Agenda Session for August 11, 2026 Preparing for City Council Meeting
Agenda Session for August 11, 2026 (City of Fayetteville)
The City Council held an agenda session on August 11, 2026, to prepare for the regular City Council meeting scheduled for August 18, 2026. The session covered consent agenda items, unfinished business, and new business. Discussions included infrastructure projects, zoning changes, annexation, and regulatory updates.
Consent Calendar
- Bid 26-43 – Highway 112 Widening (Poplar to Drake): Award to Crossland Heavy Contractors Inc. for $14,923,032.90, plus a $125,000 project contingency and a budget amendment. Questions were raised about Crossland's past performance and the review process with ARDOT. Justin Bland confirmed the project had undergone extensive QA/QC over five years and that utilities had been relocated. Council members also inquired about stormwater detention; Bland noted that ARDOT standards restricted detention in the right‑of‑way.
- Resolution – Amendment 1 with Kimley‑Horn and Associates: Additional design services for the Safe Streets and Roads for All project in the amount of $810,500 (25.37% city match, 74.63% federal).
- Resolution – Purchase of Skid Steer: From J.A. Riggs Tractor Co. for $104,064.58 via cooperative contract, with potential surcharges up to 10%. Council noted the airport will share a public works dump truck.
- Resolution – Fuel Card Program: Contract with Corpay Technologies (replacing WEX) through June 30, 2029. Discussion addressed flexibility for city vehicles to fuel at stations and bulk fuel purchase strategies to mitigate market volatility.
- Resolution – Bid 26-44 for Scrap Metal Removal: Award to Rogers Iron and Metal Corp. at $132 per ton deduction from index price (lower bid is better). Term: one year with four one‑year renewals.
Unfinished Business
- B1 – West Weddington Appeal: An appeal of a previous planning commission denial. Jonathan Griffith reported that the applicant proposed a bill of assurance limiting development to two duplexes (four total units). Staff is reviewing the document. The item is expected to be heard on August 18.
- B2 – South Fayetteville Local Historic District: Left on first reading. Staff (Britton and Kylie) are preparing a memo and an MOU with Potter’s House. Council asked about benefits of local historic designation (staff expertise, potential grants) and differences from federal/state districts. Kylie noted no tax credits are available purely from local designation. Council requested a comparison of district types.
- B3 – Amendment to Section 155.04 (Council Member Appeal Fees): Discussion about the types of appeals (developer, citizen, staff) and the staff time involved. A request to compile five years of appeal data was withdrawn because the data is not readily available in a categorized format. Staff described the administrative and professional work required for appeals.
Discussion Items
- C1 & C2 – Vacation Requests: Two right‑of‑way/utility easement vacations (0.02 acres at 322 S Buchanan Ave and 0.212 acres at 615 S Stonebridge Rd). Both were recommended for approval by planning commission or staff. C2 is conditioned on the related large‑scale development approval.
- C3 – Rezone at West Catalpa Drive and South Ruppel Road: Approx. 13.59 acres rezoned to include CCR (conservation) for 1.8 acres. The conservation easement proposes converting agricultural field to wetland vegetation. Planning commission forwarded 8‑1. Staff recommends approval.
- C4 & C5 – Annexation and Planned Zoning District (PCD) Near West Weir Road: C4 annexes 11.17 acres; C5 creates a PCD for 51.4 acres. Staff recommends denying the annexation (aggravates service provision) but supports the PCD if annexation passes. Planning commission unanimously recommended annexation but denied the PCD (3‑5 vote), which comes to council on appeal. Council discussed the lack of a comprehensive annexation policy.
- C6 – Appeal of Conditional Use Permit (CUP) for 1919 N Bear Tree Court: The CUP for a cluster housing development (originally 14 units, reduced to 12 after variance denial) was approved by planning commission 5‑3. Staff recommends denial of the project (supporting the appeal). Council discussed cluster housing guidelines and floodway concerns. A site tour may be arranged.
- C7 – Data Center Regulations Ordinance: Proposed amendments from the ordinance review committee strengthen existing code. Two complex issues (thermal and waste) were set aside for future study. The committee chair noted the ordinance will be a model for the state. Blake Pennington will be present on August 18.
Key Outcomes
- All consent agenda items are expected to be voted on during the August 18 council meeting.
