OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

Fort Smith Parks Commission Meeting - March 12, 2026

Meeting PortalThursday, March 12, 2026
BodyFort Smith, Arkansas
SessionMeeting Portal
DateThursday, March 12, 2026
StatusFILED
Video Record

STREAMING COPY IN PREPARATION — RECORDING AVAILABLE FROM THE ORIGINAL SOURCE

Transcript — Verbatim
0:00

Maybe the two or meeting.

0:03

Last day to be in a park, right?

0:07

Yes.

0:08

Well, let's uh let's take care of the first thing or uh January minutes.

0:15

We'll interface a motion to approve if no changes.

0:32

All favor say aye.

0:33

I'm sure we're something.

0:38

Okay.

0:40

I wanted to still go ahead and have a meeting, even though we technically don't have items of business because we have a lot that's going to the board next week, significant projects.

0:48

So I think it's good for you all to know before it goes in the board packet.

0:54

So the first one is the Creekmore Park tennis court improvements.

0:58

And you can't see it on this because it wouldn't fit, but those red lines that you see on each of the sides, that is four foot spectator fencing, and that is something water requested because right now, if you have a lawn chair over there, all you see is that bar hitting the fence.

1:15

So they recommended that, they asked for it, and it actually lowers the cost because four foot fence is cheaper than eight foot fence.

1:22

Ten foot, sorry.

1:23

How tall is it?

1:25

If y'all wanted to know, I can show you how tall eight feet is after the meeting.

1:29

Actually, I can I I can pull up a video.

1:32

Thank you for that.

1:33

And then we did, and Sam, you always ask about the drainage, and we have this the part that's on the right of your screen that does address the drainage as much as we can without digging up that entire ditch that drains from the corner.

1:48

And I got you.

1:52

I told you I remember things.

1:54

So and then um it does have LED lighting all new.

1:59

We're keeping the poles, painting them black, and having LED fixtures, and those are compliant with all USTA standards, so very happy.

2:08

And there is something about this bid, it's never happened to one of my projects.

2:13

So the low bidder was out of northwest Arkansas, but the city has an ordinance that grants a five percent local vendor preference.

2:23

So whenever we calculated that the actual low qualified bidder became Steve Beam, and it's about it's just under sixty thousand dollar price difference.

2:35

But to be completely transparent, I was actually gonna have a conversation with Jeff because the low bidder, none of their experience is with sports facilities, so I was a little hesitant, and so is the engineer to just award it based on price.

2:50

But it worked out that we were able to use that 5% local vendor preference.

2:56

But other than that, the plan is to keep four courts open at all time.

3:01

Our only hesitation with that is the surfacing company whenever they come in, or they don't want to mobilize, get out, and then remobilize to do the surfacing.

3:11

We are going to try to work that out, but Wada has been great.

3:14

They understand we might have to shut the courts down, but everything will be rearranged.

3:19

They can utilize courts at other facilities on a temporary basis.

3:24

So I think they'll be ecstatic that the project is happening.

3:28

Yes, and they have been great to work with, got their input throughout the entire project.

3:32

They are happy with this.

3:33

I'm not a tennis player, so we rely heavily on their expertise and knowing what is best for that and their service to our citizens.

3:42

So and then I guess I missed that.

3:44

The part that is the dark gray that's highlighted in yellow, those are we're gonna install spectator bleachers there.

3:52

It's the same as what we did at Woodlawn Park.

3:54

People can still bring their lawn chairs, but we have that available as well.

4:00

The lights have timers on.

4:02

So we had that question of if they wanted right now their push button as if they wanted to do timers or anything, and they said they like the setup as is.

4:13

So we same setup and everything.

4:17

It works for them, it works for me because maybe if the timer's off, then all they have to do, they wouldn't be able to just press a button but this way and press a button if they want to play.

4:27

And we're gonna LED is a big step up because the other ones take like 30 minutes to warm up before they come on.

4:34

So if you forget to turn them on before the sun goes down, you're playing in the dark for a half hour.

4:38

Yes.

4:38

That's a lot.

4:40

They are nice lights.

4:45

Yes, I think the ones we went with, I can't remember if it's 20% or 30% less.

4:51

Can't remember exactly.

4:53

But again, that's a number on a paper.

4:55

I'll believe it whenever I see the cost savings.

5:00

I'm more comfortable with saying that after I have real data.

5:02

And then well, you know, I don't want to say, oh, that's what it's gonna be because I I can read things and they might not always be true.

5:10

People can tell me things, but I want to see actual data before I go spill in numbers.

5:15

And then what you don't see on this, we have four light holes, one by the waiting pool, and then three along the north side of the competition pool.

5:25

So we will be converting those as part of this project to LED fixtures as well.

5:32

It's easier to just do it all at once instead of trying to separate it out because it's a comes at a higher cost.

5:39

I may have missed it.

5:40

When did you estimate our when this will be completed?

5:44

So we are with Steve Beam, and it's a hundred and twenty-day contract.

5:48

We originally tried to do it 90 days, but because we requested four courts remain open, three of the I don't remember how many bid ask, hey, we're a little hesitant about the 90 days, so we met and we said, okay, we'll give it 120 days to allow for having to rearrange your schedule to um accommodate tennis play.

6:13

Okay.

6:15

And I guess I have a question, maybe I just haven't paid attention about the 5% local discount.

6:21

So question one is do we just pay them 5% less than their BA?

6:29

So their bid stays the same, and I have it.

6:32

What we do is we look at if the low apparent low bidder is out of town, and the next lowest bidder is in town, we take 5% of that bidder's amount.

6:46

And I'll, you know, I'll give you real examples.

6:48

So that's not hard money.

