OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

Nashua Finance Committee Meeting - March 5, 2026

Board of Aldermen MeetingsThursday, March 5, 2026
BodyNashua, New Hampshire
SessionBoard of Aldermen Meetings
DateThursday, March 5, 2026
StatusFILED
Video Record

STREAMING COPY IN PREPARATION — RECORDING AVAILABLE FROM THE ORIGINAL SOURCE

Transcript — Verbatim
0:12

That's the only way you learn what's going on.

0:14

Yep.

0:17

You know me, I just can't second here.

0:21

Yeah.

0:31

Hi Ben.

0:37

Are you?

0:38

Good.

0:38

Are we good?

0:42

Just hit record, right?

0:44

It's already it's that's why the red light is on the body.

0:46

So we are recording.

0:48

I'm hoping I shut it off mute, so I think we're okay.

0:51

I'm gonna start the meeting.

0:54

Meeting of the finance committee is held on Wednesday, March 4th, 2026 at 7 p 701 p.m.

1:01

in the aldermanic chamber and duly notice in two places, including the city's website, in accordance with requirements of RSA 91-A 2 Roman numeral two.

1:13

Um Alderman Clemens has agreed to be our clerk today.

1:18

So Mr.

1:19

Clerk, could you take the roll, please?

1:21

Sure.

1:21

Uh Alderman Clee.

1:23

Here.

1:24

Mayor Donchis.

1:26

Uh Alderman Wilshare.

1:28

Here.

1:29

Alderman Clemens is here.

1:31

Alderman Gregg.

1:33

Alderman Sullivan.

1:36

Alderman Smith.

1:37

Here.

1:38

And so we have four in attendance.

1:42

We have a quorum also present.

1:44

Is Alderman Johnson.

1:46

Thank you very much, Mr.

1:48

Clerk.

1:50

I'm going to open it up to the public.

1:51

I don't see anybody, but is there anybody from the public that would like to speak?

1:56

Seeing none.

1:57

Communications, Mr.

1:59

Clerk?

2:00

From Amy Gerard regarding one sidewalk plow and the amount not to exceed 195,000 five dollars funded from Surf 81 Capital Quality Improvements.

2:09

I'll move to accept place on file and approve the purchase of a MT trackless sidewalk plow with HP Fairfield in the amount not to exceed 195,005.

2:20

Funding will be through Department 191 School Department fund SERF 81 capital outlay improvements.

2:38

Good evening.

2:39

I'm Sean Smith, the plan operations director for the school district.

2:42

Yes, so we're replacing a 2012 sidewalk machine.

2:45

It was a McLean brand.

3:03

They do all our maintenance for these machines, so of course it makes sense to get the same thing.

3:24

That's all I have.

3:27

Exactly.

3:27

And I just want to add that um there was a chance we weren't gonna have quorum and we were really pushing for quorum again.

3:33

Why the importance of this committee to be here when we can.

3:37

I understand sometimes we can't for illnesses or work or something, but it's very important because something delaying this could uh have hurt it with the tariffs, and we don't want to do that.

3:46

So um are there any questions?

3:49

Alderman Clemens.

3:51

Thank you.

3:51

Just in regards to that, this price is is firm.

3:55

Yes.

3:56

Okay.

3:56

Yep.

3:57

Actually it went through Mike Rush and the Street Department to get the pricing.

4:01

Okay.

4:03

Uh thank you very much.

4:04

Uh any other questions, Alderman Johnson.

4:06

Thank you.

4:07

Did we have to go through any bid process on this or any uh what and ninety-five or several quotes?

4:14

We did not.

4:15

We again we went through the street department.

4:17

Mike Rush who buys all these things for this.

4:21

It's the only it's the local vendor for this machine.

4:25

And um again, we're we purchased a particular machine because that's what the city buys.

4:30

Amy Gerard.

4:33

Amy Gerard's gonna address that as well if you don't mind.

4:35

Thank you.

4:36

Okay.

4:36

Thanks.

4:38

Good evening, Amy Gerard purchasing manager.

4:40

Uh we are also able to use cooperative agreements, and uh the manufacturer for uh this piece of equipment has a cooperative agreement through SourceWell.

4:51

Um so we are able to uh uh utilize that pricing and source well does the bidding.

5:00

So we're able to get more competitive pricing because of the volume that SourceWell uses.

5:06

Thank you.

5:07

Thank you.

5:19

Alderman Greg is at home convalescing, and she just said that she didn't get a Zoom link.

5:25

Um and she thought the meeting had been canceled, which is what it was going to.

5:30

Um so if you don't mind, I'm gonna just pause the meeting for a second to um should should we finish the this motion?

5:36

Yes, I apologize.

5:37

Yes.

5:38

I am I'm so sorry, it just came up on my screen.

5:40

And uh thank you, Alderman Clemens, for that.

5:43

Um there any other questions?

5:46

Alderman Johnson with your question answered duly.

5:49

Yes, thank you very much.

5:50

Okay.

5:51

Um all those in favor say aye.

5:53

Aye.

5:57

Thank you.

