creates a significant buffer and protects those residents, but I want to go into just a little more detail about that.

So this is more of a close-up of that enhanced separation area.

What you can see is going from the west, it's 810 feet from Overfield Road where there will not be panels.

To the north, there's 660 feet from those residential properties where there will not be any panels.

And in addition to just this distance, there's sort of three components of this enhanced separation area that we think are gonna help out.

One is around the perimeter, we're gonna do a 30-foot perimeter landscape buffer.

We're gonna plant that, probably some mesquites, and it'll meet the city's landscaping requirements.

The second component is that within that whole teal area, there's a lot of native vegetation.

And we're gonna leave that in place.

Um that's some mesquites and some creosote.

I'm gonna show you a pictures in just a little bit, but those on their own are going to do a very good job of screening the project.

And then finally, our fence line itself is going to be a chain link fence, but we're also gonna install privacy slats.

So those are polymer slats that go in.

They create sort of an opaqueness that add to the screening.

You can see on the right here is just sort of a drawn-up image of what those slats look like.

Now, this approach is being implemented by taking this enhanced separation exhibit.

It's been put into the Piccadillo View PAD, and there's also a stipulation, stipulation number 11 explicitly says that you know any future site plan, any development of this project is going to have to comply with this enhanced separation.

It is part of the zoning approval itself.

All right, as I noted, I got just a couple images here.

This one is uh is within Arizona City at the corner of Milligan and Overfield.

It's looking out into our project site.

You can see there, um, you know, the power lines that run along Milligan, but then also how that that native vegetation is there, and you know, there's there's pockets of it, it is fairly dense in areas, it's not that far from the fence line.

If you look also at the aerial on the left, that's looking down.

That whole area in red is going to be this this buffer zone.

You can see all that, all those green dots and the various clusters of it there.

Those are all the trees that are there.

That's the native vegetation that's there that we're not going to touch.

We're gonna let it remain as it is.

So the panels themselves, they rotate throughout the day.

At their max rotation, they're about 12 feet in height.

When they're set six or eight hundred feet back behind that vegetation there, you're really just not going to be able to see them.

And this is another image, uh, just kind of moving up to the northwest, looking into the site from Arizona City.

Again, you see that same level of vegetation there.

So we think with the native vegetation, the perimeter landscaping we're gonna install and the slided fencing, the residents there are really still gonna feel much more like this is a desert area around them.

Okay, so before I wrap up, I just wanted to touch on a few quick additional items.

Um, as we've discussed, because of this property's location, the city's growth pattern, the property really doesn't have any traditional development potential in the foreseeable future.

So this solar project is a way to add some much needed electrical generation and not strain the city's water or wastewater services.

It really doesn't have a water or sewer footprint.

In addition, it provides some local benefits that would not be achieved if the property remained vacant.

About 300 construction jobs is what we're estimating.

Then in operation, there'll be about five full-time jobs.

The property tax revenue that's generated at full build out of the project over the 30-year lifespan.

We're estimating approximately 25 million dollars.

Now that's property tax, so it's split between several entities that includes Penall County, City of Eloy, Eloy Fire District, Toltec School District will be getting property tax revenue as well, um, among several others.

And finally, we do have two letters of support from nearby landowners through all the notices we've done and the neighborhood meeting that we held.

We have not heard any direct opposition from anyone in the community.

And that really uh wraps it up on my end, you know, again, I appreciate your time and attention and the opportunity to rework this project a little bit and come back before you with this proposal.

Long Road is committed to making this a successful project, and we respectfully request that you vote to approve the rezoning cases tonight.

I'm happy to answer any questions.

Thank you, sir.

Do we have any questions from council is this uh land purchased or leased?

Let's be purchased or leased property.

I the plan is to purchase it, Councilmember Snyder.

And if for some reason the uh plan with SRP APS or somebody doesn't work out what happens to that land at that point, will you uh lease it back to farmers or what whatever uh because now you own the land.

Councilmember Snyder, that's right.

And I to be frank, I I I'm the land use lawyer here, I don't handle the transaction.

I don't know exactly what the the triggers are.

There's usually long escrows on this, and you have to get to a certain point where the the project looks like it's gonna go forward before it actually changes hands.

Um so there's contingencies built in for that kind of thing.

And again, as we talked about, the way Eloy does this ordinance, approval of the zoning cases tonight would add the solar generation as a permitted use.

All the existing residential uses on it still remain in there even with approval tonight.

Well, first off, I want to thank you for listening to our concerns.

It looks like you uh gave up a lot of land to make sure that you know our concerns were met instead.

I'm looking at this, I think it's the the picture on the screen, and um I'm assuming that this is like a generated scene of what it will look like once completed.

Uh Councilmember Glindo, this is an actual photo of another project that uh Long Road has completed in Arizona.

Okay, um, so my question is in this project, the project that uh you are uh going to construct an Eloy.

Where will the transfer stations be?

Where will the battery units be?

One of the things I know and I know we talked about this, is one of the things that concerns me is that you know, they're they put them right there on the side of the road, and and they too uh just are not beautiful to look at, and and they kind of you know devalue the view and and the surroundings, and you've done so much work already to you know make sure that the landscaping is uh secure and it stays going and it does desert South West scenery uh still continues, but like I said, there's other uh equipment besides solar panels that we want to also don't want to be like so openly displayed that you know it it gives the image that this is this is not a community to live in and to raise your family in, but more it's more like an industrial community.

Councilwoman Galindo, thank you for the question.

Um so I pulled back up our um conceptual site plan map.

So what you can see is these different color uh boxes kind of in in the middle of your screen here.

That's the battery storage, the project substation, and the uh operation maintenance building and lay down yard.

Proposing to locate them there because what you want them to be is close to the uh the the transmission lines, and so right here you've got the transmission lines that run down the Milligan alignment, which isn't built out yet.

So that is uh why they're they're located there.

That's the most sort of efficient place to put them.

