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Record of Proceedings

Menasha Common Council Meeting – September 21, 2026

Common Council — Monday, September 21, 2026
BodyMenasha, Wisconsin
SessionCommon Council
DateMonday, September 21, 2026
StatusFILED
Video Record
0:00 / 1:28:01

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it

Speaker numbers apply only to this recording.

Speaker 1

1:14

Good evening.

1:15

I'd like to call the City of Manasha common council meeting to order.

1:18

If you would please rise and join me for the Pledge of Allegiance.

1:36

Thank you.

1:37

Clerk Janet, if we could have the roll call, please.

Speaker 2

1:40

Alderman Grotty.

1:43

Alderman School.

1:44

Alderman Rand.

1:46

Alderman Eisnack.

1:47

Alderman Hale.

1:49

Alderman Perkins is absent.

1:51

Alderman Lewis.

1:52

Alderman Marshall.

1:53

Seven are present.

Speaker 1

1:55

Thank you, Clerk Janet.

1:57

Next we'll move to D on the agenda, which is public hearing, and there are three public hearings this evening.

2:20

So you have as long as you wish to speak before the common council staff and myself.

2:24

And if you have questions, would encourage you to say I'm wondering this or I'm wondering that, and then we can incorporate the answer to that question later when we get to the actual ordinance to take action on uh this isn't a QA.

2:36

Uh but with that, Director Dane, could you please give us just a real quick high level of what these th three items are?

Speaker 3

2:47

These uh three items um sort of trace back to some uh uh meetings and public hearings we had earlier this year uh when we came forward with some housing related uh proposed changes to the to the zoning code at that time.

3:07

Um I believe there was a proposal to remove the minimum roof pitch requirement in the city, the gr the two-car garage requirement, and reduce the minimum lot size for single family lots.

3:20

Um of those three proposals passed um during that discussion here at the council.

3:27

Uh one of the alders, uh Alder Rand had uh shared some uh insight or commentary regarding the need or desire to uh take a more fine uh uh fine grain approach to sort of calibrating or modifying um some of those types of uh requirements.

3:49

Uh and he felt that um rather than a broad broadly applying those changes to the whole community would make more sense to go a different path and uh try to create some tools that would allow us to sort of calibrate those types of changes around specific neighborhoods so we could get more um more specific uh to reflect the sort of character of individual neighborhoods in the city.

4:14

So uh Mr.

4:15

Rand and I uh primarily um uh Alder Rand uh took the lead on putting uh several of these proposals, uh amendments together and we worked back and forth on that.

4:26

Um so the overall sort of goal of this was to sort of create some tools that would allow us to um, you know, preserve or enhance neighborhood character throughout the differ throughout uh different neighborhoods in the city, but also to provide another tool that would allow us to uh kind of make uh encourage uh investment into some of the uh corridors like Appleton Road corridor and other areas in the city uh that were seen as underperforming.

Speaker 1

4:56

All right.

4:56

Thanks, Director Dane.

4:58

Uh so we have three ordinances this evening, and each one gets their own public hearing.

5:02

Uh again, if you wish to speak before the common council, would just ask that you please step up to the podium, state your first and last name address.

5:10

You have as much time as you wish to address the common council, and again, uh, this is the public hearing portion of the agenda, so it's specific to each of these three individual ordinances.

5:19

So I'm gonna begin with item D1.

5:22

This is the first of the three.

5:24

This is O1526.

5:26

So I am now gonna open the public hearing for O1526 proposed amendment tonight, Title 13, zoning code chapter 1, article C sections 13 1-20 apparent A, apparent A, 18, and enacting 13-1-41

Unassigned speaker

5:41

of

Speaker 1

5:41

the code of ordinances effectively establishing a new overlay district, neighborhood conservation overlay district.

5:47

This public hearing is now open.

Speaker 4

6:04

Talking to my forehead.

6:13

And so I personally find zoning a difficult thing to understand.

6:21

Uh, when Shoreline zoning came to the county board, I had to go back five meetings and start watching from there.

6:29

So I had to watch like 11 hours of meetings in order to understand what was going

Unassigned speaker

6:34

on.

Speaker 4

6:35

Your September 1st meeting is not on video.

