Okay, are we good, Amber?

All right.

Good evening, everyone.

Before we begin tonight's work session, I want to thank everybody for taking the time to attend, either in person or online.

And during this time during the work session, there is no public comment, but at 7 p.m., we will move over to the auditorium where community members are invited to speak.

If you're here in person and would like to speak during the public comment section, please fill out a yellow card and give it to the city recorder who is Amber Rios right over there.

And you can do that when we move over to the auditorium.

And I'll turn it over to Robbie.

Thank you.

Thank you, Mayor.

Good evening, everyone.

Excited about our work session tonight.

Some background on the supplier diversity program.

This is actually something that stemmed out of some council priorities from a few years ago.

So this was a program that we stood up on its own.

I don't I know Danny is going to go through that, so I don't want to steal us thunder.

But Danny's been amazing starting this program from scratch and just doing a really, really nice job.

And we're excited to show you the progress that we're making.

Every year we get better, and there's obviously you know work to continue to do to improve, but it's really exciting to see the fruits of all of uh of our labors.

So I'll turn it over to Danny.

Awesome.

Thank you, Romy.

Um, well, good evening, uh Mayor.

Good evening, uh, members of the council.

Uh, for the record, my name is Danny Morato.

I'm the supplier diversity program administrator.

And uh thank you for the opportunity to share an update on this program and where it's headed.

Oh, thanks for the advice, also, Mayor.

Yeah.

Click and chill.

I guess click and chill.

All right, so today we're gonna have um four main topics that we're gonna cover.

Um, the first is we're gonna provide context for the new faces.

Uh, we'll review the council priority timeline and how the program works.

Uh, then we'll talk about engagement uh numbers and key activities, and then we'll share tools that we have on hand for access to information.

And finally, we'll showcase how we track utilization on major projects as we move through this presentation, uh, walk you through what's working, where challenges exist, and uh I'd like to hear your thoughts and feedback throughout, and also at the end, we have some QA time.

All right.

Let's jump in.

So here um at its core, uh, this program focuses on access.

You'll hear that word uh frequently throughout the presentation.

Um, but we really want to help local firms understand how to do business with the city and ensuring that our systems don't unintentionally uh exclude them.

So this work also supports a broader economic development goal by keeping public dollars locally um and circulating and supporting uh small business growth.

Um please check our uh supplier diversity policy if you haven't chance.

Uh that link is active as well.

And uh just for context, I wanted to provide a timeline.

This is a visual map of the program.

It reads from left to right.

Um and it starts when I was hired in late 2021, called that year zero.

Um, but the intent is to capture notable events that have taken place each year since the program started.

And um some of those highlights are uh we adopted resolution 2024 and 2022.

Uh we launched a contract compliance software program, which is called B2G Now.

Um, we'll talk more about those uh numbers too.

Um, and then we also launched a minority women and veteran owned business directory that's local to the city of Hillsborough.

And finally, um, based on uh uh just a big need for it.

We created an on-call connect event, and we'll talk a little more about that.

But that was um based on feedback we received on the West Side Open House.

And we'll talk more about that too.

So um without further ado, I'm gonna pass it over to Dan so you can tell you how this program works, what we set out to do, and share engagement by the numbers.

Thank you.

Well, good evening, Mayor Pace and City Councilors.

My name is Dan Spiro.

I'm the procurement services manager for the city.

I was listed on the title page.

Um, but I'm introduced myself right now.

Uh, this we're just gonna talk about when we say it's supplier diversity program.

Um, we want to say what that means.

It's like kind of vague.

Um, but what it really means, it's these four kind of um I don't know, legs of the of the table.

Uh it's built on community outreach and making connections with um our community, with uh business leaders.

It is uh creating a resources for staff to be able to take advantage of our you know ecosystem of contractors, uh, give them good tools to utilize.

Uh we have uh all these are gonna go in deeper, so I'm just kind of like going this high level, and we'll kind of drive in a little more as we get to them in the rest of the presentation.

Um, we have a spend analysis, which is allowing us to be accountable and sharing information that we know so we can fine-tune and know what's not working and what's not.

Uh, and it's also our supplier diversity program also includes a community of practice with staff from around the city just to kind of make sure that we're getting better and kind of providing resources and training and having an opportunity to get better.

It's not being perfect, just being a little better every time we do this.

I'm wondering.

I know that we last presented in October of 2024.

Um, and that the end of that presentation there, we kind of said we were gonna do in the year to come, which was 2025, which is really to continue to grow out our business directory, um, to continue to uh track spending, added more projects that we were tracking last year.

It was the uh Hidden Creek Park West, and it was uh new way for Esperanza.

So we've got new projects that we're tracking this year that Danny will cover.

Um continue just to kind of make sure that staff are aware and provide more resources and tools for them, uh, and then continue with the outreach.

And on that, um, you know, I think from the outside in, like most organizations are like a bureaucracy, you know, like you don't know who's there, there's people, um, and the big portion of the supplier diversity programs to humanize like our programs.

Um, you know, we're not just like a bunch of staff, there are people that are driving projects and creating benefits for the city and the community members here.

And a lot of this is building um trust.

So that requires getting out there, seeing people, shaking hands, making connections and all that, and connecting people and resources, like opportunities and programs.

Uh, Danny is like our outward-facing kind of um champion for this.

Uh, and this is just kind of a kind of a snapshot of the various chambers and nonprofit uh business development organizations that we partner with uh and some smaller scale things as well.

So just meeting with one-on-one um folks, and it's also kind of going to some of the larger, like the WAML trade show.

Quick question the numbers here on this slide are the meetings and the context for last year, or is it since the program initiation?

Thank you.

All of the data here is from like January 1 through December 31, 2025.

So this is like a snapshot of one year.

There's a little bit when we get into this projects since the project started.

Sometimes some of the data involves, but for everything other than it's all just last calendar year data.

Oh thank you.

Oh, it's me.

Yeah, I know.

Yeah.

Uh and then it's you know, we there's quantitative data.

It's like the last slide, all the meetings for go that Danny's going to, and uh, but there's also the qualitative data, which is kind of like testimonials, people saying thank you.

Uh, this is kind of a uh a comment that um that Danny translated into English.

Uh I Danny's too modest, so I kind of like have all the comments on him, so I'll cover all the nice things that people are saying about the program.

Uh and it's just really basically this uh comment from the Awami lunch that I just kind of mentioned.

Um, and this is all about building connections, kind of building trust, uh, and kind of just making sure that our programs are as people-centered as we can.

With that, I'm gonna turn it back over to Danny.

All right, Dan, thank you.

Um, okay, so um, this is my favorite part because this is key activities for the year, um, engaging with folks with people.

Um, okay.

So uh this is our Woodstock.

Um, I'm pretty sure you've heard um the Westside uh small business uh and workforce open house.

And um uh much of the folks the the way this uh program or this event um started was because there was a lot of focus in Portland, and um no event like this was being hosted anywhere west of I5.

So then after asking around and talking to a bunch of folks in the area, the Westside uh open house was born in 2022 or fall of 2022.

And um, this is the fourth year we've co-hosted with Washington County, they've been a great partner.

Um, and shout out to Adrian and Tyrone from Washington County, they're my counterparts.

Um, and I should warn you, I'm gonna give a lot of shout-outs and thank a lot of people because my job is a lot about collaboration.