The Eloy ordinance does also take into account that things like the the battery storage are a little different.

So there is already a an opaque wall requirement within the ordinance for that, and and we'll meet all those requirements there.

Anyone else on council have anything?

This might be more of a Dan Simer question, but um I'm just wondering.

So, say in 15, 20 years, you know, those slatted fences get kind of crummy due to the sun or whatever.

What what's our process, Dan, of like code enforcement of how we communicate with the solar company to make sure that they're upgraded when they need to be or repaired mayor members of council uh council uh Curtis, the property and maintenance code currently does uh address, especially for fences, it's actually lining them out when the fences are starting to deteriorate that we can go into enforcement.

Um I do understand the concerns, especially with some existing facilities that we're currently in court enforcement actions on.

So as those facilities come uh and they come into a point that the deterioration is noticeable, we do have the ability in our uh property maintenance provisions to go back and issue notices of violation and request that.

But it is also a good point to take into consideration when we start working on the the maintenance agreements for these facilities.

So I'll take that in the point.

We have some sort of uh provisions um with Andrew and his people to make sure they're maintained over the years.

Yeah, the existing code enforcement uh provisions of property maintenance are there, but I think what you bring up a very good point that we do want to take a better stab at the property maintenance provision agreement that's required prior to uh issuing permit and addressing those concerns.

Yeah, don't worry with go away, Dan.

We we've had uh quite a few of these uh um plans come before us now, planning and zoning and the council.

And it seems like we're getting uh the point now we kind of know what we're doing.

But just uh an opinion from staff on how this whole thing went.

Is there anything here that uh maybe you were concerned originally has been worked out, or it's just has this been pretty smooth process in this particular project?

Because sitting here at the DIS, it seems like uh this project kind of fits in and hits all the boxes of some of the things we've been looking for in the past.

So just uh some staff uh opinion there.

A little bit confused on your question, mayor members of council.

As far as the other projects came forward, was there anything about this project that uh there was a red flag that you were concerned about or because just from sitting here now, seems like this is uh project has kind of hit all the boxes that we were concerned about before, and no red flags came up.

So I'm questioning was there any red flags that any concerns that the staff had issues with when this project came forward?

Sure.

I mean, you brought up a very good point now.

In order for this project to even move forward, uh the adjacent project to the south, which is approximately right here called Sawtooth had to be approved.

Uh if Sawtooth was not approved last fall, this project could not move forward because it would not be contiguous.

So that was the main issue, main item.

That's why they held off a little bit.

The location to you the residential was a concern personally on mine.

Uh I personally did not explore that with the applicant because the other facilities were consistent.

And um in hindsight, I probably should have worked a little bit more on that.

The issue though is that I was working off our previous guidance that was in our ordinance as it pertained to it.

So I was I was comfortable.

Uh working with the applicant, they were able to address my concerns early on.

There were there were items with you know where street setbacks were and an easy that it was very easy to work out.

By the time this project came along, I was really disabled go here.

Here's the template, and this is how we do it.

So we do have things moving forward though that we haven't tackled yet, which is the maintenance agreements and the permitting, and because those are those gonna be interesting because especially when it comes to permitting.

Um it's the total cost of the facility to construct, it is not just the metal, it's the batteries, it's the acquisition of the batteries.

So we are starting to work through that now with our first major utility.

And uh the issue that we're running into, I'm gonna call an issue, it's just you know, it's the uh interconnect, making sure we making sure those are all lined up because APS is has been back and forth and they're changing their plans, and we're trying to respond.

So it's it's typical uh challenges of projects, but nothing that I personally haven't dealt with before, so they're fairly simple in my mind.

So will Milliken Road be a paved road?

Milligan Road will be a chip sealed road.

Okay.

Anyone else on council?

Being this is a public hearing.

Anybody in public want to come up and say a piece or have anything to add?

Okay, seeing none, are you good, Mr.

Simon?

Applicant, you good?

Yes, Mr.

Mayor.

Okay.

At this point, I will close this public hearing.

Do I hear a motion to read by title only?

All in favor say aye.

Aye.

Oh, at most.

Do we get do I got a second?

Uh wow.

I make a motion to make a motion we read by title only.

Do I have a second?

Second.

All in favor, say aye.

Aye.

There you go.

All right, there we go.

Ordinance number 2593.

Excuse me.

Case number RZP.

Oh my goodness.

A D 2006-037.

Picaccio View Planned Area Development.

First Amendment, Poblano Solar.

An ordinance of the mayor and city council of the city of Eloy, Penal County, Arizona, approving an amendment to the Picaccio View.

I want to say Picaccio Peak.

Picaccio View, one planned area development.

First Amendment.

Plablano Solar Solar to permit solar utility scale generation and battery energy storage system facilities as an allowed land use in all underlining zoning district of the pad on approximately 816 acres of land located three miles west of Interstate 10, I-10, and north of Phillips Road, east of Overfilled Road, south of Al Alfstorf Road, and west of Toltec Road in the city of Eloy, Panao County, Arizona, providing for sabrability and establishing an effective date.

Do we have a motion to approve as read?

So moved.

Do I have a second?

Second.

Roll call, please.

Yes.

Councilmember Garcia.

No.

Councilmember Garolindo.

Yes.

Councilmember Varasca.

Yes.

Councilmember Curtis.

Yes.

Vice Mayor Tarango.

No.

And I was asked at one point.

I needed I kind of should say why say no.

And I just want to mention that some of us went before Penau County Board of Supervisors asking them to not allow solar north of us because of EJR Ranch.

And it was very unneighborly of them to go ahead with that project.

So that is why I'm saying no, because I don't think this is us being a good neighbor to Arizona City.

Mayor Hutton.

I'm going to say yes because I like that 53 acre expansion.

The separation, I like that.

So that's a yes for me.

Okay, next item is item number B.

Adoption of Resolution Number 251613 declaring as a public record for a certain document filed with the city clerk and entitled Revised First Amendment to the Piccadillo View 1 Development Plan Poblano Solar.

