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OPENPUBLICA · PUBLIC MEETING RECORD

Record of Proceedings

Maumee City Council Meeting - October 19, 2026

City Council — Monday, October 19, 2026

BodyMaumee, Ohio

SessionCity Council

DateMonday, October 19, 2026

StatusFILED

Video Record

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Transcript — Verbatim

Speaker numbers apply only to this recording.

Speaker 1

2:33

I need a one up here so I can mute other brain that you're

Speaker 2

2:37

like.

2:41

Well, this place had to be just a rolling still.

Speaker 1

2:55

Okay.

Unassigned speaker

2:58

All

Speaker 1

2:58

right, let's call to order the regular city council meeting for the city of Maumee.

3:02

It is October nineteenth, six fifteen PM.

3:05

Can we call the role, please?

3:06

You heard

Speaker 3

3:07

Yes.

Okay.

Speaker 3

3:16

I'll see you in the fledge.

Unassigned speaker

3:21

I'd like to do that.

Speaker 1

3:38

Okay, first on our agenda are petitions and communications, with our status and operations report, um, some meeting minutes, and the high street letter of notice, which we'll talk about.

3:47

City administrator Hartberger, would you like to give us an update?

Speaker 5

3:51

Yes, a couple updates on the uh status reports with something we've been working on for the last few months.

3:55

Uh the phone system uh finally went live with our changes.

3:58

Uh we researched every extension we had, every voicemail went uh very thoroughly through to make sure that we could uh help to alleviate some of the communication uh issues that we've heard about.

4:08

So that went live on Friday.

4:09

Uh so far, uh we have not heard of any issues coming back in, so hopefully we have corrected that issue.

4:15

Uh the other major update I have is uh back to our basement uh situation that we have that is nearing completion.

4:20

Uh and we have submitted that to insurance but have not heard back yet.

4:23

So that's what I have for our report.

Speaker 1

4:26

Great.

4:27

Um one of the items I did want to mention on here is some of you may have noticed there is a high street letter of notice.

4:34

This will go out to the residents who live on high street.

4:36

They will be just taking care of the storm uh water issue out there that's been taking so long for the road reconstruction.

4:45

Uh they won't get to the actual paving and full reconstruction part until next year, but we do believe that at least getting the um the stormwater fixed up will we'll alleviate some of the issues going um into the winter and early spring.

5:00

Do you have anything else on that?

Speaker 6

5:01

No, I think I mean that's the the biggest part was making sure the drainage got put in place before the spring.

5:06

Um because you know, with the pre-stall, we want to make sure that we can get the water away.

5:12

Unassigned speaker

5:14

the

Speaker 6

5:14

the goal will be to get all the storm infrastructure in place uh and then any temporary paving and patching that needs to happen over the winter, and then once the weather cooperates, then we'll move on to paving.

Speaker 1

5:24

Great.

Unassigned speaker

5:25

Thanks.

Speaker 1

5:26

Uh speaking of minutes on here, uh I know we've got some people who asked about this.

5:31

Uh councilman Papelmeyer would you like to give us a little update on the moratorium commission?

Speaker 7

5:37

Yeah, so uh so the two big items we have um at this point are the uh the force.

5:46

One time I forgot my computer.

5:47

Um I know, right?

5:50

So um so we have the uh

Unassigned speaker

5:55

the two

Speaker 7

5:56

residential, residential with um with the substance abuse?

6:02

Basically, yeah.

6:03

So we've been uh going over that, just making sure what you know what rules do we have to follow, uh state versus licensing, all that kind of stuff.

6:13

And then obviously the big one is with uh data center moratorium.

6:18

Um the biggest uh I think the biggest take-home message is that we are going to be asking the experts to help us out.

6:26

So I think we really want to find a consulting firm that is independent, not pro, not against, but someone that can look at mommy, look at and see what our options are so that way we make the best choice for everybody.

Speaker 1

6:40

Okay.

Discussion Breakdown — Share of Meeting

Procedural███████████████████████████████████████39%

Technology and Innovation██████████████████████22%

Public Safety████████████████16%

Engineering And Infrastructure█████████████13%

Transportation Safety██████████10%

Summary of Proceedings

Maumee City Council Meeting - October 19, 2026

The Maumee City Council held its regular meeting on October 19, 2026, at 6:15 PM. The meeting covered routine approvals, new business including a court case management system and a JEDZ contract amendment, a third reading of a nepotism policy update, and citizen comments on safety and infrastructure. Council also discussed rules updates and received updates on the moratorium research commission and ongoing city projects.

Consent Calendar

Item A: Authorized the Mayor to enter into an agreement with the Lucas County Engineer’s Office for the 2028 Black Road OPWC Project in an amount not to exceed $496,545. The city's actual obligation, after OPWC funding, is $101,868, paid over 10 years interest-free from the street maintenance fund. Approved unanimously.
Item B: Authorized the City Administrator to enter into an agreement with Earl Mechanical for replacement/repair of the air handling units for the Maumee Police Department building in the amount of $20,399.85. Approved unanimously.
Item C: Authorized 2027 healthcare renewals and authorized city administration to enter into agreements. Approved unanimously.

