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OPENPUBLICA · PUBLIC MEETING RECORD

Record of Proceedings

Mandan City Commission Meeting - November 4, 2025

City Commission — Tuesday, November 4, 2025

BodyMandan, North Dakota

SessionCity Commission

DateTuesday, November 4, 2025

StatusFILED

Video Record

0:00 / 1:01:26

Transcript — VerbatimClick a timed line to jump · ⧉ to share it

0:11

Good evening and welcome.

0:12

Today is November 4th, 2025 at five, and it is uh 5 30 p.m.

0:17

and we are in the Bosch Frelec meeting room.

0:19

Mandan City Hall.

0:21

Mr.

0:22

Newbauer, could you please take the role?

0:24

Commissioners Schoberg.

0:25

Here.

0:26

Hein Sean.

0:26

Here.

0:27

Bron.

0:27

Here, Roar.

0:28

Here.

0:28

Mayor Frelec.

0:30

Here.

0:31

And at this point, uh Bill Robinson will lead us in the pledge.

0:35

Bill, if you would like to go to the podium, please.

1:03

Thank you.

1:03

And that is the newly retired Bill Robinson.

1:09

Okay, we'll move on to announcements.

1:11

Uh public works announcements.

1:13

Uh Shane.

1:18

Good evening.

1:20

Just wanted to come up and say a couple things.

1:22

Public works.

1:23

We'll be holding our version of pre-season.

1:26

Conducting snow equipment training and trial runs November 12th through the 14th.

1:30

What we'll be doing through here is we have quite a few new operators, and we're gonna be uh getting them out on the streets, showing them their territory where they're gonna be cleaning snow this winter and just being prepared.

1:42

Might see some pieces of equipment out there, don't be alarmed.

1:45

We're just doing a little bit of training and uh practice makes perfect.

1:49

So we're ready if anything shows up, and if we do get a smaller amount of snow, you might see more equipment than you're used to since we're just got a lot of new operators we're training in.

1:59

Okay.

2:00

And that segues into your next announcement.

2:03

Yeah, I'd like to take a moment, recognize Brad Glass, our utility superintendent who is recently named operator of the year by North Dakota Department of Environmental Quality.

2:14

We're proud to see his hard work recognized at the state level as a well-deserved honor and a reflection of the professionalism that defines our entire public works team.

2:23

Congratulations, Brad, and the whole utility department.

2:27

Congratulations, Brad.

2:28

And we will be down at Public Works for a picture with Brad.

2:32

That is correct.

2:33

And Brad knows this.

2:35

He does now.

2:39

All right, Jerick, construction update.

2:43

Mayor Commissioners, I prepared something out of my on my screen here.

2:46

Uh update on four projects that we have got active around town.

2:49

Uh I left a couple of uh the other ones that don't have much activity off of this, uh the water treatment plant phase three and the 2024 street reconstruction project, namely.

2:59

Um first of all, I have memorial highway.

3:01

I got we got some drone footage here that I just wanted to show off and Pete in case uh folks out there wanted to see kind of an overhead view of what was going on earlier today.

3:10

It's very recent footage.

3:12

So just an opportunity for people to take a look at it rather than on their drive-bys.

3:21

Um recent work on Memorial Highway includes uh storm main and inlets.

3:26

Uh they're completed, they're going to be complete on the south side by Thursday.

3:30

Um the new water 16-inch water main will start to be installed on the north side.

3:34

Um they're gonna start at 46 and start working their way west, and they'll go as long as uh weather allows.

3:41

Um sanitary work has also shifted to the north side, also will continue um this season as long as weather allows.

3:49

And then concrete will be poured at the 40th inner uh at the at 40th street, the intersection, and start to move over to 32nd over the next couple of weeks.

3:59

Um big topic here is winter shutdown.

4:03

Um the NDDOT and Reedy have been in communication with each other and have um are kind of working out the details of their winterization plan and the DOT plans on sharing the details on that um via social media in the near future.

4:20

Uh once again gonna reiterate just in case um that the temporary wavy asphalt surface is not an acceptable driving surface over the winter, and that will not be the plan over the winter.