Simon.

Mayor members of the council, this item is before you to create a public record so that when we do publish the ordinance that we do not have to publish the 200 some odd pages of this document, in addition.

So it's merely just to create that record so that when the public does read the ordinance, there is a place for it to be referenced, and which will be available at the city clerk's office.

Any comments from council?

Okay, seeing none.

Do we hear a motion to read by title adoption of resolution number two five dash one six one three?

And make a motion that we read by title.

I have a second.

Second, please.

All in favor, say aye.

Aye.

Aye.

Motion carries.

Picancho View One Planned Area Development Ploblano Solar.

A resolution of the mayor and city council of the city of Eloy, Panao County, Arizona, declaring as a public record that certified that certain document filed with the city clerk entitled Revised First Amendment to the Picaccio View Development Plan Plobano Solar Resolution Number 25-1613.

Thank you.

Do I have a motion to approve the resolution?

25-1613 as presented.

So moved, Mr.

Mayor.

Do I have a second?

Second.

And Mr.

Mayor, did um did Selene recap that motion or item A was the motion carried?

Did we get that recap?

Ordinance number 25 983.

Case number RZPAD 2006-Teryl 37.81 Picaccio View, one planned area development, First Amendment, Poblano Seller passed with a 5-2.

Okay, so we had a first.

Did we have a second on this?

I'm still seconding as well on that one.

Okay, can we have a roll call, please for the 25-1613?

Councilmember Schneider.

Yes.

Councilmember Garcia.

No.

Councilmember Galindo.

Yes.

Councilmember of Lorasca.

Yes.

Councilmember Gurdis.

Yes.

Vice Mayor Tarango.

Yes.

Mayor Sutton.

Yes.

Thank you.

So we're going to say that passed.

The item passed.

Thank you.

Okay.

Next up is item C.

Consider the adoption of ordinance number 25-984.

Approving the amendment to the zoning map case number RZPAD 2024-001.82.

Eloy Valley PAD.

Pablano Solar and Application to Amend Modify the existing Eloy Valley Planned Area Development.

Ms.

Simon.

Mayor members of council.

This item here is a continuation of the previous uh two items.

It is an amendment to the Eloy Valley PAD, which primarily is south of here, although there is a small area here, and I believe it's right in this area here that also is part of the PAD.

This this project is holistically all of all of one.

So there is not much difference from the previous presentation as it pertains to this application.

Only that there are two different PADs, and they do need to be heard separately.

Any comments from council?

I have a question.

What why is it separated?

What is in that middle section there between Milligan and uh yeah, Toltec Butes.

What is in that middle section?

Mayor members of council that's a feature road.

That's a future road.

There's a roadway dedication through that.

You have a solar to the left or to the west and solar to the east.

What is what it go move your pointer down?

Oh right, yeah.

What is in there?

Sure.

That those properties are zoned residential.

They're not part of a PAD or a separate uh project.

They're just zone street zoning by City Code.

All right.

Can we just see the big map again of the all the projects?

Quickly.

So those two little guys are adjacent to Project E.

Correct.

So these are the two little guys next to Eloy Valley PAD, which also includes a little portion up in this area.

So that's how those two properties are contiguous, and this connection here is how they're contiguous.

Okay, we go to council.

Okay, do I hear a motion to read by title?

Adoption of ordinance number 25-984.

Mayor, I'll make a motion to consider the adoption of ordinance number two five-984.

Do I have a second?

A second.

All in favor say aye.

Aye.

Any opposed?

Hearing none, motion carries.

Ordering ordinance number 25984, case number RZPAD 2024-001.82.

Eloy Valley Pad Ploblano Solar.

An ordinance of the mayor and the city council of the City of Eloy, Penal County, Arizona, approving an amendment to the Eloy Valley Planned Area Development Pad, overlay to permit solar utility scale generation and battery energy storage system facilities as an allowed land use in all underlying zoning district of the pad on an approximately 122 acres of land located between South Toltec Buttes Road and with West Milligan Road, providing for severality and establishing an effective date.

Do I have a motion to approve the ordinance as presented?

So moved.

So I have a second.

Second.

Roll call, please.

Councilmember Galindo.

Yes.

Councilmember Varasca.

Yes.

Councilmember Curtis.

Yes.

Vice Mayor Tarango.

No, with the same objection as before, but also my concern with Eloy Fire saying they just let it burn.

Councilmember Schneider.

Yes.

Councilmember Garcia.

No.

Mayor Sutton.

Yes.

The or the ordinance passed by motion.

So six to two.

There's only one more.

Don't worry.

Five to two.

All right.

Next up is item number D.

Well, letter D.

Adoption of resolution 25-1610 declaring as public record for a certain document filed with the city clerk entitled Eloy Valley Planned Area Development.

Second Amendment Poblano Sola.

This this time.

Mayor members of the council, this item again is to create a public record for the Eloy Valley PAD, so that when we do publish the ordinance that we don't have to publish the approximately 120 some odd pages to this PAD.

And that it will be referenced in the ordinance so that when the public does wish to look at it, it'll be on file with the clerk's office pretty much the next day.

So uh it's a matter of housekeeping and savings a little money.

And thank you for the efficiency.

Adoption of resolution number 25-1610.

So moved.

Got a second.

All in favor say aye.

Aye.

Any opposed?

Motion carries.

The last one resolution number 25 1610, case number RZP, AD 2024-001.82, Eloy Valley Planned Area Development Pad, Ploblano Solar, a resolution of the mayor and city council of the city of Eloy, Penal County, Arizona, declaring as a public record that certain document filed with a city clerk and titled entitled Eloy Valley Planned Area Development Pad, Second Amendment Plobano Solar.

Thank you, Celine.

Do I have a motion to approve resolution 25-1610 as presented?

Mayor make a motion to approve is just a matter of creating a record.

Thank you.

Do I have a second?

I'll second that.

Roll call, please.

Councilman Council Member Schneider.

