Joint Meeting of Infrastructure Committee and Board of Public Works - May 28, 2026
Joint Meeting of Committee of Infrastructure and Board of Public Works - May 28, 2026
The joint meeting of the Committee of Infrastructure and the Board of Public Works was called to order at 5:38 PM on Wednesday, May 28, 2026, at 848 West Hollow Street. Eight members were present, establishing a quorum. The meeting focused on the DPW garage project update, approval of invoices, and a brief discussion on a citywide vehicle wash.
Consent Calendar
- Approval of Minutes: A motion by Alderman Dow to approve the minutes of the April 27, 2026 meeting was seconded and carried unanimously.
- Approval of Invoices: Alderman Dow moved to approve three invoices: Leftfield Services through April 30, 2026 (No. 191005, $18,300), HKT Architects through April 30, 2026 (No. 009-022442, $13,607.08), and Harvey Construction Boat Equipment application (No. 1, $30,000). The motion passed.
Public Comments & Testimony
- No members of the public were present to comment.
Discussion Items
- DPW Garage Project Update: Joe Sullivan (Lepfield, Owner's Project Manager) presented a comprehensive status update. The project team is finalizing 100% drawings, with delivery expected around June 18, 2026, followed by final pricing from the construction manager. The 75% drawings were sent to an estimator and remain within the original budget. Completed tasks include: HKT (architect) advancing drawings, Harvey's (cost estimator) work, launch of a project website for public transparency, successful approval of an Alteration of Terrain permit (stormwater retention), preliminary review by the State Fire Marshal with positive comments, submission of a state sewer permit (pending final confirmation), and commencement of work on relocating the training facility (tree clearing for water line). The Department of Public Works is reviewing a citywide vehicle wash (CWC) for all city departments. A third-party estimator will reconcile cost estimates. Early site preparation by DPW will reduce overall costs. Construction is expected to start in late fall once funding is secured. Sullivan emphasized the building will serve DPW needs for the next 50 years.
- Vehicle Wash Discussion: Alderman O'Brien requested a cost-benefit analysis for including a vehicle wash in the initial construction, noting that later addition would be more expensive. Director Cummings offered to estimate savings from extended vehicle life. Commissioner Shea questioned the practicality of quantifying staff time savings across departments. Commissioner Greg referenced prior business case analysis from earlier presentations. Sullivan clarified the vehicle wash was always a separate line item from the original garage budget. Alderman O'Brien stressed the need for numbers since he was not on the board during initial decisions.
Key Outcomes
- Minutes Approved: Unanimously.
- Invoices Approved: Three invoices totaling $61,907.08 were approved.
- No Contract Proposals or Amendments: None were presented.
- No Other Expenditures: None needed approval.
- PFAS Report Noted: Mentioned as upcoming agenda item.
- Adjournment: Motion by Alderman O'Brien carried. Meeting adjourned.
Meeting Transcript
I'm going to call to order the joint meeting of the Committee of Infrastructure and the Board of Public Works, being held this Wednesday, May 28th, 2026 at 5. We'll go with 5 37, 38. 538. At uh three uh 848 West Hollow Street and duly noted in two places including the city's website in accordance with the requirements of RSA 91-A, semicolon two, room and roll number two. Uh we'll take a roll call of members of the public works and the committee of infrastructure. Commissioner Speedia. Here Commissioner Greg. Here. Commissioner Shea. Here. All the women uh Ben Smith is absent. Uh Alderman Pollard Johnson present. Alderman Dow. Present. Alderman at large Alicia Greg is in traveling. And yours truly Alderman O'Brien. We have Do I not exist? Oh somehow you get left. Who printed this? Okay. We'll put you in. No, really, you're not on. Oh, June. Yeah, I skipped you. Yeah, you didn't. I'm sorry. My apologies. And you need to address it. Yeah, we also have uh director Tim Cummings is a merge uh administrative service director, Lisa Foto, Director of Public Works, and Mr. Sullivan, uh representing Lepfield, and his honor the mayor as member of the committee. Okay, I apologize. Uh good. So we'll make one, two, three, four, five, six, seven, eight. Eight members of the committee are present and declare a quoum. All right. I would uh usually have a capable uh clerk, but I'm gonna do it myself, so we'll get through this. Um so please bear with me. Um other than that, I'm gonna look to uh general introductory remarks uh to uh director Cummings. Uh I I don't have any this evening, Mr. Chairman. Thank you very much. So we'll open it up to public comment, seeing the throng that is not here, we'll avoid that, and we'll move into approval of minutes. Can I have a motion to approve the minutes of the April 27th meeting? Alderman Dow. Okay, discussion on the motion. Seeing none, call for the vote. All those in favor say aye. Aye. Opposed, motion carries. General progress update, DPW garage project.
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