5:58

Let me just um she said she is watching it on TV.

6:34

Sorry, I'm trying to send her a picture here.

6:53

Okay.

6:54

Um I'm just gonna give it one minute or so she can try.

7:05

Well, she is watching it, which means she can hear us and so on.

7:09

I'm gonna continue with this if that's okay.

7:11

Um, Mr.

7:12

Clerk.

7:14

All right, the next communication is from Amy Gerard purchasing manager regarding a 2026 pavement management engineering services in the amount not to exceed 400,000 dollars funded from bond 53 professional and technical services.

7:28

I would move to accept place on file and approve the engineering services contract with IMEG Consultants Corp for the management and construction administration of the 2026 paving program in the amount not to exceed 400,000.

7:42

Funding will be through Department 160 admin engineering fund bond 53 professional and technical services.

7:49

Uh Mr.

7:50

Saunders.

7:51

Good evening, Mark Sanders Deputy City Engineer.

7:53

Uh the communication before you is for professional services with uh IMEG formerly known as Haina Swanson.

7:59

Uh, this engineering service contract is in support of the 2000 um 2026 paving program.

8:05

I would like to note that the pavement program is the next item on the agenda.

8:09

So I will um I would like to discuss that so that because this contract is in support of that paving program.

8:14

So I'll touch on the paving program so you guys have a um an understanding of of what this is supporting.

8:19

Um this year's paving program, it consists mostly of local roads uh with treatments of mill and overlay as well as reclamation.

8:26

The contract seeks seeks to pave around eight miles of of roadway, and that equates to about 50 streets.

8:31

Uh, this contract was advertised, and we did um we did receive two bids for this work with Sunshine Paving being the low responsible bidder, and um and the contract contract was just under about five million dollars.

8:43

Um, also with this this pavement contract, we will uh we'll seek to reconstruct sidewalk ramps to be ADA compliant, replace any non-standard manholes and improve drainage where where feasible if possible.

8:54

Um so I just like it's like I said, I just wanted to highlight the next um the next communication because this contract does support that.

9:00

And um, with that, I'll be happy to answer any questions.

9:03

Okay, um, I'm gonna start if if that's okay.

9:06

There were two things in both of these communications.

9:08

And I'm sorry, uh um Aldo Alderman uh Greg has joined us at 708.

9:14

Should we have her yes, yes, thank you so much.

9:18

Um Alderman Greg, can you hear us?

9:21

Yeah.

9:22

Okay, can you um let us know?

9:24

Can we do my check-in?

9:25

Yes, please, thank you.

9:26

And thank you, Alderman Clemens.

9:28

Um, I can I am by myself in a room.

9:30

Nobody here can um hear me, but I can hear and see all of you.

9:34

I am at home still recovering from surgery.

9:37

Thank you.

9:38

Thank you.

9:40

Uh Mr.

9:40

Saunders, I do have um just two quick questions, part of it just for clarification.

9:46

Um in the first memo, you discussed that you couldn't um due to financial um constraints.

9:53

There was supposed to be a part one and a part two, and you will only probably be doing part two, which is a residential area.

10:00

Yes, um, correct.

10:01

So we did go to bid with two paving contracts.

10:03

We were working with a budget about 7.5 million.

10:05

That's what we've been doing year over year for about 10 years.

10:08

Um we we did advertise advertise two contracts.

10:11

Um the first contract that went out was mostly arterial roadways.

10:14

Um the low bid, the low bid was about 5.8 million dollars.

10:18

So between that and the local roads that would have exceeded that 7.5 million dollars.

10:22

So we will be advertising a present preservation contract that also goes ties into that 7.5 million dollars in the money that's left.

10:30

We'll either we'll find out what's uh most advantageous for the city, and um we potentially might add roads to this contract if if approved, or we might look to rebid a smaller contract that is is a little more um uh what's the word I'm looking for?

10:46

Uh a little more feasible for the contractors, and hopefully we get a better price and get some of those arterial roads roads done.

10:52

Okay, so that would allow you to do those major arteries then.

10:56

Correct, not not all of them, but um some of them we can look through the list and hopefully get one or two of them, and depending on how we do whether we advertise another contract or add to the current contract if it's in the best uh interest of the city and the and these are approved.

11:09

Okay, uh, thank you very much.

11:10

And the other question that I have is we're not listing the streets in the contract.

11:16

Um, at least in these document.

11:18

The only thing I saw of listed streets were streets that could not be opened between seven and nine and three and whatever.

11:24

Uh and I assume that's due to schooling and so on.

11:27

Yeah, so um that there is some some caveats.

11:29

If if us if a road's gonna impact uh directly a school, we're gonna have them um not start uh during the school year.

11:35

So uh it goes from July 1 to close to the end of August.

11:40

Um in the contract, there is a list of streets that in as well as a map that accompanies the list of streets.

11:45

I don't know if it made it into your finance packet, but that should be able to be found on on the website.

11:50

Okay, and as we go through this approval process, once it is approved, we do post it to our city website so that all the residents can see it, but we don't post it until we have full full approval.