Public Comments & Testimony

First Citizen Comment Period (Agenda items only): No speakers.
Second Citizen Comment Period (Non-agenda items):
- Valerie: Expressed gratitude for assistance with her sewer situation but raised concerns about parents crossing dangerously at Union Crossing, nearly causing an accident. Urged action to address pedestrian safety.
- Peggy: Mentioned that the proposed $8.8 million sewer building project has been set aside and alternative studies are being pursued. Declined further comment.
- Sue Thiel (Bradshaw Court): Requested a turn signal at the corner of Ford and the trail, citing near-misses from traffic not yielding. Expressed fear that a serious accident will occur without action.

Discussion Items

Petitions and Communications: City Administrator Hartberger reported that the new phone system went live on Friday with no reported issues, and the basement remediation is nearing completion (insurance claim submitted). Councilman Poeppelmeier updated the Moratorium Research Commission on two major items: residential use with substance abuse licensing and the data center moratorium. The commission plans to issue an RFQ for an independent consulting firm to evaluate options for the city. Timeline: 12-month moratorium is about halfway through; RFQ expected within weeks.
Committee of the Whole - Council Rules Updates: Council President Sun presented proposed rule updates, including formatting fixes, incorporation of previously adopted definitions and attendance policies, and discussion of remote attendance. The Mayor noted that the Ohio Open Meetings Act (ORC 121.22) generally requires in-person presence for elected officials but the council can adopt its own rules. No vote was taken; members were asked to review and discuss further.
New Business A - Resolution 025-2026 (Court Case Management System): Judge and Clerk Andrea Shrewsbury presented the proposal to contract with Quicket Solutions, Inc. for a municipal court case management system, not to exceed $472,000. The total includes a $150,000 grant from the Ohio Supreme Court, $300,000 in five-year service fees (comparable to current vendor costs), and $22,000 in net installation cost to the city. The system aims for paperless operations and cost savings through attrition. Accommodations will be made for pro se filers without computers or smartphones. Discussion included annual maintenance costs ($60,000 vs. current $45,000) and funding from court special revenue funds. The rules were suspended (emergency declared) and the resolution was approved unanimously.
New Business B - Resolution 026-2026 (JEDZ Contract Amendment): Authorized the Mayor to execute a second amendment to the tax collection contract for the Maumee/Monclova/Toledo Joint Economic Development Zone and an amendment to the JEDZ contract in connection with the Riverfort Road Expansion Project. Approved unanimously with no discussion.
Old Business A - Ordinance 046-2026 (Nepotism Policy): Third reading of an ordinance adopting a revised nepotism policy, section 1.5.1 of the City of Maumee employee handbook. Approved unanimously.

Key Outcomes

Consent Calendar: All three items approved unanimously.
Resolution 025-2026: Approved unanimously (emergency declared).
Resolution 026-2026: Approved unanimously.
Ordinance 046-2026: Approved unanimously (third reading).
Executive Session: Motion carried to enter executive session for the purpose of employment or compensation of a public employee. Later, motion to exit and adjourn passed.
Council Member Comments: Included condolences for a traffic fatality on Dussel Road; announcements for upcoming community and school sports events; thanks to city staff; updates on sewer separation projects and youth soccer tournaments.
Next Steps: The council rules updates will be reviewed further; the moratorium commission will issue an RFQ for a consulting firm; the High Street stormwater work will proceed with paving expected next year; citizen concerns about pedestrian safety and traffic signals will be addressed.

Meeting Transcript

I need a one up here so I can mute other brain that you're like. Well, this place had to be just a rolling still. Okay. All right, let's call to order the regular city council meeting for the city of Maumee. It is October nineteenth, six fifteen PM. Can we call the role, please? You heard Yes. Pepo Meyer? Yes. Sun? Yes. Farrow. Yes. Gonzalez. Yes. Huggy? Yes. Okay. I'll see you in the fledge. I'd like to do that. Okay, first on our agenda are petitions and communications, with our status and operations report, um, some meeting minutes, and the high street letter of notice, which we'll talk about. City administrator Hartberger, would you like to give us an update? Yes, a couple updates on the uh status reports with something we've been working on for the last few months. Uh the phone system uh finally went live with our changes. Uh we researched every extension we had, every voicemail went uh very thoroughly through to make sure that we could uh help to alleviate some of the communication uh issues that we've heard about. So that went live on Friday. Uh so far, uh we have not heard of any issues coming back in, so hopefully we have corrected that issue. Uh the other major update I have is uh back to our basement uh situation that we have that is nearing completion. Uh and we have submitted that to insurance but have not heard back yet. So that's what I have for our report. Great. Um one of the items I did want to mention on here is some of you may have noticed there is a high street letter of notice. This will go out to the residents who live on high street. They will be just taking care of the storm uh water issue out there that's been taking so long for the road reconstruction. Uh they won't get to the actual paving and full reconstruction part until next year, but we do believe that at least getting the um the stormwater fixed up will we'll alleviate some of the issues going um into the winter and early spring. Do you have anything else on that? No, I think I mean that's the the biggest part was making sure the drainage got put in place before the spring. Um because you know, with the pre-stall, we want to make sure that we can get the water away. Um the the goal will be to get all the storm infrastructure in place uh and then any temporary paving and patching that needs to happen over the winter, and then once the weather cooperates, then we'll move on to paving. Great. Thanks. Uh speaking of minutes on here, uh I know we've got some people who asked about this. Uh councilman Papelmeyer would you like to give us a little update on the moratorium commission? Yeah, so uh so the two big items we have um at this point are the uh the force. One time I forgot my computer.

