I'm going to call to order the joint meeting of the Committee of Infrastructure and the Board of Public Works, being held this Wednesday, May 28th, 2026 at 5.

We'll go with 5 37, 38.

538.

At uh three uh 848 West Hollow Street and duly noted in two places including the city's website in accordance with the requirements of RSA 91-A, semicolon two, room and roll number two.

Uh we'll take a roll call of members of the public works and the committee of infrastructure.

Commissioner Speedia.

Here Commissioner Greg.

Here.

Commissioner Shea.

Here.

All the women uh Ben Smith is absent.

Uh Alderman Pollard Johnson present.

Alderman Dow.

Present.

Alderman at large Alicia Greg is in traveling.

And yours truly Alderman O'Brien.

We have Do I not exist?

Oh somehow you get left.

Who printed this?

Okay.

We'll put you in.

No, really, you're not on.

Oh, June.

Yeah, I skipped you.

Yeah, you didn't.

I'm sorry.

My apologies.

And you need to address it.

Yeah, we also have uh director Tim Cummings is a merge uh administrative service director, Lisa Foto, Director of Public Works, and Mr.

Sullivan, uh representing Lepfield, and his honor the mayor as member of the committee.

Okay, I apologize.

Uh good.

So we'll make one, two, three, four, five, six, seven, eight.

Eight members of the committee are present and declare a quoum.

All right.

I would uh usually have a capable uh clerk, but I'm gonna do it myself, so we'll get through this.

Um so please bear with me.

Um other than that, I'm gonna look to uh general introductory remarks uh to uh director Cummings.

Uh I I don't have any this evening, Mr.

Chairman.

Thank you very much.

So we'll open it up to public comment, seeing the throng that is not here, we'll avoid that, and we'll move into approval of minutes.

Can I have a motion to approve the minutes of the April 27th meeting?

Alderman Dow.

Okay, discussion on the motion.

Seeing none, call for the vote.

All those in favor say aye.

Aye.

Opposed, motion carries.

General progress update, DPW garage project.

We're going to discuss the project status update, the design update, and overall project timeline with a look ahead.

I'm going to recognize administrative services direct uh director Tim Cummings and probably Mr.

Sullivan as well.

And I'm just going to hand it right over to Mr.

Sullivan.

Mr.

Sullivan, close your can you just to make sure you get the mic uh yeah.

Joe Sullivan Leftfield, owners project manager.

Um obviously tonight I wanted to give you a quick update of the overall status, uh, the tasks there that we've completed over the last six to eight weeks.

Um and just give you an overall view on how things are going with the project.

Overall, I wanted to provide just a site layout of you know the building and how it's how it's how it's evolving.

I can tell you the architect and all of their engineers and consultants are working diligently to finalize the drawings.

Right now we've sent the 75% set of drawings to the estimator just to make sure that we're staying within our budget and our project needs.

Um we've got those results back.

Um there's always challenges.

I mean, we're we're soliciting other costs associated with some other vendors to try to shop in the pencils, but we're staying within our budget currently right now.

The site itself is pretty complex.

We went through a lot of uh perimitting processes over the last six to eight weeks.

Um we've gotten some approvals, which I'll give you them on the status updates as we move forward.

As you all remember, you if you haven't seen it in a while, uh the layout of the building, obviously there's the admin building in the front portion of it, then there's an addition that's gonna be attaching the admin building to the vehicle storage.

You'll see the larger space in the middle middle uh is the vehicle storage, and then the end furthest away from the bottom of the screen is the vehicle is the vehicle maintenance facility.

All of that is within the the parameter and the program that you know the Department of Division of Public Works has laid out and required to meet their program needs for the next 50 years.

A couple of elevations.

Um they're working through some of the you know the final details associated with it.

As I indicated very from right from the beginning, we decided to go with a pre-engineered building between the addition to the admin area.

There's a pre-engineered building and then the vehicle maintenance to save costs.

There's a lot of coordination happening right now between them because there's two different designers, two different engineers.