11:59

Thank you.

11:59

Yeah, it it is not in our in our packet.

12:02

Um but I appreciate that.

12:03

So um we can look at it and our constituents can see that as all.

12:07

Um so I apologize for jumping.

12:09

Um is there anybody else who'd like to speak?

12:11

Um Alder Woman with Shark.

12:12

Just a quick question.

12:13

Um, you said IMEG is the former Hainer Swanson?

12:17

Formerly known as Hainer Swanson HSI, yes.

12:19

They they were purchased by uh by IBEG about about a year year or two ago.

12:23

Thank you.

12:24

Alderman Clemens.

12:26

Thank you.

12:26

Um for the 400,000 will that cover the management services if we add the extra two and a half million or three million, whatever it is that's left over.

12:41

Um I believe so.

12:42

So um we are planning to add that additional funds.

12:45

So we typically run around our contract administration.

12:49

Uh typical project is anywhere from 10 to 15 percent.

12:52

That 400,000 on this is is about that 10 percent.

12:56

Um historically, with we we we sublet with uh myself, I have some staff engineers, we are down inspector as well as another engineer, but we also have some high school interns that also um add labor to this.

13:07

We've typically done around that six to seven percent for construction admins, so I fully see that on that.

13:12

This is gonna carry if we add additional work.

13:15

Okay, and if you and if you look to um uh there is a credit in there because we do have about a hundred thousand dollars from last year that carried over that we credited to um to the budget this year that we'll use that those those monies up first.

13:28

Great.

13:29

Thank you.

13:29

Are there any other questions?

13:31

Um Alderman Johnson, thank you very much.

13:33

Uh thank you for giving me information.

13:36

So it's about eight miles of roads right now.

13:39

Correct.

13:40

And about 50 streets, and they're basically all main arteries.

13:43

Nope.

13:43

Um, this contract is mostly local and residential roadways.

13:46

Right, but that's what I mean.

13:48

On the main like West Holler Street, main dustable.

13:51

That to me is more.

13:52

This the contract one that we didn't that we uh elected not to award, that was the arterial roadway.

13:58

Okay, these are the gonna be the residential and local roadways spread out through all the wards.

14:04

So the one the page that I'm reading here.

14:07

That's uh it's Article 6 of the contractor's responsibilities.

14:13

Um over here, it's page 20.

14:16

Yep.

14:17

Is that those are roads?

14:19

Those um, if if I could see that, that would that would help me.

14:24

No, and uh and Alderman Alderman Johnson.

14:26

Um I had asked him that same question.

14:27

Those are just the roads that are going to be um the issues with it whether or not they can open them during the school time.

14:33

Okay, so the list of the list of the actual roads are not in our in our packet.

14:38

That's what he said, but it is in the contract.

14:40

Alderman Johnson, I believe you're if you're looking at the general conditions, that um those list of roads, those are nine to three streets.

14:47

So any arterial roadway, and this is even on our street opening permit that has a um that will have a major impact to the traveling public in our street DW highway.

14:55

We limit that work to nine 9 a.m.

14:57

to 3 p.m.

14:58

for for all contractors.

15:00

That's a boilerplate um general condition that is is a part of all of our contracts.

15:04

Okay.

15:05

And has the cost gone up very much from um the last paving contract to this one?

15:12

Yes.

15:13

So the last three years, the last time we went out to bid was 2023.

15:16

That's when we wanted to do a competitive bid.

15:18

And within our purchasing policies, we were able to change order um two contractors, one being Sunshine Paving, who's a little bit of here, and the other one being continental continental paving for the past three years.

15:28

So that was very advantageous for the city.

15:30

And um, and due to that, uh they wouldn't they weren't able to hold their pricing, so that's why we went out to a public bid and we got a a pretty um uh a pretty close bid between uh bidder one and bidder two, but the the price has has gone up from the last couple of years, yes.

15:44

Okay, may I ask one final absolutely what is the life of the roadway one year?

15:50

Are we we're gonna be doing the grinding and doing the resurfacing?

15:54

Is that basically on most of them?

15:56

Yes, more more or less, yes.

15:58

Okay.

15:58

So when we do all this, how long does the roadway typically last for?

16:05

That is a uh that is a great question.

16:08

Um and I I have to say it depends.

16:11

If if we're doing a local road that's a dead-end street that has four driveways, it's probably gonna last 30 to 35, 35 years.

16:18

If we do an arterial road, like a GW highway or main street that's seeing 20,000 plus vehicles a day, it could last anywhere from 10 10 to 15.

16:27

So seeing these local roads, we're looking to get somewhere around the 15 to 25 year range.

16:34

With that being said, that we we do police these roads every year, and we try to keep the good roads good, so they will see some preservation treatment.

16:42

There will be some reflective cracking.

16:44

Typically, cracking will will happen within the first four to five years.

16:48

That does not mean the road has lost all of its service life.

16:51

It's it's not a completely just destroyed road, it just needs to then be crack sealed to bring it back and keep the good roads good.

16:57

So that's a that's a kind of the the pavement management theory, more more or less.

