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Record of Proceedings

Pleasantville Village Board of Trustees Work Session - May 13, 2026

Village Board of Trustees & Boards — Wednesday, May 13, 2026
BodyPleasantville, New York
SessionVillage Board of Trustees & Boards
DateWednesday, May 13, 2026
StatusFILED
Video Record
0:00 / 57:51

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it

Speaker numbers apply only to this recording.

Speaker 1

0:00

Last like a whole model.

Speaker 2

0:05

Yeah.

0:10

I mean, that places where people just think cease working.

Speaker 1

0:13

Oh, yeah.

Speaker 2

0:14

Yeah.

Speaker 1

0:14

Yeah, totally.

0:16

Like in Ecuador when they first made it to the World Cup, they canceled work on the days that was playing.

Speaker 3

0:22

Yeah.

0:23

All right.

0:24

Welcome all.

0:25

It is Monday, May 11 work session for the village of Pleasantville Board of Trustees.

0:32

This chatter is about the World Cup button, not about the World Cup watch.

Speaker 1

0:41

What did you say?

0:43

So children.

0:45

We were just talking about the excitement of it.

0:47

But we can get into full details about bringing that excitement to the village.

0:51

So Eric,

Speaker 3

0:53

we've been back and forth about the idea of a World Cup button party.

0:57

A high-end display

Speaker 4

0:59

was crazy money.

1:00

Yes, and Mike's online too.

1:03

He can speak further to that.

1:04

But yeah, we evaluated doing a high-death setup.

Unassigned speaker

1:08

I think Mike, correct me if I'm wrong, but it was upwards of $15,000 for the rental.

Speaker 5

1:12

I mean, we were looking at LED screens that were you know 25 feet.

1:17

And we were looking at you know between 10 and 15,000.

1:22

And just and then just on top of that, the electrical hooking up, it just became a much bigger project that really we explored it to just make sure we could try if it was possible and costs would allow it to have you know a really nice screen like that, but it it's just for a community event.

1:41

I just I I pivoted um and I think it's just too much to do that.

Speaker 6

1:47

How big were those screens, Mike?

Unassigned speaker

1:50

Uh

Speaker 5

1:50

the one we were looking at is similar to the size that we're looking at as far as projections, about uh 16 by 25, 16 by 22.

Unassigned speaker

2:00

Okay.

Speaker 2

2:01

So is there a cheaper way to do it?

Speaker 5

2:03

Yeah, so we we are all but locked in with a projection screen 16 by 22.

2:11

Um that will uh be a fraction of the cost.

2:16

The I'm sorry, I don't have it in front of me, but the cost about 2300 total for the projection screen staff and uh generator in case we have any power needs.

2:29

Um you know, most likely we're gonna run this off uh the electric lightning, but we figure we should have the uh generator just in case, and we don't want to be running long cables from um the power where the lights are, which we typically use for the music festival.

Unassigned speaker

2:46

So

Speaker 5

2:47

we're just trying to avoid uh long runs of cables.

2:50

But uh that's what we have all but secured for the event.

2:55

The plan is to potentially, if everyone's still on board, is the plan is to put the screen somewhere on parkway field facing the bleachers.

Unassigned speaker

3:03

Uh

Speaker 5

3:03

so people if they wanted to sit in the bleachers, they can.

3:06

I would imagine most people just uh

Unassigned speaker

3:09

you

Speaker 5

3:09

know make a

Speaker 4

3:10

nice picnic or

Speaker 5

3:11

chairs out in the grass field.

3:14

Um we'll have we're looking to secure two food trucks and an ice cream truck to put over by the to put over by the bathroom area.

3:23

Uh we have secured an attendant to be to check the bathrooms throughout the night, uh similar to what we do with the high school football games, so that we don't have any issues in the bathrooms.

3:36

Um we'll you know we've talked with uh Pleasantville Soccer.

3:41

Uh they've got a couple different ideas, uh you know, maybe doing some pseudo-organized games in the back.

3:49

Um, but we'll talk more about that with them as we go forward, and they've also uh indicated to me that they will uh be donating to help support this event and kind of co-sponsor

Unassigned speaker

4:01

it.

Speaker 3

4:02

That's often so my the 2300 gives you a screen and the projector

Speaker 5

4:06

gives me screen projector staff uh from the company that did it.

4:11

We're right now talking and basically locked

Unassigned speaker

4:14

up

Speaker 5

4:14

with the same company that brought us the ice rink this winter.