6:50

No, it is not.

6:51

It's just saying, hey, you're local, we we prefer to do local business.

6:55

Yes.

6:56

Okay.

6:56

So we're not taking money away from their bid amount.

6:59

I understand.

6:59

Right.

6:59

I guess I've never came into play in one of my projects.

7:04

Okay.

7:05

Does that maybe this is the wrong form for this, but does that just um give those guys an opportunity to bid it just 5% higher?

7:17

I mean, yeah, that's they don't know if it's bid.

7:21

Yeah, no, it's a saving.

7:22

It's a closed bid process.

7:24

Okay.

7:25

And what I like is, I mean, I guess technically you don't, but we have a form that they submit with the bid if they're locally requesting that.

7:34

And in this case, Steve Beam.

7:37

Honestly, all three local vendors, they submitted that form with it.

7:42

So nobody really knows about it.

7:44

I Steve Beam does great work.

7:45

They're the ones who just did the pickleball courts.

7:48

Like I said, I was hesitant about the apparent low bidder only because their specialty is in prefab buildings.

7:55

I'm not saying anything about their work, it just gave me some pause.

7:59

And I guess your technical definition of local.

8:02

Is that just within they have a lot of people?

8:03

They have to have a firm residence in the city of Fort Smith.

8:08

Okay.

8:08

Yes.

8:09

Like an office, not them specifically.

8:11

Correct.

8:13

Like some people come and rent space, and that's not.

8:17

I would not consider that.

8:19

I would leave it to the board, but I don't.

8:20

Okay.

8:21

I don't think that's fair.

8:22

Steve Beam has offices, multiple job sites and storage facilities in Fort Smith.

8:28

I can verify that.

8:30

One's actually by MLK.

8:31

He bought it a couple of years ago.

8:36

Any more questions on that one?

8:39

But you never did say when it was going to be done.

8:41

Four months from after the contract is executed.

8:46

So if the board approves it Tuesday, then I expect we would give a notice to proceed after they get all their contracts, performance and payment bond the first of April.

8:58

But again, that's contingent on when they get that, and Z beams usually able to turn it around fairly quickly.

9:05

That's pretty speed.

9:06

Yeah.

9:09

Pretty much everyone is, they're pretty quick.

9:11

Some aren't, but some are.

9:13

And we did tell them don't schedule over us.

9:17

We'll know for sure, but please we intend to award it to you.

9:21

Just get it amazing.

9:24

It will.

9:25

By the time you're done that part.

9:26

Yes.

9:27

It already does.

9:30

It's like the last little bit.

9:32

Yeah.

9:36

Alright, next up is the Sterna Park pump house.

9:39

This is one of those, it's not glorious, and it really doesn't benefit the citizens, but it's something that needs to be done because it's a hazard for our staff that have to go in that.

9:51

All the mechanical equipment is below grade.

9:55

And it floods and bad things happen, and I'm not a fan of knowingly putting our staff in a position where there's water mixed with electric that they have to service.

10:04

So we did originally bid this to completely redo the pump house.

10:10

It came in significantly higher than the engineer's estimate, so we said that's not going to work because I wasn't taking it to the board with that those numbers.

10:18

So we did a redesign, and we're going to keep the existing building, but we're going to raise it five feet to go ahead and get everything out of flooding above grade.

10:31

And I have pictures, and just for reference, these are the measurements of them looking at them.

10:36

We're going to raise these measurements five feet up, so build up the base floor on that.

10:43

This is my clip art version, it's not a stamped engineer drawing.

10:48

But it will look the same.

10:50

We're gonna match the stone veneer as closely as possible.

10:54

We did recommend they go with the same vendor who supplied it.

10:58

However, if they don't, we have they have to provide us a physical sample, and we have to approve it.

11:04

So it's not like they can use a black or red or pink something, we have to approve it.

11:09

And then to save money, our staff will reinstall the mechanical equipment.

11:15

It's in pretty good working order, so there's no point in replacing it and spending that money when you can spend it on something else.

11:22

I think one of the small pumps needs to be replaced.

11:26

And last year's price was around $500, so we're not talking $50,000 here.

11:34

And then I will say with this, you know, the big fountain.

11:39

We originally intended to replace the liner because it's leaking, something is leaking.

11:46

And we were expecting $20,000, and because that's what was quoted a couple years ago, and the quote came back at $40,000 just under $45,000.

11:56

And I'm not willing to out of that stresses me out, but we're also have we can't know if we can do the concrete work and get a price unless we take out the liner and assess it.

12:11

So right now we're trying to weigh options and see if someone can help do a really I don't we know we're weighing options here.

12:20

You know where the leak is.

12:21

That's the problem.

12:23

You don't know if it's in the line from the pump house to the fountain?

12:27

Somewhere in the fountain.

12:29

It's in the actual fountain.

12:30

Yes.

12:30

The concrete leaks underneath the liner as well.

12:32

So we think well, it probably has something to do with people getting in the fountain, maybe shoes and stuff.

12:38

I mean, but we don't know.

12:39

There's there's multiple we could put nine in there, but then that's gonna make it.

12:42

We're going to explore options.

12:45

CBI, do you have any dollars that are kind of earmarked for cisterna that you can tap into and maybe go with like a redesign of the fountain?

12:57

That's kind of they have a plan earmark for the entire space with I think closing the road.

13:02

Well, and Sisterna is on their list of projects.

13:05

I mean, I think there's two different projects in the cisterna area, but none of it really specific to the fountain.

13:12

Um the fountain stays where it is in all.

13:18

I we we're going to explore our options before we say oh, replacing the liner is the best bet because that that's that's tough to swallow.

13:28

It is.