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Maumee City Council Meeting - October 19, 2026

Consent Calendar

Item A: Authorized the Mayor to enter into an agreement with the Lucas County Engineer’s Office for the 2028 Black Road OPWC Project in an amount not to exceed $496,545. The city's actual obligation, after OPWC funding, is $101,868, paid over 10 years interest-free from the street maintenance fund. Approved unanimously.

Item B: Authorized the City Administrator to enter into an agreement with Earl Mechanical for replacement/repair of the air handling units for the Maumee Police Department building in the amount of $20,399.85. Approved unanimously.

Item C: Authorized 2027 healthcare renewals and authorized city administration to enter into agreements. Approved unanimously.

Public Comments & Testimony

First Citizen Comment Period (Agenda items only): No speakers.

Second Citizen Comment Period (Non-agenda items):

Valerie: Expressed gratitude for assistance with her sewer situation but raised concerns about parents crossing dangerously at Union Crossing, nearly causing an accident. Urged action to address pedestrian safety.
Peggy: Mentioned that the proposed $8.8 million sewer building project has been set aside and alternative studies are being pursued. Declined further comment.
Sue Thiel (Bradshaw Court): Requested a turn signal at the corner of Ford and the trail, citing near-misses from traffic not yielding. Expressed fear that a serious accident will occur without action.

Discussion Items

Petitions and Communications: City Administrator Hartberger reported that the new phone system went live on Friday with no reported issues, and the basement remediation is nearing completion (insurance claim submitted). Councilman Poeppelmeier updated the Moratorium Research Commission on two major items: residential use with substance abuse licensing and the data center moratorium. The commission plans to issue an RFQ for an independent consulting firm to evaluate options for the city. Timeline: 12-month moratorium is about halfway through; RFQ expected within weeks.

Committee of the Whole - Council Rules Updates: Council President Sun presented proposed rule updates, including formatting fixes, incorporation of previously adopted definitions and attendance policies, and discussion of remote attendance. The Mayor noted that the Ohio Open Meetings Act (ORC 121.22) generally requires in-person presence for elected officials but the council can adopt its own rules. No vote was taken; members were asked to review and discuss further.

New Business A - Resolution 025-2026 (Court Case Management System): Judge and Clerk Andrea Shrewsbury presented the proposal to contract with Quicket Solutions, Inc. for a municipal court case management system, not to exceed $472,000. The total includes a $150,000 grant from the Ohio Supreme Court, $300,000 in five-year service fees (comparable to current vendor costs), and $22,000 in net installation cost to the city. The system aims for paperless operations and cost savings through attrition. Accommodations will be made for pro se filers without computers or smartphones. Discussion included annual maintenance costs ($60,000 vs. current $45,000) and funding from court special revenue funds. The rules were suspended (emergency declared) and the resolution was approved unanimously.

New Business B - Resolution 026-2026 (JEDZ Contract Amendment): Authorized the Mayor to execute a second amendment to the tax collection contract for the Maumee/Monclova/Toledo Joint Economic Development Zone and an amendment to the JEDZ contract in connection with the Riverfort Road Expansion Project. Approved unanimously with no discussion.

Old Business A - Ordinance 046-2026 (Nepotism Policy): Third reading of an ordinance adopting a revised nepotism policy, section 1.5.1 of the City of Maumee employee handbook. Approved unanimously.

Key Outcomes

Consent Calendar: All three items approved unanimously.

Resolution 025-2026: Approved unanimously (emergency declared).

Resolution 026-2026: Approved unanimously.

Ordinance 046-2026: Approved unanimously (third reading).

Executive Session: Motion carried to enter executive session for the purpose of employment or compensation of a public employee. Later, motion to exit and adjourn passed.

Council Member Comments: Included condolences for a traffic fatality on Dussel Road; announcements for upcoming community and school sports events; thanks to city staff; updates on sewer separation projects and youth soccer tournaments.

Next Steps: The council rules updates will be reviewed further; the moratorium commission will issue an RFQ for a consulting firm; the High Street stormwater work will proceed with paving expected next year; citizen concerns about pedestrian safety and traffic signals will be addressed.

Meeting Transcript