- The West Weddington appeal will proceed on August 18; staff will finalize the bill of assurance.
- A memo and MOU for the South Fayetteville historic district will be circulated before August 18.
- The request for historical appeal data was withdrawn.
- Annexation (C4) and PCD (C5) will be heard together; a vote on the annexation will determine the PCD’s status.
- The CUP appeal (C6) will be heard; a resolution granting the appeal would deny the project.
- The data center ordinance amendments will be presented for a vote on August 18.
Meeting Transcript
Everybody, happy back to school day. Woo-hoo. Okay. So this is the agenda session for August 11th, preparing for the city council meeting, which is August 18th. First up, we we don't have any presentations or reports next week. So we'll start with a consent agenda and I will read those now. After we approve the minutes, we will award or vote to award bid 26-43. It's a highway 112 from Poplar to Drake. It's a contract with Crossland Heavy Contract Contractors Inc. in the amount of 14,923,000 $32.90 for construction of the Highway 112 widening project to approve a project contingency in the amount of $125,000 and to approve a budget amendment. And if you have questions about this one, Justin Bland is here and can speak to those. Mayor, I have a question. Justin, can you? I mean, this is a huge amount of money. Can you tell us about maybe the review process and that it what Crossland's um previous performance has been? Because we've had some issues with, as you know, some uh vendors lately. Yeah, yeah, absolutely. Is this on? Yeah, okay. I can't hear myself, sorry. Uh yes, um so as part of this project, um uh basically our staff engineer had has reviewed their their performance. Um, they've they've met all the requirements, the bonding and the insurance requirements that we typically do. Um I don't think we've had anything on our end that has disqualified them from future work. So I think from our end they they are they're uh very eligible for this work and um and just to follow up, does the um because this is at 112 um and you're I'm guessing you're working with the state on this. Do they participate in that review process or how does how does that work? Yes, that was um there have been many, many different uh review cycles with the R DOT on this. Um they it's kind of interesting because in this situation, the you know that's an all-in-system highway for it's an R facility that as part of this, they're gonna pay to upgrade it and then they're gonna give it to the city to take over as part of this project. And that's why they're paying for like 99% of the project, but it still had to be designed to their standards, and we've we've had a lot of different iterations going back and forth um to also get some of the amenities that we wanted with like the trail and everything on there. So I I'm not even I would I don't think it's even exaggerating to say we've this spent five years going back and forth upon this, so it's it's been very well QAQC'd. Wonderful. Thank you so much. Oh, thank you, Mayor. Um Justin, I was gonna check. I've got two questions. The 14.9 million that's mentioned, I know this is such a big project. Is that um encapsulating like the entire cost of the 112 project, or are there additional like phases and portions that are gonna come forward for us? That should be the final number. Um at this point, all the utilities have been relocated, so we don't and I know on the uh the mill cycle when we had to come back with you on that black hills contract, but at this point I think everything's been moved out of the way, so that should be the final number at pending any change of orders during construction. So we do have a little bit of contingency in there for that. And then my only other question that I was curious about is um part of uh 112 there is kind of close and proximity, some of our like larger density that's happening when I think about you know things that are there like Garland and Leverett area. Um, and so I'm curious about um I know as we're talking about stormwater across the whole city, and we're talking about a widening project, slight more impervious surface. And so I didn't know if parts of the conversation were trying to think through some of those bigger kind of like water events, as we know we're gonna add density, like we have that student housing new project that's coming in, um, and whether or not there's the potential for additional uh detention, kind of over detention, possibly thinking about how that area um potentially is gonna continue to see um upward building. Yeah, that that's it it's kind of challenging in this situation with it as I was mentioning it's it's kind of it's really considered an art art facility until it's built and it's given over to us. So we're we're really restricted to what we can do in that ride-of-way with what our doc would typically allow, and they typically wouldn't allow detention in that that that case. So I don't think that's something we've um been able to accommodate with the project, but uh we have a lot of other things going on, the different developments, so hopefully we can have some improvements there from those with those things, yeah. Thanks so much, Justin. Um, next item up if you just want to stay there in case they have questions, is a resolution to approve amendment one to the professional services agreement with Kimley Horn and Associates in the amount of $800, 10,500 for additional design services associated with the straits with a safe streets and roads for all project. And Justin can answer questions about that if you have them. Minister Jones. Thank you, Mayor.
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