13:29

So what was the cost of the pump house?

13:31

This is 138,968, and we had 215,000 allocated for that in our CIP.

13:42

So the remaining of that will go towards doing something with the fountain.

13:50

I just have basically within budget.

13:53

Yes.

13:53

Still.

13:54

I mean, even if you replace the line.

13:57

Yeah, still within budget if we replace it.

13:59

It was just a sticker shop.

14:02

I think that's my friend text me the price instead of came and told me.

14:06

Because he knew what I was going to say.

14:09

Y'all know Berns.

14:12

Yeah.

14:12

I was like, hmm.

14:14

So 138 to redo the pump house.

14:17

Yep.

14:19

And the initial bid was 221,000.

14:26

It just raises it up five feet.

14:28

Yes, five feet.

14:29

Is there a specific reason this fountain is so important?

14:33

It was donated by the Yantis family.

14:39

It's nothing to me.

14:41

I this is sometimes people donate things, and that's great.

14:46

We really appreciate it.

14:48

Right.

14:48

But then we're stuck with it.

14:50

Right.

14:50

That's what I'm wondering.

14:51

Like this.

14:55

I mean, I'm just gonna be really honest with that.

14:58

That's what happens.

14:59

I want to know why.

15:01

This is this is a point of contention with me.

15:03

Like we get all these statues in Gateway Park, and it's great.

15:06

We it's great for the citizens, we appreciate it.

15:09

But we have to maintain it, we have to pay the property insurance and homework.

15:15

Apparently, do the statues.

15:19

Yes.

15:20

And I will say Pendagraph Park, that is a perpetual trust, and that family does have money, and they just keep it going there.

15:28

So like to redo planning, that's money, and that's how that's where that money to like plant flowers and any type of repairs comes from.

15:36

And then Tillis Park Trust, they had that, and they gave us the option to essentially say, hey, can we write a lump sum payment?

15:45

And we said yes, we're getting ready to do improvements.

15:48

So that went to that, but before that family was just doing, I think most of the people were deceased, and the person that was still living said, I really don't know what I'm doing.

15:58

Can I write you the check for it?

15:59

And we said yes.

16:01

So some people do set it up that way.

16:04

But we pondered briefly, could we relocate it or do we still need it?

16:10

But I don't know.

16:13

That's my question.

16:14

Not sure.

16:15

I don't want to cross that bridge.

16:17

Well, I think it's a nice fountain.

16:19

I know it's it's labor intensive, but it's really a beautiful asset for your entryway to our city.

16:27

And it it's and then it's racketed by our beautiful statue on the other end, and I just I just think it adds it adds a European flavor to our town.

16:43

I mean, I've seen those kind of fountains all over Europe when I travel, and even I think in Morocco.

16:48

And um they're just nice to see, and it's kind of fun when you're traveling.

16:53

Oh, we have a fountain just like that, you know, in our town, you know.

16:57

It's just adds some little pizzazz to our otherwise sometimes sad.

17:03

I also have a I'm sorry, go ahead.

17:05

No, you write it.

17:06

I also know that the the I'm not familiar with the Yantis family.

17:10

I'm not sure.

17:11

I think we're probably longer term one.

17:14

Well, that there's that, and I think they all they also are affiliated with the Plunkett family.

17:20

Oh, okay, okay.

17:20

And I um I'm familiar with a guy who whose grandfather was the one that built the fountain.

17:27

I think he was the he must have been the Yantis.

17:29

I don't know.

17:30

But uh so it was it was handmade and built by a local resident.

17:35

I think there's I mean that causes some sensitivity as to what we do with it, but um yeah, I to Nancy's point, I mean I think it's good to have a fountain there.

17:46

I mean, this fountain same public says you walked in, but I I don't know.

17:54

It was worth evaluating either that fountain or a different fountain, but something would you repeat what you said about there being money for maintenance of the Nancy Foundation or not through that family, so the Pendergraph family has that, and the Tillis family used to have that too before we agreed to a one-time lump sum.

18:17

And the Pendergraph family's money could be used for that.

18:20

No, only Pendergraph Park.

18:23

And they are still involved in that.

18:25

I think it was a couple years ago they wanted to invest and do some repair to the pavilion and stuff.

18:31

Thank you.

18:32

But it's just, I mean, it's a great fountain.

18:34

It's just whenever you're like, ooh, a big major repair is here, it's just us trying to figure out what's most cost effective, and we'll solve the problem for more than a patch job for a couple years.

18:45

And it might be good to reach out to park partners since they have an old egg-line item for the Darby statue and and all that they've done, and I would think that that would be part of investing in that particular area.

19:04

We'll get it, we'll figure out what the most cost-effective solution is.

19:08

Yes, for sure.

19:10

Any more questions about that?

19:12

It will hopefully run this summer.

19:14

That's the plan.

19:15

I mean, it can still operate as just do you want to lose all that water?

19:19

And I don't want to do that.

19:21

I don't think we should.

19:23

We are still exploring options.

19:26

Creekmore Park pool updates.

19:29

We so whenever you have decades old equipment, whenever you touch things, they have to come into regulation with all of the updated policies.

19:40

So we did have to get new diving boards.

19:43

And Burton is up there, they just installed the actual board itself this morning.

19:48

So those are at both ends of the pool.

19:50

We'll be ready to roll this summer for all the kiddos to come and enjoy.

19:54

I don't think they've had access to the diving well since COVID here.

20:00

So yeah.

20:01

So that'll be really nice.

20:03

And then what we're almost excited about is the fiberglass grading's going away.

20:08

We approved this sample last Friday, and they're sending us, they forgot to send us some clips to make sure we don't need to modify those to attach to our existing gutter system.

