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Record of Proceedings

North Salem Town Board Special Meeting Approves Tundra Contracting Final Payment – April 21, 2026

Town Board & Boards — Tuesday, April 21, 2026
BodyNorth Salem, New York
SessionTown Board & Boards
DateTuesday, April 21, 2026
StatusFILED
Video Record
0:00 / 9:26

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it

Speaker numbers apply only to this recording.

Unassigned speaker

0:08

So

Speaker 1

0:08

I'm going to call the special meeting on April 21st, 2026 to order, and we'll start with the Pledge of Allegiance.

Unassigned speaker

0:30

So

Speaker 1

0:30

what we're here today for is to pay a bill from Tundra contracting for work on Delancey Hall.

0:38

We had it before the last meeting, but the engineer uh Han hadn't gone through it all, so we didn't want to put it up on uh

Unassigned speaker

0:47

uh

Speaker 1

0:47

on the agenda, and he had asked back then if he could get the check last week, and of course I think we've been asking him for a long time to uh to please get it to us.

0:58

So um

Unassigned speaker

1:03

uh

Speaker 1

1:03

and anyway, so Han went through it, they looked at it, there were a couple of things they weren't sure about, but things that we authorized the painting of the fence around the uh AC units of the roof and uh the power washing the uh Lobdell house and stuff.

Unassigned speaker

1:16

So

Speaker 2

1:16

what I'd like to do if

Speaker 1

1:17

there's no questions, it's for 288,951 dollars and eighty-eight cents.

1:24

There's a couple of credits on there too.

1:26

Janine

Speaker 2

1:26

sent everybody the uh the invoice.

Speaker 1

1:29

I'd just like to make the motion.

1:31

Resolve the town board, town North Salem Hebrew authorizes payment in the amount of 288,951 dollars and eighty-eight cents to Tundra Contracting Group Inc.

1:41

for the attached application for final payment number three as part of the time and materials contract for structural repair, contract one.

1:48

I'll make the motion as it's written.

1:50

Second, any questions?

Speaker 3

1:51

Uh yeah, I do have discussion on this.

1:53

Okay.

1:54

So this this um this goes through the end of November of last year.

Speaker 1

2:01

Yeah, and in November of last year.

Speaker 3

2:03

Yeah.

2:04

Is this everything on the first contract and all of the change

Speaker 1

2:11

orders told me that was the case when he came in?

2:14

This is everything on that.

2:15

This is all of the uh those items.

Speaker 3

2:18

Okay.

2:19

And so this doesn't include anything on the new contract.

2:22

Right.

2:22

Uh all right.

2:23

So

Speaker 1

2:24

not on the fixed price contract, no.

Speaker 3

2:26

I do want to make sure that we're closing out that old contract now, and that we're not gonna have any surprises or additions.

2:32

Yeah,

Speaker 1

2:32

there's 997 hours of on the payrolls in this in this particular

Unassigned speaker

2:37

one.

Speaker 1

2:38

And um they

Speaker 3

2:39

well, I see that, but are are we sure that there aren't we're not gonna get anything else under the first contract?

Speaker 1

2:46

Um as based on what he told me, I don't believe so, no.

2:52

I would not be expecting one, let me put it that

Unassigned speaker

2:55

way.

Speaker 3

2:56

It's you you know, I went through all this, all 80 pages, and I I there's no way that I can verify any of it because we weren't there, but you know, I didn't see any names that looked, you know, or additional people or anything like that.

Speaker 1

3:16

That there were four or five people there, you know, on the day.

3:19

That's the only thing.

3:21

Um

Speaker 3

3:23

this kind of predated their supervision, though, didn't it?

Speaker 1

3:26

Uh no, I had them, I I asked them to please look at it from the beginning because I knew this was gonna happen.

3:33

This when people are walking in and out, I I told them to make visits.

3:37

And they they assigned Paul Volfacelli to

Unassigned speaker

3:39

it.

Speaker 1

3:40

He wasn't there every day, but he was in and out, and he was tracking when they were supposed to be there.

3:44

He was talking to uh um to Billy uh Nicolao quite often multiple times a

Unassigned speaker

3:51

week.

Speaker 1

3:52

So they have all of that information and stuff.

Speaker 3

3:56

Okay.

