OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

Moline City Council and Committee-of-the-Whole Meeting - October 26, 2023

Committee of the Whole & CouncilThursday, October 26, 2023
BodyMoline, Illinois
SessionCommittee of the Whole & Council
DateThursday, October 26, 2023
StatusFILED
Video Record
0:00 / 1:05:25

Transcript — Verbatim
0:02

Um any questions on the agenda?

0:07

I don't believe so.

0:08

We're not moving anything or any of that.

0:12

So we move to our cow agenda items.

0:14

Now we eat the entire thing here.

0:17

A resolution authorizing the mayor and city clerk to execute and attest to a program funding agreement between the city of Moline and the Illinois Housing Development Authority.

0:26

For the city's acceptance of a grant aboard for the in for the amount of 417,000 dollars and authorizing some staff to do nothing necessary to execute all assurances and certifications to the Illinois Housing Development Authority for the Strong Communities Programs round two grant.

0:44

And I'll direct the community and economic development department begin work on execution of the program funding agreement between the city of Moline and the Illinois Housing Development Authority for the Strong Communities Program round two grant to do all things necessary to implement said grant requirements.

1:01

Um explanation if anybody's got a question KJ is on the line got questions, or she can provide any kind of details on this.

1:13

She actually has the total okay.

1:20

Oh, right, that's okay.

1:24

Well, um, we do appreciate your consideration of this grant tonight.

1:27

Obviously, getting a million dollars is um our department in terms of uh more household out there to mix up more properties, uh more housing issues to solve for sure.

1:37

So um we anticipate that's really be a part of um rehab portion of the uh of the department where we're actually gonna be able to uh purchase houses and rehab those properties and fix them up and that's all I guess so um we're just I just appreciate you getting this on the agenda because I can't last minute for us with the deadline side of things.

2:00

So um you do have more specific questions.

2:03

You can always just change it to answer those, you know.

2:08

Okay, and KJ is on the line questions.

2:10

Thank you.

2:11

Is there anything from the council?

2:13

Is it is there any action needed on this?

2:16

Yes, it has we have to take it a vote to take it out of cow, and then it's also on for first reading.

2:22

It's on the rate or adoption for approval.

2:28

Actually, it says 15.2, and that's because of a timing issue, right?

2:35

Yes, we waited till it's uh move it on real quick and third time the filing deadline very next day.

2:44

This allows uh probably for any necessary timing times submitted.

2:55

Yeah, that's Schmidt and Pimmy.

2:58

Any discussion council carrying none roll call, please?

3:10

Can you say that loud?

3:13

Did you say aye?

3:14

I think that's uh Timmy and Finch, all right.

3:18

Oh, Ryan Catherine, I Smith I see it's okay.

3:26

We move to our informational 6.1 2022 to 24 action like that tour for the year 23 or 33.

3:41

Obviously, it's not certain.

3:46

So anyhow, as you know, um we continue to monitor uh monthly well.

3:53

That's quarterly progress on the original goals that were established when we got 22 and 34 as we go over the updating that uh 2456 plan, but specifically this look for council but members of the public standing on where we are with some of the uh what's important critical uh strategic goals or established and uh specifically uh what has been accomplished versus not accommodation costs of retane proposed and take a look at the accomplishments you'll see the strategic plan of the notice and number one is our infrastructure, and you can see that with the greatest number of accomplishments of actually you'll see that uh a lot of accomplishments, but not as much as both one as you get three, which is right now accomplishments allow us to actually want to curve projects.

5:02

But at the end of the day, we're provide the show as you might have percentage basis where we actually sit, but we're at least looking at short staff sitting at about 65% region of all roles.

5:14

So we are moving will be involved, uh weighed this case quite a bit.

5:20

And uh I don't think that this will have hold us council's trying to capitalize to reduce house better overall.

5:31

Thank you.

5:35

In my office are in time as well.

5:36

Questions are comments from the council.

5:39

I do have just a few.

5:40

Um actually already mentioned VTAS, but I don't I don't remember what number it is on the rebranding.

5:47

Oh, we I think that uh personally less interested in that as something that must get done.

5:55

Um as making sure the website is functional and to use that I know you've been working on that.

6:07

Um, you know, I'm also extremely interested in the crisis communications plan after having gone to a mayor's conference, and we've talked about um these kinds of situations.

6:16

So I'm very much looking forward to that coming forward in November.

6:20

Um I do want to make sure that the small business incentive idea that you've mentioned is somewhere nestled in the updated plan coming forward.

6:30

If we can't see it, at least we know where exactly it would fall.

6:34

That's something I wanted to ask you.

6:35

Double check sure.

6:36

And um, item 2.5 C on the market.

6:41

I think that that probably deserves a little more discussion.