Um, so uh which leads me to my next shout-out.

Big thanks to Counselor Elizabeth Case and Commissioner Pamtrees.

Yeah, who were both kind about to open the show with powerful remarks and just set the tone for the event.

Um, here you will see some of the uh the numbers, right?

Uh we had 428 RSVPs and in a perfect world, everybody would attend, but I think we did pretty good at 387.

Yeah, and um we engaged 125 new business owners in the area.

Uh we had 64 exhibitors, and I'll talk about the uh makeup of those exhibitors and the next slides.

And uh, we offered eight educational sessions, so not was it just shaking hands and kissing babies, it was also learning stuff, right?

So that was catered to each uh industry.

So I will just say it was amazing.

I'm so glad I attended.

And if you have not had a chance to attend one, make sure you go in the future uh and attend because it is inspiring and fascinating to see all of this in place.

So you do a great job.

Oh, thank you, Council Case.

Appreciate that.

Um well, and I'll just tell you a little bit about the event too.

So this year, every year I think it's gotten a little better.

But this year we got fancy.

Um, and I want to shout out Jenny Granillo and our communications team.

Um, she beautified all of our marketing materials for the event.

We had these maps uh that were printed out on a pamphlet with a program, and we also had uh printouts that were uh the styrofoam boards, the two by threes on each floor for folks that don't like that stuff.

We also printed out some QR codes that they wanted to navigate on their phone.

So just trying to appeal um for you know to everybody.

And um the first floor, uh you can see that it was designated for registration.

I'm not sure how if you can see all that, but on the left side, it was those little blue rectangles were registration.

That main room was where we had our opening remarks.

Um there was coffee and snacks, and uh that floor was designated for public agencies.

So Washington County, City of Hillsborough, TriMetro, etc.

All right, and I just want to bring it to life.

Um we have the first table on the first floor, and if you're a Hillsborough employer or community member, this space may look familiar.

That's Ashley Baggett.

She's a fabulous colleague, a supplier diversity champion within the city, and a point of contact um for the public works department, and uh she helped table the event, and it was awesome.

And again, shout out to Colin Miletich, he was our photographer, he's on our communications team.

Um, and then uh just one other picture I wanted to capture here.

Uh, this is when you get up to the second floor.

Uh, this picture is looking east at the uh PCC Willow Creek Opportunity Center.

Have you been there?

Yes, very cool.

Um, and this was during peak time, so lots of really uh solid interactions, and it was very loud.

All right, I'm gonna pass it over to Dan, and he's gonna talk a little more about the other events.

Just coming.

Yeah.

Um I think our uh Westside Open House is our uh our wood stock, then there's maybe the smaller stages kind of on the back of the of the property too.

Uh we've one of the things uh Danny mentioned earlier was that um there's also an interest for kind of smaller scale kind of events where there's a lot more for FaceTime to like talk and all that.

Um the uh Westside Open House brings a lot of people together, but it's kind of a bit overwhelming just to have like kind of a small space, so it gets a lot of people mixing, but it doesn't get people sometimes necessary mixing the right people.

So one of the things that we uh did this year was this on call connect that was kind of feedback to just have more kind of intimate space and all that where people can really talk and really talk about projects in a way that's harder to do in a big space.

So we had all of the large kind of infrastructure bureaus and parks and rec and public water, public works, water, and staff from uh um city manager's office and finance.

Uh and we just looked at those um COVID firms, those are businesses certified by Oregon's um business, business inclusion and diversity office uh and folks that were on on-call agreements that weren't being used.

So just make sure that as had they more um space with staff.

Um one of the things that we really want is for like the product new businesses to meet our project managers.

A lot of this is kind of built on relationships, trust who you know, who is gonna be someone that's gonna be a good partner, uh, and then creating those opportunities where people who are new to you are someone you can go back to.

Um that's what these are all about, too.

Um this here is Carly Keller, uh ACMS Northwest is a women-owned firm.

So it's just kind of just kind of kind of giving an update on what her business is all about, how she can help the city of Hillsboro.

Um, this is a kind of testimonial from uh Reep Kukahana at CEDA Architecture, just basically saying, you know, thanks for bringing us over.

Uh we just kind of want to add these things, like just kind of the personal touches that are part of this program.

And next thing are any tools that we that staff use.

Um next are just kind of highlights of the main things that we kind of do kind of the day-to-day work.

Uh the first is our uh minority women veteran business directory.

Uh, this is um available to anyone to like anyone that's has internet access can go and find it.

Uh and what it is intended for are for staff, so that Danny is not the clearinghouse when someone says they're looking for a painter or an electrician or a caterer or like a meat marketing company.

Um, what it allows um businesses to do that are after based in Washington County.

Uh, you can see the directory, the criteria there.

They must uh send self-identify as a minority woman or veteran owned own business.

There's a vetting process where someone applies, say, hey, I'm welcome in the area.

Here's what I do.

Uh, it kind of goes into a queue, and then Danny kind of kind of reviews their bona fides to make sure that they are someone we can approve.

Uh, and then it's a resource um for staff to be able to go and save them.

Someone needs a catering company, like so that um we're just creating more opportunity and more access for businesses to identify themselves and for our staff around the city to find them.

Quick question Are these all the 55 active businesses?

Are they all COVID certified or are they just self-identified?

That's a great question.

There's a mix.

But the um the criteria, right?

They have to be uh headquartered in Washington County, or the owner has to reside in Washington County.

Those are the biggest things.

Does your direct does your directory indicate whether they have COVID certification?

Yes, it does.

It actually um if you have time, when you click the link, it actually tells you if they're minority owned, if they're women owned, veteran owned, um, or if they're LGBTQ plus, um, or if they're COVID certified, or if they're also self-identified.

Counselor Ambrie.

Thank you.

Um, is this um uh for small businesses only, or is there uh any other criteria regarding the size of the business?

Yeah, that's that's a great question.

Uh essentially it is targeted to small businesses, right?

Because um it's folks who don't have the infrastructure of a big company or a mid-sized company, so yeah, it's it's tailored to that.

Okay.

So is if a bigger company wants to be uh added, do are they rejected?

No, that is a really good question.

So we have another, actually, it's on the next slide where we talk about Bedingo.

That's our solicitation porter, and that's sort of our catch-all for all businesses.

Ah, okay, thank you.

Yeah.

Yeah, and then just to add one comment to counselor Harris's uh question.

Um businesses are they have part of their business plan is to sell to the government, they're the government contractors, they're large.

The directory is really more for the business to business, business like like um customer facing.

Uh so it's really they may not get certified because they don't want to, uh, but nonetheless they can be helping us, and that's why we do the self-identification programs that allows them is they're probably not gonna be like a big government contractors applying materials or food or some kind of smaller kind of boutique kind of consulting agency.

Now, as Danny was mentioning, like the main way that our opportunities are posted are as on bidingo.

Um it's just easy way to get there.

All of the RFPs, uh, invitations to bid, any kind of public contracting opportunities, we post on here.

Um, and it includes uh my folks like there they register and they say who they they are, and then it targets like if it's a painting project or if it's architecture or something like that, and we post an opportunity, then it just kind of sends it just to those folks who sign up for those opportunities.

Please do.

Yeah, and that's the other thing too.

So I I anytime there is a small business that's actually registering on the minority women and veteran business directory, I also have them register on the Bedingo portal because that acts like a notification system.