4:31

Um the winter section will resemble what is currently in place on the south side on the southeast portion of the corridor, which are uh the two concrete panels, and then a seven uh seven-foot temporary asphalt extension.

4:45

You can kind of see it in the picture here.

Discussion Breakdown — Share of Meeting

Engineering And Infrastructure█████████████████████████████████████37%

Procedural██████████████████████████26%

Public Safety██████████████14%

Water And Wastewater Management█████████9%

Public Engagement██████6%

Land Use Planning████4%

Public Transportation██2%

Community Engagement██2%

Summary of Proceedings

Mandan City Commission Meeting - November 4, 2025

The Mandan City Commission held its regular meeting on November 4, 2025, at 5:30 p.m. in the Bosch Frelec Meeting Room at Mandan City Hall. Mayor Frelec presided, with Commissioners Schoberg, Heinchon, Braun, and Rohr present. The meeting included announcements, new business items, and several resolutions and ordinances.

Announcements

Public Works Snow Training: Pre-season snow equipment training and trial runs will be held November 12–14, 2025, to train new operators. Residents may see more equipment on streets.
Recognition: Utility Superintendent Brad Glass was named Operator of the Year by the North Dakota Department of Environmental Quality.
Construction Updates (presented by City Engineer Jerick):
- Memorial Highway: Storm main and inlets on the south side to be complete by Thursday; 16-inch water main installation on the north side starting at 46th; winter shutdown targeted around November 23rd–26th; temporary surface will not be wavy asphalt but concrete panels with a 7-foot temporary asphalt extension.
- Collins Avenue Reservoir: Coating and valve adjustments nearing completion; disinfection, pressure tests, and structural inspections to occur by end of month; spring 2026 work includes demolition of existing reservoir and retaining wall work; Beautification Committee pursuing public art on the reservoir exterior.
- 2025 Street Reconstruction (Monty Drive): Baselift of asphalt completed; PRV installation scheduled for Friday; sidewalk repairs ongoing; chip seal and unfinished items to be wrapped up spring 2026; communication plan for residents being prepared.
- 2026 Street Rehabilitation Project (3A area): Public input meeting held October 28 at Red Trail Elementary; next steps include 30% design, cost estimates, preliminary assessments; district creation resolution expected at next commission meeting; second public input meeting scheduled for December 4, 2025, 6–8 p.m.
Parking Ordinance Reminder (Police Chief): Campers and trailers prohibited on streets from September 15 to May 15; $50 fine; vehicles with expired tabs or no plates can be cited and towed; downtown 90-minute parking citations down; backing into diagonal parking prohibited unless using loading zones.
Trunk-or-Treat Recap: Seventh annual event held October 31 at the Law Enforcement Center; successful with local businesses and Eagles Club donating $1,500 for candy; ran out of candy early but supplemented; plans to expand next year.

New Business

Item 1: Lower Heart River Flood Risk Reduction Project – Bill Robinson, Chair of the Lower Heart River Water Resource District, presented an update. The project aims to address levee deficiencies (freeboard, slope stability, seepage) identified in 2012 and 2019 studies. Improvements include 900 feet of floodwall replacement, 1 mile of levee raise and stability berm on the lower unit, 2,000 feet of levee raise plus a tow trench on the Mandan unit (along golf course), realignment at 3rd Street Southeast, a new lift station (consolidated with Memorial Highway), and bank armoring. Total project cost locally is estimated at $7.138 million, with a 65% assessment on properties in the inundation zone (2,584 properties) and 35% on non-inundated properties (6,148 properties). Estimated annual cost for residential properties in the inundated area is $153 for 15 years at 4.5%; for non-inundated residential, $36 per year. Construction bidding is expected in fall 2026, with major work in 2027 and wrap-up in 2028. The commission voted unanimously to approve resolutions reinitiating the improvement district.
Item 2: Development Agreement for Rock Prairie Estates – Jerick presented the agreement for a new development west of Corvette Street and north of Old Red Trail. The agreement includes a provision (Section 11) prohibiting use of 47th Avenue Northwest and Corvette Street for construction access to prevent damage to existing and new roads; the developer has constructed temporary access off Old Red Trail. Motion passed unanimously.
Item 3: Petition for Street Improvement District 237 (Rock Prairie Estates) – Resolutions creating the district, approving sufficiency of petitions, engineer's report, and map were approved. Estimated cost is $1.1 million for approximately 33 properties. Motion passed unanimously.
Item 4: Bid Advertisement for Street Improvement District 237 – Plans and specifications were approved, authorizing advertisement for bids. Motion passed unanimously.