17:02

But if a road was from point A to point B, it it it really does vary.

17:06

And it also uh another another um variable is weather.

17:10

Um this year we're going through a um it was a brutally cold, brutally cold season, and now it was 50 degrees, so we're gonna go through a freeze thaw where some winters are less mild, so there is a whole can of variables that that determine the life of a road, but uh to make a long story, I guess longer, anywhere from a uh collector um residence road anywhere from 15 to 20 years.

17:34

Thank you very much.

17:34

Okay, you're welcome.

17:36

Um yes, uh uh we've already seen frost heaves as I made the phone call on on Sunday to um director photo um about about a frost heave and so on.

17:46

And just to add to about the preservation of the road, that's when you see those little black squiggles, they're not very pretty, but what it does is it stops a road from breaking down even more.

17:55

And that I assume that's what you meant by the preservation.

17:58

Uh that's a piece of it, yes, correct.

17:59

Yeah, and and all of the um all of these roads that we're gonna do in the contract are not going to be brought down to just the bear, correct?

18:06

We're um I'm sorry, can you repeat that?

18:09

Yes.

18:09

So all the roads that are going to be on the contract that I don't have the list of, you're not taking them all down, right?

18:15

You're just possibly just kind of doing the surface and then do it, or you're gonna go all the way down to the base.

18:21

So it it depends on the roadway.

18:22

So e each roadway we're trying to catch these roads at a point of inflection where um because the the worse the road is the more expensive it is to fix.

18:30

There are roads in here that were gonna be a full reclaim, which we're gonna pulverize the entire road, regrade it.

18:35

It's kind of a brand new road from start.

18:37

Those are gonna have a longer life than the mill and overlays, but the mill and overlay is about 50 50 to 30 percent less expensive than the reclamation.

18:47

So my so my comment was basically they're not all reclamation roads, they're you're doing a mix of them, correct?

18:52

Yeah, I would say it's probably about 80-20 between mill and overlays 80 percent and the reclamation is about 20 percent.

18:59

Okay, uh thank you uh very much.

19:01

Um are there any other questions?

19:04

Alderman Greg, I don't see any.

19:06

Um all those in favor say aye.

19:09

Aye.

19:10

And those opposed?

19:12

Do we have to do a roll?

19:14

Oh, that's right.

19:15

I'm so sorry, we do.

19:16

I apologize.

19:17

Mr.

19:17

Clerk, thank you.

19:18

Alderman McGregor.

19:19

Yep.

19:21

Okay.

19:22

Uh I will call the roll.

19:24

Uh Alderman Clee.

19:26

Yes.

19:27

Alderman will share.

19:28

Yes.

19:29

Alderman Clemens is yes.

19:30

Alderman Gregg.

19:32

Yes.

19:33

And Alderman Smith.

19:34

Yes.

19:35

And that's five years.

19:36

That's five years, and uh this uh passes.

19:40

Um Mr.

19:41

Clerk.

19:42

All right, the next communication uh from Amy Gerrard regarding 2026 paving program contract two and the amount not to exceed 4,972,326.50 funded from bond 54 property services.

20:00

I move to accept place on file and award a construction contract for the 2026 paving program contract two to Sunshine Paving Corporation in the amount not to exceed 4,972,326.50.

20:12

Funding will be through Department 160 Admin Engineering Fund Bond 54 property services.

20:23

If there's any additional questions, I'm I'm happy to have your training.

20:26

Are there any additional questions?

20:28

Okay, see Alderman Gregg.

20:31

Okay.

20:32

Um seeing none, uh Mr.

20:34

Clerk, will you call the role, please?

20:35

Yes, Alderman Clee.

20:36

Yes.

20:37

Alderman will share.

20:38

Yes.

20:39

Alderman Clemens is yes.

20:40

Alderman Greg.

20:41

Yes.

20:42

And Alderman Smith.

20:43

Yes.

20:44

And we have five days.

20:45

And that motion carries.

20:47

Mr.

20:47

Clerk.

20:48

All right.

20:49

The next communications from Amy Gerard, purchasing manager, 2026 construction materials testing and the amount not to exceed 41,330, funded from bond 53 professional and technical services.

21:03

I would move to accept place on file and approve the engineering services contract with SW Coal Engineering Incorporated for the engineering services and material testing for the paving program and the amount not to exceed 41,330.

21:18

Funding will be through Department 160 Admin Engineering Fund, Bond 53 Professional and Technical Services.

21:26

Mr.

21:26

Sunders?

21:27

Good evening, Mark.

21:28

This is the last one for you, and then you have the hook.

21:30

That's correct.

21:31

Good evening, Mark's honest deputy city engineer.

21:34

This is for asphalt testing with SW coal.

21:36

This is for the actual inspection.

21:38

So when we when we uh schedule a paved day, we like to send someone to the plant to make sure that they're um they're following a mixed design per specification that the gradation is correct, that the asphalt contents correct, that we're getting what we're paying for.

21:51

And um, this is done through a testing contract.