So we're just making sure that everything's compatible, constructible, and and as we move forward.

But you can see it's gonna be a very uh handsome, beautiful building for Nashville for a long time.

This building is phenomenal.

Um, and I think that the adjacent buildings only gonna complement it as we move forward.

Um, there's some other elevations you'll just from you can see where the the vehicle maintenance is versus the pre-engineered and the vehicle storage.

So uh completed tasks.

HKT, as I said, is working to the 100% drawings.

They're looking to have them uh on or about June 18th, which is uh when we those those drawings will be sent over to this construction manager for final pricing.

Harvey's is uh currently working through their cost estimate and the drawing progress of 5-1.

The current construction costs remain within line with our original budget as I indicated.

Project website is up and running.

This will allow us to have a clear outlook on the project projects and transparency for the public.

The project successfully was granted an AOT alteration of terrain because I I mean a lot of times uh the terminology and the narratives around that.

You can't see the next one.

But Sam Bournehead's been working uh diligently just for the there's a lot of um integration for the stormwater retention.

They worked uh strategically with the team, and we're in which you know we're one of the crucial parts to get it the approval through that.

Project team met with the state state fire marshal for a preliminary review.

We got some great comments back.

Um that'll get incorporated into the last final design portion of it, and they'll go through the building department and the and the fire marshal will go through a final uh review once uh things are a little closer.

State sewer permit was submitted, teams waiting final uh confirmation on that.

There's a few questions back and forth related to that.

Um work has begun on the relocation of the uh training facility.

The uh trees were cleared for the water line that needs to be put in, and they're working closely with the fire department.

Uh Department of Public Works is working closely with them just for that reconfiguration to make sure it's moved in time so it won't interrupt any of the sequence of construction.

Division uh public works continues to review due diligence for the functionality of the citywide car wash.

We do have a uh a wash center for the Department of Public Works, but we've also been working diligently on the auto car wash for all of the city.

Uh we we met today with a group uh for the internal components.

Uh it was a lot of good great information that we got from them.

They're gonna be doing a couple of site visits.

Um, I want to say South Portland, uh, just to see what the they have one set up in there, and it looks like it's gonna a lot of the components will be accommodating for the new the uh facility that they're looking for.

Um we also looked at you know, uh a question came from the Alderman meeting about like looking at the possibility of getting some of the sequence of construction and possibly having it online for the beneficial benefits of the overall project.

And we we're looking at that very closely.

Um there's a lot of infrastructure that has to go in, and we don't want to have to put something in place and get it up and running and then have to tear it up to redo it.

So um we're you know it's it's something that we're gonna continue to look at to see if we can um effectively improve the overall efficiency.

Um we had a uh one of the things that we do just prior to getting a final price is that we're gonna get a third-party estimator just to reconcile the estimates against the CM just to make sure they that they compare apples to apples as well as we are on that end of it.

Boat engineering is the group that's doing the pre-engineered, they're working closely with H uh with HKT as I indicated for the final details for the final drawings.

Um the Department of Public Works has committed and and will be engaged for the early package as we all disclose to the to this group earlier that they're they're committed to do a little bit of the early site package to reduce the overall cost.

As we all disclose to the to this group earlier that they're they're committed to do a little bit of early site package to reduce the overall cost.

They're committed to do so, and and hopefully we'll have all of that work prior to the construction beginning.

And once funding is secured, final bidding will and construction should start as as early as late fall.

That's all they have.

Any questions?

Any questions?

Commissioner Greg.

Tough.

Um battlefield promotion.

Um where's the website?

I was trying to find it on the city.

It's if you go on the guy.

You know, um, I was going to ask you this before, but I couldn't find it either.

Okay.

Really?

So there's a there's we link we linked it.

Oh, I'll I'll double check it tomorrow, but you can link it.

It's it links to the city's website, so I'll I'll figure that out.

Okay.

Yeah, it'd be great to end that.

Thanks.

I uh I'll make another Alderman Johnson.

Thank you.

Just one thing.

