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Record of Proceedings

North Salem Special Town Board Work Session on Delancey Hall Renovations – April 29, 2025

Town Board & Boards — Tuesday, April 29, 2025
BodyNorth Salem, New York
SessionTown Board & Boards
DateTuesday, April 29, 2025
StatusFILED
Video Record
0:00 / 46:40

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it

Speaker numbers apply only to this recording.

Speaker 1

0:03

You're good to

Speaker 2

0:04

go.

Speaker 3

0:04

Okay.

0:05

I'm going to call the uh this is a special town uh board meeting work session.

0:09

Uh it's April 29th, 2025, 6 p.m.

0:12

We're gonna start with the Pledge of Allegiance.

Speaker 2

0:15

Pledge of the leads in the flag

Speaker 4

0:17

United

Speaker 2

0:18

States of

Speaker 4

0:18

America.

Speaker 2

0:19

And general publication, individual

Speaker 1

0:24

justice for all

Unassigned speaker

0:27

recording.

Speaker 3

0:28

You want me to do that?

0:29

Yes.

0:33

Okay.

0:36

Should be under more, I guess.

0:40

Record.

0:41

They changed the options.

0:43

Recorded this computer.

0:44

Okay.

0:45

Recording in progress.

0:46

Oh my god, that's loud.

0:48

Okay.

0:48

So we're here today to talk about the Lancey Hall renovations.

0:52

And uh Billy is uh Bill is on also, Billy.

0:55

Um Nicolou, he's the uh he's the uh contractor that was working the other day.

1:01

So we had a meeting, uh, you know, I can't remember what day it was uh last week, but we had um it might have been Thursday, but we had uh Billy had these folks there taking some of the boards off.

1:11

We had um Bob Gabalsi there.

1:14

We also had thank you.

1:15

We also had the um uh was it Philip, I think from Plan B was there, and um they were looking at the side on the west side primarily of the building, and of course the header beam, the header that goes along the entire top between the attic and the the the uh the second floor.

1:34

Um that apparently at one point in time was fairly rotten.

1:39

It looks it's stable right now.

1:40

I mean it's not powdery, it's I guess I don't know what is this chestnut or something.

1:45

And there are a couple of other things that they exposed that needed to be taken out and replaced.

1:50

Uh I briefly, and and uh Catherine could talk to this a little more detail, but um the uh the the work that uh was suggested by Philip was that uh a lot of the what he said was a lot of the studs that were put in probably in the 1990s, maybe even before that, actually between the the sill and the the plate on the top, and then a post and beam construction.

2:14

I'm not exactly sure what you call that, but you understand that it's the wall.

2:18

He said those have been put in, and those are actually supporting a lot of the weight.

2:22

It's not really the timbers anymore.

2:24

So he told us that the timbers on at least that side on both sides, um, some metal brackets they need to be um bolted into the rest of the structure, the floors uh specifically so that uh nothing nothing moves anymore.

2:40

And then he suggested leaving all the wood that the the large pieces that aren't rotten anyway, uh leaving them in.

2:48

And um Bob Gabalski, who was there also took a look at the uh siding that Billy had taken off.

2:56

Uh the Billy's team had taken off.

2:59

And the suggestion was that um it was when it was put on, it was not good siding.

3:04

It's not old siding.

3:05

Um there were nails there from I guess the 50s and the 90s, and maybe slightly before that.

3:11

Um, but uh he said he wouldn't bother keeping any of that siding either.

3:15

Um so at this point, um, we have the front of the building that we know at least portionally uh up to where we took off.

3:23

We need to do something with the post on the right hand side.

3:26

The cells have been cut back.

3:27

Uh Billy's team has done that, and we need to make a decision on what we're doing there.

3:31

And the windows come into this also on the west side of the building.

3:35

We have to take the rest of the siding off, take a look at what we have, what needs to be removed that needs to be removed.

3:42

There needs to be hardwood um wedges put in all the uh the studs to make sure they're tight and supporting all the weight that they could.

3:51

Um so anyway, there's a lot of work that needs to be done on the building.

3:55

Catherine did go out uh because the windows guy was there, and Catherine, I'll shut up a little bit and let you talk.

4:01

But the window person was there uh was it a month ago or so, maybe at this point.

4:07

Something like that.

4:08

Yeah, about three or four weeks ago, and he gave us a price of 109,000, take all the sashes out, redo them all, put them back.

4:14

And uh that did not include the side windows.

Discussion Breakdown — Share of Meeting
Engineering And Infrastructure█████████████████████████████████████████████63%
Budget Equity Analysis███████████15%
Legal And Compliance█████████12%
Historic Preservation████6%
Procedural███4%
Summary of Proceedings

North Salem Special Town Board Work Session on Delancey Hall Renovations – April 29, 2025

The North Salem Town Board held a special work session on April 29, 2025, at 6:00 PM to discuss the status of the Delancey Hall renovations. The meeting centered on the structural issues discovered during exploratory work, the significant expansion of the project scope beyond the original painting contract, and the financial and legal implications for the Town.