21:54

Um, they also are um they'll also do some concrete testing for us for some of those uh those ADA ramps that I spoke over earlier, as well as um in the field density testing to make sure compactions uh being completed either through a core or in field testing.

22:08

So um everything is done by trade employees under the supervision of a licensed geotechnical engineer, and um and with that I'll be happy to answer any questions about this contract.

22:17

Any questions on this?

22:19

I just want to make a comment is that I'm glad that we do this.

22:22

I know many years passed before I was an Alderman.

22:25

We had some issues with with the paving.

22:27

What we saw in the truck and what happened was not happening.

22:30

So this is a great uh thing, and I think it's something that we need.

22:34

Um if there's no questions, Alderman Gregg.

22:37

Um Mr.

22:37

Clerk, will you call the role, please?

22:39

Yes, um Alderman Clee.

22:42

Yes.

22:43

Alderman will share.

22:44

Yes, Alderman Clemens is yes, Alderman Gregg, yes.

22:48

And Alderman Smith.

22:49

Yes, and that's five years.

22:51

And that motion carries.

22:53

Um, Mr.

22:54

Clerk.

22:54

All right, the next communications from Amy Girard, purchasing manager regarding Class A biosolids upgrade final design services in the amount not to exceed 1,061,779 funded from uh I believe that's SURF or SRF.

23:11

Yes.

23:12

Loan 53 professional and technical services.

23:15

Um I would move to accept place on file and approve a contract with Wright Pierce for the Class A Biosolids Upgrade final design phase for plans and specification submittal up to 60% design in the amount not to exceed $1,061,779.

23:34

Funding will be through Department 169 Wastewater Fund SRF loan 53 professional and technical services.

23:42

Um Mr.

23:42

Bouchard.

23:43

Thank you.

23:43

Dave Boucher, wastewater superintendent.

23:46

Uh just to give a little background on this project.

23:48

Uh the wastewater facility removes sludge from wastewater or organic matter.

23:54

Uh with our dewatering process and our digestion process that we have on site, we produce a class B biosolids.

24:01

Uh this is for beneficial reuse.

24:03

It gets spread on farmlands throughout New Hampshire, sometimes mass.

24:07

Uh with new regulations that have been evolving over the years.

24:12

Uh last few years, some communities have made rapid decisions to either limit the spread of Class B or ban Class B from being spread.

24:22

Uh with this over the last couple of years, we've seen cost increase to manage our biosolids, and we expect more increases in the near future.

24:31

Um with this in mind, moving to a class A biosolid product, which involves erecting a new building at the wastewater plant uh to house a sludge drying process.

24:42

Uh this would put it into a class A state.

24:46

Um reduce the volume hauled out of the facility.

24:50

It would also increase our disposal options for the biosolids.

24:54

Uh Wright Pierce Engineering had completed the preliminary design studies for this project, uh, which entail looking at different available options of treatment and equipment to use.

25:07

For this communication, this is the to start working on the final design for this project.

25:12

Some of the things that would be covered in this would be the 60% plans.

25:28

Some of these permits are the air permits, shoreland permit, environmental review.

25:34

Also, would uh pre-select purchase assistance for a sledge drying unit on this as well.

25:39

Maybe happy to answer any questions.

25:41

Are there any questions?

25:42

Alderman Clemens.

25:44

Yeah, so a couple of questions.

25:46

So if you had to give me a ballpark figure, and I'm not looking for you to have a crystal ball or any, I'm not gonna hold you to it either, and I don't think anybody here would either.

25:55

But to get this so that we can get class A biosolids produced or out the door.

26:04

Um right now in front of us is 1 million 61,000.

26:08

What do you think?

26:10

The total cost of a project like this.

26:12

Total construction cost, rough estimates right now are looking at 40 million, and that's that's based off of the equipment that's out there, our site needing a new building.

26:22

Uh and we've looked at some other facilities that have been built in Maine.

26:26

And uh that it's the rough ballpark right now.

26:29

We'll we'll know more as we get closer to the 60 percent.

26:33

So can I follow up?

26:34

Yes, please.

26:35

So the four let's assume it's 40 million just for the sake of the conversation here.

26:43

That's gonna be a lot on the ratepayers.

26:47

Um, but my question is on the back end of that.

26:51

Are the savings going to be justifiable based on you know, like in other words, are we doing this so that we can save money on the day to day because we have to spend more money to get rid of those class B solids, or is this just that's a good question.

27:09

That's and that's part of the goal.

27:10

I mean, with with this uh final design, we're looking at cost the cost analysis, also the cost return analysis.

27:19

Okay.

27:19

Um there's obviously savings and shipping costs when you reduce the weight uh and the volume.

27:26

Uh the big thing for us is there's limited places to spread this now, so we got to look for the future uh with regulations.

27:35

We don't know where they're gonna go.

27:36

Some facilities in New Hampshire are already trucking theirs up to Canada, which you know they don't know when that's gonna end as well.

27:42

Okay.

27:43

Um but yeah, that's I mean, all in all, it costs us right now a little over a million dollars to to manage the the biosolids.