20:22

We learn when you have an old pool, you have to retrofit things.

20:27

So they also fabricated a it's pretty much a ledge to go on both sides that a local welder is going to weld for us so we can have the nice HDPE instead of having new fiberglass.

20:38

So that will be complete by the time the pool season opens.

20:43

You're gonna put that 30 foot board back down.

20:46

That would be out of compliance.

20:49

Three foot tall.

20:50

But this they don't have the tall was it?

20:53

The old one.

20:54

There was a one meter and a three-meter.

20:58

One meter and three meter, and we can only have three quarter meter.

21:01

If we were a residential pool, we could have one meter.

21:04

We were kids, though it was a real taller, three meters.

21:10

Yeah, I know it is.

21:14

It probably didn't have a handrail either.

21:16

No, no.

21:19

But these didn't have a handrail.

21:20

That's right.

21:22

This one will have handrails, they just aren't installed yet.

21:25

That's a study board of death right there.

21:28

It will have handrails.

21:30

Give them a minute.

21:31

Yeah.

21:32

So we're excited about that.

21:34

I think the citizens will very much like immigrating.

21:37

And it's anti slip resistant, all compliance and everything.

21:42

Look at that.

21:43

Look at that.

21:44

So I took it yesterday, and it's a watery mess.

21:48

I'm sorry.

21:49

Woodlawn park improvements, which that's the final of this.

21:52

We've done the splash pad, we did the bathroom, the basketball courts, and now we're finishing up with the playground equipment.

22:01

So excited about that.

22:04

And that picture of it's the one in the bottom right corner.

22:08

I don't know if you can make it out.

22:10

It says mud with two Ds.

22:12

That is the name of the Fire Station 6, their former dog who passed away a couple years ago.

22:19

And then it's also engine 601, which is there, so we worked with them for that.

22:27

So can we have to do that?

22:30

I think we should.

22:32

I think we should have one for Hillcrest, too.

22:34

Yes, I do.

22:36

You know, I think I need to keep going.

22:38

Oh no, that's your part.

22:39

I'll let you still thunder.

22:42

We'll get into that.

22:43

So Compass Park splash pad fencing.

22:46

This is something that was brought up during a CBID meeting, and it was thrown out.

22:50

Maybe they could assist in funding.

22:53

So it's a 50-50 cost share with the CBID, and I think it was needed at the onset of construction, but it just never happened.

23:02

So whenever the C VID said, hey, we'll help fund it.

23:04

We got pricing, and we requested to carry over some remaining funds from last year's budget to complete this project.

23:11

The board approved that.

23:13

So the black, really nice iron fencing that's around the big Christmas tree out here and the pool will go along back to help to make sure kids don't run in front of the large trucks.

23:26

And that'll be done in time for opening season.

23:29

We're just waiting on their schedule.

23:31

But we are in their queue.

23:35

And then this one, I'm not sure you all knew this.

23:40

So Methodist Village Senior Living requested the city to serve as sponsor for a connector trail.

23:48

You know what?

23:49

I'm gonna delete this so you can see that better.

23:54

I meant to do it, sorry.

23:56

Because that's on the next slide.

23:57

Two connect Methodist Village Senior Living to Caroline Cross Park.

24:02

I love it.

24:03

I think it's really great.

24:04

And I did the broader view that you can see really the neighborhoods that it will connect as well.

24:10

So RDOT did announce awards last October, and this project was awarded.

24:16

Funding, you know, it's a I mean, it's a great access point, not only for their residents, but everyone in that neighborhood, it's a safe connection to the park, and really with all the improvements we've done, it just helps that out a lot.

24:29

So the question, what we have, so this is the cost, and the tap funds, it was awarded 196,000.

24:38

Methodist Village will be responsible for the 20% match with that, and then the 1% art off fee whenever you have a tap grant, they have to do their stuff because they're the pass-through from the federal government, so it's one percent of the award, and we're recommending the city pay for the preliminary design and construction observation because that wasn't included in the tap application, and with that, the money will come from the Caroline Cross Park cell tower fees.

25:03

And with that, the money will come from the Caroline Cross Park cell tower fees.

25:08

It can only be used for Caroline Cross Park.

25:11

We use 200,000 of it and pretty much depleted a lot of it for the inclusive playground and all the improvements.

25:18

So but there is enough money remaining.

25:30

So I would just like request if maybe y'all are in agreement with that.

25:34

You could consider a motion to recommend this funding to the board.

25:40

Is that what is that like 20k a month?

25:43

It is around 2400 a month.

25:46

2400.

25:47

And it fluctuates based on how many people or carriers are using that tower.

25:52

But there's a base fee, and then that fluctuation.

25:55

It doesn't fluctuate very often.

25:56

It does not.

25:57

So it's pretty much 2400.

25:59

It does not.

26:00

I think we got one lump sum payment last year, and I don't know why.

26:03

Yeah, I think but we did.

26:05

Yeah.

26:05

Eventually, I mean, to that agreement, there's a percentage escalator each each year for how for inflation type of increase.

26:13

But uh until there's an additional carrier on there, there will be significant change in that.

26:19

And right now we're sitting at 37,750, I think.

26:24

So one more month, and that's covered, and then have you used the revenue from that for any other projects ever?

26:30

The inclusive playground.

26:32

Oh we use 200 grand from that, and then also 18,000 for to test out the kayak, self-service kayak rental.

26:41

So those are the only two because I mean it doesn't accrue that much each year, so we kind of let it compile to do something big.

26:49

But if this is something now, and we have it.

26:52

Does the cell tower revenue go into the parks budget?