Yes.

Council Member Garcia.

No.

Councilmember Gyllindo.

Yes.

Councilmember Vorasca.

Yes.

Councilmember Curtis.

Yes.

Vice Mayor Charango.

Yes.

Mayor Sutton.

Yes.

Councilmember Schneider.

Did we do that?

Yes.

Yes.

Okay.

Thank you.

I count twice.

You do.

The motion passed.

Thank you.

Okay.

Next up is consider appointing seven members and one alternate member to the planning and zoning commission for a three-year term expiring March 31st 2028.

Uh, good night, solar people.

Mr.

Simon.

Mayor members of the council.

The item before you is to appoint seven members and one alternate member to the planning and zoning commission as the mayor referenced.

The council subcommittee and staff did interview these individuals over the past three weeks, two weeks.

Um has made the recommendations as outlined in the report and filling all members at this time.

Staff is reckoning and recommending approval in accordance with those recommendations of the council and staff.

That's the council subcommittee and staff.

Thank you, Mr.

Simba.

Any questions from staff?

Did you I mean from council?

Did we get a chance to everybody get a chance to see the names and who we we appointed?

Is everybody good with this?

I'm certainly good.

I'd like to thank all the candidates who came out and spent their time to interview with us.

And I'd like to thank the fellow council members and staff.

This was quite a many rounds we did.

This it was you know trying to fit all these schedules together.

One of the attendants.

So with that, I guess we'll just uh make a motion to approve this.

Or should we read the names?

Uh uh please read the names for public record absolutely staff recommends the mayor and city council appoint Alan Crawford representing redevelopment and vi revitalization and representing historic preservation, Frank Fazetto representing airport, airport planning and development.

Johnny Gunn representing economic development and housing botka, and I wrote his Nalan Fingo.

Yeah, phonetically did that.

No, no.

Steve Paulson and Conrad Tolson and Gerard Whitman as regular voting members of the city council and appointing Erica Lopez as an alternate member to the planning and zoning commission for a three-year term effective on March 31st, 2025.

So do I get a motion to approve?

So moved.

Do I have a second?

Second.

May I have a roll call, please?

Mayor, can we can we open for discussion?

Oh go right ahead.

I I thought I did that.

I'm I'm just a little confused about it says as regular voting members of the city council.

Is it of regular voting members of the Planning Zones Council?

Planning and Zoning Commission.

I have a little concerns of us approving this and giving without this being corrected, and possibly giving them power of voting on the council we'll refer to our attorney on that.

You said that um the alternate was Erica Lopez, if I'm not mistaken on the um request, it looks like that is incorrect.

I read off what was given to me.

Verbatim.

If there's a mistake in the COAC, the agenda would control over the COAC, but if you wanted to basically make a motion and on the record correcting what you perceive in the coac as being incorrect, we can certainly do that.

But are the names the same?

Because I thought there was a difference from what the mayor read off for the alternate versus what was in the coex.

The uh the agenda just basically has uh seven members and one alternate member did not have specific names on the agenda.

Yes, I read straight from the coacted yes, mayor and the council.

The if I mayor may I?

Sir, go ahead, dear.

Okay.

So staff is recommending approval of the council and the count recommending that the mayor and council appoint Alan Crawford.

Um Frank Rosetto representing Air Park Air Park, John Gunn at Erica Lopez.

There does seem to be a type of um because this is different from what I deliver Mayor.

I apologize.

There this is different from the one I downloaded this afternoon.

That's different from what's in front of me.

Yeah, because I can tell you it is Alan Crawford for revitalization, uh the revitalization commission, Frank Versizzo, the Air Park, Johnny Gunn for the umic development, uh Steve Paulson's uh Conrad Tolson and Kurt Gerald Whitman as regular members, and as is uh yeah, this I this is an older report that was not approved.

I'm looking at this is the not the report that was forwarded council and the minimum memo.

Yeah, yeah.

Uh yeah, mayor and council.

That's what I was just reviewing right now uh on my phone is we sent you a follow-up email on Friday after those adjustments were made because that's when we wrapped up the final interview.

Um so that's the co-ac that I believe Dan is potentially going off of.

So I don't know if that was potentially not represented in what you all saw, but that's what we are seeing uh digitally online, and that's what we sent to you via email as well.

Yes.

So I don't know if there's some hiccup on Civic Plus or civic clerk in between that time, but yes, Mayor.

Um as Mr.

Mal was just pointing out, there is a error in the city and the Civic Plus.

Um even mine that I just downloaded is different from what was sent to council and I downloaded this this afternoon.

So the recommendation is um read this from Mr.

Wower's computer.

It says staff recommends that the mayor and council appoint Alan Crawford representing redevelopment, revitalization, and representing historic preservation, Frank Friso representing airport and airport airport and airport planning and development, Johnny Gunn representing economic development and housing, Bachron now let Steve Paulson and Conrad Tulson and Jared Whitman as voting members, regular voting members, and appointing Erica Lopez as an alternate.

Yeah, that's the exact one I just read.

Yeah, that is the one that we did send out on Friday.

I honestly can't tell you why Civic Plus is Yeah, that's not what's in the what's what I downloaded yesterday.

Yeah, because this is what I downloaded today, and I just downloaded it now and it's different.

I don't understand why there's a I'm gonna bring this over to Steve.

Should we just go with what was sent Friday, the one I just read, with the exception of the word city council taken out of it.

Mayor Council and apologize for passing the buck back to you on this.

Basically, the agenda item, you have these individuals here today.

If the council feels comfortable with going forward on this, you could certainly make a motion and you could point out what was in the coac, which was incorrect.

If you're concerned about how it got loaded up and not being in there, you certainly would be in your rights to you know to continue the matter.

I know that um probably staff would not like me to say that because basically it'd have to come back to you again.

But basically, given the number of individuals being appointed in the process there, it may be something you may want to consider as to whether or not basically from a transparency standpoint, even though you're not doing anything wrong, that you you know that basically it has the opportunity to properly get on the agenda where there is no confusion or someone could read something into it that's not there.