When you send it the links to the director and the commissioner, could you just add it to the report of all the two, please?

Absolutely.

Especially the infrastructure committee.

Thank you very much.

Yep.

I'll have an answer.

Okay, uh Commissioner Shay.

Uh the thank you very much.

Um the car wash component is outside of the building, is that correct?

That's correct.

Standalone.

So while I have it in my head at this moment, and it's probably not the right time to kind of do further research on it.

We collect fees at the dipping house for all sorts of things.

I I have to wonder if that may be a potential revenue opportunity for the division.

Because you don't think so.

Okay.

I'm just throwing it out there.

Um, it's it's because it's not part of where the public will be allowed.

Um it's it's only going to be in an area where city secured.

Yeah, it's gonna be secured where city employees and understood.

And then we would have to have somebody monitoring it and something, you know, that yeah.

Same work.

But yeah, yeah, I just I just I mean it's a it's a good thought though.

Yeah, just wanted to get out of uh thank you.

Any other questions?

Anyone else?

Okay, because if not, I have one.

And probably directed to Director Cummings and uh uh Ms.

Photo.

Um we spend a lot of money because of the life expectancy of our trucks, and I'm referring to the uh car wash, to which some people out there that just chopping probably had to bit to complain about, and they got a car wash.

But I wonder if we can run some numbers or prepare something.

Uh, because once you start the construction at this particular phase, if we look at a later date, the car wash is not gonna get cheaper.

Right.

Okay, it's the bargain basement prices is right now.

So I just wonder if there's a way we can run some numbers to look at it and the cost of replacement equipment and to the cost of the construction and to prove to the taxpayers maybe this is a practical decision to include it in the initial construction.

I I know that I think a really important point to know um Alderman O'Brien is that this will not only be used by public works, it'll be used by police, fire, and for all city vehicles.

So it will be a huge value.

And and I know every time that I see Chief Rourke, he asks me about it.

You know, so there are a lot of people that are very interested in in this, and and so it'll be a benefit to the entire city, not just public works.

Directly comings, uh yes, uh, to follow on to what Director Foto said.

I am certain we could put some some numbers together to show how washing vehicles can preserve the life of the vehicle, particularly with the type of winters we have and the amount of salt usage that we have.

Right, particular uh vehicles, exactly.

So carry salt.

We could we could you know uh get some yeah, every anything we would do would be an estimate and uh in the projection and a study, but it would certainly help quantify yeah, Commissioner Greg.

I just would also add that that was part of the board of Alderman presentation that we actually gave that was on the not specifically, we didn't break out the car wash, I don't believe, but the actual maintenance costs of what we save as part of the garage was part of that initial um meeting when the big presentation was given.

So there was a there was a percentage of of you know keeping vehicles outside versus putting them inside, especially during harsh conditions that was uh rolled up as part of those numbers.

Yeah, it was part of the business case analysis, which was great and uh and really proved the responsibility of the city to actually go forward with this project.

Uh I think we ought to stop calling it a car wash, a vehicle wash.

Vehicle wash, yeah.

Before people think that we're you know washing everybody in the city's cars and stuff.

So it's a vehicle wash and uh and I think the business case analysis, the savings will far outweigh the cost.

And by the way, the only way you could make money on this is if you are had our surrounding towns pay to have their trucks washed.

And I don't know if we'll have enough resources leeway and time to do that.

So that's probably something that can be thought of downstream if if availability brings itself about anyone else, Commissioner Shea.

And and I would add perhaps that the amount of time that it takes for uh uh natural fire to clean trucks and the amount of time that it takes for our our staff to clean trucks in and national police uh would be very difficult to quantify.

Um so I I don't uh it's a very worthwhile discussion uh that we're having to demonstrate the value.

I I don't know that it's um uh necessary to go further and and do uh uh do a numbers uh like run the numbers on it.

Um so that's that's my feeling on that.

Thank you.