26:58

It comes in as a general fund revenue, and but if we we would have this discussion this morning, and how we account for it separately and hold it and identify how much has come in for that so that we can make sure we carry it each year until we know you know this 200,000 wasn't lost because our budget rolled over.

27:18

So we we sort of account for that separately than our financial system, but we do account for how much has come in, and you know the resolution that approved this tower lease originally said that we would use the proceeds for improvements at Caroline Cross, and so um we yes, it is a it but isn't really strictly speaking is a general fund revenue and general fund expense.

27:43

So then will you have to vote on it?

27:45

Or you wouldn't because it's already for Caroline.

27:51

That's great.

27:52

So just like because it impacts Caroline Cross Park, we would just like you all to consider it.

27:58

It impacts Caroline Cross, but it's not improvements to the park, what costs.

28:03

Yes, part of it is and I guess I should have said all of that that is outside the park boundary.

28:09

Yeah, that will be a public trail easement will be granted to the city.

28:13

So it that particular easement will belong to the city.

28:17

Sorry, I should have said that.

28:18

Yes, just want it.

28:19

It's the similar to what we did with eight, and then granting a public trail easement so we could help that project and be a partner in that.

28:27

Okay.

28:27

Sorry, I should have said that.

28:30

Where does that come out?

28:32

With the old bathroom, it comes if whenever you come out, you're facing the current bathroom pretty much.

28:41

And this is just preliminary.

28:43

Whenever you get in there, do the survey and terrain, it might change a little, but but it pretty much follows, and maybe you know it's like a former access road.

28:52

I don't know whose it was.

28:54

I think it's like part of drainage or something.

28:56

It follows that it's a good idea for the neighborhood though.

29:00

And I will say there, so the project as submitted, we want to make sure it keeps under keeps within that budget, and this does have a lot of solar ballards down it, and we think maybe once we get bids, we're gonna bid it kind of as a deductive alternate to where we don't have to install that many if the price comes in well be up well above the estimate.

29:24

So that's something, but the plan is to have it light it, maybe not as lighted as originally intended because it's a lot of lights, but now that on all the agreements will be with the city, so we'll be steering that provided the board approves all of this next two days.

29:48

How much is Methodist?

29:49

How much are they paying?

29:50

50,960, and they have also already paid outside of us because it was the tap grant application, they paid an engineer to prepare that and do the initial site layout for them.

30:00

They paid an engineer to prepare that and do the initial site layout for them.

30:04

And I don't know what that cost is because it did not affect me.

30:09

Well, I I would unless there's other questions.

30:13

I go ahead and make a motion to uh recommend the 385 allocated for the city to go ahead and put it for this project.

30:25

I'm just I do have one.

30:26

Yes, how much of the trail is on their private property?

30:30

It's going to all be city property.

30:32

All the city property.

30:33

Yes.

30:34

All because they have to grant that public trail easement that guarantees that trail will in perpetuity be designated as public recreational space.

30:44

And this is I'm just gonna say this because I thought of it.

30:49

Um it's gonna be all ADA compliance, nothing too steep for little old ladies with their walkers or dudes who with their plan.

30:59

I think right now there's gonna be two, we need two landing spaces, but and that isn't requirement of our dogs, so it will it has to meet all their regulations, which that can do.

31:10

So yes, ADA compliant.

31:12

Excellent.

31:13

And they'll maintain it.

31:15

There it's not going to have any maintenance.

31:18

Well, I'll blow it off.

31:19

It'll we'll blow it off when we do, but I know the guy that blows all your day.

31:26

We could just go honestly, they even the residents are very excited about this.

31:31

And I think it will be one of those silent partnerships to help us.

31:38

We know a guy.

31:39

I think we have a question.

31:41

I'll second, yeah.

31:42

Yeah.

31:44

Second, third.

31:44

We'll take it.

31:45

All right.

31:46

So we got a motion and a second.

31:47

You have a question.

31:49

All favor say aye.

31:54

Nice.

31:54

Additional updates.

31:56

Tills Park parking lot.

31:57

I have the preliminary design all complete, approved that.

32:01

We I'm asking them to add a reconfiguration of part of the sidewalk because it goes around a tree and it's all it's just messed up, and we need to replace it and reroute it so it doesn't harm a tree and we have to cut the tree down.

32:16

So that should be coming.

32:17

I should have that ready to bid next month, maybe.

32:22

So we're hoping to have it complete by summer, if at all possible.

32:27

And then Riley Farm Park improvements.

32:29

I do have that design.

32:31

I know one of the main drivers of the cost for the trail improvements are the bridges, and we've kind of passed around some ideas, and the playground ramps with the side with the handrails are an option, so we're looking at a cost estimate for that, but also concrete the box culverts.

32:53

I mean, it might not look the prettiest, but water will still run through it, and you won't have wood deteriorating, and we won't have to replace it every other week.

33:01

So those are options we're kind of throwing around.

33:04

Maybranch Greenway.

33:06

I'm not going to say we're at an in-pass.

33:08

I'm going to say we're trying, we're challenged with one of the railroads.

33:13

So I just got a proposal from our engineer.

33:17

We've we've looked at maybe tunneling, and that just was not favorable.

33:22

We thought it might have been, but they didn't.

33:24

So right now we're looking at a partial realignment of Pea Street, and I'm not talking a huge ordeal.

33:31

And I just got it this morning.

33:33

So we're gonna pitch that and discuss that with our well, now it's public works director, and also engineering and see if that's something they think would be okay because ultimately affects them and not us.

33:47

So working through that, and then Creekmore bathhouse security, our controlled access on our doors and security cameras.

33:53

I got that quote back from IT, so that'll be going to the board for approval April 7th.

34:01

So we'll have that, and the plan is to have it all operational and everything by the time we wait, we uh open up for Memorial Day weekend.