Discussion Items

  • Structural and Siding Assessment: Philip from Plan B and Bob Gabalski assessed the west side of the building. The original header beam is rotted, and modern studs are carrying the structural load. The siding was deemed in poor condition and not historically valuable. Contractor Billy noted the siding contains lead paint, which requires expensive abatement.
  • Window Renovation Options: A quote of approximately $130,000 was discussed for full window restoration ($109,000 for sashes, $20,500 for exterior work). Board Member Peter expressed strong opposition to the cost, advocating for a less expensive 20-year maintenance approach over a 50-year solution. Catherine emphasized that stopping water ingress is critical.
  • Bidding and Legal Requirements: Town Attorney Roland advised that the project has deviated too far from the original painting bid and must legally go out for a new public bid under state law.
  • Scope and Budget Control: The board discussed a shift to using cost-effective materials, such as dense glass sheathing (green board) for the vapor barrier instead of plywood, a suggestion made by the building inspector and endorsed by Billy. Peter stressed the board's obligation to taxpayers to control costs.
  • Contractor's Position and Project Direction: Billy requested immediate direction from the board. He offered to continue stripping all lead-painted siding from three sides of the building to fully expose the structure for engineering assessment. He raised specific concerns about demobilization, billing reconciliation, liability, and bonding requirements for closing out the current contract.

Key Outcomes

  • Single Directive to Consultants: The board agreed to hold a conference call the next morning (April 30) with Bob Gabalski and Plan B to give a single, specific directive for the project scope and lifespan (e.g., a 20-year solution without window removal) to produce final specifications.
  • Siding Removal to Proceed: The board plans to authorize the removal of siding from all three sides under the existing time-and-materials change order to allow for complete structural assessment, pending legal confirmation from the Town Attorney.
  • Contractor Reconciliation: Billy was directed to submit a complete billing summary for work to date. The board will coordinate with the Town Attorney on a formal contract close-out addressing liability and bonding.
  • New Public Bid Preparation: Final engineering specifications (Plan B) and siding specifications (Bob Gabalski) will be prepared based on the board's direction to form the basis for a new competitive bid.

Meeting Transcript

You're good to go. Okay. I'm going to call the uh this is a special town uh board meeting work session. Uh it's April 29th, 2025, 6 p.m. We're gonna start with the Pledge of Allegiance. Pledge of the leads in the flag United States of America. And general publication, individual justice for all recording. You want me to do that? Yes. Okay. Should be under more, I guess. Record. They changed the options. Recorded this computer. Okay. Recording in progress. Oh my god, that's loud. Okay. So we're here today to talk about the Lancey Hall renovations. And uh Billy is uh Bill is on also, Billy. Um Nicolou, he's the uh he's the uh contractor that was working the other day. So we had a meeting, uh, you know, I can't remember what day it was uh last week, but we had um it might have been Thursday, but we had uh Billy had these folks there taking some of the boards off. We had um Bob Gabalsi there. We also had thank you. We also had the um uh was it Philip, I think from Plan B was there, and um they were looking at the side on the west side primarily of the building, and of course the header beam, the header that goes along the entire top between the attic and the the the uh the second floor. Um that apparently at one point in time was fairly rotten. It looks it's stable right now. I mean it's not powdery, it's I guess I don't know what is this chestnut or something. And there are a couple of other things that they exposed that needed to be taken out and replaced. Uh I briefly, and and uh Catherine could talk to this a little more detail, but um the uh the the work that uh was suggested by Philip was that uh a lot of the what he said was a lot of the studs that were put in probably in the 1990s, maybe even before that, actually between the the sill and the the plate on the top, and then a post and beam construction. I'm not exactly sure what you call that, but you understand that it's the wall. He said those have been put in, and those are actually supporting a lot of the weight. It's not really the timbers anymore. So he told us that the timbers on at least that side on both sides, um, some metal brackets they need to be um bolted into the rest of the structure, the floors uh specifically so that uh nothing nothing moves anymore. And then he suggested leaving all the wood that the the large pieces that aren't rotten anyway, uh leaving them in. And um Bob Gabalski, who was there also took a look at the uh siding that Billy had taken off. Uh the Billy's team had taken off. And the suggestion was that um it was when it was put on, it was not good siding. It's not old siding. Um there were nails there from I guess the 50s and the 90s, and maybe slightly before that. Um, but uh he said he wouldn't bother keeping any of that siding either. Um so at this point, um, we have the front of the building that we know at least portionally uh up to where we took off. We need to do something with the post on the right hand side. The cells have been cut back.

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