If I can't, if I can, Major.

Uh I will make a being on the uh selection committee, I will confirm that what uh was read by the mayor was what the uh conclusion of the committee was on Friday, irrespective of what was in the uh so that that is the correct version of the committee.

I'll third that um what the mayor read was correct, what is on the civic court, whatever it's called is uh on um page 485 is the one with the typo okay and I'm comfortable moving forward with this, and we will I will ask for a motion, and I'll reread the name so everybody has this.

You already have a motion and second on the table.

Oh, okay.

The motion does not include the exclusion of city council in the addition of planning and zoning commission.

So we drop that motion.

You can mayor what you could do is you can do an alternative motion.

Have someone do an alternative motion.

Okay, I think that that'll be the move.

We'll do an alternative motion.

So we'll ask for an alternative motion that we amend removing the word city council, replacing it with the word planning and zoning commission, and I will reread it with the word city council taken out.

Staff recommends that the mayor and city council appoint Alan Crawford representing development and revitalization representing historic preservation, Frank Fazetto representing airport, airport planning and development.

Johnny Gunn representing economic development and housing, Bac Canal, Steve Paulson and Conrad Tolson and Gerard Whitman as regular voting members of the planning and zoning commission, and appoint Erica Lopez as alternate member to the planning and zoning commission for a three-year term effective March 31st, 2025.

Do I have a motion to I still move?

Second.

Second.

Roll call, please.

Councilmember Galindo.

Yes.

Councilmember La Rosca.

Yes.

Councilmember Curtis.

Yes.

Vice Mayor Tarango.

Yes.

Councilmember Snyder.

Yes.

Councilmember Garcia.

Yes.

Mayor Sutton.

Yes.

Thank you.

Thank you, Mayor.

We apologize for the civic plus issues.

Because we did confirm what was loaded and what's in the system.

What's in the system and what's loaded and what I just voted are three different things.

So but the motion that you did is correct.

So well, I would like to say thank you to my counsel for being so right on it.

Right on it.

Yeah.

Now that was something that the final version just doesn't reflect what's voted.

So okay, before we move on now with item F.

You're good, right?

Absolutely.

Before we go on with item F.

I will ask for a motion to go into executive session for approximately 45 minutes for discussion of the following matters.

Consultation with the city attorney, city staff, and other public body in order to consider its position instructing the attorneys regarding public bodies' position regarding the solid waste contract, including bid protests on the requests for proposals on the contract for solid waste collection services that are the subject of negotiations pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve litigation on solid waste collection contract pursuant to ARS 38-431.03A 3N4.

Included will be city council, all city council, city attorney, city manager, assistant city manager, public works director, and finance director if needed.

Did I leave anybody out?

And the city clerk Celine.

Sucks.

All right, do we have a motion?

So moved.

Second.

Second.

Roll call.

Councilmember Garcia?

Yes.

Councilmember Golindo?

Yes.

Councilmember Varasca?

Yes.

Councilmember Curtis.

Yes.

Vice Mayor Tarango.

Yes.

Councilmember Schneider?

Yes.

Mayor Sutton.

Yes.

So we're going to be about 45 minutes on figuring.

So if everybody wants to take a bio break or just if you're gonna go home, please drive safely.

And we'll see you in a while.

Thank you.

Talking.

And we left off on item F.

Discussion and consideration of approving a service contract with waste management in response to the City of Eloy's issued request for proposal for residential curb side and city facilities solid waste recycling, bulk commercial collection, and optional green waste collection and disposal services, authorizing the mayor to execute the necessary contract documents.

Do I have a motion to approve item?

Oh, anybody got anything?

Mr.

Mayor, thank you for the question.

I know I was rushing that.

We want to get out of here.

It's been a long day.

Um this is this is um bringing before you the contract that we as staff and the team members from waste management have negotiated in response to the RFP that was discussed and and the council awarded the bid uh approved the bid submitted from waste management.

So we now we're bringing a contract to you for execution.

I'd be happy to answer any questions.

Anybody on council have any questions?

I have a whole list.

Go ahead, sir.

Okay, Matt.

Uh negotiate a contract with waste management.

Who's the customer?

The customer, we are waste management's customer, but our residents are our customers.

So residents are the customer, yes.

Okay.

Uh how many people were on a team to on this contract representing the residents?

I'm sorry, I don't know.

Well, the contract you negotiated here.

How many of the people on that team were residents?

Uh those then we have three of our staff that are residents of the city of Eloy.

So three of the staff that were involved with this decision are residents of ELA.

That's correct.

So they were will be customers of waste management.

Yes.

Who are those three people?

Um April Valadez is our administrative assistant.

April Validez is our administrative assistant.

We have Joy Eyed was also helping a little bit with that.

She was she's a customer as well.

And then I'm not sure.

Brian, do you have any of your staff that was part of this?

Um if you wouldn't mind, Matt, if I could take that question.

So the primary negotiations team did not have any residents that are that are from Eloy.

So the primary kind of negotiations team was myself.

Uh, I reside in Casa Grand.

Uh Matt Renscher, I believe you live in Chandler.

And then Steve Cooper, I I don't know where you live, but okay.

But that I guess that that's kind of where I'm headed from.

So at the end of the day, the people who negotiate this contract will not be seeing the effect of the contract.

And the other thing I want want to point out is why I'm bringing this up is because for the last what, seven years we've had RED.

And so there's customers who've accustomed to the way RED have done things, even though it may not have been in the contract of Reds.

And so has there been any any outreach to those customers to see how they feel about what RAD did and what they like, didn't like, so those things got implemented into the new contract.

We have all of cost driven.

Mr.

Mayor, Councilmember Snyder, we do have feedback from the residents.

Um my staff gets calls on a daily basis of what waste connections is doing or not is not doing.

So we have a log of those.

