SERC Meeting Approves Grants for Buffalo Bill Days and Golden Gallop, Tables Bike Cruise – March 25, 2026
SERC Meeting Approves Grants for Buffalo Bill Days and Golden Gallop, Tables Bike Cruise – March 25, 2026
The Special Events Review Committee (SERC) held a regular meeting on March 25, 2026, at 3:30 PM. The committee introduced new members, reviewed three grant applications, and discussed upcoming events and committee business. The meeting also included a farewell to outgoing Special Events Coordinator Diane.
Public Comments & Testimony
- No members of the public were present for public comment.
Discussion Items
- Buffalo Bill Days: Requested $5,000 for portable toilet rentals. The event is a three-day festival in July with a predicted attendance of 25,000. The committee noted the event’s popularity and its 40-year history. A motion to approve the full $5,000 was made, seconded, and passed unanimously.
- Golden Gallop (Golden Schools Foundation): Requested $5,000 for road signage, barricades, cones, and race timing expenses. The 20th annual run/walk supports Golden schools with $60,000 annually. The committee discussed that the city requested road closures, increasing costs. A motion to approve the full $5,000 was made, seconded, and passed unanimously.
- Golden Bike Cruise (Golden Community Commons): The application originally requested $3,300 for live bands. However, the organizer left a voicemail requesting $5,000 to cover increased costs (police presence, stainless steel cups, bike giveaways). The application did not reflect the updated request or safety improvements. Committee members expressed concerns about accuracy and the need to document safety changes. A motion to table the application for resubmission with a more complete request was made, seconded, and approved.
- Remaining Budget: After previous approvals ($2,500 for Western on Washington PTA) and the two $5,000 grants, approximately $27,500 remains of the $40,000 total funds.
- Member Updates: New members Len and Leah were welcomed. Two additional seats (MTAB and Sustainability Advisory Board) will be filled soon. Diane’s last day is next week; a new special events coordinator will be hired.
- Upcoming Events: The committee discussed attending events (Easter Egg Hunt, E-Days, Farmer’s Market, etc.) and completing post-event evaluations. A sign-up genius link will be sent.
Key Outcomes
- Approved: $5,000 grant to Buffalo Bill Days for portable toilets (unanimous).
- Approved: $5,000 grant to Golden Gallop for barricades and timing (unanimous).
- Tabled: Golden Bike Cruise grant application; organizer asked to resubmit with corrected request and details on safety improvements.
- Remaining SERC Grant Funds: Approximately $27,500.
- Next Steps: The committee will begin discussions on refining the grant vision and process for 2027. Diane will be replaced, and new members will be onboarded.
Meeting Transcript
Like I want those cards. It was the best I've ever had. And I'm like, I think the strategy is to get people hooked. Yeah. And then they'll like downgrade the plastic. Um people will keep this coming outwards. Okay, it looks like we are on the air. Okay. We are uh calling the meeting to order. Welcome everybody. Good morning. Good morning. I thought since we have some new faces on the committee, um, we would just go around and do some introductions and tell your name and who you're representing on this committee. And you should go first. I'll go first. I'm Diane. I am the special events coordinator for the city. You all know that. This is Diane's last meeting, and her last day is next week. We are very thank you. I'm very happy. She's not sad. I'm Meredith Ridge. I'm the director of communications and community engagement, and I oversee special events. Uh Kelsey Sansfield, Deputy Director of Land Management. Um, I'm with the parks team. Well, I'm Living the Clerk Report, so I'm representing the neighbors. Terry Weber, I represent the downtown business case. I'm Lynn Matheo. I'm the newest guy, and I think I represent the Arts and Culture Commission as far as representing anybody, but I'm really happy to be here. Oh gosh, I was not um representing myself. Resident of Golden. Um what neighborhood are you in? Apex Heritage Deals. Ross Fraser, and I represent the planning commission. Good morning. Uh Springer, and I'm one of the two park supervisors. Good morning, I'm Claire Nowak. I work in the city manager's office, and today I'm representing the Ready Committee, which is our race equity members the inclusion committee. Um I'm Leah. I own the kickboxing studio on South Golden Road, so I represent non-downtown businesses. I'm Amanda Stecker, I'm a Vince Ambassador for the city. Thank you, guys. Thanks. Welcome, Len and Leia and Beth. And um the differences are we have neighborhood resident um representatives from inside the downtown area and then outside, as well as business representation from downtown and then from South Golden Road. Thanks for joining us. Appreciate you being on the committee. There's lots of new faces. So just so you all know, so you are this is your first meeting, this is Len's first meeting, this is Leah's first meeting too.
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