6:42

Um I did go back and read the minutes.

6:45

The minutes are unhelpful and not I mean the minutes are minutes, right?

6:51

How detailed are minutes?

6:53

They're not, and this is addressed to all three items.

6:57

So minutes are just are just not that detailed.

7:00

Um I looked through all three of these.

7:05

One is written in blue, one is written in red.

7:08

I mean, I have no idea what's going on

Unassigned speaker

7:13

here.

Speaker 4

7:14

And that's that's my basic point.

7:16

I have no idea what's going on here.

7:19

Um, and I don't see my path to finding out how I understand what's going on here.

7:29

So you're holding a public hearing, but I don't understand what we are addressing.

7:36

The um headings are great, but how do I access I couldn't find how to access what was supposed to be under the headings?

7:48

So it says um what it says um something like that you have to state clearly what your uh what this is trying to solve, but it's not a hyperlink.

Discussion Breakdown — Share of Meeting
Procedural█████████████████████████████████████37%
Engineering And Infrastructure██████████████████████████26%
Economic Development██████████████14%
Public Engagement█████████9%
Environmental Protection█████5%
Public Safety████4%
Affordable Housing██2%
Community Engagement██2%
Fiscal Sustainability█1%
Summary of Proceedings

Menasha Common Council Meeting – September 21, 2026

The Menasha Common Council met on Monday, September 21, 2026, at 6:00 PM in the First Floor Conference Rooms at 100 Main Street, Menasha, Wisconsin. Mayor Hammond presided with 7 of 8 alderpersons present (Alds. Rand, Eisenach, Hale, Lewis, Marshall, Grade, and School; Ald. Perkins absent). The meeting included three public hearings on proposed zoning overlay districts, routine consent agenda approvals, and several significant resolutions including a $5,000,000 tornado recovery borrowing authorization, adjustment of the 2027 budget timeline, and the establishment of two new zoning overlay districts. The meeting adjourned at 7:26 PM.

Consent Calendar

  • Common Council Minutes (September 8, 2026): Approved on voice vote.
  • Winnebago County 911 Emergency System Joint Powers Agreement: Approved 7-0.
  • 2027 Annual TIME System Agreement – Winnebago County Sheriff's Department: Approved 7-0.
  • Contract Change Order and Final Payment – Asphaltic Concrete Pavement Chip Sealing (Fahrner Asphalt Sealers, LLC): Change Order No. 1 & Final at $0 and Payment No. 1 & Final of $55,716.00, both approved 7-0.
  • Street Use Permit – Rally for the Valley (October 3, 2026, 8 AM–12 PM): Approved 7-0 after discussion. Event coordinator Adrienne Palm noted two new nonprofit beneficiaries (Leaven and Pillars, in addition to Habitat for Humanity), a $10 food voucher program for attendees, and an additional $225,000 raised since the last meeting. A downtown business meeting was described as productive by staff.
  • Street Use Permit – Otto Grunski Runski (September 26, 2026, 6:30 AM–10:30 AM): Approved 7-0. Staff advised the route changed this year and noted higher advance registration than prior years.
  • Street Use Permit – Hometown Halloween (October 22, 2026, 3 PM–6:30 PM): Approved 7-0.
  • Certified Survey Map – Lot Line Adjustment (1021 Ninth Street and 841 Wodland Drive): Approved 7-0.
  • Certified Survey Map – Lot Line Adjustment (1212 Province Terrace, Parcels 7-00001-17 and 7-00001-18): Approved 7-0. Staff advised the property is leftover from a previously considered senior apartment project.

Public Comments & Testimony

  • KristL Laux (388 Nassau Street, Menasha), speaking during the public hearing for the Neighborhood Conservation Overlay District (O-15-26), expressed confusion about the intent and content of all three proposed zoning ordinances, stating she could not find sufficient information to understand what was being proposed. She noted that the Plan Commission had voted against the ordinances and expressed uncertainty about how the public could meaningfully participate.
  • William Johnston (1010 Congress Street, Neenah) thanked the Council for supporting the Rally for the Valley event and noted his son organized the event, which is expected to draw attendees from hundreds of miles away and receive coverage from CBS 60 Minutes.
  • Adrienne Palm, Rally for the Valley event coordinator, provided updates on event logistics and fundraising.
  • KristL Laux returned during the public comment period on agenda items (Section N) to comment on the timeline of federal or state disaster declarations related to tornado recovery.