34:10

I think that's all I have.

34:12

Did I miss anything that someone knows about it's Brian's show?

34:18

Oh!

34:18

Oh my goodness, I can't believe you didn't tell me.

34:21

My goodness, sorry, the ribbon cutting ceremony for Tillis Park inclusive playground, the basketball courts, the new walking trail.

34:30

It would have been ideal to have the nice parking lot, but spring break's just such a perfect time to have a ribbon cutting for this.

34:36

So we're gonna have that Thursday, March 26th.

34:40

It's at 1045, but we'll start our usual spring break activity at 10, and we're hoping that we might have someone to donate or even cook all of it, the stuff to serve kids hot dogs.

34:55

That happened about an hour ago.

34:56

Okay, happened about an hour ago.

35:00

So we're hoping maybe they'll come through to do that, but even if they don't, we'll still provide that for the kids.

35:05

How much would that cost?

35:09

We usually plan for 300 hot dogs, and I mean I'll be honest with you, we get bar S hot dogs because that's most cost effective.

35:17

And hot dog guns are cheaper at Sam's.

35:19

So we do that and we roll them.

35:21

We have it priced down, but we haven't checked this year's pricing.

35:26

So it's not it's not much at all.

35:30

Really, we don't mind to do it.

35:31

We just want someone to roll it.

35:33

Roll the hot dogs in the aluminum foil.

35:37

Yeah.

35:37

Oh, yeah.

35:38

It's one of the we'll buy it if you'll do it.

35:41

But I've got some volunteers.

35:43

I think yes.

35:44

I think um a local insurance company is going to help with that.

35:48

So I have to send an email after this meeting.

35:54

Yeah.

35:55

Now it's the Brian show.

35:57

Sorry.

36:00

I'll have a question.

36:01

Um I said this question.

36:04

What about Shane and Skate Parker?

36:06

We I mean yes, it's on the radar.

36:09

We've just been trying to get these big projects out.

36:12

And for our department, it's us, whereas other departments have a lot more people for all of their projects.

36:18

So it's prioritizing, but it is next on my list of stuff.

36:23

So we I mean, I was we're debating that big concrete pad, doing shade there, but also are they going to walk that far?

36:35

Skate and bike park.

36:36

Or would it be more or would it be better to do like maybe a shade structure?

36:42

Yeah, over the where that concrete pad is.

36:46

That's where the kids were all hanging up before we cut down the trees.

36:49

So yeah, we're we're looking at it of what the options are, but it is next on the list.

36:58

Now it's Brian's turn.

37:00

Well, Money sees it being here, asset maintenance is a big thing we're doing this time of year, changing oil and all of our mowers, putting new blades on, same with the trucks, changing the oil, getting them everything already.

37:10

We're doing some uh slant resurfacing at the Wade and Pool at Creekmore, patching, repainting.

37:16

Of course, playground mulching, engineered wood fiber's going out this time of year, trying to get it all done for spring break, but the rain's not really helping us in that area.

37:25

Uh putting the finishing touches on Hillcrest.

37:28

We uh poured a six by six pad, installed a new uh water fountain that everybody up there seems to like, and uh sending the electric to come underneath the uh picnic table there, so that's what this uh one on the right is the electric conduit.

37:41

They're pulling wire today, so that should be completed today, most likely, unless it starts raining again, which it kind of looked like it did.

37:47

So I'm gonna add something.

37:49

We I think we spent 20 minutes looking at this really fancy water fountain.

37:53

So and the neighbors came to join.

37:55

So we are going to actually get this same water fountain and install it here at Creekmore because that one doesn't work.

38:02

So I mean it is only a few hundred dollars more expensive than just the standard water fountains.

38:09

Are they all seasoned?

38:09

We have to turn them off in winter and then be able to do it.

38:12

We rent we winter ice because sometimes bad things happen, and so we do that.

38:17

So this will be coming to Creekmore.

38:19

So it is a dog water fountain, and sassy, his owner lives.

38:24

I don't know his name, but the dog's name is Sassy.

38:27

He was not going to let his dog drink from the water bowl, but sassy now loves it.

38:32

As do the neighbors, so nice water fountain.

38:38

Yes, nice water fountain, guys.

38:42

Wow.

38:43

I know that it is the little things.

38:45

It is the little things.

38:48

You want to have a ribbon cutting for it when it comes to creating.

38:55

That was Hillcrest residents.

38:56

They wanted all of it.

38:58

They didn't want much, but they wanted they wanted all of that.

39:00

So I wanted to point this out.

39:03

One of our employees, a gentleman named Augustus, he uh has been working on raising the borders up there in some of the uh raised gravesites at uh Oak Cemetery.

39:13

He's done all this on his own without a string line and stuff with a shovel.

39:17

And I'm just I'm really proud of him.

39:19

He took the initiative to do it himself.

39:21

We didn't ask him to do it, he just jumped on it and started doing it.

39:24

They got done mulching leaves, and I was really impressed with his work, so I have some photos I want to share it with you guys.

39:30

It's really impressive.

39:32

There were a number of corners that have been knocked over over the years, and he I was really surprised to see how they looked at it.

39:40

He didn't ask us for a string line or nothing.

39:41

He used weed eater twine to uh level it out.

39:44

I said, Well, that's a good job.

39:46

Just make sure that we your twine gets on a weed eater whatever you can put string line for.

39:53

I tell you must have bought one kid at this department.

39:57

We recognize budget.

40:02

That's it.

40:03

Okay.

40:04

That's quite a bit, actually.

40:05

Yeah.

40:06

That's why I wanted to have the meeting.

40:08

Go ahead and have it.

