All right, we will call committee of the whole to order.

I'll first move to approve the minutes of the February 2nd meeting without the necessity of reading.

Second.

Motion has been made and seconded.

Discussion.

Hearing none.

All those in favor?

Aye.

And that motion passes.

All right.

So we are on, we have continuing the conversation tonight about administration's proposal for City Hall, potentially moving to Warren Road.

And I believe we have presentation from planning department.

So turn it over to you.

Assistant Director Boss.

Yes.

Thank you, Madam President, and uh members of council.

There we go.

So I have a uh analysis of alternatives that we'll step through here, just looking at all the different options.

So I uh just by by way of context.

Um I was not direct directly involved in this uh project, so I've um have a lot of other things that I've been responsible for.

So this thing uh the last uh two, three weeks I've uh come in and just try to take as much of an objective view of kind of the body of work that's been done over the last 12 months, going all the way back to Sean Leiniger, um, all the way through uh the the last couple of months on these things and trying to present it's basically it's a summary analysis of of the different alternatives, um priorities.

Um we'll get into all these different criteria.

Um but there's there's four basic uh kind of steps as I as I make my way through here.

We'll talk about the priorities, review the priorities and the evaluation criteria that kind of fit underneath each of those.

Um we'll look at limitations and assumptions that have allowed us to kind of continue planning uh that went into some of the space study analysis and the other fit analysis um for some of the new uh buildings, and then uh look at the uh alternatives that have been proposed throughout the process, and then I'll basically go through each of those alternatives looking at the priorities and the criteria for each of those.

Um just to offer a note up front that this is a summary, very high-level analysis.

Um I spent an awful lot of time going through the space study, the plans, the various fit proposals for um the Board of Ed and other buildings going back to 2024.

Um I will tell you that I I counted the space in every room because I will tell you in some of the in some instances of the work from Weber Murphy Fox not to denigrate their work.

Some of their uh their summaries and their math was wrong.

Um so the space requirements that I present here um are as accurate as I believe them to be.

Um they are the space requirements that are for the functional space.

This is another area that we were kind of getting sideways.

Um we were getting space totals and departmental totals that included hallways and bathrooms.

It's not functional space.

When you're talking about a meeting room or office space or open area that the department can configure to their own requirements.

So this is the the totals that I'm presenting in here.

By and large, they do match what was in the Weber Murphy Fox totals by department.

Um but I just want to give that disclaimer.

This is a high-level analysis.

Um and in most cases we're talking hundreds of square feet, thousands of square feet, not like 10 square feet, five square feet.

Um I will go through this uh methodically and I'll I'll try to keep moving, but uh help if I can if I could get through it and then I will answer any and all questions uh that you that you might have.

So I appreciate that.

So the two priorities, and then the kind of the the at least for under priority one, there I will call them sub priorities.

They're not really evaluation criteria.

But the first uh priority was to provide the police and the court with an increase of renovated space to meet their contemporary needs.

Um I think we recognize that uh the current space that police the police are in is inadequate.

Current space that the court is in is inadequate.

Um between the judge's letter and then the the chief's priorities and talking to the police chief, these are the main things that they're looking to get out of any renovation or any kind of effort moving forward on here.

And so you have got the variety of the police priorities there, and then from the letter from the judge, she was looking for expanded lobby seating to separate the probation and magistrate spaces and to get an additional hearing room that's there.

The second priority is subordinate to the first one.

So while achieving priority one, we're looking to consolidate.

And when I say consolidate, I'm talking about the points of public service access.

So how many buildings does a person have to go to see finance, to see building, to see planning, those departments and divisions that are that are public facing that have a role as a public-facing entity.

And when I say finance, I include tax and water and all their sub-functions that are out there.

But really it also to improve the functionality of administrative space.

And a lot of that is some departments need more space, some departments don't need as much space as they have.

Building is one example of that.

As we digitize records, people don't need these massive storage rooms that they've had.

And that's a continued effort that will continue to see space efficiencies over time.

And so these kind of five evaluation criteria, when we get to priority two in the analysis, I will go kind of point by point through each of these with a lot more data for each of them.