Discussion Items

  • Part-Time Permitting Coordinator: Staff reported that Crystal Nits started as the Part-Time Permitting Coordinator approximately two weeks prior, working 15 hours per week. The position handles administrative tasks so inspectors can focus on field work. Approximately 80 contractors have registered in the new online permitting system. Director Dane acknowledged a continued backlog but could not yet provide average permit wait times.
  • Rally for the Valley Logistics: Council members discussed street closure details, including a soft closure from 8–11 AM and hard closure beginning at 11 AM along the route from the Racine Street Roundabout through Center Street, north on Milwaukee and Chute Street. Special parking placards were issued to downtown residents and businesses. Insurance paperwork was submitted on the day of the meeting. The event is scheduled rain or shine with caution in severe weather.
  • Neighborhood Conservation and Opportunity Overlay Districts (O-15-26, O-16-26, O-17-26): Alderman Rand presented a detailed explanation of the three ordinances, arguing they create planning tools to allow area-specific zoning standards rather than one-size-fits-all citywide rules. He cited a Pew Charitable Trust study finding that homes built on existing infrastructure cost approximately $21,000 less per home in public costs and generate 13% more property tax revenue per acre. He also cited Richardson, Texas, where a targeted redevelopment approach increased assessed value from $16 million to $1.3 billion. Director Dane noted the ordinances set a policy direction consistent with the comprehensive plan and do not change any zoning directly—each future application requires separate Council approval and public process. Alderman Eisenach noted that the Plan Commission voted down all three ordinances. Alderman School expressed support, stating the tools provide developers with additional options. Council President Grade expressed support while raising concerns about potential "cookie-cutter" development. Alderman Lewis asked clarifying questions about implementation timing and the distinction between residential and commercial applications. The three ordinances each passed 6-1, with Alderman Eisenach voting no.
  • Motion to Reconsider 2027 Budget Timeline (R-34-26): The Council voted 7-0 to reconsider a previously approved resolution. An amendment was offered to reschedule budget review sessions from November 4, 5, 11, 12 to November 11, 12, 18, 19, 2026, and to schedule a special Common Council meeting for budget adoption on Monday, November 23, 2026. The amendment passed 7-0, and the resolution as amended passed 7-0. Director Sassman confirmed the revised dates align with the latest acceptable timeline for budget adoption.
  • Resolution to Defund Flock Safety Services (R-35-26): The Council voted 7-0 to direct staff not to appropriate funds for Flock Safety Services in the 2027 proposed budget.
  • Tornado Recovery Borrowing Resolution (R-37-26): The Council voted 7-0 to authorize borrowing $5,000,000 from Community First Credit Union for 18 months at 0% interest to support cash flow for tornado recovery costs. Director Sassman confirmed the city expects repayment from potential federal or state reimbursements and has the ability to prepay the note if funds are received earlier.
  • Urban Forestry Grant Resolutions (R-36-26 and R-38-26): The Council voted 7-0 to authorize applications for two Wisconsin DNR grants: (1) a non-match Catastrophic Storm Grant of up to $50,000 for tree removal, repair, or replacement, and (2) a competitive cost-share Regular Grant "Reforest Menasha: Urban Forestry Recovery & Resilience Initiative" of up to $25,000 for a tornado recovery plan for the urban forest.