40:09

And it looks like just about all these are going to be done this year, summerish.

40:15

Yes.

40:17

Very good.

40:19

Alright, public comments.

40:21

Guys.

40:24

I guess I could say thank you to Josh and his team for organizing the ribbon cutting for us.

40:29

Thank you all for suggesting that for Carol Lance, so now I'm just going to him.

40:34

So thank you as well.

40:36

He loves it.

40:38

We love it.

40:40

Alright.

40:41

Any commission or staff comments?

40:46

Okay.

40:46

I've got a Attillus proposal.

40:52

The so tell us the disc golf course there is the oldest disc golf course in Arkansas.

40:58

Wow.

41:00

Wow.

41:02

The disc golf course community loves it.

41:04

I'm not really a disc golfer.

41:05

I've been there, I've done it before, but they love it.

41:08

They really like that course.

41:09

In town, easy to get to.

41:12

I think when y'all went and redid the T's, which was wonderful, I I think you made them two feet too short.

41:20

So they're not two feet too short for regulation.

41:23

That is their preference.

41:25

Oh, okay.

41:26

Yes.

41:26

He I can't remember his name.

41:28

We talked to him.

41:29

That is their preference.

41:30

Yes, and they asked if they if we would if they could do it, and I said, Well, I don't care if you're doing it.

41:36

Okay.

41:37

Yeah, I did say that on here.

41:39

He just maybe he just needs a little uh go ahead.

41:42

When you get back to the office.

41:44

Okay.

41:46

Okay.

41:47

Yes.

41:48

That's that's all that is all.

41:51

They've been honestly the Western Arkansas Flying Disc Association.

41:56

I think that's they've been great.

41:58

They're the ones that we bought the stuff, but they installed those nets for us.

42:01

They did the signs, they've been a great partner.

42:05

That's one of those silent partners that you don't know about, but they just do it and you don't notice it because they've always done it.

42:12

So they've been great to work with.

42:14

So tell them we don't mind about materials.

42:17

Okay.

42:18

Yeah.

42:18

That's in the budget.

42:20

Okay.

42:21

Cool.

42:23

In the nature area now that it's starting raining again.

42:25

There's a couple spots where the trails are uh low spots.

42:29

And if you guys would drop off a half a load of whatever trail material is, the neighborhoods will put it in place.

42:36

Okay.

42:36

Where would you like it?

42:38

Um last year, they the first the last time they did it, they did it kind of where Rita runs into the park area.

42:44

Yep.

42:44

And then we just took it through there and then go away it goes.

42:47

But uh off to the edge of where the path is.

42:50

About four yards, you think?

42:51

Four.

42:51

I don't know what four yards looks like, but back to a flatbed truck.

42:56

That's a lot of wheelbarrels.

42:57

I don't know that one.

42:58

I just dumped a truck and start with some and then tell yell at us.

43:01

Yeah, we'll we'll start with the truckload and then see where we're at.

43:04

There's a lot of people like that neighborhood that do a lot.

43:08

Yeah, um, it was kind of like the base of that telephone pole right there at the last time.

43:12

Speaking of May branch, that's him.

43:18

Didn't talk to him.

43:19

No, we got an all-time to it.

43:21

See, we got a problem solved about sixty seconds, right?

43:25

Two things.

43:26

That's right.

43:28

I have noticed that about the parts department.

43:32

Solve the problems.

43:34

So Audrey, if you need some help, you know, just let us know.

43:41

They need help.

43:43

Three of them do.

43:47

Alright.

43:48

We better cut this off for correctly.

43:55

Anything else?

43:57

Alright.

Discussion Breakdown — Share of Meeting
Parks and Recreation█████████████████████████████████████████████63%
Procurement█████████12%
Engineering And Infrastructure█████7%
Financial Oversight████5%
Historic Preservation███4%
Public Engagement███4%
Active Transportation██3%
Community Engagement2%
Summary of Proceedings

Fort Smith Parks Commission Meeting - March 12, 2026

This meeting of the Fort Smith Parks Commission covered several capital improvement projects, funding requests, and operational updates. Key topics included the Creekmore Park tennis court improvements, Sterna Park pump house repairs, Woodlawn Park final improvements, and a connector trail for Methodist Village Senior Living. The commission recommended funding for the trail project and reviewed timelines for summer 2026 completion of multiple park upgrades.

Consent Calendar

  • The minutes from the January meeting were approved unanimously by voice vote.

Public Comments & Testimony

  • A commission member noted that Attillus Park's disc golf course is the oldest in Arkansas and praised the Western Arkansas Flying Disc Association as a valuable volunteer partner.
  • A request was made for trail material to fill low spots in the nature area at Attillus Park; a truckload of material was offered.