6:45

Um, because I don't think we've heard much after we uh made sure Mercado could work everything this spring.

6:53

Um I have been in talks with Laura on Cooper from umticultural entrepreneur center at Blackhawk about some other market ideas, but so I think we should come back to that objective so how the other one is that 2.5c on the downtown markets um and then I uh 2.3 G improved staff development and training.

7:24

It's finding this again uh just reinforce what we said at our last meetings about making sure there's that training.

7:33

Um I think that um you've had given me some updates on where we might be headed with that, and I just wanted the council to know that there is a continuation from Lola's 50 plan, and then we see PEI training etc.

7:51

in the next one, but um, we definitely need to get moving on it since it's for my observations.

7:59

Anything else from council?

8:02

All right, hearing none, we will move to 6.2 budget review of fiscal year 2024-26 operating budgets.

Discussion Breakdown — Share of Meeting
Budget█████████████████████████████████████████████46%
Property Tax████████████████████20%
Procedural█████████9%
Public Engagement███████7%
Strategic Planning██████6%
Grant Funding███3%
Public Works Projects██2%
Cannabis Regulation██2%
Water And Wastewater Management██2%
Summary of Proceedings

Moline City Council and Committee-of-the-Whole Meeting Summary - October 26, 2023

The Moline City Council held a combined Committee-of-the-Whole (COW) and regular Council meeting on October 26, 2023. The meeting covered multiple agenda items, including a $417,000 housing grant, a detailed review and amendment of the FY2024-2026 operating budget, and several routine consent items. Council members debated budget options, focusing on funding sources for capital projects, property tax impact, and a future franchise fee. Key votes were taken on budget amendments and approvals of various resolutions and ordinances.

Committee-of-the-Whole (COW) Agenda

  • Resolution for Strong Communities Program Grant (Item 5.1/15.2): The City accepted a $417,000 grant from the Illinois Housing Development Authority for the Strong Communities Program Round 2. Staff noted the funds will be used for purchasing and rehabbing properties to address housing issues. The resolution was advanced to the Council agenda for final approval later in the meeting.

Informational Items

  • 2022-2024 Action Plan Dashboard, FY23 Q3 Report (6.1): City Administrator Bob Vitas presented the quarterly progress report on strategic goals. Accomplishments were noted across infrastructure and other areas, with overall completion at about 65% due to staffing shortages. Council members commented on specific objectives, including the need for a crisis communications plan, small business incentives, downtown market discussions, and staff development/training.
  • Budget Review FY2024-2026 Operating Budgets (6.2): Finance Director Karen (last name not given) led the review. She outlined five motions from a previous Saturday work session that had been addressed, then presented three options for funding the $800,000 annual transfer to the Capital Improvement Plan (CIP) and the 10-year capital plan. The options varied the mix of property tax increases, cannabis fund transfers, and a proposed 3% franchise fee effective 2027. Option 1 used $300,000 from cannabis and $500,000 in property taxes; Option 2 used $213,200 from cannabis and $586,800 in property taxes (capturing 50% of new growth); Option 3 kept the 3% franchise fee but pushed the central fire station project to 2031. Council discussion focused on balancing tax impact vs. funding for projects like the fire station and MKSK riverfront development.

Consent Agenda (Council Portion)

  • Approval of Minutes: Minutes from October 10 and October 17, 2023, were approved.
  • Consent Resolutions 12.1-12.4: Declared a 2005 John Deere motor grader as surplus; approved a seventh amendment to the site license with AT&T for the 17th Avenue water tank; approved special event applications for Mercado Navideño (Nov. 10, 2023) and Lighting on the Commons (Nov. 18, 2023). All approved unanimously.

Non-Consent Agenda – Second Reading Ordinances

  • Ordinance amending Chapter 34 (Water and Sewers): Added a new subsection (c)(3) to detention system criteria. Approved unanimously.

Non-Consent Agenda – Resolutions

  • Property Tax Guarantee Agreement with Lakeshore Recycling Systems, LLC (15.1): Approved unanimously.
  • Strong Communities Program Grant (15.2): Same as COW item; approved unanimously. Council members expressed appreciation for staff's quick turnaround due to the filing deadline.

Non-Consent Agenda – First Reading Ordinances

  • Dissolution of TIF No. 8 (SouthPark Mall) and TIF No. 9 (Route 6/150) (16.1 & 16.2): Both ordinances to dissolve the special tax allocation funds and terminate TIF designations were introduced. Advanced to second reading unanimously.
  • Parking Ordinance Amendments (16.3 & 16.4): Changes to parking prohibitions on 14th/15th Avenue and 40th Street. Advanced to second reading unanimously. On item 16.4, a council member noted extensive discussion and compromise had occurred.

