They are recording.

But they got all right.

Welcome everyone to the Public Safety 911 Center Building Committee meeting.

It is a special meeting.

It's here in the Middletown Police Department community room and also held hybrid on WebEx.

It is June 25th, 2026.

And I call the meeting to order at 503.

All right.

First on the agenda is the public comment.

If there's anyone from the public wishing to speak at this time here in the community room or on WebEx, please use the hand raise function, state your name and your address, and you will be acknowledged.

No one online.

No one online and no one in the community room at this time.

So we'll close this portion of the agenda and move on to approval of the minutes.

We have three.

So approval of the minutes is for March 26, 2026, April 23rd, 2026, and May 28th, 2026.

For a motion to accept all of the minutes.

So moved.

Second motion.

Okay.

Any discussion.

Hearing none, all in favor of all at least three dates.

Any any uh anyys?

Any abstentions?

All right, the minutes pass for those three dates reported.

Uh next I'll hand it over to the director for director's report.

Uh good afternoon, everyone.

Thank you again for accommodating the earlier start for the uh council tonight.

Um so it was a busy month with me.

We're meeting with the uh specialty vendors, such as their councils, our municipal fire alarm system.

Uh we're working on uh quotes for them, and hopefully we'll be bringing forward uh next month uh their quotes.

They're all gonna be either cooperative um purchase agreements or uh sole source uh due to previous uh funding as we talked about uh prior.

Uh today we held a meeting uh with the land use department and other um officials to talk about our submission to the planning and zoning commission.

I'm sure Matt's gonna touch base on that.

Um we're looking to submit that um for August meeting.

Um out of that meeting um it was thought that we should send out a letter to the neighborhood prior to them receiving um the abutting notice for the survey, just saying, hey, we are in the process of designing and we know we're gonna start construction soon for this building, and to possibly open a uh hold an open forum um after our um regularly scheduled meeting next in July.

So have a regular meeting and then have an open community forum to talk about the project for any residents in the area to come down and get some information on it and you know ask questions.

You sense any any uh objectives?

Um no, but I mean we are pretty close to some uh residents there.

Um, you know, I I know we're doing our best to make sure, you know, uh our headlights and light absorption at night is gonna cause an isn't going to cause an issue.

Um, but if we can get them on board before they just randomly receive the abutting notice to say, hey, we're going to planning and zoning.

So courtesy.

So that's the plan for next month, but I'll I'll work with you, Chairman, to make sure that that's uh good to go.

Uh can answer any other questions that you may have.

So I do have a quick question.

Our meeting in July is more towards the end of the month.

So are we going to be having that open forum prior to that meeting or so?

My plan was to have our regular scheduled meeting on July 23rd at 6 and then immediately after, say 7 p.m., have the open forum same day that way everyone's here if they want to stay, committee members, and you know, just banging out.

Appreciate that.

Okay.

Just another question from Chair.

How aggressive do you want to be about reaching out to the uh the abutters?

Yeah, so I was gonna email pretty much or uh I have a draft letter um that I was going to uh send out to you know Tally's Trail Mile Lane and uh the trees uh birchwood, for um, pretty much just the hey, say we're doing this if you want to come get some more information on it, come on down uh in July to learn about the project.

Um because what I what I have seen, having been on the planning and zoning commission, somebody shows up and claims nobody talked to them, they raise some concerns, and it's not that the PNC is going to turn you down, but they might not act on what you have as quickly as you'd like them to.

Yeah, that's why we're trying to get ahead of sending out the mailers before they get the abutter letters.

Knock down, the better off it's gonna be.

Yep.

I mean, because they'll just out of an abundance of caution, they may say we'll put the brakes on, uh, bring it back next month.

Yep.

And they'll tell Merrick to look in on something or to or to check with everybody, or they'll tell you to actually sit down with the neighbors.

So if again, if there's a way you can even get a sit-down with them ahead of time, do it.