27:53

One of the parts of the cost analysis, there might be a potential to use it once it's a class A product in our own landfill, which would also be add to the cost savings.

28:02

So that'll all be factored into the study.

28:04

Okay.

28:05

As kind of a cover mix.

28:06

Okay.

28:07

I don't think they could use it straight, but they have to mix it with something else to do that.

28:11

So that would obviously be huge savings for us.

28:14

Sure.

28:15

So essentially this contract is going to solve or it's gonna at least give us information to a problem that we probably are likely going to have to solve in the future, regardless, um, is what it sounds like to me, and hopefully we can get some answers from this as to what that final cost benefit uh will be.

28:41

Um you know, and so with all that on the table, I'll support the um I will support the community the communication.

28:51

Um I'm just gonna because I want to um pile on to what um the alderman just just mentioned.

28:58

Um he asked all the questions that I was going to ask when we got down to it, but my question is um kind of a two-fold one too.

29:05

You talked about the the Class B biosolids being able to have been sold.

29:10

Were we doing that or were we keeping them here?

29:13

You talked about them truck trucking out, but were we selling them at that time?

29:16

Was there any revenue coming in from them?

29:18

Uh no, it's it's not being sold.

29:20

We pay a company to manage it for us.

29:22

So once it leaves the gate, this company is responsible for getting rid of it.

29:26

Okay.

29:27

And what they do is use it for beneficial reuse, so they're selling it to to farmers who have permits to allow them to spread it on their farms.

29:35

Okay, so and I know a lot of uh farmers are getting a little uh shy, and so the reason we put it out to bid uh for management companies to manage our sludge.

29:47

Uh the last time we put it out to bid we had one.

29:50

And part of that reason is because uh some states have refused to take it now.

30:00

I know Maine stopped uh Connecticut uh and some of the people that had the farmland are are they don't have enough farmland to spread it all and they can't stockpile it.

30:06

So it's gonna also have to stop pooping I'm putting that out right now.

30:12

Um are there any other questions?

30:14

Alderman Johnson.

30:16

Thank you.

30:17

Um this 40 million dollars, is this just a facility or is this part of the garage too that everybody talked about?

30:26

The whole conglomerate.

30:27

No, this is this is just the facility, just a facility as part of it, like I said, the most optimal place for this new facility to go is near the class B biosolid facility.

30:40

So the most logical place is where our current maintenance garage is.

30:44

It's an old building anyway, but it would go there, so we'd have to find a new location on site for the maintenance building.

30:50

So there would be a separate project for the maintenance building.

30:55

Any other questions?

30:57

Seeing none, um Mr.

30:59

Clerk, could you call the roll, please?

31:01

Uh yes, uh Alderman Clee.

31:03

Yes.

31:04

Alderman will share.

31:05

Yes.

31:06

Alderman Clemens is yes, Alderman Gregg, yes.

31:09

And Alderman Smith.

31:11

Yes.

31:12

And that motion carries.

31:13

Um Mr.

31:14

Clerk.

31:15

All right.

31:16

The next communication is from Amy Gerard, purchasing manager, uh, regarding change order number one for four hills landfill blower slash flare replacement in the amount not to exceed 70,150 funded from bond 54 property services.

31:33

I would move to accept place on file and approve a contract amendment change order with SCS field services to complete landfill gas recovery well raising for the four hills landfill blower slash flare replacement in the amount not to exceed 70,150 dollars.

31:54

Funding will be through Department 168 solid waste fund bond 54 property services.

32:00

Uh Mr.

32:01

LaFleur, you're on online.

32:04

Yes, sir, superintendent solar.

32:07

So this is uh this contract uh has to do with our gas ex our gas uh system up in the landfill.

32:13

We need to raise the wells in order to have area to place the trash.

32:17

Um this would be up on the phase one, two, and three landfill.

32:20

Any of the vertical wells that you see sticking up out of the ground, we have to raise them as we go up with trash, and this is uh hiring out SCS to come in and uh raise all the wells so we have the airspace to continue until phase four landfills open.

32:35

Uh thank you.

32:36

Are there any questions?

32:38

Uh seeing none, uh Mr.

32:40

Clerk, could you please call the role?

32:41

Sure.

32:42

Alderman Clee.

32:43

Yes.

32:44

Uh Alderman Will share.

32:46

Yes.

32:46

Alderman Clemens is yes.

32:47

Alderman Gregg.

32:49

Yes.

32:49

And Alderman Smith.

32:51

Yes.

32:52

That's five years.

32:53

And that motion carries.

32:54

Uh Mr.

32:55

Clerk.

32:55

Okay, the next communications from Amy Gerard purchasing manager regarding purchase of a lighting structure system for Murray Field in the amount not to exceed 205,000 funded from Capital 54 property services.

33:08

I'd move to accept place on file and approve the purchase of a 2026 light structure system with total light control TLC for LED technology for Murray Field with Muscow Lighting Systems in the amount not to exceed 205,000.

33:26

Funding will be through Department 177 Parks and Recreation Fund Capital 54 property services.

33:33

Mr.

