I think it's a lot of all there.

I guess we're going to react to it.

Yeah, so that's what that's okay.

I won't include it.

And uh someone like that.

I just want to know.

I read more now.

I wonder if I think they were colours.

Well, yeah.

No.

I'm not saying they're quite sure.

I don't know if you want to start with it.

Okay, you better not do it.

I mean, I want to bring it back.

Yeah, but yeah, I don't know.

I think it's three.

Yeah.

So that's why it's just one thing.

Yeah, yeah.

I don't want to do that.

Good evening, ladies and gentlemen.

I'd like to welcome you all to the Eloy City Council meeting.

The day is Monday, April 14.

The time is approximately six PM.

And I will call this meeting to order.

Shaleen, may I get a roll call, please?

Councilmember Orasca.

Here.

Councilmember Curtis.

Here.

Councilmember, excuse me, Vice Mayor Tarango.

Here.

Councilmember Schneider.

Here.

Councilmember Garcia.

Present.

Councilmember Galindo.

Here.

Mayor Sutton.

Here.

Thank you.

At this time, I'd like everybody to please rise and recognize we're going to recognize a moment of silence.

Then the pledge of allegiance led off by Councilman Garcia.

Okay, for public appearances, I see a Mr.

Larry Fink.

I will bring you up a little later down the line.

And I see Barb and Marlowe Shu.

I will bring you up in a little while when we get to your item on the agenda.

Is that okay with you guys?

Okay, thank you.

So with that, we're gonna go now with council member announcements on my left.

Okay, I feel like you, Mayor.

I have a whole list.

I got five pages, be warned.

Um I just wanted to thank all the department heads for meeting with Councilmember Vidaksha and myself and giving us updates on your departments and the things that are going on.

And you know, I just want to say that I was very impressed, and we have an amazing staff of department heads and City of Eloy employees here that are very uh committed.

Um I also was was invited and and was uh very appreciative to attend the uh Easter pageant at the Mormon Temple in Um Mesa.

Uh it was a special honor for uh newly elected officials, and I was very honored to be able to represent the city of Eloy, and it was a beautiful event.

Um on May first, I was also attended the Chamber of Commerce fundraiser at uh Texas Roadhouse, which was just a treat in itself.

Um on the fourth I attended the uh Caesar Chavez uh scholarship banquet along with other council members.

Was very, very honored to see uh Santa Cruz High School students accepting their college uh scholarships as well as hearing about their future plans and education and uh encourage them all to when you get your degree come back and serve the community that served you.

Um I also attended the open house for the new county attorney with the mayor and the vice mayor.

Um I was very appreciative to find out that um the new county attorney uh is working with the new Pennell County Sheriff, and they have a policy to stop all um all vehicles on the freeway that are running from police officers.

Um they said that it's a chronic problem.

I I even think they mentioned that it's a daily problem.

Um and Pima and Maricopa County have a policy to just let them go.

They said it's it there's too many resources, and the two of them are working together with Penau County to make sure that that doesn't happen, as well as his policy on uh uh having stiff and more severe punishments for people who um are uh convicted of exploitation and crimes against children.

So I was very excited to hear about that.

And the last thing was Saturday night was the uh first responders ball, and we had a wonderful time.

We enjoyed the time.

Um I wanted to share uh Jose.

Were you gonna make an announcement about that as well?

Okay, so I will find it really quick.

But I believe that we um there was probably about 1,700 that was uh donated to uh the first responders support team.

And here we go.

And um, along with that was uh Panau County deputy who actually came to the uh retirement party for uh sir for Sherwood.

Uh his daughter was recently diagnosed with lymphoma, and um, so they had a special fundraiser uh raffle for her, and they were able to raise probably over a thousand dollars.

I think it was like twelve hundred dollars for that family as well.

So we are very fortunate that the Sparrow campaign is rooted here in Eloy.

It is run and supported by our own police officer, Sergeant Violet Maestas, and to be able to contribute and be supportive of all the good work that they do.

They do phenomenal work and I'm very proud to be part of that board as well.

So I think that's it.

It was a busy two weeks.

Thank you, Joanne.

Any of you guys, I had the pleasure of attending the first planning and zoning meeting last uh week.

Uh those of you who've been following counsel know that we uh made the uh decision to combine some uh commissions uh such as the airport board, putting and zoning and downtown commission into one larger commission, went through a process I think we reported last time about uh interviewing people.

The uh I guess organizational meeting of that group was last Wednesday.

So I attended uh just to see what the uh response is going to be, and all the new members were there, were eager, had some good questions, so I have to compliment the Symer, our community development director, did a nice presentation on uh open meeting law, talked about what planning and zoning is all about, the importance of for future, and what their role would be, and so I thought it was a nice kickoff, and it was kind of pleasant to see the enthusiasm of the people, and we've chosen for the new board.

Thank you.

Thank you, Councilman.

On my right, good okay, thank you.

Okay, we're gonna move on now to mayor announcements.

And this one really makes me happy.communication week.

As we celebrate National Telecommunicator Week, I am honored to recognize the outstanding men and women of our police dispatch team.

Brittany Buchump, Communications Dispatcher.

Sadie Edmonds, communications dispatcher, Chris Ford, communications dispatcher trainee.

Amanda Biesquez, communications dispatcher, Trisha Wilcox, lead communications dispatcher, and Katie Wunder, communications dispatcher.

Their work often goes unnoticed, but it is essential to the safety and well-being of our community.

Their professionalism, skill, and compassion in urgent situations is truly remarkable.

Accepting this proclamation are Tricia Wilcox, Katie Wonder, and Chris Ford.

To formally honor their dedication, I'm proud to introduce Mayor Vice Mayor Tarango, who will read the proclamation to recognize the dispatches' invaluable role in keeping us safe.

But before I do that, that was my pre prepared announcement.

The communication dispatches over there, and I've seen them in work up close, and to them it's another day at the office, but to common people, it's probably the worst day of their life, they called 911.

And you guys handle those situations with such ease and grace that I'm proud that you guys are part of Eloy.

I really am.

So I think thank you for that.

Vice Mayor, would you mind reading that proclamation?

Oh, you guys come up to the front, please.

Trisha, Katie, and Chris.

Go ahead.

Proclamation.

Whereas emergencies can occur at any time requiring police, fire, or emergency medical services.

And whereas when an emergency occurs, the prompt response of police officers, firefighters, and paramedics is critical to the protection of life and preservation of property.

And whereas public safety telecommunicators serve as a vital link between the community and emergency responders, coordinating and monitoring their activities by radio, providing crucial information and ensuring their safety.

And whereas the public safety telecommunicators of the Eloy Police Department have contributed substantially to the apprehension of criminals, suppression of fires, consistently demonstrating compassion, understanding, and professionalism throughout the past year.

Now, therefore, be it resolved that I, Andrew Sutton, mayor of the city of Eloy, do hereby proclaim April 13th through 19, 2025 to be National Public Safety Telecommunicators Week in the City of Eloy in honor of the men and women whose diligence and professionalism keep our city and citizens safe.

On Tuesday, the 25th, I was honored to throw out the first pitch of opening day at Jones Park for the Eloy Little League.

It was nice to see the young men getting ready to play ball and just kids being kids, and that's a wonderful thing.

On Wednesday the 26th, we bid farewell to retiring Sergeant Sherwood from the Eloy Police Department and the promotion of Detective Edmonds, Detective Edmonds to Sergeant.

We wish both of these individuals well in their new roles in life.

On the 26th, Councilmember Varbrozka and myself went to the State House to represent our TAC, that's the Rural Transportation Advisory Committee.

We are keeping Eloy's needs front and center on the statewide stage.

Thank you, Councilman, for taking that trip with me.

Also, on Friday the 28th, along with Vice Magnet Vice Mayor Tarango, Councilmember Galindo, we attended the Panell County Open House in Florence for the attorney.

We heard many speakers and learn the vision of our new Panell County attorney.

Later that Friday evening, I put on my police volunteer hat and assisted in the web the wet lab DUI training.

I was a scorekeeper and designated driver.

It was great training for all the officers involved.

On Monday the 31st, I toured the CARA Food Bank.

This is a great group of people that assist Eloy families who are, you know, just in some need.

And we have a great group of volunteers out there handing our food, and they do it in the hot sun.

So we got to try to rectify that.

On Tuesday, the first, I invited a group from CAG, that's uh Central Arizona governments, and ADEWQ Brownfields to tour Eloy to see if we can qualify to remediate some of the abandoned and dangerous structures within the city of Eloy.

I look forward to working along with them to see what we can accomplish.

And many of you know that is a pet peeve of mine.

A lot of these abandoned homes here in Eloy, they have got to go.

Particularly between the upper basin states of Colorado, New Mexico, Utah, and Wyoming.

And their commitment to deliver water to the lower basin states, Arizona, California, and Nevada.

Brought to light with shortcomings in fulfilling this agreement.

And you might say, Wow, you know, it's like is the big stage, it's just big stuff.

But you gotta remember Penell County.

When this water comes down, Penell County's at the bottom of this.

We're like last in line, so we're gonna wind up getting short changed on this.

So this is what I'm going to fight along with others to make sure Penal County stays in the running for all of our water.

On Friday the fourth, Councilmember Galindo Snyder, Vadraska and myself attended the Panel Partners Breakfast.

The discussion topic was energy.

Industry experts and representatives answered many questions about the energy available for the time being and future of energy in Penal County.

There's a lot of energy needs coming up as data centers will start populating areas.

They are very power hungry things, and we gotta figure out how to make all that work.

We all like our chat GPT and AI, but that power has to come from somewhere.

On Friday the 4th, Councilmember Galindo Garcia, Bob Rosca, along with assistant city manager Lecce and myself.

We attended the Hugo Chavez dinner, which Councilmember Galindo had spoken about.

And it was 60 some odd.

High school is getting the getting money for college, and it's just so great seeing the future leaders of this country.

They have such such promise, all of them.

On Thursday the 10th, we held the Sunland Gin public info session at the Eloy Senior Center.

It was a packed house.

I will allow the city manager to expand on that.

Lastly, Saturday the 12th, many of us attended the first responders bowl by the spiral campaign with proceeds proceeds going to benefit the 100 club, an organization that helps first responders in a time of crisis.

A wonderful event with a wonderful outcome.

So with that now, we'll go over to City Manager announcements.

I'm sorry, Mayor, but I have this information now.

Can I uh share that uh at the first responders ball?

The money collected that will be donated to the 100 club was 2,069.

And the Viasquez family will receive 1,925 to help with their medical cost as well.

Thank you, Count.

Thank you, Councilwoman.

All right, Dave, it's all yours.

Thank you, Mayor.

Members of council.

Yes, to uh reiterate and jump on what you mentioned on the Sunland Gin project.

We held a packed house at the Toltec Senior Center to update the community on the Sunland Gin Widening Project.