And so we try to incorporate all of those responses, all of the things that could change, uh, things that would that the residents would like to change with the current service provider, and in the transition plan, we will be working with the if council approves the contract tonight for waste management, we will be working with waste management and their team to make sure that the concerns and the complaints that we have with our current service provider from our residents are addressed and taken care of with the new contract.

That's where my questions, because I read through the contract, and I had a lot of questions that I that I didn't see in the contract.

For instance, there was a lot of uh definition of what different things were, but I didn't see any of those terms used in the contract.

For instance, there was a definition of uh disposable things like the bulk pickup, like refrigerators and stuff and TVs, and but there's no mention of that whether they would be picked up.

So I don't know, reading that contract.

If I have an old TV, can I put it out?

Does it go in the cans?

Does it go bulk pickup?

Where's it go?

It wasn't in the contract.

Uh there's I saw that it said residential cans, the new cans would be in the contract.

That was there.

What about new customers?

We got uh people move in next week, totally new, haven't lived here before.

Will their cans be provided free?

That would be something that they would follow the current service protocol that if somebody moves in right now, they go and they set up a finance account and then it would be the same for this contract.

So the existing would pay for it.

Yes, that's correct.

Okay, but the existing customers that are already in our customer database that are already receiving wouldn't would receive their cans at no additional charge.

Okay.

And those that's been discussed, I think it came up the last council meeting about the fact that Eloh, not Eloy, but ropes and ranch in some of the villas has smaller cans.

That was considered in the contract?

It was, as a matter of fact.

Even though we we don't have a specific billing for a smaller can, everything's built at the same rate.

We did meet with the homeowners um the general manager, uh Mike Taylor, we met with him with us and with the waste management team to to bring that into consideration so that there is the we've been assured by waste management that that's something that they are able to work with.

And that's one of the things that bothers me a little bit.

The the the general manager of rooks and ranch doesn't live there either.

He lives down in Urana.

And so he's not there to see the day-to-day operations of what happens.

So if there's a spell in the road or something does get picked up, uh he's not there and they will call the city or Rebbe.

They have been calling RAD directly, and which is one of the other things that I've had issues, uh issues, but questions of uh bulk pickup.

If I wanted bulk pickup today, people contract RAD directly or maybe go through the city website.

Will that be the same?

That will be the same.

So we could contact waste management directly.

They have they have something on their website that they can go to and and I'll defer to the waste management team to maybe explain that a little bit more in detail.

But there is a if they go on to the website and put in the service address, there is a specific Eloy landing page that will have that.

Okay.

The other thing I wondered about is said something about fines for contamination in the uh recycling.

That was new because RAD doesn't have that.

Right.

And that's that's something in in discussing this with the waste management staff and their operation staff, uh, they adhere to a three strikes policy where they will provide the education that hey, this thing can't go in the recycling.

If it happens again, they'll tag it.

If it happens again, there's there's a contamination fee because at that point the recycle, the recycle load has been contaminated and they can't process it like a normal, so everything just has to go into the into the normal trash.

And that's one of the the biggest complaints that we had, and the biggest concerns that we had with our service current service provider is I see them driving down and they pick up the recycle, they pick up the garbage in the same truck because at that point that had already been contaminated.

Okay, and who collects that fee?

City or waste management?

Uh we would collect it and then we would we would assess that to well waste management waste management would charge the city and then we would turn charge the residents.

So the notice would be coming from the city enough from waste management.

Okay.

Uh uh see uh, I guess what else I have here.

If uh I started there's four holidays in this contract, it seems to me that Rad had two.

Uh with all due respect, Mr.

Councilmember Rat had four as well.

They had the same ones.

There was Independence Day, there was Christmas, there was Thanksgiving and New Year's Day.

Well, it's strange because I think maybe because I had a Tuesday pickup that that wasn't affected, but what was affected though was when there was a uh holiday on a Monday, my Tuesday pickup got moved to Wednesday.

Correct.

And was that going to happen in this case too?

Because it wasn't in the contract that way.

It would, and and it is in the contract that if the co the if the regular trash collection falls on a holiday, it would be deferred to the next the next day for pickup.

So let's let's say for our Tuesday, Friday pickup, let's say that the 4th of July is on uh Friday this year, so it would be deferred to Saturday, and there would be the Saturday pickup.

So they do a Saturday pickup, they would pick up in a weekend.

Okay.

Uh I think I had one more question.

Uh the in ropes at ranch, the they're not dedicated roads.

You know, the HOAs take care of the roads.

And so oil spills or something like that, calling the city, the city isn't responsible for those roads.

So how would the residents of the HOA take care of uh an oil spill or something like that?

But they contact waste management directly?

They could, but they can also contact us and then we will relay that to the city uh we would relay that to waste management.

So even though they're not city roads, robes and ranch residents are our or they are our customers.

We we have the responsibility and the obligation to take care of them.

And so we would we would relay that to waste management for for maintenance or for cleanup or or for any mitigation measures.

I didn't see in there, maybe you could help me the question about the electrical components and TVs and CRT screens, and are they acceptable?

I will defer to the waste management team on that if I may.

Because I it was defined in there what what the definition of those things were, but I didn't see anything in the contract about whether it falled into bulk pickup, would it fall into weekly pickup, but didn't see where it fell.

Um my name's Clark Landrum with uh waste management.

Apologize, I've got a little cold uh or something going on my throat, kind of like you all, but uh electronics is not in the bulk items.

That's a separate yeah, we call it e-waste, and it's due, uh you know, the bulbs and things, you know.

I I had one of those big TVs, had the bulbs in it, and that uh is considered special waste.

So it's got to be picked up separately.

However, we do have contractors that will come and get those that we sub with uh occasionally as well.

I will guarantee you what will happen.

If it's not in bulk pickup, it's gonna go in the other cans.

I will guarantee it.

Maybe I'll bring this up if it's still time, that coming back east, there was a once a year, maybe twice a year, the uh contract hauler would have a hazardous waste day.