I don't have a problem running the numbers because I was not on the board when this whole decision was made, and this really is in my ward, and I'm watching, you know, the amount of traffic that is going to add, and I'm one of these numbers people that I want to make sure and we're talking 40 somewhat that million dollars, and then the bottom line is going to be 54, I guess at the end when it's all totaled up.

I'd like to see the numbers.

I'd like to see it all because again, I was not on this board when this whole decision was made.

And I think a lot of people would like to see it.

Thank you very much.

Commissioner Greg, uh um this was uh I I I don't know, I don't remember if you were were on it or not.

I don't think you were, but there this was one of the most thorough.

Just want to kind of revisit that that those uh that time in which we went through a pretty significant cost analysis for this particular project, but it was a it was a relatively thorough presentation that was given to the board, so it's available publicly.

So I will try to find that link specifically for you because it was it was uh um very long thorough presentation that broke down almost everything where the cost savings are, why we would actually go ahead and do this from uh from literally from a bottom line analysis.

So I'll I'll try to find that for you.

Thank you very much.

Appreciate it.

Mr.

Sullivan Chairman and Brian, I just like want to put a little clarity into it.

The car wash was by the city, the city wash center.

CWC was never uh part of the original budget of this project.

We we are we always carry that number separately.

So I just wanted to put clarity into that.

Um you know we're we're we're carrying it within the overall cost of the project itself, but it was it's always been separate.

Uh and duly noted, thank you for that clarification.

Again, my only point is it's not gonna get any cheaper if we decide to go with the vehicle wash station or whatever you you know.

Um I didn't think we would get so politically correct on it.

City washes that's my new term.

CWC.

But the thing is, again, it's not gonna get any cheaper.

Once the hole gets filled in, it's gonna cost you more to dig it again.

So uh looking at the practical side, yes, augment.

Yeah, just one other thing in having a ton of experience with Harvey construction and doing their costing.

Uh when we did the McCarthy school and we got the green sheet of everything they're going to have to expend money on, which was multiple 11 by 17 pages.

I would say 98% of all of them were green, meaning they came in under cost.

So there may be after that original estimate of cost, there may be savings that could go towards this project.

Well taken.

Commissioner Shea.

I I would just uh further clarify on my point that it's not about the the quantification um being uh information that's not important.

Um it's more so about because it is important to understand that there's some value in having equipment that is present to do a job.

Um my point was more so about the difficulty in actually getting a real number um that would be actionable uh in that it would require surveying um the the different city departments um running an analysis on the staffing that is involved in in cleaning of the vehicles and and putting all of those numbers together in terms of staff time and and things of that nature.

So it's not about i the the principle um of the um importance of being mindful of of spending and and where the value is it's more so about uh being mindful of the practical uh considerations around actually getting the numbers and having them be meaningful numbers that that we can look at and further guide our decision Ottawa Johnson thank you an estimate is good okay okay uh anything else we'll move along to the next item dpw garage project uh approval of invoices alderman down yeah i'd like to make a motion to approve left field services through april thirtieth twenty twenty six number one nine one zero zero five in the amount of eighteen thousand three hundred dollars HKT architects in services through April 30th 2026 number 009-022442 in the amount of 13607 dollars and eight cents and Harvey construction boat equipment application number one in the amount of thirty thousand dollars okay any discussion on this Alderman Johnson I just want to say thank you to Mr Sullivan for giving us a itemized everything itemized here because at least you know what you're voting on now so I did thank him when I saw him coming in thank you very much okay any other comment I'll call for the vote all those in favor signify by saying aye opposed motion carries um next is the DPW garage project approval of uh contract proposals and amendments and there is none okay other expenditures for approval there also is none all business is a PFAS report and uh I think that's coming in attendment to the agenda and so anybody else have anything that should be brought to the attention of this joint committee seeing not I'll look to uh since I almost forgot her all and layman leave lemon to you I'm really sure about making the motion yes Alderman O'Brien I motion to adjourn.

Okay motion to adjourn all those in favor signify by saying aye opposed motion carried I will call this meeting uh adjourn at uh one