This project was funded through efforts with uh representative Therese Martinez.

Uh we received five million dollars to improve the intersections, widen the road over there, make it more viable for folks coming and going um off the highway, turning into loves, uh motel, the uh the um club nine, I call it the boot restaurant right there, but generally just to make that less congested than what it is.

Uh again, we we had a great turnout.

It was an amazing turnout, lots of good questions.

We'll be doing that again this week on Thursday.

We'll be in Arizona City at the Tap In the Arizona City Golf Club right there to inform those residents because as most people know that are here and listening, that road is heavily traveled by the almost 10,000 residents that live in Arizona City going to and from work.

So we want to bring the community outreach to them in their home.

And we're expecting about a hundred people for that one.

Uh, the folks that attended last Thursday were telling us be prepared.

They're talking, they're gonna come, but uh, we've got our consultants on board, and we're ready to answer all the questions that they have and continue this outreach program.

And looking forward to moving the project ahead into final design phase and eventual construction coming up at the end of this year, hopefully.

That is the tentative schedule.

Uh, next to just some community updates.

We have a Penell County Town Hall with our supervisor chairman Stephen Miller tomorrow.

So if anybody's available from four to six, it'll be at the Parrot Road Casagran uh location.

So make sure council is aware of that.

Then we also have on Thursday the 17th, a Tri-City Business Expo.

The Eloy Chamber, the Coolidge Chamber, and the Florence Chamber will be holding this business expo at Ropes and Ranch.

Um, it is from 4:30 to 6:30.

So if anybody wants to come by and see some of the local businesses that are around between the three chambers, please uh stop by at Ropes and Ranch from 4 30 to 6 30 and uh take a look at the booth there.

Like they've done this before.

It's a it's a really great event.

Really great to see who comes out and what businesses are in the community.

There's some you may not even know are out there.

And then on Friday, we have our annual Eloy Easter egg hunt at Jones Park.

So from 10:30 to 1, come on out if you have time, see the kids.

There'll be food trucks, uh, music, live activities going on.

It's a fun event.

Uh, McKenzie and I, the assistant city manager, we swung by last year, and it's really great to see the kids.

They have a blast at Jones Park.

So again, Friday from 10:30 to 1, our annual Easter egg hunt.

And then Saturday, we also have the Eloy Cruise and Food Truck Night.

So if you got nothing to do at 5:30, swing on down to Main Street and partake in some food truck food and some live music.

It's always a good event that the chamber puts on for that as well.

And last for my community updates is the career fair.

So in partnership, the city of Eloy in partnership with Arizona at work.

We'll be doing Arizona at work, full day of activities, including job search workshops and career fair here at Eloy City Hall.

So on Friday, April 25th, the workshop is at 8:30.

Um, then they have intro to Arizona at work doing some career readiness programs until about noon.

Um, and then general registration and career resource fair starts at one o'clock to four o'clock.

And this is an effort to attract folks out there that are looking for jobs.

As you've all noticed, we've had some layoffs from some of the big corporations like Lucid and Nicola and those, especially Nicola with the closure.

For those that don't know, happy news is that Lucid was able to purchase the Nicola assets.

So the plant over there on 87 will become a lucid facility, and they have committed to working towards hiring back up to 300 workers uh that were laid off when they did their first sweep.

I think it was nine months ago, a year ago or so.

But uh, this is the our opportunity to partner with Arizona at work, have them here in our city hall, get the folks out in the community to come here and see what job opportunities they have.

Really excited to be able to partner with that and offer our space to service the community.

Well, that's my timer, so I guess I'm up.

Thank you, Mayor, members of council.

I have the presentation by EPD under you.

See, I'm back on again.

They let me back in.

You're correct, Mayor.

We have uh Chief Benales here uh with some of our other Eloy's finests.

They have begun a new program.

Well, it's not a new program, it's uh reimagining of what job we've already done in the community as far as a traffic enforcement goes.

If you'll notice we have the brand new vehicles out front, we've got the truck and one of the motorcycles there.

And that was a way to just showcase what's been going on.

You know, we've been spending a lot of money, bringing in new resources in the police department.

So, this is that opportunity to be up close to one of those while not being in front of it with it behind you.

So, this gives everybody a chance to check these new vehicles out.

But I'll hand it over to the chief and staff, and they can certainly update you what we're doing.

Yeah, good evening, uh, mayor, vice mayor, council members, everybody in attendance, all the public, CD Eloy.

Um, yeah, this is a great opportunity.

Before I do that, I'm gonna restate and reiterate my appreciation for our dispatchers that are here tonight and also the ones that are not here tonight to celebrate them this week.

That's a tough job.

I wouldn't want to do it.

People talk about our job, how dangerous it is.

Their job is it may not be so dangerous sitting behind a console, but it's very stressful and very taxing and demanding.

Um we have to be on their game all day long.

So can you hear me now?

Um, so uh yeah.

So I just want to restate that uh how appreciative and grateful I am for the great group of dispatchers that we have.

Secondly, thank you to the city manager, Mr.

Malowitz for giving me opportunity and the PD opportunity to come out here and talk about the basic redeployment of our traffic enforcement investigations unit.

Um, it's probably hasn't been full staffed and full operational for probably over a year now.

So, with some changes in the organization and uh some new selections and Corporal Charles Stratton is gonna be our traffic um corporal, and then also Corporal Gordon is going to be assisting with that as well in some of his duties in our traffic.

As we get some more people off training, we will hope to staff a couple more bodies into our traffic enforcement investigations unit.

But they're here, Corporal Stride is here to give an overview of what that traffic enforcement uh program looks like.

As you guys all know, we have a lot of accidents in and around the Eloy area, not just the I-10, but in the city itself.

Um that's probably one of our largest uh value calls, you know, with multi-vehicle accidents, single vehicle accidents, single motorcycle accidents, and one of the our our responsibilities of the police department is to educate number one, and number two, enforcement.

So, one of the big things we're gonna start off with as we start off this traffic campaign is it's take time to educate the public, the importance of following the rules of the road and make sure they're safe, not only in our main areas of travel, but also in our school zones, our residential areas, and just to have more of a higher profile.

Um, so you know, I I told the city manager that uh you know we like to do an education thing before we start doing a big enforcement thing.

So they're not wondering where these cops came from that are stopping everybody up and down Frontier or Main Street or Toad Tech in our areas, and they understand why we are doing this.

Uh so we're gonna take that opportunity to educate them.

So I'm gonna turn over to Corporal Stretton and Gordon and let them give you a brief overview.

We have a presentation here on the PowerPoint, and uh it's kind of give you an idea of what that's gonna look like.

And then as we get going in the traffic unit program, I hope to have everything up going probably by the beginning of the next fiscal year.

This fiscal year coming up July 1st.

Um I also want to incorporate uh commercial enforcement of that traffic unit where we start looking at a commercial enforcement of our commercial vehicles that are traveling in and through the city of Eloy.

And I think that'll be a great addition to the program and kind of uh and uh just you know helps us accomplish our mission.

And I know Vice Mayor Tarango understands the importance of that, where she's been involved with that in the past, and I think that would be a great addition to our mission to include that as well.

So I'll turn that over to Corporal Strutton.

Thank you, Chief.

Mayor, town manager, thank you very much, and Vice Mayor Durango.

Uh, this this unit was started off under your uh control at one time back in 2015.

And I'm excited to share with you how much it has grown and how much uh it has developed over the years.

So I think you'll be excited to see what's going on with it now.

Um as a chief explained, the traffic unit is delegated a lot of the tasks and investigations that are not just traffic oriented.

They have investigated everything from balloon crashes that we tragically had to encounter at one point, aircraft collisions, as well as also involved shootings, homicides, and pretty much anything that would require any kind of diagramming or measurements that need to have any kind of accuracy.

Uh Chief Analis has the um traffic unit of the traffic enforcement and investigations unit through education and strategic enforcement will save the lives of those living, working, and visiting the city of Eloy.

And that is exactly the mission of the traffic enforcement unit.

It is not to write tickets, as many people will come to think at times.

As for myself, I was going on finishing up my 12th year with the city of Eloy.

I have 10 years of experience in the reconstruction field.

Um, I'm reconstruction certified by both IPTM and uh Arizona Post.

Um we uh faro, uh there's so there's so many trainings that I've been through.

I'll just let it sit up there and resonate for you guys if you want to see what it is.

Um, police motorcycle cycles are part of our program.

I've been certified in those as well.

And we are also a participant of the Penell County Regional Vehicular Crimes Task Force.

The benefit of us being part of that program is that we only have two reconstructionists with our agency.

That training takes years and years of training and experience to get them up to speed.

Having this task force is so beneficial because if I'm unavailable or uh Corporal Gordon is unavailable, we have a resource where it's a force multiplier where we can bring in other reconstructionists to make sure we do a good uh investigation.

That way the city is covered at all times.

Just some statistics that we kind of threw together kind of quickly.

ADOT's a little bit behind on their information.

I'm sure there's other projects are way behind on, we won't get into.

But Penal County had 56 fatal collisions in 2022.

Three fatals in Coolidge, two fatals in Florence, Cassagrant had seven, and the sad thing is that Eloy is not far behind that with five fatals in that year.

These are just collisions that people have lost their lives.

We're not talking about serious injury collisions that happen within our city every day.

The city of Eloy in 2022 experienced 246 collisions with 108 of those injuring somebody within our city jurisdiction.

So part of traffic is also the education part, and it's not necessarily always going to the schools and talking to somebody.

Sometimes it's at that driver's window.

Make contact with somebody, explain the reason why they you stop them.

And if they have some you know reflection on themselves, that they understand what they've done wrong.

Sometimes the officer doesn't need to take any further action.

We can also go back how many times we have stopped those people.

You know, is this person a habitual offender speeding all the time?

Or is it just somebody that's running late and just kind of forgets that hey, we do have a speed limit and it's there for a reason.

So the education stuff is for students, we do social media campaigns, um, uh employee safe vehicle operation, DUI, um, like the DUI goggles that we'll use at public events and stuff.

We'll bring things out like that for the community to kind of engage with.

Obviously, our enforcement unit, we have we have our traffic vehicles, which uh most of you guys probably already know what they look like.

They're solid black and they have like a subdued police um markings on it, and that's to kind of blend in with traffic, but still being within the uh guidelines of it being a marked vehicle, so people know that when they're getting stopped, they're actually being stopped by the police.

And they're usually decked out with a lot more lights than your normal patrol vehicle just to make sure that it sticks out a little bit better.

We also have traffic motors, uh, which Corporal Gordon is part of.

Um we do uh we have the speed right our LIDAR trailer that will do some speed measurement device, and it gets uh data that we can collect from roadways to understand if is this speeding complaint that we received, is that a common is it actually a problem, or is this just a normal flow of traffic where everybody speeds?