Resolutions & Ordinances

Ordinance 1478 (Second and Final Consideration) – Amends Mandan Code Section 117-3-7(2) regarding coverage ratio for water and sewer revenue bonds. No public comments received. Passed unanimously.
Resolution Establishing Utility Rates (Water, Wastewater, Stormwater) – Based on a rate study by AE2S Nexus projecting 2026–2035 financial needs. Monthly increases per meter: residential wastewater base charge +$3.68, usage +$0.41 per 100 cubic feet; stormwater base +$0.18; similar increases for apartments and duplexes. Effective first billing after January 1, 2026. Passed unanimously.
Ordinance 1479 (Second and Final Consideration) – Relates to restricted parking of certain vehicles and trailers. No comments received. Passed unanimously.

Key Outcomes

All votes were unanimous (5-0) on the following actions:
- Approval of agenda and minutes of October 21, 2025.
- Consent agenda as presented.
- Resolutions reinitiating the Lower Heart River Flood Risk Reduction Project improvement district.
- Development Agreement for Rock Prairie Estates.
- Resolutions for Street Improvement District 237 (Rock Prairie Estates).
- Resolution approving plans and authorizing bid advertisement for SID 237.
- Ordinance 1478 (second reading).
- Resolution establishing water/sewer/stormwater utility rates.
- Ordinance 1479 (second reading).
Future meetings: November 18, 2025; December 2, 2025; December 16, 2025, all at 5:30 p.m.

Meeting Transcript

Good evening and welcome. Today is November 4th, 2025 at five, and it is uh 5 30 p.m. and we are in the Bosch Frelec meeting room. Mandan City Hall. Mr. Newbauer, could you please take the role? Commissioners Schoberg. Here. Hein Sean. Here. Bron. Here, Roar. Here. Mayor Frelec. Here. And at this point, uh Bill Robinson will lead us in the pledge. Bill, if you would like to go to the podium, please. Thank you. And that is the newly retired Bill Robinson. Okay, we'll move on to announcements. Uh public works announcements. Uh Shane. Good evening. Just wanted to come up and say a couple things. Public works. We'll be holding our version of pre-season. Conducting snow equipment training and trial runs November 12th through the 14th. What we'll be doing through here is we have quite a few new operators, and we're gonna be uh getting them out on the streets, showing them their territory where they're gonna be cleaning snow this winter and just being prepared. Might see some pieces of equipment out there, don't be alarmed. We're just doing a little bit of training and uh practice makes perfect. So we're ready if anything shows up, and if we do get a smaller amount of snow, you might see more equipment than you're used to since we're just got a lot of new operators we're training in. Okay. And that segues into your next announcement. Yeah, I'd like to take a moment, recognize Brad Glass, our utility superintendent who is recently named operator of the year by North Dakota Department of Environmental Quality. We're proud to see his hard work recognized at the state level as a well-deserved honor and a reflection of the professionalism that defines our entire public works team. Congratulations, Brad, and the whole utility department. Congratulations, Brad. And we will be down at Public Works for a picture with Brad. That is correct. And Brad knows this. He does now. All right, Jerick, construction update. Mayor Commissioners, I prepared something out of my on my screen here. Uh update on four projects that we have got active around town. Uh I left a couple of uh the other ones that don't have much activity off of this, uh the water treatment plant phase three and the 2024 street reconstruction project, namely. Um first of all, I have memorial highway. I got we got some drone footage here that I just wanted to show off and Pete in case uh folks out there wanted to see kind of an overhead view of what was going on earlier today. It's very recent footage. So just an opportunity for people to take a look at it rather than on their drive-bys. Um recent work on Memorial Highway includes uh storm main and inlets.

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