So, hey, say I have a uh roofing company and uh the library needs a new roof, they will be notified.

Hey, there's a new solicitation on the portal, you should check it out.

Um I noticed when Danny was going through the Westside Open House, uh, there was kind of actually this is the City of Hillsborough table.

Uh and the next thing it's in this in the um our presentation here, it's on the bottom left.

There is another guide, which I'm gonna go to.

Uh, the one that uh the one with the hair pink hairs touching is kind of like how we the different thresholds, different processes that apply.

Uh, but one of the best things for any con any business that wants to get into work with the city, I'm gonna slowly work through the slides, uh, is our on-call list.

So an on-call list is like we've put out an RFP for any number of things.

It could be tree trimming or painting or architecture engineering, and then within architecture, the landscape architects, are they doing kind of interior design, all the different subdisciplines and all that?

So we kind of market these kind of large opportunities, um, and it really it's about like getting known, getting your foot in the door, like making relationships, it's really about doing like really good work, the more we're like, yes, we want to work with you.

Um, so these are really the one of the easiest um barriers just because we award so many contracts in here.

Um, the open to on call connect was really to create more opportunity so that to have within this space too, just making sure that folks are being utilized, that um uh the consultants that are in these on these lists are kind of known quantities.

Uh and so if anyone wants to really get in, we always promote if you come in through our on-call, you know, there's just a lot of wide range of services that city provides, uh, and this is kind of really one of the better opportunities.

I just use your word a lot of contracts because we have a lot of needs, so they're on kind of on demand.

I'm also I I'd also like to add that it's really important because when we go to these trade shows, uh, say Robbie and I are having a conversation, and he has a tree trimming company or an engineering firm.

Um and he's like, I want to do business with the city, I think I'm ready.

Well, if you look at the estimated resolicitation date, that tells you when we will go out to bid for those specific contracts.

If you look at the next column, there's that number that many number of contracts that we usually have, right?

Because when you say architecture or when you say construction, that is a huge statement, right?

Are you doing uh foundations?

Are you doing concrete?

Are you you know?

So there's there's a big list, and there's there's a big opportunity for for firms to be able to do business with us.

And this year was cool is that we have four um service categories that will be solicited, so we'll be very busy.

Counselor Sinclair.

Yeah.

This is so exciting.

Um over the last four years, how has retention and maintenance because I'm sure those tracks that data also to understand how much retention is in there and how our communities evolving in our economic development to understand what tax debt businesses evolve with you.

That's a really good question, and it's actually coming in a few like there's like two or three slides, or maybe like it'll come later in the in the conversation.

Um, but I do have a trajectory of dollars spent through the last few fiscal years.

Um better just through these contracts, like we track just because it's a good metric of like how it's being used and yeah.

Uh and just peppering these kind of like little testimonials.

Uh, this is uh another comment that we got from it was uh an event hosted by Habitat for Humanity out in Cornelius, right?

Yes, so this is just all about kind of making connections and bridging those gaps and kind of making sure that our vendors and people who want to do business with us can.

So that's gonna turn it over to Danny for the next portion of the presentation.

Thank you, Dan.

Um, so before I click on the next slide, I'd just like to disclose that the following projects specifically um track hard construction only.

Okay.

Um, some of these projects are still being closed out.

So um, even though construction is pretty much finalized, uh, the closeout procedure is still in process.

So um this is the cumulative spend on capital projects.

Uh, earlier in the presentation, I I made a comment about the contract compliance um software that we use, it's called B2G now.

Um, so we've been tracking around 146 million dollars that were paid to the prime contractors, those are the big guys, right?

The Hoffman's the um Scanskas, the Morten Sons, etc.

And uh of which approximately 12.1 million dollars were paid to COVID certified firms.

Um, and you can see the breakdown is as follows.

Um, that's um yeah, it's just a breakdown of the 12.1 million dollars.

Um, the good thing, the good news about these is that uh we're still counting our final numbers, so they could be slightly higher.

All right, and then in the next um few slides, um, I want to show you four key pieces of information for each project.

So I'm gonna talk about uh project dollar amount, diverse spend goal, current spend, and current diverse spend and the breakdown um of which groups the money is going to.

So is it counselor Ambry?

Oh, yeah, sorry.

Okay, uh what is disadvantaged business?

Go ahead.

Uh so there's the state of Oregon has the COVID office, and they are also the certifier for the federal federal highway administration, FHA, the federal designation for their program is called DDE.

It doesn't a disadvantaged business.

It's basically like Oregon certifies disadvantaged businesses that are for like the federal program.

And it's their own criteria, like you have to have certain characteristics about your business, certain size, if you're too large, you can't be a DV business.

And there's other things that you have to qualify through that, and that's basically how they get that in certification.

So if some is some if a business is does it um is COVID a super set?

COVID, well, COVID's like the state program for the for diversity, you know.

So and there's uh four or five categories of businesses that are there, it's probably more than that.

The ones that we track is also concessions, we don't track concessions like report and stuff like that.

And then DP is one of those that they that they certify on behalf of feds.

Okay, same with your question.

Yeah, thank you.

Okay, so yeah, I just um so just going through the slide.

Um, we this the Lotus Apartments, um, this was a uh over on Walker Road and a 26.7 million dollar project.

Uh the uh general contractor um set a goal for 30 percent the current spend is 24 out of the 27 million, and their current diverse spend is standing at 5.2 million dollars or 22 percent.

You can see the breakdown that 60,000 has gone to emerging small businesses, 2.8 to minority owned businesses, and 2.3 to women-owned businesses.

And then the Hillsborough shelter right in our backyard, right?

You can throw a rock in it.

Um 12.5 million dollar project, uh, diverse spend goal was uh 30 percent, and uh their current spend is approximately 10 million, maybe a little further along.

These numbers are closer to like December, December figures.

Um, but uh the current diverse spend is at 1.3 million or 13 percent, and that money is going to minority owned businesses.

When's when's the end date to hit the 30 percent on that?

Or or it's passed, and you you only hit 13 versus 30, which is also good.

I'm not trying to no, that's a great question.

So, yeah, I that was that's a really good question.

Um right now, if I go back, so current spend is 10 million of the 12.5 million.

So they still have 2.5 million bucks to go to go.

Got it.

Okay.

Does that answer your question?

Yeah, yeah.

Okay.

I can math from that good.

Um, okay, and then finally we have the Hillsborough Hops Ballpark, 113 million dollar project.

Um, the diverse spend goal was 20%.

Um current spend is at 100 million, probably a little more than that at this point in time, but their current spend is at six percent or five point nine million.

Um and you can see the breakdown there.

Okay.

Oh, and counselor case.

Yeah, so uh the the goal is really high for all of them and and probably will not be met.

So uh are we uh what what what may be done to so that they it is met next time?

That's my question too.

How do we get to the goal?

Yes.

I think it starts with establishing very good accurate goals.

So sometimes I think we you know we like things that ends in zeros because we have like 10, you know, five fingers each hand, you know.

I think it is really about doing the availability work first up front, just to make sure who's available.

I think it's being really clear with like what our objectives are.

Um, these goals are aspirational, so they're not like hard contractual obligations, like they are they're they're soft targets.

Um in the um the shelter, we didn't include host.

Host architecture was like a women-known architectural firm, they were the prime architect.