Obviously, we do uh enforcement and high traffic times, school zones, uh DUI check points, and uh also grant funded things that we'll get from GOHS or other sources where you go out and do enforcement.

The investigation side of the traffic unit um has accident reconstruction, which these officers are trained in mathematical um formulas to help determine vehicles' dynamics, whether that's speed or whether that is um any kind of analytical information that we can get from that is that is prosecutable, DUIs, uh drugs, um also if you have recalls on vehicles.

There's many times that collisions occur and it's at no control of the driver.

Uh vehicle crimes unit usually handles those more in-depth investigations.

And we also assist the criminal investigations division with um homicides or big crimes where they have a large scene.

We have the capability to dug over and technology where we can actually document a big scene much quicker than we could with rulers and measuring tapes.

You'll see it out there in the lobby.

Um, we have things like the Bosch uh Eat event data recorders.

That's a black box that everybody refers to.

Collects information on dynamics of the vehicle, rote sensors that are inside the vehicle, all two uh uh velocity changes, um, if a seatbelt was being used at that time, because sometimes in these tragic events, families there may not be a criminal element to it, but families oftentimes want answers of why they lost a loved one or why they got hurt, and it's nice to be able to provide that answer to the families.

Utilizing the Nokia Total Station, which is kind of a first generation uh uh data uh data pointer.

So basically we put a bunch of plots and then we could draw lines in there to make it look like the uh gray screen that you have up on there.

We now have laser scanners and drones that can actually give us a three-dimensional um view of the actual scene that we're at.

So, how that's so beneficial is that during a prosecution and we have it in front of a jury, we can fly them through the actual scene where they can actually see what the officer was experiencing there and give a little bit more information.

Um the criminal investigations assistance, like I said, is mostly helping out uh criminal investigations with their um their larger scenes.

Um, most of the time it has to do with outside of a house, but there's times that we'll go inside and we'll scan inside of a house and help them gather that information for their prosecution.

Commercial vehicle unit, I know that's something that we were trying to get off the ground now, and we're hoping to get some support from that because I feel that with as many truck stops as we have here, there's a lot of violations that are going unenforced.

Um, we have drivers that are driving without CDLs, we have people over on hours, you have equipment that's not safe to be on the roadway.

Having as many truck stops as we have here, these are things that are being missed.

And having that commercial uh enforcement unit is going to be beneficial to that traffic unit.

Lack of documentation, speeding, they can be reckless, and I can tell you truck drivers oftentimes will be under the influence of drugs or alcohol, and it's not uncommon, just no different than a regular vehicle going down the road.

As I explained earlier, the participation in the with regional task force, it brings resources and expertise across the county.

Not only do they come here to help us, but we can go out there to help them.

And many times we've gone out to many collisions.

We just finished up one just recently.

That was a 15-year-old case, and we were able to bring prosecution to that.

That case had to be completely rebuilt from scratch from just photographs and measurements that were taken 15 years ago.

So the reconstructionists that work on this can actually bring some justice to these families that have been waiting decades to get that kind of justice.

Uh Task Force provides education on traffic safety.

Traffic will also, with the regional is a force multiplier as I explained earlier.

These fatal collisions take a lot of resources from patrol.

When our agency has a fatal collision, your resources are gone very quickly, especially if you have only three or four guys on.

You have intersections that must be blocked, you have an investigation that you need to do.

You may have a DUI you need to process.

You have victims that are going to hospitals that need to be uh processed and checked and interviewed.

You have a scene that you have to secure all the evidence that quick, your resources are gone.

So the task force sometimes is extremely valuable to us.

With that, I do appreciate your guys' support, and I really hope that you guys continue to support the Eloy Police Department's traffic unit and our patrol division.

I really appreciate everything.

And I hope that you liked how much it's grown over the years.

And hopefully I've had enough coffee, can feel myself shaking up here, and I stole my wife's cup.

So thank you so much.

Yeah, thank you for this opportunity to present that.

And uh, we if you haven't noticed those two uh big uh big police unit out in the hallway out here out in the four year, uh come by and see one of our police trucks, and also we have the police motorcycle out there.

So take time, stop by see them see the storyboards out there.

I can explain the equipment and the costs associated with keeping this equipment out there.

So I'd like to say thank you to the corporals for their presentation.

Very nice, very well.

And Chief, I think you'll agree with me that the number of collisions in such a small, such a small city of ours, isn't it?

It's unacceptable.

Just in number of collisions, and collisions mean a lot of things.

Now somebody can't go to work or somebody banged into their car, and it's just upset so much.

And look, I'd like to thank you guys for this effort, and let's hope this brings those numbers down.

Sounds good.

Anybody have any questions or anything before I step down?

I was just gonna jump in winner, you guys.

Because one of the things that we did this is because there are there is gonna be an increased presence.

So we wanted the opportunity for the police department to present, but as before they get out to the street and start writing the tickets and the phone call.

You want to talk about it.

So kind of I mentioned before a little bit, we're starting off with the education campaign in a sense.

Uh now basically start tomorrow.

We'll get out there and start doing our education and making stops.

It's gonna be more on educating the public.

Um, if if we need to take enforcement action, meaning someone doesn't have a driver's license, someone's under the influence, someone has rest warrants, something like that.

But if we have the we have the power of discretion at times, so if we can go ahead and give some education about the rules of the road and why it's important to maintain a speed limit or or be hands-free devices or wear your seatbelt, then we're gonna take the opportunity to do that.

Uh, we'll take a you know, a reasonable time to do that, and then we'll start doing enforcement.

And uh, but we just want to give the be fair to the public and educate the public that this is what we're here for.

This is the importance of it, and then we'll start the enforcement.

Um, but yeah, we definitely like to get this going, and definitely by July 1st, we hope with some people coming off training, some better staffing on patrol that I'll have the unit ready to go.

And uh, you know, I've been told I work way too fast for government work and I'm just ready to get things moving.

And uh, so I I think with the support we already have from city council and city management that uh we're gonna be successful.

Will you be posting on social media the efforts that you're about to undertake?

Yes, sir.

We will I just want just a couple things.

I'll be quick.

Um, I think uh city councils sometimes don't realize when we annexed all this property in um when we only have three or four officers on, we would have collisions out in the middle of nowhere, and you would have your whole police force out there and nobody in town.

And until you've worked in those situations, you don't understand how um unfortunate that is just because we didn't ever have the staffing.

And I'm very thankful to see the commercial enforcement coming back because in the job I work now, I seriously was flabbergasted in how many um collisions or how many citations it come in of um either drunk or uh intoxicated or um whether by alcohol or by drugs, those semi-truck drivers are, and then how many drivers on I-10, especially.

I mean, if it's happening out there, it's happening in town.

How many people are high right now driving down the road?

And unfortunately, some families are gonna get hit, and I'm really thankful as long as I don't see them behind me.

But um because I'm a lead foot, I'll be honest.

Too many years of being a cop, but anyway, um, I really appreciate it and just be careful out there.

Thank you.

That's why we you know we mentioned the importance of regionalization and task forces and being able to call upon those resources.

We have those access or a way out.

Uh, we can draw upon those resources, come help them help us as well.

So thank you.

Thank you, Chief.

So yeah, thank you.

All right, item number seven, consent agenda.

All items listed with an asterisk are considered to be routine matters and will be enacted by one motion and one roll call vote of the council.

There will be no separate discussion of these items unless they council member request in which event that item will be removed from the consent agenda and considered in its normal sequence on the agenda.

Would anybody like anything removed from consent agenda?

Hearing I'm gonna do a uh like if something that's almost never done.

I like to pull item A.

Okay, we're at this point we're gonna pull item A.

So I'm looking for a motion to prove to approve the consent agenda items B and C.

So moved.

Do I have a second?

Second.

May I have a roll call.

Councilmember Garcia?

Yes.

Councilmember Galindo.

Yes.

Councilmember Baraska.

Councilmember Curtis.

Yes.

Vice Mayor Tarango.

Yes.

Councilmember Schneider.

Yes.

Mayor Sutton.

Yes.

Thank you.

Okay.

Councilmember Snyder.

Yes, it has to do with uh I apologize.

I don't have my my computer on a blank, so I don't have a copy of it.

Has to do with the minutes in a discussion.

I think it was on the uh contract for waste management.

And it was a had to do with a question I had asked of uh uh public works about how many people were involved in the contract negotiations or contract activity that were actually going to be customers of waste management.

And we had a back and forth discussion.

There was uh some confusion of I remember the initial answer was I think it was five people or something like that, but then I think uh our uh assistant city manager jumped in and said, Well, in in reality, in the contract negotiations, there was really nobody involved in that discussion.

There was five people involved in some way of the contract writing it up and things like that, but as far as negotiating with waste management, there's only there was nobody who was really going to be a member of the uh uh public receiving that services.

Somehow that didn't that conversation didn't get into the minutes?

The minutes only reflect that there was uh five people that worked on it and three people were uh going to be uh recipients of the service, but I didn't hear three people being recipients of service that night.

So I'd like to get that clarified.

And maybe I think all you have to do is go back and listen to the uh recording that night it'll it'll show up.

You know, maybe somebody else got a different opinion of that, but that's I have would anybody like to add to what Mr.

Snyder said.

So taking this over to Steve, should we amend these minutes and come back next uh at next meeting for approval?

Mayor, council member, council member Snyder.

Um, your comments are correct.

I I was there, and basically the question was there the group was five.

The specific question you asked, how many were actually residents of Eloy that would use the service, and the answer was none.

In our in our recorded minutes, it's in there.

And Arizona passed a law about two years ago where we have the option of either going to have an electronic copy of the minutes or written minutes, and we are doing both of those.

If you wanted to make a motion to uh approve the minutes as amended, the amendment would be your comments.

Certainly that would be appropriate, and we would go back in and we would basically put in that you know that sentence or two in those minutes in that your discussion.

Excuse me.

Yeah, and I think I would rather do that.

The reason I say that is because in the future, if you go back and look at uh records or have a discussion about something that happened in the past agenda, you normally go back and pull the written portion of it, and very rarely do you go back and pull the uh recorded portion.

So I think I'd like to make a motion that we amend the minutes to uh be consistent with what is on the uh recorded version.

Which uh five people I think worked on the contract, but uh none of the none of the five would really, even though they were residents, the none of the uh I think well, I think it was the residents, but those those residents were not really involved in the negotiation of the contract the way I remember that.

And I'm gonna rely on Mackenzie.

Could you have you mentioned that?

Yeah, Councilmember Snyder, you are correct.

So there was some uh other employees that were involved in the process that assisted Matt that do live in the city of Eloy, but the primary kind of contract negotiation team was all executive level and all executive level staff, they do not live in Eloy.

So that was to answer your question.

So I'd like to make a motion that we amend the minutes to reflect that even though there was people working on the contract that were residents of Eloy, none of the uh principals involved in negotiations of the contract were actually a residents of Eloy.

