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Record of Proceedings

Mandan City Commission Special Meeting - July 10, 2026: Emergency Roof Replacement

City Commission — Friday, July 10, 2026
BodyMandan, North Dakota
SessionCity Commission
DateFriday, July 10, 2026
StatusFILED
Video Record
0:00 / 5:58

Transcript — Verbatim
0:03

Ready?

0:06

Good morning and welcome.

0:07

Today is July 10th, 2026.

0:09

This is a special meeting of the mandate city commission.

0:12

We are in the Dykshorn Conference Room, Mandan City Hall.

0:15

It is 10 a.m.

0:17

Mr.

0:18

Newbauer, can you please take the roll?

0:19

Commissioner Schoberg here.

0:24

Ron.

0:25

Yes.

0:26

Lovick.

0:27

Here.

0:28

Freilick.

0:29

Here.

0:29

Mr.

0:30

Sam will stand for the Pledge of Allegiance.

0:34

Pledge allegiance to the flag.

0:42

Under uh indivisible the legitimate justice for audio.

0:49

You have the agenda in front of you.

0:52

I would look for a motion to approve the agenda.

0:55

I'll make a motion.

0:57

Second.

1:00

Motion by Commissioner Brown.

1:02

Second by Commissioner Schoberg.

1:04

Any further discussion?

1:06

Hearing none.

1:06

Roll called.

1:08

Commissioners Heinshon.

1:10

Yes.

1:11

Braun.

1:12

Yeah.

1:12

Belovick.

1:13

Yes.

1:14

Schoberg.

1:15

Yes.

1:15

Mayor Frayleck.

1:16

Yes.

1:17

Move on to new business.

1:19

Emergency roof replacement for a mandate city hall.

1:22

Mr.

1:22

Newbauer.

1:23

All right.

1:23

We have on Tuesdays.

1:27

Downpour.

1:28

We have done patches on the lower roof on the upper roof.

1:32

It's kind of to the point where those patches have not been holding and there's nothing left to patch.

1:38

We did obtain some estimates from Twin City Roofing earlier this summer.

1:43

Um we were kind of hoping the packages would work, but they like so they're just not allowed to patch anymore.

1:50

Lower roof estimate with all those items included.

1:55

Amounts to 157,339, the upper roof with all of the options, which include getting the waters to drain to drainage areas, which is kind of a must at 91,566.

2:16

If I did my hand math correctly, we are about 248,905, roughly 250,000 callets.

2:24

So I guess today again, just because of the downpour that occurred on Tuesday and some leaking issues that are occurring in the finance office and also upstairs that we those leaks are now developed over workstations and computers and things like that.

2:45

We'd like to get moving on this as quick as possible.

2:48

I did have another consultant look at the estimates we received, and they found them to be reasonable.

2:56

So I didn't get a second.

2:59

So we would look for the commission to declare an emergency so that we can go ahead and get city on board and start making those necessary prepares replacements as can the uh the bid consists of uh replacing any product decking.

3:21

Yes, which is a concern with snow load possible snow load this winter.

3:26

Yep.

3:27

Um really it's remove roofing down to existing insulation, gravel ballast and metal flashing, replace all the insulation.

Discussion Breakdown — Share of Meeting
Engineering And Infrastructure█████████████████████████████████████████████50%
Procedural█████████████████████████████████████████████50%
Summary of Proceedings

Mandan City Commission Special Meeting - July 10, 2026

This was a special meeting of the Mandan City Commission held on July 10, 2026, at 10 a.m. in the Dykshorn Conference Room at Mandan City Hall. The sole agenda item was an emergency roof replacement for city hall due to persistent leaks from recent heavy rain. The commission unanimously approved an emergency declaration to expedite the project.

Agenda Approval

  • The commission approved the agenda by a unanimous roll-call vote (5-0), with a motion by Commissioner Brown and a second by Commissioner Schoberg.

Emergency Roof Replacement

  • Mr. Newbauer presented the need for an emergency roof replacement, citing a heavy downpour on July 7 (Tuesday) that caused leaks in the finance office and upstairs workstations, threatening computers and equipment. Previous patch repairs have failed, and there is no remaining surface to patch.
  • Two estimates from Twin City Roofing were obtained earlier in the summer: the lower roof estimate is $157,339 and the upper roof estimate is $91,566, totaling approximately $248,905 (roughly $250,000). An independent consultant reviewed the estimates and found them reasonable.
  • The scope of work includes removing existing roofing down to insulation, replacing insulation, installing a high-density recovery board and a rubber roof system, and ensuring proper drainage. No structural decking replacement is anticipated unless discovered during work, but if needed, it would be addressed as a change order.
  • Commissioners discussed the urgency due to ongoing leaks in occupied offices and the risk of snow load this winter. The building may be refurbished or replaced in 3–7 years, but immediate roof repair is necessary to protect assets.
  • Motion by Commissioner Schoberg, seconded by Commissioner Belovick, to approve an emergency declaration for the roof replacement. The commission voted unanimously (5-0) in favor.

Key Outcomes

  • Emergency Declaration Approved: The commission declared an emergency for the city hall roof replacement, allowing the city to proceed without standard bidding delays.
  • Next Steps: The city will move forward with Twin City Roofing to begin necessary preparations and the roof replacement project.
  • Future Meeting Dates: The next regular commission meetings are scheduled for July 21, 2026 (5:30 p.m.), August 4, 2026 (5:30 p.m.), and August 18, 2026 (5:30 p.m.).
  • Meeting adjourned.

Meeting Transcript

Ready? Good morning and welcome. Today is July 10th, 2026. This is a special meeting of the mandate city commission. We are in the Dykshorn Conference Room, Mandan City Hall. It is 10 a.m. Mr. Newbauer, can you please take the roll? Commissioner Schoberg here. Ron. Yes. Lovick. Here. Freilick. Here. Mr. Sam will stand for the Pledge of Allegiance. Pledge allegiance to the flag. Under uh indivisible the legitimate justice for audio. You have the agenda in front of you. I would look for a motion to approve the agenda. I'll make a motion. Second. Motion by Commissioner Brown. Second by Commissioner Schoberg. Any further discussion? Hearing none. Roll called. Commissioners Heinshon. Yes. Braun. Yeah. Belovick. Yes. Schoberg. Yes. Mayor Frayleck. Yes. Move on to new business. Emergency roof replacement for a mandate city hall. Mr. Newbauer. All right. We have on Tuesdays. Downpour. We have done patches on the lower roof on the upper roof. It's kind of to the point where those patches have not been holding and there's nothing left to patch. We did obtain some estimates from Twin City Roofing earlier this summer. Um we were kind of hoping the packages would work, but they like so they're just not allowed to patch anymore. Lower roof estimate with all those items included.

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