Key Outcomes

  • Overlay Districts Created: The Council approved three ordinances (6-1 on each, Alderman Eisenach dissenting) establishing a Neighborhood Conservation Overlay District (O-15-26), an Opportunity Overlay District (O-16-26), and amending the zoning code definitions (O-17-26). Each future use of either overlay tool requires separate Council approval with full public process.
  • 2027 Budget Timeline Adjusted: Budget distribution set for October 26, 2026; budget review sessions rescheduled to November 11, 12, 18, and 19; special budget adoption meeting scheduled for Monday, November 23, 2026 (all actions 7-0).
  • Tornado Recovery Financing Secured: $5,000,000 general obligation promissory note authorized with Community First Credit Union at 0% interest for 18 months (approved 7-0).
  • Flock Safety Services Excluded from 2027 Budget: Resolution R-35-26 directing staff not to allocate funds for Flock Safety Services in the 2027 proposed budget was approved 7-0.
  • Two DNR Grant Applications Authorized: Urban Forestry Catastrophic Storm Grant (up to $50,000, non-match) and Urban Forestry Regular Grant (up to $25,000, competitive cost-share) both approved 7-0.
  • New Alcohol License Issued: Class "B" license for Gills Pub and Grill (1230 Plank Road, Menasha), agent Kamaljit Gill, approved 7-0.
  • Accounts Payable Approved: $1,625,937.56 for the period of September 4–17, 2026, approved 7-0.

Meeting Transcript

Good evening. I'd like to call the City of Manasha common council meeting to order. If you would please rise and join me for the Pledge of Allegiance. Thank you. Clerk Janet, if we could have the roll call, please. Alderman Grotty. Alderman School. Alderman Rand. Alderman Eisnack. Alderman Hale. Alderman Perkins is absent. Alderman Lewis. Alderman Marshall. Seven are present. Thank you, Clerk Janet. Next we'll move to D on the agenda, which is public hearing, and there are three public hearings this evening. So you have as long as you wish to speak before the common council staff and myself. And if you have questions, would encourage you to say I'm wondering this or I'm wondering that, and then we can incorporate the answer to that question later when we get to the actual ordinance to take action on uh this isn't a QA. Uh but with that, Director Dane, could you please give us just a real quick high level of what these th three items are? These uh three items um sort of trace back to some uh uh meetings and public hearings we had earlier this year uh when we came forward with some housing related uh proposed changes to the to the zoning code at that time. Um I believe there was a proposal to remove the minimum roof pitch requirement in the city, the gr the two-car garage requirement, and reduce the minimum lot size for single family lots. Um of those three proposals passed um during that discussion here at the council. Uh one of the alders, uh Alder Rand had uh shared some uh insight or commentary regarding the need or desire to uh take a more fine uh uh fine grain approach to sort of calibrating or modifying um some of those types of uh requirements. Uh and he felt that um rather than a broad broadly applying those changes to the whole community would make more sense to go a different path and uh try to create some tools that would allow us to sort of calibrate those types of changes around specific neighborhoods so we could get more um more specific uh to reflect the sort of character of individual neighborhoods in the city. So uh Mr. Rand and I uh primarily um uh Alder Rand uh took the lead on putting uh several of these proposals, uh amendments together and we worked back and forth on that. Um so the overall sort of goal of this was to sort of create some tools that would allow us to um, you know, preserve or enhance neighborhood character throughout the differ throughout uh different neighborhoods in the city, but also to provide another tool that would allow us to uh kind of make uh encourage uh investment into some of the uh corridors like Appleton Road corridor and other areas in the city uh that were seen as underperforming. All right. Thanks, Director Dane. Uh so we have three ordinances this evening, and each one gets their own public hearing. Uh again, if you wish to speak before the common council, would just ask that you please step up to the podium, state your first and last name address. You have as much time as you wish to address the common council, and again, uh, this is the public hearing portion of the agenda, so it's specific to each of these three individual ordinances. So I'm gonna begin with item D1. This is the first of the three. This is O1526. So I am now gonna open the public hearing for O1526 proposed amendment tonight, Title 13, zoning code chapter 1, article C sections 13 1-20 apparent A, apparent A, 18, and enacting 13-1-41 of the code of ordinances effectively establishing a new overlay district, neighborhood conservation overlay district. This public hearing is now open. Talking to my forehead. And so I personally find zoning a difficult thing to understand. Uh, when Shoreline zoning came to the county board, I had to go back five meetings and start watching from there. So I had to watch like 11 hours of meetings in order to understand what was going on. Your September 1st meeting is not on video. Um I did go back and read the minutes. The minutes are unhelpful and not I mean the minutes are minutes, right? How detailed are minutes? They're not, and this is addressed to all three items. So minutes are just are just not that detailed.

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