Have a motion on the floor.

Do I have a second?

I'll second.

May I have a roll call, please.

Councilmember Schneider.

Yes.

Councilmember Garcia.

Yes.

Councilmember Galindo.

Yes.

Councilmember Vodaska?

Yes.

Councilmember Curtis.

Yes.

Vice Mayor Tarango.

Yes.

Mayor Senton.

Yes.

Thank you.

Okay, now move down to item number eight, business and possible discussion and/or action on the following.

Item A, approval of the final plat for the Eloy Commons case number FP2025-001.

The proposed final plot is request to reconfigure 12 existing parcels into three lots containing approximately 170 acres and dedicate an additional right-of-way to the city on Eloy on the west side of Sunshine Boulevard and on the south side of the property located at 1172 South Sunshine Boulevard, Blue Beacon, Dan Snima.

Thank you, Mayor members of the council.

The item before you, as the mayor's indicated, is a final plat.

It is to create approximately three lots.

There's a reconfiguration of the parcels.

The main purpose though is to create the parcel for the future Maverick.

And subsequent to that is the future development, as we call it Eloy Commons, which is behind it, and an addition to the Blue Beacon property.

So staff has recommended approval.

And if you have any questions, I'll be happy to answer them at this time.

Do we have any questions from council?

But before we vote, I'd like to call uh Mr.

Larry Fink up.

Please, sir, just state your name in the city you live.

My name is Larry Fink.

I'm the owner of the 170 acres located there at Sunshine Boulevard and the I 10 Freeway.

I wanted to speak actually after you were done with the vote because I wanted to thank you for it.

So I'll wait a second if you don't mind and come back up and speak in a second.

Okay.

All right.

Do we have a motion for approval of the final plot for Eloy Commons?

Mayor, I'll make a motion to approve the plot.

And I have a second from Jose.

All right, can I have a roll call, please?

Councilmember Curtis.

Yes.

Vice Mayor Tarango.

Yes.

Councilmember Schneider.

Yes.

Councilmember Garcia.

Yes.

Councilmember Galindo?

Yes.

Councilmember Varasca?

Yes.

Mayor Sutton.

Yes.

Okay, with that I'll quote Larry Fink.

Thank you.

I hope I didn't jump the gun, but uh thank you all for approval of the final plan.

I just wanted to uh appear in front of you this evening, just give you a quick update.

I know I bumped into you, Mayor Sutton, and you wanted to know what was happening.

Uh with the approval of this final plan, we will be uh closing in the next couple of weeks with uh Blue Beacon for the expansion of their site.

Uh secondly, Mavericks should be closing right around May 17th, and they should be uh moving forward with their development very soon.

We will be submitting within about the next uh within the next 90 days uh minor plan uh amendments to the general plan for uh the zoning of the property, and we will be moving along uh pretty rapidly to get all the work uh done there.

Uh we've been dealing on this project uh with the city for over two years, and it has been a significant moving target.

We've had uh dealing with the city of Eloy and what the planning department wants, uh, which has not been easy, Penell County, and um then the two users that we have Blue Beacon and Maverick.

Uh with all that being said, we've had uh uh a lot of extensive time dealing with your staff, and I just want to do a shout out that Dan Simer, McKenzie Letcher, Jeremy Hanson, Matt Ringer, and Belinda Coda have been absolutely exceptional to deal with, and uh you'll be seeing some more of us here very soon.

So thank you all very much for letting me speak this evening.

Well, thank you for those kind words, and thank you for your investment in Eloy, and hope we can keep partnering in the future.

Anybody like to add anything to that?

Okay.

Thank you, sir.

Thank you.

Yes, I just wanted to uh also thank Mr.

Fink because um one of one of the things that I feel that is really important for Eloy to prosper for Eloy to gain um that revenue tax income is to build up the freeway and to target the um travelers that are going along the I-10.

It's one of our you know big assets as we're at the I-10 I-8 corridor, and we get a lot of travelers, and you know, we my goal is to make that area so inviting that travelers will want to stop in Eloy and spend money and we can support our citizens with that.

The plans that I've seen for Maverick are phenomenal.

Uh ADOT wants an expansion of the Sunside Sunshine Bridge because two lanes just doesn't uh cut it.

So there's uh it's gonna be a really great project.

Gonna take a little time, but it's gonna be a great project.

So with the town's help, we'll we'll get it across the finish line.

Something good for everybody.

Thank you again.

Thank you.

Okay, now we'll go to item B, consideration of approval to accept a proposal from Ellison Mills Construction LLC under a cooperative purchasing agreement with the Panel County for the replacement of five drainage culverts in North Toltec area at no cost at a cost not to exceed 100,000 dollars plus any applicable taxes authorizing the mayor to execute necessary contract agreements.

Matt, take it away.

Thank you, Mr.

Mayor, members of the council.

Uh this item is being brought to you tonight for consideration and discussion.

Uh we have one of our capital projects is for 100,000 of culvert replacements in the Toll Tech area.

Uh we originally reached out to uh Alison Wills is a contractor that we've used in the past.

We had 12 locations identified uh when we were when we received the price proposal from them, it was significantly over the 100,000 dollars that we had budgeted in our capital program.

And so as a result, we reduced the the number of the locations from 12 to um from 12 to 5.

And so this the what's what Ms.

Kibal is passing out right now is is an exhibit showing where those five exhibits where those five convert locations are that we propose to to rehabilitate.

Um we will be replacing those these culverts because they the existing culverts are rusted through, they're collapsed, they're not serving the purpose that they were in originally intended to do.

And so we propose to replace all five of these culverts in this location at a cost not to exceed 100,000 dollars.

If we receive approval from Council Snag, we will have this ready to go.

We already have cost estimates from Allison Mills, and then we'll be able to start this shortly after the beginning of the fiscal year.

Thank you, sir.

Any questions from council?

Somebody who lives there.

Go ahead, sir.

Matt, just looking at the the uh map.

Uh I'm sorry it's not up in front of everybody.

What's the direction of the water flow in that area?

Is it uh south to north?

Yes, that's correct.

Mr.

Would go from Hannah Road toward Corbin as your normal direction.

Okay, that was just my curiosity where water goes after we put these culverts in.

Okay.

Just curious, Matt, if you would just have a ballpark.

How long do you think this will take?

And will this be like during the monsoon season as we're going to be digging this stuff up?

We hope to have this done.

We expect to be able to have it if you know council approves it tonight.

We start July 1st.

We expect to have this done by by the end of July.

Any questions or comments from council?

All right.

Hearing none, I'm looking for a motion to consider the approval and accept a proposal from Ellison Mills construction under a cooperative purchase purchasing agreement with Pennell County for the replacements of five drainage culverts in the North Toltech area.

Do I have a motion?

Mayor, make a motion.

We approve the proposal.

I think we've been very lucky the last couple of years because there are drought situations, and we have some culverts in around the city that uh we're living uh luckily, I guess.

Uh well at that like this project, it could just kind of work done.

Do I have a second?

Second.

May I have a roll call, please?

Councilmember Schneider.

Yes.

Councilmember Garcia.

Yes.

Councilmember Galindo.

Yes.

Councilmember Vodaska.

Yes.

Councilmember Curtis.

Yes.

Councilmember Vice Mayor Sharango.

Yes.

Mayor Sutton.

Yes.

Thank you.

Thank you very much.

All right.

Now for item C, which is the waterline.

I will ask Mr.

and Mrs.

Shue, instead of the usual three minutes, I'll give you guys 10 minutes because I know this has been this has been an absolute nightmare for you guys.

This has been what 15 years in the making?

I don't think you could wrap that up in three minutes.

So collectively, the two of you want to come up, one of you want to come up before we before we get rolling on this and just say what you want.

Just state your name for the record, sir.

Yeah, Bob Shu, 6010 West Houser Road.

What we would like to do, uh Mayor or Mayor and Council members, if if we could not really uh address anything at this point in time to see what discussions come up and then be able to support uh with information and and other opinions.

This is not really a public hearing.

Okay.

So I I put you now in the beginning instead of when we started this for a reason.

All right.

So if you if you could roll that.

You could roll with that, I would appreciate it.

Okay, so your phase one of the houser road, you know.

Uh I hope that we can all come to the conclusion that that's gonna be done, that's gonna be in and done, a done deal.

Uh as far as the phase two section of uh uh the proposals, you know, the options one through three and four.

Uh those uh really need to have further discussions and uh further commitments, and we realize it's not gonna happen this year, it's something for next year.

But we also want to at this point in time have the ability to uh make sure the council is aware of these options and uh what what they may or may not be uh feasible, and uh also again at this point in time, which we have offered in the past that any uh process of making options and decision making would uh graciously take uh consideration of the people involved.

We've offered you know our ability to participate in meetings and things like that, and yet have not been able to do that.

We've not been called upon to do that.

So, with that being said, I don't know that I have anything else.

Um, do you have anything?

Come up here.

Um there's two new options that have popped up since we had the March whatever 11th discussion with uh Matt and David.

I would like some kind of clarity on on what's going on.

Um there's a lot of information, as my husband mentioned, that um staff doesn't have, so it's hard to make a good proposal when they don't know what's going on out there.

So, you know, I there's one that uh that we looked at that's closest to what is uh we think reasonable and doable.

Um so like I said, we're kind of in on the in the middle of it, and that's why he had said, you know, what are the proposals because they weren't available to us until Thursday.

So we're kind of in the dark.

But we're here to help.

Anybody reach it out?

We can give you information because Tammy had come out way back when, and she had actually physically put feet on the ground and looked to see where things were.

That's not happened with the new um the new group of staff.

So all you have is pictures from way up there and where they think water lines are and and such, and and I think there's more in here, which would be more cost than really is realistic.

So I'm thinking your estimates would be lower than what they are.

So but anyway, it's like we didn't have the information before, still not clear on what it is, but we're kind of in the dark.

But we'll be enlightened.

Thank you.

Okay, Matt, can you please present?

Thank you, Mr.

Mayor.

Um, as as both shoes have mentioned, we do have options here.

Uh let me give a little bit of background on this project.

Um, as you know, this is a project that's been rolling over in our capital improvement program from year to year to year.

Uh we're hoping to get some direction tonight to move forward with one of the options that we have.

Originally, this was a a single project that was to expand to extend the waterline on houser road.

Uh, after discussion with the shoes and and property owners there, we decided that it would probably be best to break this up over two fiscal years, have a phase one, which includes the houser line, the houser road extension, and then phase two, which would be for following subsequent fiscal year, would be to address uh the yard's property and the shoes property.

And that's something that we're looking at for fiscal year 2627.

In July of 21, it was was the first time that this contract was originally approved by council to move forward and we were working with that.

Since then we've identified uh several different options, which we have presented to the shoes.