Like we didn't count their numbers because Danny mentioned we're only tracking like the hard construction costs.

So I think the question is a really important one, and I think that is something like goals for the program itself is just to really define the goals in a really realistic way, like up front, find out what's what's the stretch goal, you know, what's what's what are our targets?

I think Robbie has his mic on too too.

It's a it is a great question, and it's something we talk about quite a bit because there's also a balance, right?

This is a goal, we're trying to increase the diverse spend at the same time.

We also have an obligation to the public to make sure we're you know having the best costs and all that.

So that's sometimes those two things have conflict, and um our our hope is at some point there won't be conflict there, right?

Where uh we don't have to necessarily um pick between the two.

Uh, but but we again that goes back to our comment that we have work to do here.

Um, I think we're making really great progress, but there are times where we have projects where we uh aren't going to reach those goals um because we have to also make sure we're um managing our budget uh as best we can.

And sometimes um those those companies can cost more, and it just becomes a balance.

Yeah, and I actually I would just like to add too, Robbie.

So um I think there's uh um sometimes it's theory when theory meets reality.

Um the availability that uh Dan was talking about, right?

There's a certain amount of um COVID certified firms in Oregon, and um right if they if it was up to them, they would take on 10 projects, but they don't have the workforce uh or the capacity to take on multiple projects, right?

So I think that's also that that's a constraint, I would say.

So are you excuse me?

Go for a minute, yeah.

Um are you also tracking or a contract release in general uh track this the number of bids from subcontractors maybe weren't accepted, but issue or offered by not just COVID certified, but just self-identified, like you say, a lot of these firms aren't going to go through the process to get the actual certification.

But are you tracking that number?

Because that would also give you an idea of what the volume or capacity or the availability of this is.

Um I could see like the ballpark, maybe you're looking at probably bigger contractors doing a lot of that work is a lot of steel on concrete, and they don't have a lot of you know six figure subcontractors, probably uh versus the shelter seems like could have more.

Um just tracking tracking that number on bids made bids accepted capacity.

Are you tracking that or have you thought about tracking?

We don't currently track that data, which should be the kind the bids that the contractors are getting.

They'll have the conversation with our staff to be like here are the trade-offs, and you know, if we can use this any like a plumbing contractor, um, but it isn't it isn't a metric that the program tracks per se.

There's somebody any good uh information on the all the data that we're showing here, these are all uh information on payments and in B2G now.

That's our tracking system.

It's the same system that we use for uh the directory for a minority women veteran business directory, and also for event sponsors, event sign ups that we used for like the outreach, yeah.

Um and we don't have the ability to like you see what we don't really get all the stuff that they get.

So that's something in area.

I mean, we're at the end of this um presentation as well with questions or opportunities, things you would like us to see, and that could be something we can add in there to figure out what the feasibility of that looks like.

Counselor, oh did you have one just a follow-up question?

The reason I'm asking that because the reason I'm asking that, I guess because if for instance you're getting a lot of bids from qualified MB DVs, DBs, whatever.

Um, but they're there bids on rudge.

Um you could have some education piece on that.

I mean, obviously you're not gonna reveal confidential information, but an education piece on that would be potentially beneficial.

Um there's some information.

No, that you bring up an excellent point, uh, Counselor Harris.

Uh, one of the things that we have been doing is partnering with these community-based organizations.

Um, and one of my like main roles, I would say, is you saw those 33 one-on-one uh business meetings.

So we spend about I I would spend at least an hour sort of doing an intake process, like getting to know that individual business.

What is your capacity?

Are you in year zero?

Are you in year three?

Uh, what kind of capital equipment do you have?

Do you have you ever submitted an RFP before?

Um, all of those questions, and that sort of helps me broker that relationship to a community-based organization to help them complete or become competitive with these bigger firms.

Um, a lot of these big firms have what's called uh mentor protege programs where they will adopt somebody and they will walk them through the process.

Hey, this is where you messed up, right?

You over um, I don't know, you over um guessed how much uh labor you were gonna need and you priced this wrong, etc.

So there are those things, but that's not something we have the capacity to do, so we kind of brokered that relationship off to community-based organizations, but great point.

Counselor St.

Clair.

Actually, Daddy just answered was a inquired about the studio.

So great.

Good job reading minds, Danny.

Well done.

Yeah.

Probably would like notes.

All right, keep rolling.

Oh, and I do want to check in at 6 30.

Okay.

I like to end at 6 50.

Perfect.

We actually don't have that much more.

I think we have about four slides left.

Oh, okay.

Cool.

Yeah, cool.

Right.

Great.

Roll it.

Okay.

Okay.

Um, so here are the next set of projects that we're gonna be tracking.

Um, our criteria for tracking these projects are as follows.

So um city construction projects or city sponsored.

Um that was a mix of what you saw in the last few slides, right?

The Hillsborough Hops.

Uh, we did it oh we didn't know that.

We you know brokered that off to uh owner's rep.

Um, and then uh we also have a minimum threshold of five million dollars in hard costs, um, and then projects exempt from low bid rules.

So design build, construction management, general contractor.

Um questions?

What are you most excited about?

Selfishly, I'm a soccer player, so I'm looking forward to the fair grounds.

Yeah, I hear you.

Okay.

I'm excited for block six seven, had to add that.

Uh counselor case.

I'm excited for the affordable housing at Willow Creek, but also the police headquarters.

Um, but my question is in reporting that we get on these four specific projects, since they're four that you'll be tracking over the coming years.

Can we get the and I'm sorry, because I know what I'm asking is more work of you guys when you're already doing way too much work and we're so grateful for everything.

But and we kind of now that we know this, like how you're tracking what you're doing.

Can we kind of have a running, yeah, like as as we get updates, not anything extra, extra special.

Well, extra extra special, but to just the extra special you always lovingly do for us.

Um kind of track this along the way of hey, here's where we're at, here's what we're doing, back to those numbers that you were showing us earlier.

I think that'd be helpful for us if that's not too huge of an annoying ask.

Yeah, we can figure out how to do that.

So typically I think over the past five years we've done these annual updates.

Um, but it sounds like you're requesting more of like a project by project update as it's going along, and maybe we can figure out how to get the council um individual project updates.

Yeah, just as we're doing like so if we got a police headquarters update in the summer, if we could just have a quick slide that kind of is here's where we're at with that kind of stuff.

Yep, those kinds of things.

So not a extra special meeting to go through this, but sure.

Yeah, yeah, we can remember how to do that.

Thanks for that.

No problem.

Counselor Sinclair.

Yeah.

Um thank you for the slide because it's so important to have those relationships between the CBOs and with our department uh staff that can help guide a mentorship.

What happens?

Because there will be oversight of not getting it right with the budget.

What happens to these small businesses if the budget does go over?

What happens with the cost if they go over budget?

Well, are you are you speaking specifically to the top?

Not not for our departments, but when there's a bid that goes out, and because experience is still growing and adapting and fine-tuning uh as they grow.

What happens if they don't estimate right?

Because we don't know that they're working with the software subcontractors and whatnot.

Yeah, I would say we'd be on the low bid projects, and it's not our business to be in business of putting any of the business out of business, right?

So if it's someone is really comes in under, then we uh would be like, just so you know, um, you know, the you're outside of the kind of the norm.

Um we want to make sure and give the opportunity to withdraw.

Usually if you have bid bonds that say if you don't want to sign the contract, and we'll take your bond.