Discussion Items

  • Creekmore Park Tennis Court Improvements: The project, led by Steve Beam (the low qualified bidder after applying the city's 5% local vendor preference), includes LED lighting, four-foot spectator fencing (which lowers cost compared to taller fencing), and new spectator bleachers. The contract is for 120 days to allow four courts to remain open during construction. The apparent low bidder was out-of-town and lacked sports facility experience, which caused hesitation. The project also includes converting four light poles near the pools to LED. Timers will remain push-button per user preference. Completion expected by August 2026.
  • Sterna Park Pump House: The original $221,000 bid to completely replace the pump house was rejected due to cost overruns. A redesign will raise the existing building five feet to prevent flooding, at a cost of $138,968. Staff will reinstall the mechanical equipment. The fountain liner replacement was quoted at $44,000, up from an earlier estimate of $20,000; the source of the leak is uncertain. Commission members expressed concerns about maintenance costs for donated structures. Option to reach out to Park Partners for funding was suggested. Project remains within the $215,000 CIP budget.
  • Creekmore Park Pool Updates: New diving boards (3/4 meter) have been installed; they comply with updated regulations. The old boards were removed during COVID. Fiberglass grating is being replaced with HDPE material, with custom fabrication for retrofitting. Completion is expected before pool season.
  • Woodlawn Park Improvements: The final phase includes playground equipment, with a custom piece honoring Fire Station 6's former dog (named "Mud") and engine 601.
  • Compass Park Splash Pad Fencing: Iron fencing will be installed along the back of the park to prevent children from running near trucks. Funding is a 50-50 cost share with the Community Development Block Grant (CDBG) or similar entity; remaining funds from last year's budget were carried over by board approval.
  • Methodist Village Senior Living Connector Trail: The city will serve as sponsor for a trail connecting Methodist Village to Caroline Cross Park. The project received a $196,000 TAP grant; Methodist Village will cover the 20% match ($50,960). The commission recommended that the city pay $3,850 for preliminary design and construction observation, funded from Caroline Cross Park cell tower fees (current balance $37,750). The trail will be constructed on a public trail easement granted to the city, ensuring ADA compliance.
  • Other Updates: Tillis Park parking lot design is complete, with sidewalk reconfiguration to preserve a tree. Riley Farm Park designs are considering bridge options. Maybranch Greenway faces challenges with a railroad; a partial realignment of Pea Street is being evaluated. Creekmore bathhouse will get controlled access and security cameras by Memorial Day.
  • Asset Maintenance: Staff is performing spring maintenance (oil changes, blade replacements, playground mulching). At Hillcrest, a new water fountain (including a dog bowl) was installed, with plans to add a similar unit at Creekmore.
  • Employee Recognition: Augustus, a staff member, voluntarily repaired raised grave borders at Oak Cemetery using weed eater twine for leveling.

Key Outcomes

  • The commission voted unanimously to recommend $3,850 in city funding for the Methodist Village connector trail design and observation, to be paid from Caroline Cross Park cell tower fees.
  • The Creekmore tennis court and Sterna pump house projects are expected to be presented to the Board of Directors for approval at their next meeting (March 17, 2026).
  • Ribbon cutting for Tillis Park inclusive playground, basketball courts, and walking trail is scheduled for March 26, 2026, at 10:45 a.m., with a spring break activity at 10:00 a.m. Hot dogs will be provided for children.
  • Department staff will deliver a truckload of trail material to Attillus Park for low spot repair, as requested by the public.

Meeting Transcript

Maybe the two or meeting. Last day to be in a park, right? Yes. Well, let's uh let's take care of the first thing or uh January minutes. We'll interface a motion to approve if no changes. All favor say aye. I'm sure we're something. Okay. I wanted to still go ahead and have a meeting, even though we technically don't have items of business because we have a lot that's going to the board next week, significant projects. So I think it's good for you all to know before it goes in the board packet. So the first one is the Creekmore Park tennis court improvements. And you can't see it on this because it wouldn't fit, but those red lines that you see on each of the sides, that is four foot spectator fencing, and that is something water requested because right now, if you have a lawn chair over there, all you see is that bar hitting the fence. So they recommended that, they asked for it, and it actually lowers the cost because four foot fence is cheaper than eight foot fence. Ten foot, sorry. How tall is it? If y'all wanted to know, I can show you how tall eight feet is after the meeting. Actually, I can I I can pull up a video. Thank you for that. And then we did, and Sam, you always ask about the drainage, and we have this the part that's on the right of your screen that does address the drainage as much as we can without digging up that entire ditch that drains from the corner. And I got you. I told you I remember things. So and then um it does have LED lighting all new. We're keeping the poles, painting them black, and having LED fixtures, and those are compliant with all USTA standards, so very happy. And there is something about this bid, it's never happened to one of my projects. So the low bidder was out of northwest Arkansas, but the city has an ordinance that grants a five percent local vendor preference. So whenever we calculated that the actual low qualified bidder became Steve Beam, and it's about it's just under sixty thousand dollar price difference. But to be completely transparent, I was actually gonna have a conversation with Jeff because the low bidder, none of their experience is with sports facilities, so I was a little hesitant, and so is the engineer to just award it based on price. But it worked out that we were able to use that 5% local vendor preference. But other than that, the plan is to keep four courts open at all time. Our only hesitation with that is the surfacing company whenever they come in, or they don't want to mobilize, get out, and then remobilize to do the surfacing. We are going to try to work that out, but Wada has been great. They understand we might have to shut the courts down, but everything will be rearranged. They can utilize courts at other facilities on a temporary basis. So I think they'll be ecstatic that the project is happening. Yes, and they have been great to work with, got their input throughout the entire project. They are happy with this. I'm not a tennis player, so we rely heavily on their expertise and knowing what is best for that and their service to our citizens. So and then I guess I missed that. The part that is the dark gray that's highlighted in yellow, those are we're gonna install spectator bleachers there. It's the same as what we did at Woodlawn Park. People can still bring their lawn chairs, but we have that available as well. The lights have timers on. So we had that question of if they wanted right now their push button as if they wanted to do timers or anything, and they said they like the setup as is. So we same setup and everything. It works for them, it works for me because maybe if the timer's off, then all they have to do, they wouldn't be able to just press a button but this way and press a button if they want to play. And we're gonna LED is a big step up because the other ones take like 30 minutes to warm up before they come on. So if you forget to turn them on before the sun goes down, you're playing in the dark for a half hour. Yes. That's a lot. They are nice lights.

SUMMARIZED BY OPENPUBLICA AI
TRANSCRIPT VIA PUBLIC VIDEO
openpublica.com