We've met with them on several occasions.

We've met with their neighbors to explain what the options were that we have.

As far as the cost estimates, we have cost estimates that we have received from Alice and Mills again because they're a local and reputable company to provide that.

And as I mentioned, the phase one is the extension of Houser Waterline.

Um we already know that that's a project to move forward.

Um that will benefit five of the seven residences along Houser Road, and then that one we have in our fiscal year for 2526 at to the tune of 450,000 dollars.

That one we know is is a constant in any of the options.

So we council um staff recommends that we move forward with that and the council approve that as phase one to start in fiscal year 26 with the phase two to come back in 26, 27, fiscal year 27.

Now, to that point, we do have we do have um four options that we've identified in communications with the property owners, uh, the needs of the city as well as the resources that we have.

The first option is um let me just explain what's showing here.

Um the current blue line is the line that's currently serving all seven of these properties.

And so that one we understand is the substandard line, it needs to be replaced.

The question is how do we do that?

The first option is to provide a new four-inch water line that's in the existing Charleston Road alignment.

Now the Charleston Road, it's not a current road, but we do have right-of-way.

The Yoders property is the furthest east.

We have received the right-of-way dedication from them.

They signed off on that granting that that right-of-way easement or that right-of-way to the city.

Uh the shoes have not.

The shoes have never signed off on that property, uh, going across the north 50 feet of their property.

We hired a survey to go out and and and delineate where that right-of-way line would be, and even after showing the survey of what the dedicated right-of-way would be, it was still 20 feet beyond the the pens and the barn of the shoes on their property.

Um so that one was to extend the Charleston water line along Charleston past both properties, past both the yoders and to the shoes property with the new four-inch water line.

So we would upsize it from a three-inch to a four-inch.

In addition to that, we would also put in meters along that.

We put in service taps and meters along that service line to provide service to both properties.

With that one, when the when the council packet was published on Thursday last week, uh, we had based the estimates on an eight-inch extension.

However, since that we decided that an eight-inch would be one, it would it would provide what it would it would create water quality issues, and we mentioned that before.

So we decided to we reached out to Ellison Mills, our contractor, uh, to give us a price estimate for a four-inch line.

And so that four-inch line, they came back with the price quotes, they sent those to us on Sunday morning.

That's why they were including in the original council packet.

However, we do have those, and those have been distributed to you.

That's what's showing up here on the line.

So option one is extending the line around Charleston with a four-inch line to service both properties, and and we estimate that that would be approximately 152,000.

Option two is to again extend the water line from the Indian, I believe it's Indian House, but across the Yoders property again with the four-inch line, replace the existing three-inch line with the new four-inch line, stop it at the property line of Yoders, and then have a meter tap and a service line that runs from the meter here across the vacant property for the shoes to tie into their existing property to their existing service line here.

Um that option we estimated again at we receive the price estimate from Allison Mills that at cost of 93,254.

This would eliminate the the water line on private property, which is part of where we have the issue now, and it would provide a meter line, a service line that becomes the property of Mr.

and Mrs.

Shue to own maintain and operate.

Option three is similar to option one, only this the difference is that if we were to obtain the right-of-way from Mr.

and Mrs.

Shu on this, we would be able to run the new four-inch water line along the existing property line and then connect to essentially connect to both the services.

With both of these, both option one and option three, um, we anticipate that there could be an impact to their existing vegetation to Mr.

and Mrs.

Shu's existing vegetation because we would have to come in and remove some of the area here to remove or we leave it in place for the the three-inch sewer line that's sorry, three-inch water line.

My apologies.

Option four is is the final option that we have, and this replaces basically the entire three-inch line with a four-inch line that goes from the connection point on the eastern edge of Mr.

Yoder's property through the right-of-way.

If Mr.

Mrs.

Shu grant the right-of-way to us through their property down to where the existing meter block is, that would come definitely with the impact to the vegetation, the threes that the trees would be impacted by that as well.

We would be looking at legal acquisition of a property easement across this property.

Um of the the drawbacks to that is is with the property easement or with the utility easement, we need to have access to that.

So we yeah, we are going on uh Mr.

Mrs.

Shoe's property.

Uh we would also request that they or we would also require that they remove any fencing, any building, any anything so we have access to that easement.

Um that one is is the most expensive option uh with the four-inch water line.

We that came in at an estimate of 237,000.

These are the options that we have that we're considering right now, and and we're coming to council for direction on on which option uh council wishes staff to pursue.

Uh, just a quick question.

Between the eight-inch and the four-inch, will this four-inch have to be dug up in the not too distant future to replace it with an eight-inch?

So are we putting this in for no reason just to come back?

I know you can't put the eight-inch because of stagnation of the water, right?

But that would be our ultimate goal is an eight-inch line, correct?

It mr.

Mayor, you're absolutely correct.

If to if the surrounding region in Toltec were ever to develop, yes, we would have to go in and put in an eight-inch line to account for the growth there in Toltec.

However, these lines, as Mr.

and Mr.

Shu have been have alluded to, have these lines, they've been in their home for 25 years.

These lines, as far as we can tell, we're putting back in 1980, so 45 years or more.

Uh, that's just the our record show that it was put in with the January 1st of 1980.

We don't think it happened on January 1st, 1980, so it was possible that that they're even older than that.

And and with that, there hasn't been any development in the Toltec area around this.

The Toltec subdivision here surrounding that the the Hauser 7 as Mr.

Shu referred to recently uh had was platted in 1960s, I believe, and and nothing has developed in there.

So that's that's the council's decision.

If if you direct us to to move forward with that, but yes, Mayor, you're absolutely right.

If we were to ever upsize this, we would have to go in and remove the four-inch to put in the eight-inch.

But given the recent history or lack of development, that that may not be an issue.

What type of pipe would this four-inch be and how long would it last?

This is like a 20-30-year pipe.

It is what it is, but it is, and and we propose to have this as as PVC.

PVC generally has a life expectancy of 40 to 50 years.

Anyone on council have any questions or input?

Oh, before Sarah.

Matt, just uh the edge GRB is coming out.

If cost wasn't an option, just from a purely engineering point of view, which these options makes the most sense from an engineering point of view?

Not considering cost.

Not considering cost.

Um staff would still recommend option two because it provides one service.

Uh it provides the it minimizes the reduced the possibility of stagnant water.

Um it reduces the staff time that staff would have to go out and blow that off every month, every other month, or twice a month, or or whatever it is.

Um question.

First question is about phase one.

Um so I see it's an eight-inch line along the bottom on phase one, but it's connecting to a six six-inch line.

Um, can you explain to me how that works, like the smaller line flowing into the bigger line?

Yes, absolutely.

Uh, generally what will happen is the when it goes from a smaller line to a larger line, it will actually increase the pressure because the pressure slows down.

Um with the without getting too technical into it, um Madam Councilmember, you understand the principle of hydraulics and and uh and lift on an airplane.

It's the same principle with water.

As water speeds up, it drops the pressure.

So as the water goes from a four-inch to a six inch, it will slow down, but it would it will it will increase the pressure there.

Cool.

So we're cool with that.

And then um I'd like to make a suggestion on the phase two.

Um, I think we're getting closer with all these options.

We've we've uh kind of looked at a few different things.

Um but it seems like there's a little bit more consultation with the property owners to be done or that could be done to make a happy solution for for everyone for both us and them, and a possible bit of discussion amongst council and uh maybe McKenzie and David.

Sorry, this is driving me crazy that it's humming so much, but about um the the idea of trying to turn the button on the lesson the idea of future growth in the area, um, and how if is there any likelihood of that or any plans in the works and do we need to relook at that?

So if we were to possibly look at tonight approving phase one, because we know we want to get started with that, if everybody here agrees, and then um you know, taking another crack at the phase two options, getting those to a point where we all feel good about them on both an economic development standpoint and a resident standpoint, um, then we could uh you know go from there and have something concrete to do tonight.

If that's the council's direction, we we will certainly follow that.

Thank you, um Mr.

Mayor.

So a couple questions.

So Charleston Road doesn't technically exist, but it does exist.

Am I correct?

That's correct, Madam Vice Mayor.

That's correct.

It's it's dedicated right away, but there's nothing there now.

So there's no grade, it's not a graded road.

Okay.

So there will be eventually, and we could say where that road should be, right?

Because I'm looking at this picture, even though I can only see a little bit above Charleston Road, there are properties out there that are set off of Charleston Road.

Mr.

Mayor, Madam Visemor, that is correct.

Charleston Road is part of a platted subdivision, so the plat exists.

We have the right-of-way for it, even though there's no development, you can't see anything that looks anything close to a road.

The only thing that we do have is a drainage channel along the southern right-of-way boundary on Charleston Road.

So why aren't we running this line down what would be Charleston Road?

And why are we so intent on running it across these people's properties?

We can certainly do that, and that was going back to option one.

Option one has it running along um the existing right-of-way, and since the yards have already dedicated that right-of-way to us, we would abandon that back to them if that's the decision that council decides to go.

Because I think I I don't remember a lot from that last meeting.

I'm getting older, and so I don't remember everything.

But I thought I recalled uh we had a discussion about trying to take this off of property, off of these people's property to eliminate having to tear down fences, to tear down trees, to do all of that.

And so that that is my question is is why are we still intent on running this through these people's properties?

Part of the main reason, uh Mr.

Mayor, Madam Vice Mayor is the fact that Charleston Road has a drainage ditch on it, and so if we were to run the water line in the existing Charleston Road right-of-way, we would have to go under that drainage easement.

Or sorry, under the drainage channel, which which adds time and cost to that.

Okay, because I thought that was part of the discussion that we had that council meeting, was is us not having to take people's property or run it on people's property, because when this does grow out here, because I'm trying to stay positive, this is on our west side where there is potential for development out there.

What's gonna happen when we do go back out there?

Say we agree on this four-inch line, which if I'm reading correctly, we were we were changing from the eight to the four solely from what I understood was cost purposes, but we're going to get re we're gonna get stagnation either way.

Yes, but not so much with the four inch as as you would with the with the eight-inch.

Okay.

But if we do get development, that means we're gonna go back out to these people's property, dig this line back up, and then what are we gonna do?

Run it down Charleston.

So that that's my concern is is I know we're trying to save money, but we've talked about this last council when we discussed this is let's do this the right way the first time, because the city of Elo, I mean, I worked here for 24 years.

I we have a past history of doing things, half you know doing this, and then having to go back out and spend even twice or three times the money to fix what we've messed the mistakes we made in the past.

And so I'm with council member Curtis, where you know, the first phase, great, but this this second phase, we need to really take a look at this.

And and I I kind of have heartache that we talked about this two months ago, and we're barely getting the four-inch line cost.

Um, so I I'm in agreement with council member Curtis on that.

Um phase um one looks great, phase two.