33:33

Connapp.

33:34

Good evening, everyone.

33:35

Uh superintendent of the Parks Department, Brian Conant.

33:38

Um, this is uh source well contract, and this is to upgrade the current uh outdated lighting infrastructure at Murray Field, which is the youth baseball field across from Holman Stadium.

33:49

Um this is a similar uh lighting system to what we currently have throughout all of our other park systems.

33:54

Um and I'd be happy to answer any questions on this topic if there are any.

33:59

Are there any questions?

34:01

Um my only question is when uh if we pass this tonight, when will this uh will this happen before the um the spring or is this gonna happen next next year?

34:14

When no Alderman Clemens, my hope is that this would happen after the spring baseball season.

34:19

Umce this contract's signed, um it'll take approximately 12 weeks for the materials to come in.

34:26

Um so I do believe that this will happen during the course of the summer.

34:29

Okay, not before this current baseball season.

34:32

Okay, okay.

34:32

Thank you.

34:33

Are there any other questions?

34:36

Seeing none.

34:37

Um Mr.

34:38

Clerk, could you call the rolls?

34:39

Yes, Alderman Clee.

34:40

Yes.

34:41

Alderman will share.

34:42

Yes.

34:42

Alderman Clemens is yes, Alderman Gregg.

34:45

Yes.

34:46

And Alderman Smith.

34:47

Yes.

34:48

And that's five years.

34:49

And that motion carries um new business resolutions?

34:52

There are none.

34:53

New business ordinances.

34:54

There are none.

34:55

Tabled in committee.

34:56

There is none.

34:56

Records of expenditures.

35:00

I move uh the finance committee has complied with the city charter and ordinances pertaining to the record of expenditures for the period from February 13th, 2026 through February 26, 2026.

35:12

Are there any questions?

35:14

Seeing none.

35:15

Mr.

35:16

Chairman, I'm sorry.

35:17

Mr.

35:17

Clerk, could you please call the roll?

35:19

Yes, Alderman Clean.

35:20

Yes.

35:21

Alderman Wilshare.

35:22

Yes.

35:22

Alderman Clemens is yes.

35:24

Alderman Gregg.

35:25

Yes.

35:25

And Alderman Smith.

35:27

Yes.

35:27

That's five years.

35:28

And that motion carries as well.

35:30

General discussion.

35:33

Public comment.

35:34

Seeing none.

35:36

Remarks by the Alderman.

35:38

I'm just going to take a little privilege here.

35:40

Um I just wanted to uh thank uh Mrs.

35:43

Roberts class from Maine Duncil today.

35:45

I had the privilege of speaking uh uh reading to her first grade class and it was quite really really a joy.

35:54

Um and I told them that everybody's life impacts everybody's life and uh it was talk about mental health.

36:00

It was we I read to them gizmo um and it was just I won't go into the details of it, but it was just really good.

36:07

Um the children were more interested in learning about the dogs that were in the pictures than anything else, but I think they understood and heard that um you know we all have to deal with sad, mad, and worried and uh speaking to adults and friends and and even practicing speaking and so on.

36:23

So it was it was amazing, and then I had the privilege of speaking um to the leadership group for the uh chamber of commerce to talk about um legislation here in the city and in the state, um and I had to follow the act of of Peggy Gilmore, which was a tough one because she was good.

36:43

I was kind of sweating in my boots.

36:44

I was like should have put me on first, but um I just had an amazing day and I'm ending it here today.

36:51

Um playing chair of this of this committee.

36:54

So are there anything else?

36:56

If not, um Alderman Wilshire?

36:59

Motion to adjourn.

37:00

And that motion is in order.

37:02

Uh can we do this by roll call, please?

37:04

Yes, uh Alderman Clee.

37:06

Yes, Alderman Wilshare, yes, Alderman Clemens is yes, Alderman Gregg, yes, and Alderman Smith, yes, and that's five years.

37:15

Okay, and that motion carries.

37:18

And adjourned at.

37:19

We adjourned at 7 37 p.m.

37:22

No more.

37:23

Okay.

Discussion Breakdown — Share of Meeting
Engineering And Infrastructure█████████████████████████████████████████████56%
Procedural█████████████████21%
Public Works████████10%
Water And Wastewater Management██████8%
Procurement Processes███4%
Public Health Services1%
Summary of Proceedings

Nashua Finance Committee Meeting - March 5, 2026

The Nashua Finance Committee met on March 5, 2026, at 7:01 p.m. in the Aldermanic Chamber. The committee approved seven communications and the record of expenditures, all by unanimous roll-call votes. The meeting adjourned at 7:37 p.m.