And so maybe usually on a Saturday morning or something, people who take pink hands, uh old uh you know spray cans, uh fertilizer, old oil, uh, take it to that location as opposed to putting it out in the normal trash.

Has that been considered at all?

Trying to do something like that.

We don't have that currently in the contract, but that is something that the waste management has said that they are willing to negotiate with us on to provide those services.

I think it would be a big plus for somebody here in the Eloy, particularly with the you know problems we have with the trash and so forth.

But I think if people know that, okay, I can go take this stuff and not have to dump it on the road, it'd be a big plus if we could do something like that.

Understood.

We're certainly aware of that, and we can we can certainly negotiate with waste management.

I think exhausted my list.

Thank you about it, appreciate it.

My pleasure.

Thank you, Mr.

Councilmember.

Councilmember Curtis.

So for the recycling, um, they if they put they contaminate the recycling, like there's plastic bags in there or whatever, something's messed up.

Um, how does that work?

How does the customer you said they get tagged?

How does the customer get informed and what kind of timeline and then they do it again?

Like how does that process work until the they get to the point where they get a three strikes and you get a charge.

You want to answer that one?

So council member Curtis, you remember we have uh it's called smart truck technology.

There's six uh rolling cameras on all our trucks, and nothing to do with the driver, but they run continuously.

So let's say we go to pick up a recycling card and there's uh you know somebody put motor oil in there that we found out and and it falls over, it takes that picture and a video as it goes through, and then we have a team that vets that out.

Once we identify that uh in this contract, we would send the snapshot of the photo, the video, the time of day, the residence location to city uh to review and approve that together with us prior to notifying the resident whatsoever.

So it's all um, you know, and and once again, as partners, we we were talking and identifying, yes, that is uh what we would consider a violation, and hopefully educate uh the resident on what goes in the recycling container and what doesn't.

And and once again, that's over um a year.

You know, there's three opportunities that we can come across to be very transparent with you.

I can probably count on my hands five to seven violations in the state of Arizona that I've seen uh in that regards to where it becomes the three strikes and you're out.

Uh and that's talking about half a million customers.

So I think the uh doing the public education via website, via just the touch of truck, uh city events and so forth, that really helps with changing the behaviors, having that landing page with what's acceptable and recyclables and not and what's not, as well as getting one of those, oops.

We saw this in your bin, you know, it should be in there.

Uh tremendously helps out.

So just so I can explain it to people, you you notify the city, and then Matt, you guys notify the resident.

What what is that like come in their bill, or how do they get that notification?

That would be a separate mailing.

Um, if we have a phone number for them, we could reach out to them and say, hey, this is what we found.

We could send that through an email documentation, we could send that in the bill insert um as a case needed.

We we would make sure that that they are fully aware of what they're doing.

It could have been just, I'm sorry, I forgot, I won't do it again.

Um then we can certainly work with them on the education piece of that.

I just wanted to make sure they don't like one week they do it wrong, and then the next week they do it wrong, the next week they do it wrong, and then following month they get the notification, and that's their three strikes.

When and if this this would happen, we would we would try and and work with that within that same week so that it's it's timely the correction that needs to happen.

So we're not waiting six months.

Oh, six months ago you threw something in, you're done, you're out.

Uh, we we would we would make sure that we would try to reach out to them, like I said, within that first week or within certainly by the second week.

Back to the education component.

Uh sorry, uh Councilmember Curse, one thing that I I just remembered is um we essentially talked to staff about having a rollout period.

And our goal would be probably since you know there are some snowbirds, it wouldn't really go into effect till January of 26.

So we would use Q4 as a three-month time period to educate everyone and talking about the transition with the overages and the contamination, say, you know, this is what we're trying to achieve.

We're trying to, you know, beautify the city as much as possible, and you know, have that image uh that uh that we proceed in regards to recycling to you know what the cans should look like and so forth.

So we do have a a three-month rollout period prior to any of this going into effect.

And once again, it it all stems back to uh count uh to staff approval to roll that out and what it looks like.

Thank you.

And I also want to second what Dan said about the hazardous waste day.

I I remember when I first had my house here a long time ago, we had that, and I don't know at what point it went away, but it was definitely super useful.

So that would be a great thing to have.

Councilmember Curtis, uh, I get so excited uh thinking about this.

We actually had a a uh uh kind of a white glove service.

Councilmember Kirst I get so excited uh thinking about this we actually had a a uh uh kind of a a white glove service it's called at your door that you know we we certainly would talk to the city about but what you would do is you would either um contract to the city or contract to us let's say you have uh some paints that you want to set out you get on there and say I need a uh uh at your door packet we send that packet to your home you put it in the plastic bags we've already scheduled the service and we come by and we pick it up at your house um until we get there yes um hhw events are excellent um it does take an army uh because you have uh you know if people have uh pills so pills to get rid of you know you have the police department has to be involved there's um some of the stuff is um hazardous waste you have chemists on site that have to handle that so it does take uh you know a a a huge uh contingency to run one of those but certainly more than happy to continue those discussions one final question um what's the proper procedure for sharps disposal in the city or with you guys thank you council member Curtis I'm Carrie Hook um and uh Sharps they need to be put in the sharp's container and then we also have a med waste um pickup as well sharp's container once closed it goes in the normal bin or no no it it has to be picked up as hazardous and and oh okay so you have to call to call in service or wait for the day or whatever okay just a follow up on the holiday does it if it falls in that week period does everything get pushed out because RAD it did we actually asked that exact question and we were told that they have the capacity that they can run basically two routes for for that next day so they don't fall behind because what we had our pickup was Thursdays on the east side of town and the holiday wasn't anywhere near our pickup day but because it fell in the the week it pushed us all out so that's why you know I just want to make sure media wise social media whether however we're putting it out there that people know because it's very difficult to find anywhere on a city site what days your pickup is and especially on a holiday.

We can certainly work with that and change that to make it more visible on this on the city website.

And then make sure Spanish make sure we're even telling people about their recycling it needs to be in both languages at least thank you.

