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Record of Proceedings

Great Barrington Finance Committee Remote Meeting Summary — December 16, 2025

Selectboard & Town Boards — Tuesday, December 16, 2025
BodyGreat Barrington, Massachusetts
SessionSelectboard & Town Boards
DateTuesday, December 16, 2025
StatusFILED
Video Record
0:00 / 1:51:42

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it

Speaker numbers apply only to this recording. Names come from transcript evidence. “Possibly” marks uncertain attribution.

Speaker 1

0:00

So this is a meeting of the Finance Committee of Great Barrington on December 16th, 2025 at 6 p.m.

0:09

Pursuant to Governor Baker's March 12, 2020 order suspending certain provisions of the open meeting law, general law 30A parent 18, and Governor Healy's March 13, 2025 order extending remote participation by all members in any meeting of a public body.

0:27

This meeting of the finance committee will be conducted via remote participation.

0:32

Specific information and the general guidelines for the remote participation by members of the public andor parties with a right and a requirement to attend this meeting can be found on town's website.

0:43

For this meeting, members of the public and committee members may attend the meeting remotely, following the instructions at the top of this agenda, and every effort will be made to ensure that the public can adequately access the proceedings in real time via technological means.

0:59

Also perserant to Mass General Law 7C30A section 20 parent F.

1:05

After notifying the chair of the public body, any person may make a video or audio recording of an open session of a meeting of a public body or may transmit the meeting through any medium.

1:15

At the beginning of the meeting, the chair shall inform other attendees of any such recordings.

1:20

Any member of the public wishing to speak at the meeting must receive permission of the chair.

1:24

The listings of agenda items are those reasonably anticipated by the chair, which may be discussed at the meeting.

1:30

Not all items listed may in fact be discussed.

1:34

And other items not listed may also be brought up for discussion to the extent permitted by law.

1:39

So I know that we are recording uh this meeting for the town.

1:44

Do we have any other people recording this meeting?

Speaker 2

1:47

I sense that the Berkshire Edge is identifying as a recording note taker.

1:53

So I'm not sure if that's electronic or a person.

1:55

And I am doing an audio recording just as a backup.

Speaker 1

1:58

Very good.

2:00

Thank you.

2:02

So I'll to call the meeting in order, I'll do a roll call of the committee members.

2:07

Anna Dwyer.

Speaker 2

2:08

I'm here.

Speaker 1

2:09

Madonna Meager.

Speaker 2

2:11

I'm here.

Speaker 1

2:12

Milena Serna.

2:14

Here.

2:15

Michelle Luber.

Speaker 3

2:16

Here.

Unassigned speaker

2:17

Rich

Speaker 1

2:18

Guiler, I am here.

2:19

So all are present.

2:22

For committee member announcements or statements, I'd like to begin by saying we have so much on our agenda today.

2:31

I am asking the public to wait until citizen speak time or media time for general comments.

2:38

But of course, if we're going to vote on something, we will take uh questions from the public before we finalize our votes.

2:49

Um is that uh acceptable to everyone in the committee?

Speaker 3

2:55

Yes, absolutely.

2:56

Thank you.

Speaker 1

2:57

Very good.

2:58

Also, I want to give you a brief update of the CPC meetings that I've been attending and will be continuing to attend.

3:09

At CPC.

Speaker 2

3:11

Rich, can I just interrupt you before you go for it?

3:12

Just a procedural question.

3:14

Do you want me to monitor the hand raising or do you want to monitor that?

Speaker 1

3:18

Well, you can certainly help me.

3:20

Okay, because

Speaker 2

3:21

just Melena has her

Speaker 1

3:22

hands.

3:23

So Milena, did you want to say something?

3:26

I

Speaker 4

3:26

just I just have a statement when you are finished.

3:29

I just wanted to make sure I can I can't.

Speaker 1

3:31

Oh, yes, I'm I'm I'm expecting to call everyone.

3:35

Um I just want to just get on the record saying a particular few things.

3:40

So regarding the CPC, this year we have asks from the community for $4,164,000.

3:51

We have less than $1 million to assign to projects that we can fund.

4:00

Of course, all of those are just suggestions to the town, and the town itself will vote on those at the town meeting.

4:09

Um right now we have had two meetings for affordable housing and for historic um for historic ideas on the 18th.

4:24

We will also be looking at open space and also looking at the submission from the Ramsdale Library because they were unavailable on the day that we were having historic uh reviewing historic um

Speaker 4

4:38

submissions.

4:40

Um we

Discussion Breakdown — Share of Meeting
Budget█████████████████████████████████████37%
Procedural███████████████15%
Procurement Practices█████████████13%
Tax Title Foreclosure██████████10%
Reserve Funds██████6%
Technology and Innovation███3%
Legal Affairs███3%
Strategic Planning███3%
Bonding███3%
Summary of Proceedings

Great Barrington Finance Committee Meeting Summary — December 16, 2025

The Finance Committee of Great Barrington met remotely on Tuesday, December 16, 2025, at 6 p.m. All five committee members were present: Anna Dwyer, Madonna Meager, Milena Serna, Michelle Luber, and Chair Rich Guiler. The agenda covered Community Preservation Committee (CPC) updates, approval of prior minutes, reserve fund transfer requests, a new budget submission process, bond/debt information, and the FY27 budget action calendar.