Consent Calendar

  • Sidewalk plow purchase: Approved a contract with HP Fairfield for a MT Trackless sidewalk plow (not to exceed $195,005) for the School Department, funded from SERF 81 capital outlay. The plow replaces a 2012 McLean machine.
  • Pavement management engineering services: Approved a contract with IMEG Consultants Corp (formerly Hainer Swanson) for management and construction administration of the 2026 paving program ($400,000), funded from Bond 53 professional and technical services.
  • 2026 paving program contract: Awarded a construction contract to Sunshine Paving Corporation for Contract Two of the 2026 paving program ($4,972,326.50), funded from Bond 54 property services.
  • Construction materials testing: Approved a contract with SW Cole Engineering for asphalt and concrete testing related to the paving program ($41,330), funded from Bond 53.
  • Class A biosolids upgrade final design: Approved a contract with Wright Pierce for final design (up to 60% plans) of a sludge drying facility ($1,061,779), funded from SRF Loan 53.
  • Landfill gas well raising change order: Approved a change order with SCS Field Services for raising gas recovery wells at Four Hills landfill ($70,150), funded from Bond 54.
  • Murray Field lighting upgrade: Approved the purchase of an LED lighting structure system from Musco Lighting for Murray Field ($205,000), funded from Capital 54.

Public Comments & Testimony

  • No members of the public spoke.

Discussion Items

  • Sidewalk plow: Sean Smith (Plan Operations Director) stated the replacement is needed because the city's maintenance vendor works on that brand. Alderman Clemens confirmed the price was firm. Amy Gerard (Purchasing Manager) noted the use of a SourceWell cooperative agreement to secure competitive pricing.
  • Pavement management and paving program: Mark Saunders (Deputy City Engineer) detailed that the 2026 paving program covers about 8 miles (50 streets) of mostly local residential roads, with 80% mill and overlay and 20% full reclamation. The original budget of $7.5 million was split into two contracts; only the local-road contract (Contract Two) was awarded due to high bids on arterial roads. The city will rebid or add roads to the current contract for the remaining funds. Alderman Clemens asked about the list of streets (not in packet but available via the city website). Alderman Johnson asked about road lifespan (10-35 years depending on usage) and cost increases. He noted frost heaves and preservation methods.
  • Construction materials testing: Saunders explained that SW Cole tests asphalt plant mixes and field compaction to ensure quality. Alderman Smith supported the practice, referencing past paving problems.
  • Class A biosolids upgrade: David Bouchard (Wastewater Superintendent) explained that the city produces Class B biosolids and faces increasing disposal costs and regulatory pressure. Moving to Class A will reduce volume and expand disposal options. Total construction cost is estimated at $40 million, funded through bonds. Alderman Clemens asked about cost savings and noted that the design contract will provide a cost-benefit analysis. Alderman Johnson clarified that the facility would be near the current biosolids facility, requiring relocation of the maintenance garage as a separate project.
  • Landfill gas well raising: Mr. LaFleur (Superintendent of Solid Waste) stated that raising vertical wells is necessary to maintain airspace for trash placement until Phase Four opens.
  • Murray Field lighting: Brian Conant (Parks Superintendent) said the upgrade will replace outdated lights at the youth baseball field with LED technology similar to other city parks. Alderman Clemens inquired about timing: materials take 12 weeks, so installation will occur after the spring baseball season, during summer.
  • Records of expenditures: The committee acknowledged compliance with city charter and ordinances for the period February 13–26, 2026.

Key Outcomes

  • All seven contract/change-order approvals and the record of expenditures passed unanimously by roll call (five votes in favor).
  • No new business, ordinances, or tabled items were considered.
  • The committee adjourned at 7:37 p.m.

Meeting Transcript

That's the only way you learn what's going on. Yep. You know me, I just can't second here. Yeah. Hi Ben. Are you? Good. Are we good? Just hit record, right? It's already it's that's why the red light is on the body. So we are recording. I'm hoping I shut it off mute, so I think we're okay. I'm gonna start the meeting. Meeting of the finance committee is held on Wednesday, March 4th, 2026 at 7 p 701 p.m. in the aldermanic chamber and duly notice in two places, including the city's website, in accordance with requirements of RSA 91-A 2 Roman numeral two. Um Alderman Clemens has agreed to be our clerk today. So Mr. Clerk, could you take the roll, please? Sure. Uh Alderman Clee. Here. Mayor Donchis. Uh Alderman Wilshare. Here. Alderman Clemens is here. Alderman Gregg. Alderman Sullivan. Alderman Smith. Here. And so we have four in attendance. We have a quorum also present. Is Alderman Johnson. Thank you very much, Mr. Clerk. I'm going to open it up to the public. I don't see anybody, but is there anybody from the public that would like to speak? Seeing none. Communications, Mr. Clerk? From Amy Gerard regarding one sidewalk plow and the amount not to exceed 195,000 five dollars funded from Surf 81 Capital Quality Improvements. I'll move to accept place on file and approve the purchase of a MT trackless sidewalk plow with HP Fairfield in the amount not to exceed 195,005. Funding will be through Department 191 School Department fund SERF 81 capital outlay improvements. Good evening. I'm Sean Smith, the plan operations director for the school district. Yes, so we're replacing a 2012 sidewalk machine. It was a McLean brand. They do all our maintenance for these machines, so of course it makes sense to get the same thing. That's all I have. Exactly. And I just want to add that um there was a chance we weren't gonna have quorum and we were really pushing for quorum again.

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