Okay so these are excellent questions but as you can see there's a very limited audience that's getting this information and I think it's essential especially now if we choose to change uh uh service deliver deliveries that the that it you make it easy to find this information on the website that you do as much outreach as you possibly can maybe develop a frequently asked questions uh sheet that goes into the the next billing cycle all of these things need to be easily accessible and able for the community to understand and to get so that you know people un people are are not going to come knocking on our doors are not going to be coming on the city's door when they can they say well it's on you know which I frequently get it's on our website well yeah 10 clicks later it's on the website no we need these things readily available so that people understand I know that when when before when they changed services they gave these little like um refrigerator magnet things that had the you know this is who you call these are the qu if you have questions with this if you have questions with that they had a list you put it on your refrigerator it was so easy to access I think they made it even it had a little puzzle with it too that was you could make it fun you know I mean because we're we're doesn't seem like it's gonna be a big change but it is going to be a big change and we need to let the public know that that information is accessible and available.

Understood Mr.

Mayor Madam Councilmember that we are absolutely aware of that and waste management team has already shared with us some of their transition materials.

They have a very robust transition program they have a marketing department so we we're confident that we will be able to have a uh as much information and more as as you would like and and have it in three and four and five different places.

And I'm gonna be providing those answers because, like I said before, the city residents are our customers.

We need to take care of them, so we need to provide the information to them.

Back to the education component, I think is one of the biggest things because I can go down my street right now, and I can ask everybody what goes in the recycle, and I'm gonna get a different answer at every single house.

It's only cardboard, it's newspapers, it's glass.

We don't put glass now, we just put tin cans and cardboard.

So I know you guys are working on a roll out for this for the educational component.

I think that's going to be tremendously helpful down the line to mitigate calls that's going to come into the city, the more education that the people get.

You're you're exactly correct.

And if I could just uh set off what uh Matt was saying, we actually listened to staff about having a dedicated uh resource from WM that will be uh here and help out with the city in regards to transition and Carlos.

I don't know if you remember you met him like he's actually an Eloy uh resident, and he will be um kind of working on behalf of um uh of Eloy and WM locally, um, and certainly answering those questions as they come in as well.

And I think that tremendously helps out a lot because not everyone goes to the web page, right?

And they could either call in the city or if he's going uh having a uh you know neighborhood event, they can come there and talk to him as well.

So we're very excited about to share that uh resource as well during the transition and uh past that if needed.

To add on the education component, and uh I'm a customer, and say uh I've run a business, it's just like you'd run a business, and I've had a supplier supplying me for the last seven years.

I'm not totally happy with that supplier, maybe, but you know, I've got a custom dealing with how that supplier works, and so we have and now uh I'm being told that uh you're going to change my supplier and charge me more money.

So my question is what am I getting for that extra money?

What are you doing that my current supplier doesn't do, and how are you making my service better?

Think about that as part of your education and sewing program so you go out to the customer, and okay, yeah, we're we're making a change, and yes, we're gonna charge you more money, but this is why we're charging you more money and how it's gonna be better.

So that's part of the educational component.

So think about that.

Sure.

So we'll absolutely think about that.

Thank you.

Anyone else?

And inject that, uh, Councilmember Snyder.

We uh we did a um an audit on the uh the city and the businesses and so forth.

With all due respect, there's a lot of bins out there that are rusted out, they're missing lids, they have graffiti, and you never get a what's the thing, Councilmember Curse, you never get a second chance to make a first impression.

So you have businesses and developers coming into Eloy, we're trying to attract them, and that's what they see at business site.

I mean, that would be you know, kind of my my first suggestion.

We we've got to have an image and beautify the city that attracts businesses and so forth, and and that's one thing we pride ourselves is on our branding and what our equipment looks like and how we support the city.

We're not going backwards, we're going forwards, and this is the uh you know the what we need, and that's the discussion I have with business owners is yes, it may be a slight more increase, but we're going to attract more people to the city or attract more people to your businesses by having a clean and and you know respectable site.

Uh all due respect to you coming off the highway.

The first thing I saw was two or three bins sitting out there, rusted out and missing lids.

I mean, good gosh.

Council member um take pictures of that.

You know, that's part of the process.

A bin that was cracked for a year.

That's unacceptable.

I mean, that is totally unacceptable.

That's not how we want to uh provide service um to our customers, the residents, and to the city.

In the future customers need to hear that.

That's how you sell it.

Can I just make a quick comment?

So the last time when you guys were here and you you were uh presenting in front of the council.

My brother was visiting from California and he's an avid golfer.

And I said, Well, it looks like waste management might have the better deal, and he was just a static.

He was just like really waste management would come to Eloy.

He was so excited because of the golf.

I can have one thing, and that'd be the WMPO is uh it's just it's a great event, but I would uh challenge you.

We can put this out there, the money that uh recoup through us and the Thunderbirds goes out across the entire state.

Actually, there's some nonprofits within Eloy that recoup some of those dollars, and it's on millions upon millions.

So, yes, it's a great uh event time, but I am so proud of just uh the donations and and monies that are received and put back out within the state.

Several of the skydivers that have jumped into your event are from Eloy.

Yes, okay.

How are we looking?

Everybody at this time I'm looking for a motion to approve item F as written.

So moved.

Do I have a second?

Second, may have a roll call.

Councilmember Garcia.

Yes.

Councilmember Galindo.

Yes.

Councilmember Orazca.

Yes.

Councilmember Schneider.

Yes, considering the uh things we talked about.

Yes.

Councilmember Curtis.

Yes.

Vice Mayor Tarango.

Yes.

And Mayor Sutton.

Yes.

Motion passes unanimously.

I'll say it for you.

Thank you very much.

Well, thank you guys.

Thank you all.

Okay.

Do I have a motion to adjourn?

So moved.

Do I have a second?

Second.

All faiths say aye.

Aye.

Adjourn.

You just want to call us trashy people.