I'm still having heartache about every single one of those options because I mean, even their property to the west, there's a 24 um foot area where we don't need to tear down fence or trees out there, and so that's what I mean is is ensuring that we're doing this right from the beginning and not just to get this done and get them out of our get the shoes out of our hair.

I mean, that's the way I feel it is.

I mean, I'm sorry, Mr.

and Mrs.

Shu, but I mean, I get it, I guess, from city staff standpoint, but um most of us are gonna still live here in 20 years.

I hope the god I'm still alive, but I'd like to do this right the first time and not just you know go off and do a a half job on it and then come back and have many every year and have to redo this thing.

Understood.

Anyone else have council on this side?

Ms.

Velindo?

Yes.

Okay, so I wasn't around when the previous council approved phase one.

So is that already set to do the eight-inch line?

Mr.

Mayor Madam Council Member, no, it's not set.

We're bringing it forward for approval.

We were hoping for direction on on both phases.

The the phase one seems to be everybody in agreement with that, so we can move forward with that one in July if council approves it tonight and gives us direction to do so tonight.

Okay, and so in phase one, the four hundred and fifty thousand dollars was you said that this was approved by council the past council, it was that budgeted in, and is that still that 400 and 50,000 dollars for it was originally it was it was uh the original price estimate came in at 300,000 dollars or uh and and that was in 22, 21?

21 was originally put in at 300,000.

Uh when we when staff after I came on board, we we had the estimates from us and it was from our contractor, and the prices were significantly higher.

And so we made the decision to remove the project because we didn't have the funding sources identified for it.

However, after a discussion with the shoes with the property owners uh with council, we were directed to put it back into the capital program, which we did for the next fiscal year, and we increased the cost to cover uh 450,000 for phase one for and that's an eight-inch line.

Yes, that's correct.

Okay, and then for phase two, you these four options you give them that give us.

Do we are we looking at putting that in the new budget, the 20 uh 24, 2526 budget?

It one council member would be the 2627 budget.

So the current budget is phase one, or the one we're working on that we'll adopt in and then move forward with in July 1st will be the 2526 fiscal year.

The next fiscal year will be 2627, which we would put in twenty um phase two, whichever option we decided, whichever option council gives us direction to pursue for phase two, we put it in for the twenty-six-27 year.

So phase one, what is your timeline?

I mean, that's you said that's already in the works, right?

That's already we already have the design for that completed.

We already have cost estimates from Allison Mills to do that.

If council provides us with a direction to move forward with that, we can start that and probably have it done by November of 2025.

And at that time, are you gonna work on them simultaneously, phase one and phase two, or is it you want to complete phase one?

Do you need to complete phase one in order to go to phase two?

We do need to complete phase one in order to run phase two.

If phase two is concurrent with phase one, we could do that.

Um but phase one would would take care of five of the seven residences along Houser Road, and then even though they they can be put together as a single project, phase one, phase two in the same project or in the same mobilization period, we can also break those out and have them independent of each other.

What would happen in phase one is we would go through and we would install the the meters, uh we've installed new water line from Houser Road all the way down to the western edge of the houser seven properties.

We would connect every single meter to these.

Uh we have received right-of-way clearances and signatures from four of the five properties.

Um we have not received anything from Mr.

Billy Lyles yet.

He's the second one in speaking with Mr.

and Mrs.

Shu.

Uh, they volunteered to take the paperwork to Mr.

Lyles to explain it to him.

They they they have a better working relationship with him than we as staff do.

Uh so far we haven't received anything back from him.

Um so if we were to move forward with houser one and and houser uh phase one is is approved by council tonight.

Uh we would provide notice to Mr.

Lyles that we will be moving forward with this project at the direction of the council, and and we may give him 60 days to either to choose to sign the right-of-way dedication to us, or if not, we would install the meter and then it would be at his cost to run to connect to that meter.

Whereas with the other properties that we've received signatures for, we would run a new service as part of the project at no cost to them.

And currently the service that's going to uh these communities is in a three-inch line?

It's a three-inch line on Charleston, but the houser, yes, it is it is mad council member.

This this blue line that you can see on the exhibit is the existing line that serves all seven properties.

It is a three-inch line.

Okay.

Um I agree with my fellow council members.

If we're gonna do this, we need to do it right.

I I see the potential for development.

I see uh Eloy growing and being able to uh provide the right service.

Excuse me.

Sorry about that.

Being able to provide the right service right away will kind of expedite any plans that we have or any uh possibility for development to come in in that area and stuff, and we don't have to say, well, now we have to go back and and put in a bigger line because we need to accommodate you guys where we didn't think about growth earlier.

So I I know it's expensive, I know it costs more money, but I prefer to do it, spend a little bit more money and do it right and make us more appealing and make us more uh desirable for people that want to develop that want to come in and tell them, you know, we have we have uh the ability to service you right away.

If I'm understanding that correctly, that sounds like this would be extending this uh option one, which would be the the four-inch line.

If you want us to go back to the original eight-inch line that we have, it's like I said, it's it's a lot more of the cost, uh, but that would set the stage for any growth that were to happen in in the toll tech area.

And that's that's at the decision of council.

And if there if there was development that would tap into these lines and and stuff, then they would be pro Eloy would be providing them the service, right?

Yes, you would be providing any any development in the Toltec area that would tap into this line, we would provide um we would provide the meter to them, they would be in charge of tapping into the meter with the contractor, running it to the meter, and then running it from the meter onto the property.

Thank you.

And so it um if I may just just the with the eight-inch line, if if council's direction is to proceed with the eight-inch line, that would be 255,000 for phase one.

Or sorry, I'm just my apologies.

Option one, phase two.

That's the the eight-inch line.

So essentially what's showing now would be an eight-inch line running within the existing right-of-way on Charleston and at to 255,000 as of right now.

So we'd have to look at prices again for the 2627 fiscal year if we were to pursue that direction.

Mayor?

If um, I'm sorry, council member, do you want to go ahead?

I've got a quick question that um relates to something that Joanna Michelle said.

So for phase one, um, you mentioned that you've got the right-of-way permission for a few of the properties, but not one.

That's correct.

Like we discussed at the top, does that have to be in their property, or could that line be in, you know, closer to the road?

Well, we we we actually went out, uh, both me and Mr.

Hanson, my project engineer have been out to the area meeting with residents over the past three years.

Uh, for me, Mr.

Hansen hasn't been here for three years, but we went out and looked at it in the all of the fences on the houser road already have their fences set back far enough to account for that additional right-of-way.

So we wouldn't be going beyond the fence at all.

We wouldn't, we would be three feet outside of the fence with the dedicated right-of-way.

We do have a 33-foot dedication of roadway easement from 19020 something that if we had to, we could put it in, but everything is already set up 50 foot back, which is is what we're we're we were requesting from from the property owners anyway.

So basically what you're saying in that case, the the easements already there, set back from their fences, you just need to get that one property owner to understand exactly what we're talking about here.

And and there's and there is a well, the other you know, question is like is there a reason why we have to put it on their actual property?

Is it just easier engineering-wise than putting it back?

I'm not sure I understand your question for the for the uh phase two area.

We talked about actually putting it close to the road so that it wouldn't be using up anyone of anyone's official property, right?

So down below on phase one, um, I get that the fence is there, but you're still saying you require permission of one of the property owners.

But what if we just had it a little further down?

Do we need that permission?

No, we don't need that permission, but it would it would add additional cost because instead of running the straight line, we would have to have the bends to come out and and to accommodate for that additional 17 feet.

Really, that's what we're requesting from the property owner is just an additional 17 feet from beyond the existing right-of-way dedication or the existing declaration of roadway easement, which the 17 feet is is still outside of the property outside of of all of the fences.

So that another question, sorry, I apologize.

Thank you, Mayor.

Does that affect future growth?

What would the way you're going to align this water line?

Is that going to cause any problems for future expansion towards Sun Lyngen Gen?

No, and that would actually provide for a better um opportunity for development because it is an eight-inch line going down Houser Road.

Um, that would be provide additional growth opportunities.

It would be closer to Sun O Jin if we were to ever develop in that area and develop west of the houser seven properties, it would be prime for development with an already existing eight-inch line.

But where you're laying it right now, will that still be conducive to selling that property?

Because are you going to keep that alignment all the way down?

Okay.

That's what I wanted to make sure.

We're not going to have to jog it off of that to make future expansions.

That's a plotted subdivision.

It already has the right-of-way already dedicated, so we just run the continuous line all the way down on the street line.

Matt having been involved, something like this back in the previous uh residence.

Uh, these right-of-ways specific to water lines, or is the right-of-way that could be used for other things in the future, like uh cable or something like that.

Is it it being written so it's specifically for a water line?

And if I may just provide a quick uh just a uh basic clarification between right-of-way and easement.

Right-of-way is dedicated property to the city, which encompasses all of streets, sidewalks, curb, gutter, utilities, all of that is contained within right-of-ways.

Easements are on private property that go across private property, they're granted to a utility company or a utility holder, or for in this case uh ingress and axe ingress and egress access.

I'm looking yeah, we do we in order to do we got to do a motion on this and a vote for phase one first or just direction you have that you have those options including direction on the the way the agenda was written all right.

So I'll look for a motion for approval of phase one.

Mayor, I'll make the motion that we um approve the start of phase one, and do I want to say table and have more discussion on phase two?

Okay, sorry.

Just phase one.

Okay, phase one.

So I have a second for phase one.

I'll second phase one.

May I have a roll call, please?

Uh for clarification purposes.

The vote in the motion would be to proceed with phase one of the water line replacement project for houser road that would include the replacement of a new eight-inch line running along Houser to connect the five residents.

Correct?

That is correct as far as I yes.

All right, motion and a second.

Do we get a roll call?

Vice Mayor Tarango.

Yes.

Councilmember Schneider?

Yes.

Councilmember Garcia?

Yes.

Councilmember Galindo?

Yes.

Councilmember gotrasca.

Yes.

Councilmember Curtis.

Yes.

Mayor Sutton.

Yes.

Okay, now concerning phase two.

Now you're gonna go out there and start digging things up, and as we all know in the construction business, the second you th dig things up, things change, and they change rapidly.

So from my standpoint, I'd like to table phase two for now.

Just do we get a good feeling what's going on in phase one, let the construction start, and we can revisit this because we don't know what we can find.

Uh or other options might arise, and we've just backed ourselves into a corner.

How does my fellow council feel about that?

I'm I'm just want to make sure that that we have the option for phase two to have that discussion and put it in another budget and not the budget that we will soon be voting on.

I feel good about starting with phase one and like Andy said, Um, get going on it, see what's going on, and not too far down the road shortly thereafter.

We will um tack down phase two, maybe having another meeting with the residents, even possibly at the site, um, and just kind of figuring out what exactly we need to do with phase two based on um direction from both McKenzie and David on future development and direction from the residents, and uh then we can sort of decide what the best course of action because it seems like we're all still undecided on phase two, but of course, leave the money in the budget for it.