We don't do that, that's just not kind of the way that we operate.

Okay so you have an information allowing someone to withdraw if they really unbalance the bid and just miss something huge, you know.

Oh that as well.

So, for example, with the police headquarters here in the next I think a couple months is when we'll be getting a guaranteed maximum price.

Uh and when we get that, that's really um the the price that we are guaranteed that it won't exceed, and then there's all these things that roll up into that price, right?

So we don't necessarily whether or not the individual contractors go up and down, it has to be managed within the total cost.

And so um that's a that's a kind of a broad answer, but it that's how we safeguard ourselves as a city, right?

When we kind of um approve and agree to that guaranteed maximum price that will be coming to council in the next couple of months, that's our safeguard.

And then the other things individually, you know, if if uh the contractor, for example, bids um too low and it costs more, sometimes they lose money, right?

Because that's just that, and then we can certainly try to work with them to figure out well, what's what can happen to be better next time.

Thank you for letting me ask this opportunity for our community.

Yeah, yeah, that's why we are really just tracking those, those are low-bid projects like the design build.

I mean, two of these are CMGC, you know, projects.

Um, actually, they all are, you know.

Um, so there's a lot more flexibility there when there's kind of dialogue between the contractors and the owner and the standard subs that we don't really get in the low bid situation.

What was that acronym, Dan?

CMO Schmarton.

Oh, yeah.

So construction manager general contractor.

So all these projects, that's that's how they're delivered.

It's like two contractors and as an architect.

And they kind of collaborate during design phase as opposed to just bidding on like a set of drawings.

Um yeah.

No, I love it.

All right, let's keep going.

All right, perfect.

So we were talking about price agreements, right?

Um, so price agreements are awarded from an RFP, and these are available for citywide use on an as-needed basis.

Um, spending here, I'd like to say that out loud that it does not include other contracts that we just saw, or P card spending, you know, uh purchasing uh spending.

Um, and some of the things that are uh beneficial here, this is actually directly correlated to what uh forget who was asking you, Kevin.

Uh yes, you were asking about the trajectory, right?

Okay, so we found the price agreements, they do reduce barriers for quicker access to qualified vendors without um having to go throughout the entire uh procurement process, right?

So we have a roster um which uh Dan was talking about, and um they don't guarantee that you're gonna be utilized, but at least um there's a lower threshold for participation, which is why we have the on-call connect, so that I haven't done business with you.

I know you're on the city um contract on call list.

Let's talk about you know what opportunities do you have, right?

So as you look at this graph, um you can note that um uh you know, in 2021 we had approximately 340,000 dollars of spend in 2022, 2023 that went up uh 230,000 to 570, and then in fiscal year 23 to 24, it went up to 760, which is an increase of 190,000.

And then just this last year we we broke the million dollar barrier, um, which is a 1.4, uh, an increase of 640,000.

And um, which is really yeah, it's it's honestly um I feel like it's it's the project actually doing its job without me being here without anybody being here.

It's just the the program doing its job.

And uh this year that was um uh I would say majorly attributed to a local uh plumbing firm.

Um they're a veteran on business, and um Matt Ellison's the other, he's a really cool guy.

So uh counselor Ambri.

Oh thank you.

Um sorry, uh can you tell me what price agreement means?

Um the price agreement is uh an agreement where there's no commitment of of funds or projects, so it's like we agree that we there's pricing's there.

Uh if we need you, we'll call you and then we call them, and then we spend money through them.

So it allows us to like kind of scope a project and then kind of also maybe sometimes we multiple multiple kind of quotes on them, but there are any contracts that are already in place, and we just pick up the phone and do a task order.

Got it.

Sorry.

Counselor Harris.

And then the price agreements are the prices all the same, like for a plumber, say, or they vary depending on the vendor.

They are we let the competitive process, so they're selected.

It isn't like someone says I want to be a contractor, and they are, so we go through a regular competitive process, so we'll we'll work multiple contracts, that's one of the features of these things, but we look at their pricing.

So and they're they're all different because they have all different businesses and they have different staffing models and all that overhead rates.

So they can come up with their own pricing, you just have to qualify them.

So if that's a plumber, for instance, one might be 125 an hour, might be 85 an hour, but you guys just make a phone call.

You either get an estimate or you just agree to do it.

Is that how that would work, Evan?

The goal we really want to spread, the prices aren't really widely disparate, so like there isn't like the deltas are not big, and if there are, then they get kind of weeded out or during the RFE process.

Um, and then once they're on there, then we really want to uh spend the well the money like um just for the wealth.

Thanks so much.

Uh so that there is so maybe they're you're paying more for a good reason to maybe it's not the maybe any number of reasons why the pricing is a little different.

Um, but we do really want to probably maximize that.

That was like the purpose of the on-call connect was going through looking at utilization and be like these businesses aren't being used.

Um maybe haven't have more um partnership you know opportunities.

Counselor Ambry.

When when is it citywide?

That means that is what the city spent?

Citywide, it's just like some agreements are like public works, and then some agreements are like there are any department that the city could use them.

Yes.

Okay.

So it just means that any any any city department um has access to these contracts.

And I just want to add one more thing to Councilor Harris's question.

Um I also uh participated in the selection process for some of for some of those citywide price agreements.

So you actually um like figure it out, right?

You look at the pricing and you're like, oh uh same work, 200 difference, that doesn't add out, right?

So it's the delta's not big, is what Dan was saying.

And I know we need to wrap up.

So I make sure that sorry, case you had a question.

No, I just keep it on to call on people when they talk, otherwise I miss them.

And so go for it.

Okay.

Uh the last slide of content is just this is our internal group that we have, staff from around the city.

Um, this is our opportunity.

Oh, um, Danny mentioned like at Ellison, uh, what is their pain company called?

Oh, yeah, uh so we like during one view of these every six weeks, uh and then like we gave like Matt like five minutes to say, hey, should I answer you?

So uh we did the subverbios, kind of a translation company that's kind of based in Beaverton.

So it's an opportunity just for us to talk and kind of amongst ourselves and talking about successes and lessons learned.

Uh it's also like an opportunity for us to just provide like a small amount of like kind of promotion, you know, within it just to create this connections.

Counselor Ambry.

Thank you.

So um, so I know this is uh Washington County wide.

So Brett, yes.

So uh are are you are you also working with the other cities in Washington?

Or do they have like lists like this also?

I would say our price agreements uh price agreements or or the the the minority and women list and those things, are they all of those are City of Hillsborough like assets and programs?

All these are City of Hillsborough staff.

Um we really uh that we for the directory we just put the geographic boundary, Washington County, just so that we can kind of maybe ours and like their local businesses, but also gonna be too small.

Um but we really you know we there's some opportunities we have Washington County, but everything we've talked about is all really salesboro specific.

That is I think everything in your question there.

So I was just I was just wondering if you're if if the city staff is all spit, do the other cities have similar programs, and is there synergy, that opportunity of synergy?

That was my question.

Ah, that's a great question.

Um yeah, so there is.

We work with Washington County, uh, City of Portland, City of Beaverton, um, city of Tiger, and they you all usually have somebody that um is the supplier diversity officer, and we do mind share group thing, and uh try to implement the same practices that you know are going on in each each city.

Does that answer your question?