Unassigned speaker

3:57

Well, if you can just confirm that that's the same.

Discussion Breakdown — Share of Meeting
Engineering And Infrastructure█████████████████████████████████████████████73%
Procedural█████████████████27%
Summary of Proceedings

North Salem Town Board Special Meeting Approves Tundra Contracting Final Payment – April 21, 2026

The North Salem Town Board held a special meeting in person and via Zoom on April 21, 2026, at 5:30 PM to consider one resolution: authorizing final payment to Tundra Contracting Group, Inc. for structural repair work on Delancey Hall under the old time-and-materials Contract One. After discussion about the delayed invoice and verification, the board approved the payment.

Discussion Items

  • The board reviewed Resolution 1 to pay Tundra Contracting Group, Inc. $288,951.88 as final payment number three under the time-and-materials contract for structural repair, Contract One.
  • The invoice covers work through the end of November 2025 and includes certified payroll records from 2024. It includes change-order work such as painting the fence around roof AC units and power washing the Lobdell House.
  • Board member Catherine expressed concern that she could not independently verify the roughly 80 pages of payroll because she was not present on the job sites, and noted the bill was stale because the contractor had been asked for it multiple times over the past year.
  • The supervisor said the engineer had reviewed the package, and the contractor represented that this is everything owed under the old contract and does not include work under the new fixed-price contract.
  • The board noted there are 997 hours on the payroll in this final submission, that the same small crew was used throughout, and that the supervising engineer had tracked attendance and communicated with the contractor multiple times a week.
  • Board members expressed frustration that Tundra had not billed in a timely manner and said going forward the contractor must submit bills on a timely schedule; the supervisor agreed to confirm with Tundra that this closes out Contract One before the check is issued.

Key Outcomes

  • The board moved, seconded, and unanimously approved by voice vote the resolution authorizing payment of $288,951.88 to Tundra Contracting Group, Inc. for final payment number three on Contract One.
  • The supervisor committed to confirming with the contractor that this is the final invoice for the old contract and to addressing timely billing for the new contract.
  • The meeting was adjourned after approximately nine minutes, in part so a board member could attend another meeting.

Meeting Transcript

So I'm going to call the special meeting on April 21st, 2026 to order, and we'll start with the Pledge of Allegiance. So what we're here today for is to pay a bill from Tundra contracting for work on Delancey Hall. We had it before the last meeting, but the engineer uh Han hadn't gone through it all, so we didn't want to put it up on uh uh on the agenda, and he had asked back then if he could get the check last week, and of course I think we've been asking him for a long time to uh to please get it to us. So um uh and anyway, so Han went through it, they looked at it, there were a couple of things they weren't sure about, but things that we authorized the painting of the fence around the uh AC units of the roof and uh the power washing the uh Lobdell house and stuff. So what I'd like to do if there's no questions, it's for 288,951 dollars and eighty-eight cents. There's a couple of credits on there too. Janine sent everybody the uh the invoice. I'd just like to make the motion. Resolve the town board, town North Salem Hebrew authorizes payment in the amount of 288,951 dollars and eighty-eight cents to Tundra Contracting Group Inc. for the attached application for final payment number three as part of the time and materials contract for structural repair, contract one. I'll make the motion as it's written. Second, any questions? Uh yeah, I do have discussion on this. Okay. So this this um this goes through the end of November of last year. Yeah, and in November of last year. Yeah. Is this everything on the first contract and all of the change orders told me that was the case when he came in? This is everything on that. This is all of the uh those items. Okay. And so this doesn't include anything on the new contract. Right. Uh all right. So not on the fixed price contract, no. I do want to make sure that we're closing out that old contract now, and that we're not gonna have any surprises or additions. Yeah, there's 997 hours of on the payrolls in this in this particular one. And um they well, I see that, but are are we sure that there aren't we're not gonna get anything else under the first contract? Um as based on what he told me, I don't believe so, no. I would not be expecting one, let me put it that way. It's you you know, I went through all this, all 80 pages, and I I there's no way that I can verify any of it because we weren't there, but you know, I didn't see any names that looked, you know, or additional people or anything like that. That there were four or five people there, you know, on the day. That's the only thing. Um this kind of predated their supervision, though, didn't it?

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