I I'm tend to agree with what's being said, however, I want to be sure that if we do this and table uh phase two, we don't stop working on it.

I don't want to come back a year from now and have this same discussion and a year's gone by again, and we haven't made a decision on phase two.

You know, I'd like if we've got to move forward phase one, that's fine, but let's keep working phase two, because you'd never know what might happen.

I don't know, heaven forbid, maybe we get a windfall and we have some extra money.

Let's be sure we've got the opportunity to do something with phase two and not wait till this time next year and start talking about phase two.

With that uh I want to be sure we understand all that.

So I'll do this through motion then.

Well I will look for is a motion to table phase two for the immediate future, and we'll get back with Mr.

Rancher as soon as he can explore options for phase two.

So do I have a motion to table phase two for the time being?

I'll make a motion to table phase two with a caveat that we continue working on the development.

Do I have a second with that caveat?

I'll second.

Roll call, please.

Councilmember Schneider.

Yes.

Councilmember Garcia?

Yes.

Councilmember Galindo?

Yes.

Councilmember Baraska?

Yes.

Councilmember Curtis?

Yes.

Vice Mayor.

Oh.

Mayor.

Yep, Vice Mayor Tarango.

Yes.

Mayor Stanton.

Yes.

And Mr.

Mallowit, you have something.

Thank you, sir.

Mayor members of council.

Um so thank you for settling this.

Now that we have phase one approved as presented and moving forward with that in the CIP budget, uh looking at the shoes.

Would you all help us get Mr.

Lyle's signature?

We had talked about that at our last meeting that you would do that.

Um that still has yet to happen.

So with everybody present here, can is that something you guys can help us with or because like Matt said, we it's been hard for staff to get him to understand.

So we really would need the shoe and other neighbors' help with that.

Well, actually, um we had a we had a discussion with with our our neighbor and he and he and he um did have a discussion with Bill, and Bill was very um resistant.

With this information that I have tonight, now I have some clarity on where the water line actually would run, that it would not be in his property because he thinks that y'all are gonna come take his property, and he's just shuts down.

So I'll approach him and see, and then if I don't do well, then I'll send the big guns and fee up so he can do it.

But we'll work on him definitely, see what we can do.

Okay, we still got a little bit of time.

So okay.

Just let us know.

Thank you.

We're here for you.

Yeah, excuse me.

A month from now or two weeks from now, or could you make a commitment?

So it's so it's Duddon stop.

Yeah, um, do you want me to go back?

You know, like stepped in going back and forth.

Um I'm traveling next week.

Pardon?

Yes.

That would be yes, four weeks.

Did you want them?

Thank you for that clarification.

That's helpful.

And thank you for helping us out too in getting this done.

As partnering, yes.

Absolutely.

We can to help.

Yeah.

Just real quick.

Yeah, the month should be fine.

You know, if she can't do it, I'll certainly beat them up if I have to.

Um the other thing that I would ask the council and uh to to consider too is when we're doing this options.

Uh that a tentative date or something we said, a schedule be set soon so that we can all participate and know exactly what's gonna go on on option two.

And like Councilman Snyder alluded to, not get surprised a year from now when nothing's been done.

Absolutely.

Thank you, sir.

All right, next on the agenda is item D.

A presentation by Brian Wright on the proposed fiscal year 2526 consolidated rate and fee schedule for the city of Eloy and seeking guidance on proposed rates and fees.

Mr.

Wright.

Good evening, Mr.

Mayor, members of the council.

Um part of the budget process uh on an annual basis.

I bring forward a consolidated rate and fee schedule for all the rates and fees uh for the city into one report.

Um I'll just bring it up.

Um in the council packet is the consolidated rate and fees schedule, but um just to go over this.

Let me bring it up real quick.

Slink.

Um as part of the the rate and fees schedule.

We uh I kind of go through and I I highlight any of the changes um in yellow.

If the any changes are not made from this year's rates and fees to next year's proposed, they are not uh highlighted in anything.

If there is a change, it's it's given uh an explanation to that.

So um I just want to go over a few that that we are um is being proposed part of the um within the this year is we're looking at uh eliminating the passport fee.

Part of the um within the this year is we're looking at uh eliminating the passport fee.

Uh we're not doing that uh service anymore, so we're just removing that off the the fee schedule.

Um another one is on the daily business license.

Right now, when we do a special event, it's either 10 $10 a day or it's ten dollars a day on it.

We're looking to go to 20 on it.

So if we if there's a special event that's two days, it'd be 20, it would be 40 dollars for that uh that vendor for the the special events, and those are more for the special events and and we're not changing any other fees within the business license fee schedule.

So that's being proposed.

Um on the utility deposits, um, we're looking going up five dollars, and that's kind of explained in the the sanitation side, and the reason it's going up five dollars on deposits is we usually take the average of a two-month bill in the with the new uh hauler fees.

The contracts are going to $30, so we're gonna go to $60 on a deposit to cover a two-month uh uh deposit for utility bill for that.

Uh, there would be no change in the water or sewer at this time for deposits.

But going through as we get down to most of the changes, as you'll see in the report, are all within the sanitation, and it's based upon the new hauling contract charges for it.

So as we go through, we we would just go through, and once I get down to it, there's a justification on all the sides of these.

So these are all reflected in the um from the contract that was uh presented to council.

Um notably we we put in there what the annual uh fee is uh for CPI, the language that was in the contract, it's part of the fee schedule, and then any of the rates that are in there.

So that's kind of the that's the majority of the change to this.

There's also some changes to water and wastewater, and those are reflected based upon the resolution that was a five-year implementation.

We're reflecting the current rates for water and wastewater on those.

So part of the process is is after we uh bring this to council tonight, we need to post a notice of intent in the newspaper and on our website, or it will be posted on the website and on social media that the city is doing a notice of intent to on proposing to raise rates and fees on this consolidated written fee schedule.

So those will sit for 60 days, and then I have to do another notice of intent 15 days before we bring the resolution to council.

That will be brought to council on June 23rd's meeting, and so that will at that time council will vote uh on the the resolution on that.

Those rates and fees then would go in effect um on August 1st.

Um but one change on that that or one thing I'd like to note is on the sanitation rates and fees.

I've already posted um started the process for the 60-day notice for those because we're gonna bring a resolution to council on June 9th for that with a implementation of uh for um July 1st for the rates for the sanitation.

So this is just bringing everything in, but sanitation rates and fees have already been uh in the process meeting the deadline to try to get those in effect for July 1st.

So does council have any questions or comments on any of the changes that uh have been noted for either the passport, the business license or the sanitation or the few changes made to the water and sewer rates.

Nobody on council.

All right, looks good.

I'm just curious.

I'm sorry, I'm just curious.

Um why do you have some fees from 2425 that we didn't there was no uh service fee for that is there is a service fee for in 2526?

Uh if there's any rates, uh Mayor Sutton, uh Councilman Glindo, it's we didn't have that rate in our fee schedule, so there it's blank.

So now we have a fee that is going to be related to that in the new consolidating fee schedule.

So you're itemizing it now.

We're bringing all the rates, yeah.

The consolidating fee schedule instead of having departments have five or six different fees all over the place, we bring them all together in one report, we post it, so it's all together in one report.

If somebody asks, hey, what's the rate and fees?

We can point them to the consolidated rate and fee for all the rates and fees for the whole city.

So as new departments or as departments bring new rates to us, it wouldn't have anything in the current one.

Only on the new one, and we have to give a reason why we're proposing a new one.

Uh-huh.

So I thought the trash was going up five bucks per household, but here it makes it look like it's going up ten bucks.

Am I seeing it wrong?

Uh no, for residents, it's going up uh three dollars and four cents.

Yeah, it's it's it's going up from twenty-five seventy-three to thirty thirty to four.

Yeah, and what it is is you which and and you have to think in that you have the the base fee plus you have the it's the the fuel adjustment fee that's it's around five dollars and seventy-six cents.

So it's when you combine those two, the rate fuel adjustment fee plus the sanitation fee, it equals the the the current yeah, and now it is going to be apples and apples on it because we're not gonna have a fuel adjustment fee.

Good.

So you'll seeking guidance on this.

I will throw a motion out there to approve what you have presented us as written.

Good.

Mayor, I make a motion we uh give guidance to approve uh proceeding with the uh race schedule as presented.

Do I have to say?

I second roll call, please.

Councilmember Schneider.

Yes, Councilmember Garcia.

Yes, council member Galindo.

Yes.

I thought that's good.

One moment I don't think it's just guidance tonight.

Like, yeah, okay.

Mayor, council members, this is just a presentation.

I would suggest that because it's just a presentation, uh, we will go ahead forward with it, but I would not vote on it because we don't have an action item on the agenda, correct?

Okay.

With that advice, we will not vote on it.

Yeah, and then what the process is like I mentioned, I'll the notice until we'll go in, then I'll bring a resolution to to council on June 23rd for that though, and that's when you'd vote on the weekend.

We'll look to vote in June.

Yes.

Okay.

Okay.

Thank you.

Okay, now we'll move on to E discussion amongst mayor and city council.

We go out and establish a standing monthly work session to be scheduled on a designated day to be determined.

David Mallowitz, your name is on here.

You want to bring something up?

Yes, sir.

Thank you, sir.

Appreciate it, mayor and members of council.

So we put this item on the agenda for tonight at the uh request of uh council member Snyder and some of the other council members to evaluate the need and necessity to start having work sessions.

As you know, currently we do not have a work session.

Um we'll call work sessions as needed as certain topics or items need more elaboration or just a deeper dive.

So you you know, we figure those out.

We usually at the DIA say, hey, do we want to do a work session next week or before the next council meeting, a decision is made and we move forward.

But as you've seen, as we continue to grow and expand and become a bigger city, it's becoming more apparent that having a standing work session would be helpful in managing different uh topics being brought before council, different uh projects that are being done.

So in an effort to streamline help keep council abreast of what's going on, allow for that hour or so to have a deeper dive into those discussions tonight for consideration discussion among councils whether or not council wants to do that.

Do you we're looking at maintaining status quo where we just call work sessions as needed and make those accommodations when necessary, um, or we just set that as a standing time.

Now, one of the caveats to this discussion tonight is say, for instance, um we have a work session scheduled the first Monday.

That's what we say.

When the council decides the first uh first meeting, we're gonna have that work session.

If there is nothing to talk about, we won't have that work session.

That would be something that would be decided with the mayor and vice mayor during the agenda review meetings that we do to determine whether an item should be put on that agenda.

We would notify uh council members.

It is not a mandatory attendance, it is completely voluntary.

We do not we take a roll call, but there is no voting action in a work session.

It's purely informational, ability to exchange ideas, uh have an open dialogue with applicants with uh members of the public or just with staff on certain projects.