Yes, on the last point on this though, uh, what this model came from was the state of Washington, their enterprise services uh and then Danny attends their weekly monthly meetings, and we get good ideas from them too.

So we are it's a community of practice, so it's all about learning and growing, just kind of do a little better today than we did yesterday.

Uh and that's it.

Great.

Any questions?

Yeah, any questions?

Uh Counselor Sinclair.

Um thank you so much for the present presentation.

I I agree with Councillor Case when she can make we'd like to see an update from you all because it's important for ourselves and our community to hear this type of work that's happening.

It opens up our eyes for a bigger picture of the impact that's happened from the ground up and not just the top down.

Um I definitely like to see you guys in here more frequently.

And how are you communicating this to the community?

This is our opportunity to do an annual report and kind of share our findings.

So a lot of it's just the day-to-day work that Danny's doing, you know.

Um, I don't know if I answered your question directly, but this is like an opportunity where we kind of just showcase the work and the numbers and figures and what we're doing and stories.

There's there's so much online how people communicate now, and uh it's just a an easy access tool for the public, and like we said, for that time that true diversified um opportunity.

And I I'd love to see something on our social media about this so that it communicates to people where they can connect with other CBOs and with other departments and to grow.

Oh, yeah.

And I think you work with the chamber too, right?

You're not gonna be able to do that.

Yeah, we do work with the chamber, we work with uh Awami with the Oregon Associate of Minority Entrepreneurs, National Association of Minority Contractor, um, with professional business development group.

Um, yeah, there's there's tons of folks that we we work with.

Yeah.

And I've been asked to speak at some of those groups, and then I send them over to Danny and Dan.

So they know Counselor Case.

I think my question is the inverse of what Counselor Sinclair was asking of like how can we help support excuse me?

I get just gonna get choked up over this.

I'm so so excited.

Uh, like how can we help support and promote you?

What do you need from us on the yeah?

I mean, one of the we mentioned all the events, right?

That go like just showing up at those is just so impactful just to see, you know, it's about building this trust and having you know the elected leaders like being there and being present really helps the program work.

So if I could just add one thing that I am very appreciative of, is as we saw this is this program's four or five years old, still very young, and the amount of support and patience the council has had with this is appreciated.

Um we're we're making really good progress, but we have a long way to go.

You know, there's some some facilities that we build, for example, that we we aren't very successful at this.

Um, and that's gonna happen sometimes.

We'll learn from it and try to get better the next time, but hopefully you're seeing kind of every year we're getting better and better as we do this, so that patience is really appreciated and the support from the council.

Yeah.

Danny and Dan, thank you so much for the work that you do with this.

Um, similar to what Robbie said, is I've gone around and spoken to groups um that lift up minority-led businesses, they are very appreciative of the fact that this city even works to do this.

Um, and many of them have received contracts through us, and that's lifted their business up, um, both financially but also in reputation.

So I just want to say thanks for your work.

Really appreciate it.

All right.

Thank you.

Thank you.

Let's do it.

The recording has stopped.

Recorded.

Okay, hello everyone.

Welcome to the February 3rd, 2026 City Council meeting.

Thank you for joining us this evening.

Para servicios de traduction, utilise el código QR, del cartel del lado izquierdo de la sala.

Uh, for translation services, please use the QR code on the poster on the left side of the room or on the front page of the agenda.

To begin this meeting, I invite you to join me in the Pledge of Allegiance.

I pledge allegiance to the flag of the United States of America and to the Republic for which it stands.

One nation under God, indivisible with liberty and justice for all.

Amber, may we have a roll call?

Mayor Pace.

I am here.

Counselor Sinclair, here.

Counselor Case, thrilled to be here.

Counselor Harris?

Here.

Counselor Ambry.

Here.

Counselor Alcair and Councillor Salgato are absent this evening.

Uh moving to item two presentations and appointments, we have a proclamation for Black History Month.

I will go down to the podium and so just for those of you in attendance, when we have something we want to recognize, we have a proclamation for it.

So just for those of you in attendance, when we have something we want to recognize, we have a proclamation for it.

And we have a proclamation for Black History Month.

So whereas Black Americans have made valuable and long-lasting contributions to Oregon's history, and whereas we acknowledge the long history of institutional and structural racism toward black Americans in the state of Oregon and throughout the United States, which has resulted in socioeconomic and other inequities that persist to this day.

And whereas black Americans for generations have sought to prevail against racial violence and injustice and have courageously led the pursuit of equity, equality, and justice.

And whereas the theme of this year's Black History Month is a century of Black History Commemorations, as established by the Association for the Study of African American Life and History, urging us to explore the impact and meaning of Black history and life commemorations in transforming the status of black people in the modern world.

And whereas the term African American is meant as an exploration of the black experience, and whereas black people's work throughout the wide through the widest perspectives provides versatile and insightful platforms for examining black life and culture throughout time and space.

And whereas each black individual has a unique mind, body, and soul, which deserves to be treated with respect and empathy.

And whereas today and every day, we celebrate African Americans and labor, and we must work diligently to end discrimination to achieve equity for black Oregonians today, this month, and every month.

And now, therefore, be it resolved that I, Beach Pace, mayor of the city of Hillsborough, Oregon, do hereby proclaim the month of February 2026 as Black History Month, and we urge our community members to educate themselves on past successes and current challenges of Black Americans and honor the many contributions and achievements of Black Americans to the development and prosperity of our great nation.

Thank you, moving on to public comment.

Persons wishing to speak will be recognized at this time.

If you are here in person and wish to speak, please fill out a yellow card and hand it to the city recorder.

Just so you know the yellow cards are on the left-hand side of the room.

When I call on you, please join us here at the table and speak into the microphone so those on Zoom can also hear your comments.

Because of the translation tool, community members can speak in the language of their choice, and the city recorder will display the translation on screen so we can all understand it.

Gracias a todos por estar aquí y hacer oír sus voces.

Queremos escucharlos, valoramos a todos los miembros de nuestra comunidad.

Si desean hablar ante el concejo en español, pueden hacerlo.

Rayen en La Tarjeta Amaría, que se encuentra en la mesa a su izquierda y entrenguela amberrios.

We have zero persons registered to speak virtually, and the deadline to register has now passed.

If you were unable to speak up prior to the deadline, you are always welcome to email your comments to the City Council at any time of day.

This is called public comment because it's time dedicated for you to inform the City Council about your views.

We will not be entering into a dialogue.

Comments are limited to three minutes, and we'll begin hearing from Denise Van Domlin, who is here in person.

Is that right, Denise?

Here you are.

So come on forward, pick any of the seats, either seat, I should say, and press the middle button, and when the light is green, you are live, and everyone can hear you.

You have three minutes.

Hi, good evening, Mayor and Council.

I have already submitted a written email comment request with attachments this morning.

But it did not make it in time to be included with your agenda packets.

So please reference and review for more details pertaining to this street naming exception.

I am requesting an exception, pleased to be allowed for the naming of two new streets for the planned subdivision Van Domlin Acres that consists of my family's 9.52 beautiful wooded acres at 5550 Southeast Helene Street, which have lived and owned for almost 60 years.

To honor the history and legacy of my parents, Wallace and Helene Van Domlin.

I have been working with all the appropriate parties relating to this process and policy.

In particular, Marcus Ford, who told me I diligently have done my due diligence.

So we are just needing the green light from you all to allow moving forward.