Key Outcomes

  • The FY2024-2026 budget was amended through a successful motion by Alderperson Schmidt (seconded by Alderperson Timmy). The motion set the 2024 property tax levy at $16,346,696 (a $586,800 increase, capturing 50% of new growth), reduced the cannabis fund transfer to $213,200 annually from 2024-2026, eliminated the $150,000 annual transfer to the special events fund from the cannabis fund, and removed the proposed 3% franchise fee discussion from this budget cycle. The motion passed on a roll call vote (all present voting 'aye').
  • The budget amendment effectively adopted Option 2 with the changes discussed.
  • The ARPA (American Rescue Plan Act) allocations for 2023-2026 were approved, including a correction to place $50,000 for CYFS partnership in 2024.
  • Public art funding of $75,000 was allocated from council contingency for 2024 only.
  • The cannabis fund transfer to special events was eliminated for 2024-2026.
  • Budget adoption (final vote) is scheduled for December after public hearings.
  • All consent and non-consent items were approved as noted, with no roll call votes recorded as unanimous.

Meeting Transcript

Um any questions on the agenda? I don't believe so. We're not moving anything or any of that. So we move to our cow agenda items. Now we eat the entire thing here. A resolution authorizing the mayor and city clerk to execute and attest to a program funding agreement between the city of Moline and the Illinois Housing Development Authority. For the city's acceptance of a grant aboard for the in for the amount of 417,000 dollars and authorizing some staff to do nothing necessary to execute all assurances and certifications to the Illinois Housing Development Authority for the Strong Communities Programs round two grant. And I'll direct the community and economic development department begin work on execution of the program funding agreement between the city of Moline and the Illinois Housing Development Authority for the Strong Communities Program round two grant to do all things necessary to implement said grant requirements. Um explanation if anybody's got a question KJ is on the line got questions, or she can provide any kind of details on this. She actually has the total okay. Oh, right, that's okay. Well, um, we do appreciate your consideration of this grant tonight. Obviously, getting a million dollars is um our department in terms of uh more household out there to mix up more properties, uh more housing issues to solve for sure. So um we anticipate that's really be a part of um rehab portion of the uh of the department where we're actually gonna be able to uh purchase houses and rehab those properties and fix them up and that's all I guess so um we're just I just appreciate you getting this on the agenda because I can't last minute for us with the deadline side of things. So um you do have more specific questions. You can always just change it to answer those, you know. Okay, and KJ is on the line questions. Thank you. Is there anything from the council? Is it is there any action needed on this? Yes, it has we have to take it a vote to take it out of cow, and then it's also on for first reading. It's on the rate or adoption for approval. Actually, it says 15.2, and that's because of a timing issue, right? Yes, we waited till it's uh move it on real quick and third time the filing deadline very next day. This allows uh probably for any necessary timing times submitted. Yeah, that's Schmidt and Pimmy. Any discussion council carrying none roll call, please? Can you say that loud? Did you say aye? I think that's uh Timmy and Finch, all right. Oh, Ryan Catherine, I Smith I see it's okay. We move to our informational 6.1 2022 to 24 action like that tour for the year 23 or 33. Obviously, it's not certain. So anyhow, as you know, um we continue to monitor uh monthly well. That's quarterly progress on the original goals that were established when we got 22 and 34 as we go over the updating that uh 2456 plan, but specifically this look for council but members of the public standing on where we are with some of the uh what's important critical uh strategic goals or established and uh specifically uh what has been accomplished versus not accommodation costs of retane proposed and take a look at the accomplishments you'll see the strategic plan of the notice and number one is our infrastructure, and you can see that with the greatest number of accomplishments of actually you'll see that uh a lot of accomplishments, but not as much as both one as you get three, which is right now accomplishments allow us to actually want to curve projects. But at the end of the day, we're provide the show as you might have percentage basis where we actually sit, but we're at least looking at short staff sitting at about 65% region of all roles. So we are moving will be involved, uh weighed this case quite a bit. And uh I don't think that this will have hold us council's trying to capitalize to reduce house better overall. Thank you. In my office are in time as well. Questions are comments from the council. I do have just a few. Um actually already mentioned VTAS, but I don't I don't remember what number it is on the rebranding. Oh, we I think that uh personally less interested in that as something that must get done. Um as making sure the website is functional and to use that I know you've been working on that. Um, you know, I'm also extremely interested in the crisis communications plan after having gone to a mayor's conference, and we've talked about um these kinds of situations. So I'm very much looking forward to that coming forward in November. Um I do want to make sure that the small business incentive idea that you've mentioned is somewhere nestled in the updated plan coming forward. If we can't see it, at least we know where exactly it would fall. That's something I wanted to ask you.

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