Consent Calendar

  • Approved the October 21, 2025 meeting minutes with an amendment clarifying the school enrollment inquiry.
  • Approved the November 18, 2025 meeting minutes unanimously.

Public Comments & Testimony

  • James Garzone (84 North Plain Road) praised the town manager's transparency, the new financial planning direction, and improved cross-board consistency, expressing confidence that the town is 'finally going to rein in spending.'

Discussion Items

  • CPC Update: The town received community funding requests totaling $4,164,000 but has less than $1 million available for project allocations. CPC review meetings for affordable housing and historic preservation have been held; open space and Ramsdale Library submissions will be considered on December 18. Final CPC votes are expected around January 13, 2026.
  • Reserve Fund Transfers: Town Manager Liz presented a detailed memo and several requests. Members expressed concern that approving the combined requests would drain the $150,000 reserve fund to roughly $10,000, leaving little cushion for unanticipated expenses mid-year. Concerns were also raised about cutting budget lines during budget adoption and then restoring them through reserve transfers. Members supported the procurement audit as necessary due diligence, with Town Manager Liz citing past audit recommendations about possible bid splitting, unauthorized contract signatures, and contracts with cost increases of 25% or more.
  • Budget Submission Process: The town is implementing a new online budget portal requiring department heads to provide narratives, funding sources, multi-year capital requests, and alignment with Select Board priorities. A full-day department head workshop will review all capital requests in late January, and a public-facing budget web page will be created.
  • Bond/Debt: The committee reviewed the November bond issuance. The town's total debt service in the current year is approximately $6.8 million. Town Manager Liz said she prefers to avoid bonding smaller items like vehicles and plans to use free cash instead, while building stabilization reserves.
  • Budget Calendar: Key dates include a February 3, 2026 financial forecast to the Finance Committee and Select Board, February 13 budget submission, March 3–4 capital presentations, March 23 warrant article presentations, and April 14 final budget hearing and vote.

Key Outcomes

  • Approved a consolidated motion for five reserve fund transfers totaling $138,900: $8,000 for postage, $25,900 for tax title litigation, $50,000 for a procurement audit, $50,000 for Housatonic Water Works legal fees, and $5,000 for HR travel/training. The motion passed unanimously.
  • Approved two wastewater reserve fund transfers totaling $27,377.30: $1,638 for workers' compensation insurance and $25,739.30 for repairs and maintenance. The motion passed unanimously.
  • Moved the January Finance Committee meeting from January 20 to January 27, 2026, to allow more time for December financial reports.
  • Scheduled a joint Finance Committee/Select Board meeting with the town assessor for January 26, 2026, to discuss tax exemptions and the seasonal communities designation.
  • Staff will provide updated debt service projections for FY27 and explore adding line-item percentage change columns to budget spreadsheets.

Meeting Transcript

So this is a meeting of the Finance Committee of Great Barrington on December 16th, 2025 at 6 p.m. Pursuant to Governor Baker's March 12, 2020 order suspending certain provisions of the open meeting law, general law 30A parent 18, and Governor Healy's March 13, 2025 order extending remote participation by all members in any meeting of a public body. This meeting of the finance committee will be conducted via remote participation. Specific information and the general guidelines for the remote participation by members of the public andor parties with a right and a requirement to attend this meeting can be found on town's website. For this meeting, members of the public and committee members may attend the meeting remotely, following the instructions at the top of this agenda, and every effort will be made to ensure that the public can adequately access the proceedings in real time via technological means. Also perserant to Mass General Law 7C30A section 20 parent F. After notifying the chair of the public body, any person may make a video or audio recording of an open session of a meeting of a public body or may transmit the meeting through any medium. At the beginning of the meeting, the chair shall inform other attendees of any such recordings. Any member of the public wishing to speak at the meeting must receive permission of the chair. The listings of agenda items are those reasonably anticipated by the chair, which may be discussed at the meeting. Not all items listed may in fact be discussed. And other items not listed may also be brought up for discussion to the extent permitted by law. So I know that we are recording uh this meeting for the town. Do we have any other people recording this meeting? I sense that the Berkshire Edge is identifying as a recording note taker. So I'm not sure if that's electronic or a person. And I am doing an audio recording just as a backup. Very good. Thank you. So I'll to call the meeting in order, I'll do a roll call of the committee members. Anna Dwyer. I'm here. Madonna Meager. I'm here. Milena Serna. Here. Michelle Luber. Here. Rich Guiler, I am here. So all are present. For committee member announcements or statements, I'd like to begin by saying we have so much on our agenda today. I am asking the public to wait until citizen speak time or media time for general comments. But of course, if we're going to vote on something, we will take uh questions from the public before we finalize our votes. Um is that uh acceptable to everyone in the committee? Yes, absolutely. Thank you. Very good. Also, I want to give you a brief update of the CPC meetings that I've been attending and will be continuing to attend. At CPC. Rich, can I just interrupt you before you go for it? Just a procedural question. Do you want me to monitor the hand raising or do you want to monitor that? Well, you can certainly help me. Okay, because just Melena has her hands. So Milena, did you want to say something? I just I just have a statement when you are finished.

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