Over the years, the surrounding area has continually been developed from our original rural origins.

My mother had the city over 40 years ago name the street in front of us with her name, Helene, which one day would continue through and connect the two sides of developments surrounding us.

Well, that day is here.

It was planned that my father would also have his name street upon selling.

Unfortunately, he died from cancer in 1990.

So I am here to fulfill and keep his promise and have one of the streets named Wally Core.

So I'm having a really tough time letting go, and I love and miss my parents very much.

I'm not sure if I'll ever come back and see the change.

I want to remember how it was.

This is why the personal tributes are so important to make happen, knowing my parents have been honored and remembered.

A simple but significant request.

Thank you for your time and understanding.

We will hear next from Mickey Barnes.

And on deck is Eliza Radford.

So both Mickey and Elijah can come forward.

Is Elijah here?

Come on forward, please.

Mickey, when you get settled, just press that center button, and then you'll have three minutes.

And Eliza, you can come forward and sit on the seat on the left-hand side.

Please don't press the green button until I call on you.

All right.

Mickey, you have three minutes.

Hello, thank you for hearing my comments.

I'm Mickey Barnes.

I'm from Banks, Oregon.

I'm the founder of Oregon Aviation Watch.

I come before you today to offer testimony on the uh Hillsboro Climate Action Plan.

Um I appreciate Hillsboro's focus on mitigating climate change.

Um the community greenhouse gas inventory for 2022 by parametrics found that transportation accounted for 29% of greenhouse gas emissions in Hillsboro.

Seven percent of the transportation emissions were attributed to the Hillsborough Airport.

Um the report did not, however, appear to include Stark's Twin Oaks or the significant air traffic by to and from Hillsborough from nearby airports.

The report explained that 70% of Hillsboro transportation emissions came from burning gasoline, primarily for passenger vehicles, uh, with a uh with another um 15% from on-road diesel, mainly freight and commercial vehicles.

To the city's credit, the greenhouse gas reduction plan identified ways to reduce emissions released by passenger freight and commercial vehicles by investing in public transit, bicycling, walking, EV charging stations, and renewable diesel.

Unfortunately, it did not address the significant impact of HIO activity.

Uh HIO is continuing to promote one of the most polluting forms of transportation on the planet.

Last spring, the Port of Portland approved a proposal by Sky Harbor to construct a 14-acre hangar campus for private and business jet aircraft at HIO.

Uh studies revealed that each of the 256,000 people worldwide, that's how many people own private jets, produce nearly 500 times more carbon dioxide in a year than the average person.

500 times.

To summarize, the Sky Harbor Project will primarily serve the millionaire and billionaire class of high flyers whose lavish lifestyles and travel habits will further degrade the public health, environment, and biological diversity in Hillsborough and the surrounding area.

In the redu interest of reducing greenhouse gas emissions, I urge you to substantially reduce fossil fuel burning aviation activity over Hillsboro and the surrounding jurisdictions.

This includes flight training, which is incessant, and it goes out beyond Hillsboro to communities in Washington County, Yam Hill County.

It circles uh incessantly over our homes and neighborhoods.

So any reductions you can make in Hillsboro will benefit all of us.

Thank you so very much for hearing my comments.

Next up we have Elijah and then William Hoffman.

Uh you're next.

So you can come up and have a seat at the desk on the right hand side.

Elijah, uh, welcome.

You have three minutes.

Hello.

Um is Elijah.

I moved to Hillsboro about five and a half years ago from Kentucky.

And me and my fiancee, we recently bought a home in Hillsborough, and we plan to raise our children here.

I see this as my forever home.

And I would like to speak about the data centers and ICE activity in our community.

I run six times a week out past the airport, and already what looks back at me is sad gray buildings, and there's one part where you can still see the mountains on the horizon.

And I fear the world where it is just more gray, sad buildings.

We know that data centers do not employ very many people, if anybody at all.

We know that it causes our electricity bills to go up.

The suck on the grid is incredible.

It affects our water, not just pressure, but also quality.

In the past three years, I tried to look back further than three years, but that's all I could get on short notice notice from PGE.

My electricity bill has gone up 18% in three years.

That's over 6% per year.

And I do not get a 6% raise each year.

I doubt very many people in this room get a 6% raise each year.

So I'm very concerned about what it will do for not just my generation, but the generation that will come after me.

The other thing is that this is an important intersection because ICE is empowered by data centers, AI tools, surveillance tools used by the state.

They have admitted to using over 16 tracking services.

That's geolocating, that's license plates, that's facial net recognition.

So on top of them coming into our neighborhoods and terrorizing our community, we are going to empower them by giving them more data, more computing power.

I urge you to pause on data centers.

Coming from Kentucky, I saw what coal country did.

I saw them rip the land up.

I saw them ruin communities for the sake of dollars.

And the most egregious part is that data centers just make rich men richer.

The rich men who own the land can sell it at a premium.

The rich men who own the construction companies can bid at a premium, and the rich men who own the companies can siphon our data out of our city, out of our state, even out of our country.

It does not do anything for the community, and all of our actions should be community-based.

Thank you.

Um our last speaker this evening will be William Hoffman.

William, you have three minutes.

Timers up there.

I think the data centers are terrible for our city.

First of all, my parents have had a drastically increased electricity bill since we started putting them in our city, and they do not create jobs.

They are not helpful, and in other places where there have been data centers, it has been poisoning their water.

And I feel like I shouldn't have to mention the environmental impact of putting so many data centers in the city, especially when they take up places that could be farmland.

I just think they do not help the citizens, they help the elite upper class, which do not have the same interests as us as a community in Hillsboro.

That is all I have to say.

Thank you.

Okay.

Um we have another speaker, so William was not the last speaker.

We have uh Carter Calhoun.

And is that our last speaker, Amber?

Okay.

Carter, just uh yeah, your button is pressed, so you have three minutes to speak, and you can start any time you're ready.

All right.

Um the data centers being constructed north of Evergreen Road on helpful to all the citizens of our city.

Contrary to popular belief, they are not creating jobs, and all they're doing is destroying our water pressure and supply, raising our bills, all while making the already wealthy all the much wealthier.

There are blemish on our beautiful fields and all of our city as a whole.

And as these data centers become more prevalent, um it's obvious that they're not gonna they're not gonna help our community.

What they're gonna do is they're gonna give these uh tools to ICE, the people they're sorry.

Um they're selling this data to ICE.

ICE is using these tools, and I'm sorry, I'm going a little off script here.

It's not Carter, you're totally fine.

Yeah, uh I guess all I want to say is that they're gonna sell all this land up near Evergreen to more data centers.

And all it's gonna do, it's gonna make more factories, more smog in the air.

It's gonna put a big gray block where our fields are, not gonna do anything for our citizens, not giving them jobs.

All this is all this is helping is the elite upper class and not the citizens of our city, which are the ones that need to be helped, the ones that are being terrorized by I still the minority communities that although getting money from these projects is pretty good.

I won't I won't put any shame on that.

Um it's not helping.

And you really got to reconsider your position on these data centers.

It's really important that you do.

That's all thank you.

Okay, moving to item four, the consent agenda.

Do I have a motion to approve the consent agenda?

So moved case.

Thank you.

Do I have a second?

Second, Harris.

Is there any discussion?

May I please have a roll call?

Councillor's case.

Aye.

Anvery?

Hi.