So it again, really it's just at this point it's a there it's a direction from council whether you guys want to start having a regular work session within the co-ac that I presented to council in the agenda packet.

I put in staff recommendations on when that would be of course, uh mayor, members of council, you're more welcome to offer suggestions of what you think would work good, and that's what tonight is for.

Um offer a suggestion if you think it should be another night.

Staff presented ideas that we either do 5 p.m.

on the second or fourth Monday.

So this keeps in consistent practices with most localities.

They'll generally have a work session before a regular scheduled meeting.

And why do they do that?

Moreover, it's because there's an item on the agenda that may need some more explanation.

So they take that hour like we did tonight, where we had the special work session with the planning and zoning commission.

We talked about what the um public outreach program is gonna look like for the general plan amendment, so that when we came into regular session, it was a pretty easy you know, push through to vote to approve that since most of the questions got vetted out during that work session.

Uh, but again, as mentioned, uh council members can offer their input, say they want to do the off Monday, or they want to do a Wednesday.

It this is up to you guys to decide how you would like to move forward with that.

Uh and I'll stop talking and allow you guys to kind of dissect this and ask questions as we go along.

Well, I know there'll be some input on this, so I'll look to my left first.

Let's start at the end.

Joanne, do you have any preference?

Um, I I like the first option where we just make the time available, and if something comes up, then we're available like today, you know, because when I when I first got elected, I I have six o'clock on the second and fourth Monday.

But when we add something new, you know, I I have to make accommodations for that.

So if we set a a certain time to say we're gonna have a work session time slotted, then I can put that in my schedule, and I know that if we do have an a reason to have a work session, then I've already got that time blocked off.

Councilmember Garcia.

I like to do it on an off Monday simply because there's times we may need more than the one hour.

Uh tonight I think would have been a great example of that, and we could have probably continued on for a while longer.

So the off Monday would be, and if we don't need it, we don't need it.

And other times there may be more than one agenda item that we want to discuss.

Thank you, sir.

Councilmember Snyder.

I agree also with the off Monday.

Uh I think in the past we've had some work sessions on certain things, and it's very difficult to finish that work session in time to be able to start the regular council meeting at six.

It seems like we finish up, we take a 10-minute or 15-minute break before we actually get the uh regular meeting started.

And I think it's unfair to some of the people who come in the audience who come for the agenda.

I mean to find out we're not starting in time, and also we are streaming it, so there's people at home also listening to it and not starting on time.

And also agree with uh council member uh Garcia that uh most times uh some of these issues like a data center, like uh solar panels on amount of land and even tonight the water line, how's the water line?

Sometimes uh those are very difficult to get done in an hour, particularly if it's a work session, you've got people here contributing from the audience.

So I'd like to say uh an off uh Monday, uh, so I could have something eat before I come as well at six o'clock.

You know, but anyway, I think uh again, I like the idea of it being optional, so you don't have to be here if you don't want to.

It's just an informational flow.

And I think we'll probably have some work sessions beyond that because I think when it comes to some of the budget activity, some of those things where you've been having work sessions, it's really being driven by something staff needs pretty quickly or something.

So I foresee that we'll probably have some additional things other than off Monday as well.

But I would support the off Monday.

Thank you, sir.

Councilmember Vod Roska.

I also are in um agreement with Councilman Garcia and Councilman Schneider and Councilman Galindo.

Um just having it scheduled for an off Monday.

Um, I think that's the best way to serve our needs and the needs of the city staff, and you know, we can move forward from there that way.

If it does run late, it's no big deal.

We've got the time.

Thank you, sir.

Councilmember Curtis.

Um my schedule's in a constant state of flux, so I have no set opinion on when it should be, but I would agree that sometimes we do need more than the hour, so I can support uh the rest of the group on that Vice Member Vice Mayor Tarango.

I so I'm not sure what um council member Galindo, if I if I understood her correctly, she was more it was when it was needed.

Um I'm for the second or fourth Monday, and I'm looking at from the perspective of employ of city employees.

Um they're asked to do a lot with um short amount of time sometimes, and so if you're going to set a a meeting for every um either third Monday or first Monday, then all of our city um department directors are they expected to attend.

I mean, obviously, um David, the city manager, the assistant city manager, we're asking them to do so much in such a short amount of time anyway when it comes to two council meetings.

Um I think if there's a major thing like the sewer line out in Toltec, then we can obviously set a um work session for one of those off Mondays, but I think um having it on days we're already going to be here, and city staff knows they're already expected to be here.

Um I think is a is in my perspective is a is a better idea just because like I said, um we're already, you know, there are they already know what jobs they have to do, but to be here already a couple times, um, you know, you have I don't want to call anybody out, Brian Wright, Sylvia, all of these people um that have to be here, other than the city manager and the assistant city manager, they gotta be here no matter what.

But you know, these guys to have them have to come in on a third Monday every month.

Um I mean they're salary employees, but then you know, we always like to let salary employees kind of flex some time as well.

So that means another day they're not gonna be at the office if we have questions, but um that's just my opinion.

I prefer the second or fourth Monday, and then if there's a major project that um we know is gonna take a lot of time, then we schedule that out.

But that's kind of like what we've already done.

So um did I make any sense?

I don't know.

It's already late.

Uh my point of view here, uh I would like either that first or third Monday on an as needed basis, just as needed.

And that decision will be made at the vice the mayor vice mayor meeting if we do need it, we will call it in advance, and everybody will know.

And do the city managers, if we're discussing something that has to do with uh finance, of course, Brian will be here, but should Paul be here?

You know, should we require managers that don't need to be here to be here?

I don't see the need for that.

So I'm gonna vote myself.

Uh I I think we should do what we should set up for first or third Monday, as needed.

Just when something big comes up, because tonight was a perfect example.

We could have done an hour and a half, two hours in there.

That was a very interesting informative session we were having, and I I think we did a disjustice by running out as fast as we did.

So just as a just as a show of hands, not as a vote.

Who would like to go first a third Monday as needed?

Oh, absolutely.

Just clarification from what uh you uh are saying in the um council member uh I'm short memory tonight.

Anyway, uh I'm sorry.

Yeah.

The uh is that mean then the uh session before the regular council meeting is optional for council members.

No, if we go first to third, there'll be no set session before the council meeting.

That's what I'm seeing, right?

Okay.

All right that'll just be the first or third Monday.

Yeah, I think you underestimate how many of these things we could talk about because the Sun Linjin Road is a good example.

Council was never presented that presentation before it's given to the public.

And so it would have been nice to see that.

I think some of the things on the uh data center, the back and forth, uh the contract with uh the waste management's another one.

I think just uh have uh staff present us, okay.

We're working on this project, we're only halfway here.

Here's what we're thinking, here's what our minds, where we're headed that gets to kind of bring us and have us buy into what they're doing.

So when it comes to the diasp the vote on it, we don't have a lot of questions about why'd you do this?

Why'd you do that?

Because they've really led us down the path and explain to us what they're doing.

I think it's really gonna help the uh regular meeting go a lot faster.

Because we'll have an understanding.

To your point, I think that's why we need more than an hour.

So can I just ask?

So these would be posted and open to the public, right?

Absolutely.

And um, I would just like I said, defer to the mayor and the vice mayor in their meetings, and if they feel like there is gonna be a long discussion and there's gonna be a lot of information given and stuff, then you know I would trust them to call a special work session.

Except I would also remind you that currently any staff member can request of staff or uh our mayor to consider something on the agenda now.

So I think I would like to continue that for the work session and not just have a strictly at the discretion of those, but if somebody on council sees something I have discussed, bring it up, ask, and then let them decide whether it's pertinent or not.

But at least open it up to any council member to request something.

Yeah, I and I totally agree with that.

That that's how all the meetings go, right?

Absolutely correct, but those requests have to be made to the mayor.

So the mayor sets the agenda.

So if there's agenda items that any member of council would like to add to a future agenda, they should be directing that to the mayor.

And then the mayor evaluates that, brings it to the mayor vice mayor meeting and determines um so that that's the appropriate chain of command on that one.

Anyone else have any input?

So I'm gonna say it's safe to say we'll look for first or third Monday as needed decision by Mayor Vice Mayor with ample notice to council and or staff.

Are we all over with that?

Direction taken?

Excellent.

Which which one?

The first or the third.

And as needed.

Well, this is the we were gonna set this as either the first or the third.

All right, first or third.

Do we have any?

Go ahead, sir.

I like the first because you know every now and then we're gonna go.

The first it is start time at six or earlier.

Six.

All right, six o'clock will be fine.

All right, and like I said, is this not mandatory?

So, you know, if you come in a couple minutes late, it is what it is.

Come in with pizza, bring enough for everybody.

All right, I think we got that taken care of.

Next journey agenda, item F appointment of a subcommittee for the review of applicants to fill a vacancy on park and recreation and library advisory board.

Uh thank you, Mayor members of the council.

Uh, you have no idea how excited I am to finally have an opportunity to make my way up to the podium uh two hours into the meeting.

But for the sake of time, I'll be short to the point.

You can trust that uh here before you this evening uh seeking council's approval to establish a subcommittee to review and evaluate uh applicants for the current regular park vacancy on the park recreation library advisory board uh if approved.

It is our recommendation uh that the subcommittee be made up of three city council members, which hopefully is they're appointed tonight, a representative from the community services department, and a member of the parks rec and library board.

In this scenario, the subcommittee will be tasked with reviewing applications, uh conducting interviews and making a recommendation to city council for appointment to the board.

Uh we currently have uh two applications for one vacancy to consider at this time.

Uh Mayor, I'm more than happy to answer any questions that you and the council may have.

Council.

You don't plan on having these on the third Monday or the month Mayor Council Member Colin, we will make sure that that does not take place.

We have one position to fill.

We have two positions, but this is for one regular position, the other is that of a high school student.

Okay.

Well, since I'm now the ex-official for this committee, I'd like to be on that board on that panel.

I'd like to be on that panel as well.

Do we have another volunteer to be on that panel?

Seems like it's a hot issue.

I'll volunteer.

Okay, so I think we have our three volunteers, and you guys will review the applicants and let us know, right?

That's correct.

Okay, thank you.

Thank you, Mayor.

Two more hours in the morning when you have a question.

That almost looks like a pipe.

I got to smoke the light box.

I never even thought that.

Well, actually, you could take this out here and call it out and use it as a guy.

Oh boy.

Yeah, they were rebooting orange review, black career.

I'd like to call this meeting back to order with a few housekeeping items.

First being for the previous item F, the appointment of a subcommittee to review applicants to fill vacancy in a parks and recreation library board.

The applicants for that subcommittee will be Vice Mayor Tarango, Councilmember Garcia, and Councilmember Galindo.

All in favor say aye.

Aye.

Any opposed?

Hearing none.

Motion