Sinclair.

Aye.

Harris?

I Salgado.

Thank you.

Yes, for those of you don't know, Councilor Solgato joined us online, which is great.

Okay.

Uh the motion passes.

Thank you very much.

Uh moving to item 8.1, new business.

Um actually moving to item 8, 8.1.

Consider the transportation committee's recommendation to adopt a resolution that would authorize the manager, city manager, to prepare and submit grant applications for two projects to federal, state, and region funding agencies and authorize 175,000 in transit transportation impact fee funds for the required local match.

Resolution number two nine one zero is available.

Do I have a motion to adopt resolution number two nine one zero?

Sinclair, move.

Thank you.

Second case.

Thank you.

Is there any discussion?

Okay, may I please have a roll call?

Counselor's case.

Hi.

Anvary.

Aye.

Sinclair.

Aye.

Harris.

Aye.

Salgato.

Thank you.

Resolution number two nine one zero is adopted.

Uh moving to item 8.2, consider adopting a resolution to adopt the city's climate action plan.

Resolution number 2911 is available.

Do I have a motion to adopt resolution number 2911?

So moved case.

Thank you.

Do I have a second?

Second.

Harris.

Is there any discussion?

Okay, may I please have a roll call?

Counselor's case.

Hi.

Ann Vary.

Hi.

Sinclair.

I'm so sorry.

Please forgive me.

Can we put can we put that on the screen?

I'm so sorry.

Use your microphone.

I didn't have the uh agenda item on my computer.

Wait, just one moment, please.

I'm so sorry.

Item 8.2.

Uh with the climate action plan.

Yes, yeah.

So we're doing uh we've had a first and a second, and we're doing a roll call.

Yes.

Um it's is so I've got do you want to make a comment after the uh discussion after?

We've already passed discussion.

So we had a first and a second.

Right.

I asked for discussion.

I apologize.

Okay.

Umber, what's your advice on this?

Um but we let me just get Salcado's vote real quick.

Salgado.

Okay.

If Mayor, it's up to you if you want to allow her to comment on this item.

Uh yeah, go ahead.

I'm so sorry.

We went so fast on that, and this is such an important topic.

Uh I know that staff has worked on this for literally years.

Um it is needed.

It's an actionable plan.

Uh we all went uh accountability and transparency and metrics, measurable metrics for our uh green greenhouse gas emissions, and like we said, we heard testimony tonight about lead.

I um I'm not gonna be voting yes on this for the reason I think that that should be considered.

The lead particles are being emitted into our community.

It it's not being addressed in this climate action plan.

And I would like us to take more time to further look into this and provide more information to council and to the public on this topic.

Okay, so your vote is my vote is no.

Okay.

And continue on, Hammer.

Okay.

Um I have all the votes.

Um Councilor Sinclair is a no, so we can move forward to the next item.

Okay, so uh we do not have the majority attending or majority vote.

Do we have a majority?

Okay, great.

Thank you.

Um so we do have a majority of those attending voting yes.

So resolution number two nine one one is adopted.

Um encourage you to to to work with city staff.

I I I absolutely will.

I uh please forgive me too that I didn't further discussion.

I was in my mind thinking we were gonna have a presentation on a project of this level and have an opportunity to have discussion.

Um I had reached out to staff earlier today inquiring about public uh engagement on this.

So we didn't.

We did have it in the work session though.

We did.

We had two we had two work sessions on this.

Yeah.

And um we have had time.

But this is the end product that we got less than seven days six days ago.

So this is the in product that we got on the agenda.

Um I'm sorry, I'm not gonna be able to do that.

No, you're gonna um and I think it's important to completely understand what the complete product is of what our actionable plan is.

And so I was just hoping for this to feel more important than what this does right now.

Yeah.

Um, with the work sessions leading up and the packet and all that.

Um so resolution number two nine one one is adopted.

Did you have a comment, Counselor?

Just quickly, I would note in there that um this is sort of a living document that we can be working on and uh certainly uh encourage Councilor Sinclair to engage with staff.

Yes.

If it at some point we're probably gonna amend this anyway.

Yeah.

So I do I do think it's important for adopt this and move this along, understanding it's sort of a living working document.

It's an adopted resolution.

I understand.

And I I do want to make it clear in reaching out to staff, they were very helpful in showing the public engagement that we have received throughout the duration of planning.

Um and Robbie definitely made it clear to me that this can be an ongoing conversation.

I just think tonight I was hoping.

Yeah, you got it.

Thank you.

Okay, moving to item nine, city manager report.

Uh, turn it over to Robbie Hammond, our city manager.

Thank you, Mayor.

Uh, a few things I wanted to share with the council and the public tonight.

First of all, um the next step in the city's plan to support community members that are impacted by ICE immigration enforcement is to stand up our small business stabilization program.

Uh small businesses can start applying for up to 10,000 dollars to support this coming Monday, February 9th.

This all went out uh social media yesterday, so the community is becoming more and more aware of this with the deadline of Friday, February 27th.

Uh full details are on the city website.

These grants are focused on helping to stabilize and retain small businesses in Hillsborough.

We are focused especially on small businesses that are seeing a reduct reduction in customers because of the ICE immigration enforcement activities or those experiencing economic instability.

Uh we are getting word out to our entire community using our communication channels in English and Spanish and working with our great community partners, including Central Cultural, Adelante Mujeres, and Washington County Chamber of Commerce.

A big thanks to our economic and community development director, Dan Diaz and his team.

They worked very hard to get this program stood up, and it's a very complicated program, and they've done a really nice job.

Uh second, I wanted to highlight Mayor Pace's recent community conversations episode with Antonio Mendoza, uh manager of Paizanos Plaza.

Uh Mayor Pace talked with Antonio at the food court inside of Paisanos Plaza.

Antonio shared how small businesses at Paisano's Plaza and throughout Hillsboro are hurting right now and they need the community support.

All of us have an opportunity to help.

We can dine out, shop local, and spend our money in Hillsborough small businesses with their staff.

We need to support our neighbors, particularly those who are deeply impacted by federal um immigration enforcement right now along Avenida Diaz, Epizanos Plaza, Eminem Marketplace, and many more restaurant shops and small businesses here in Hillsborough that we can support.

And finally, a reminder for all community members to join us here in the Shirley Hefflin Civic Center Auditorium for the 2026 State of the City on Thursday, February 19th.

Mayor Pace's speech will begin at 6 p.m.

We're offering free supervised child play at Outdoors Inn for those who want to attend the state of the city and have a child that they don't want running around.

They can we have some staff that can take care of them for them.

Uh if you cannot make it in person, you can watch the live stream in English and Spanish on the city's Facebook channels.

Thank you.

Thank you, Robbie.

Um and if you want to hear more about everything Robbie just talked about or other things that are going on in Hillsborough, please sign up to receive happening in Hillsborough or the Creciendo Juntos email updates from the city.

Uh please note that the city council will be holding two executive sessions following this meeting.

The first executive session will be under ORS 192.66020 as an Oscar relating to safety.

And the second is under ORS 192.6602 D as in Delta and F as in Foxtrot related to labor negotiations and records exempt by law from public inspection.

No action may be taken in either of the executive sessions.

If action needs to be taken, the council will do so in regular session.

And with that, the city council meeting is adjourned.

We will begin the executive session in the auditorium at 7 40.

Thank you very much.