4:18

Um we had talked with fun time, who we use for a lot of events, but their projector that the big one has already been locked up as I had mentioned, these things were going kind of fast because you know other communities around are doing this as

Discussion Breakdown — Share of Meeting
Tree Preservation█████████████████████████████29%
Community Events█████████████████████████25%
Historic Preservation████████████████16%
Lighting Regulations█████████████13%
Public Safety█████5%
Parks and Recreation███3%
Public Engagement██2%
Zoning And Land Use██2%
Community Engagement██2%
Summary of Proceedings

Pleasantville Village Board of Trustees Work Session - May 13, 2026

This work session of the Pleasantville Village Board of Trustees focused on two major topics: a proposed World Cup watch party event and a significant update to the village's site plan review and tree protection regulations. The meeting was originally listed for May 11, 2026 on the agenda, but the official record indicates it took place on May 13, 2026.

Discussion Items

World Cup Watch Party

  • Discussed plans for a public viewing event at Parkway Field on Friday, June 12, 2026, at 9:00 PM for the US vs. Paraguay World Cup match.
  • Initially explored a large LED screen rental (estimated $15,000) but pivoted to a 16x22 foot projection screen with projector, staff, and generator for a total cost of approximately $2,300.
  • Event features: food trucks, ice cream truck, bathroom attendant, and potential alcohol sales via Soul Brewing under an open container policy similar to the summer concert series (ID checks at point of sale, no wristbands).
  • Pleasantville Soccer expressed interest in organizing mini games for children.
  • Chamber of Commerce plans to promote dinner specials at local restaurants before the game.
  • Police overtime and other costs bring the total estimated budget to $10,000–$15,000.
  • Internet streaming tested with a MiFi device; village technical support may be available.
  • Board members raised concerns about screen quality, potential buffering, and underage drinking in a dark setting from 9 PM to ~11 PM. Overall sentiment was supportive pending final details.

Tree Ordinance / Site Plan Update

  • Robert, the village building inspector, presented a revised approach: integrating tree protection into site plan review rather than a standalone tree ordinance.
  • Key changes:
    • Substantial renovations of single- and two-family homes (involving ≥50% of the property) would require site plan review, except for lots under 7,500 square feet.
    • Clear-cutting (removing 4 or more trees) on any property triggers site plan review.
    • Miscellaneous regulations: any tree removal requires replanting one-for-one; trees over 12 inches in diameter require two-for-one replanting; homeowners may pay into a village tree fund instead.
  • Discussion included:
    • Enforcement through outreach and site visits.
    • Protection of large specimen trees (over 24 inches diameter) – some board and CAC members advocated for stronger language, while others warned against overregulation. A potential non-legislative heritage tree designation program was suggested.
    • Lighting standards for new developments (timers, motion sensors, dark-sky compliance) were proposed for inclusion in site plan review.
    • CAC will produce a recommended tree species list and guidance on planting diversity.

Key Outcomes

  • The board expressed consensus to move forward with the World Cup watch party, with final details and a formal resolution to be prepared.
  • The tree ordinance revisions will be referred to the Planning Commission for review, followed by a public hearing.
  • The board and CAC will develop additional guidance materials (tree list, lighting recommendations) to support the new regulations.

Meeting Transcript

Last like a whole model. Yeah. I mean, that places where people just think cease working. Oh, yeah. Yeah. Yeah, totally. Like in Ecuador when they first made it to the World Cup, they canceled work on the days that was playing. Yeah. All right. Welcome all. It is Monday, May 11 work session for the village of Pleasantville Board of Trustees. This chatter is about the World Cup button, not about the World Cup watch. What did you say? So children. We were just talking about the excitement of it. But we can get into full details about bringing that excitement to the village. So Eric, we've been back and forth about the idea of a World Cup button party. A high-end display was crazy money. Yes, and Mike's online too. He can speak further to that. But yeah, we evaluated doing a high-death setup. I think Mike, correct me if I'm wrong, but it was upwards of $15,000 for the rental. I mean, we were looking at LED screens that were you know 25 feet. And we were looking at you know between 10 and 15,000. And just and then just on top of that, the electrical hooking up, it just became a much bigger project that really we explored it to just make sure we could try if it was possible and costs would allow it to have you know a really nice screen like that, but it it's just for a community event. I just I I pivoted um and I think it's just too much to do that. How big were those screens, Mike? Uh the one we were looking at is similar to the size that we're looking at as far as projections, about uh 16 by 25, 16 by 22. Okay. So is there a cheaper way to do it? Yeah, so we we are all but locked in with a projection screen 16 by 22. Um that will uh be a fraction of the cost. The I'm sorry, I don't have it in front of me, but the cost about 2300 total for the projection screen staff and uh generator in case we have any power needs. Um you know, most likely we're gonna run this off uh the electric lightning, but we figure we should have the uh generator just in case, and we don't want to be running long cables from um the power where the lights are, which we typically use for the music festival. So we're just trying to avoid uh long runs of cables. But uh that's what we have all but secured for the event. The plan is to potentially, if everyone's still on board, is the plan is to put the screen somewhere on parkway field facing the bleachers. Uh so people if they wanted to sit in the bleachers, they can. I would imagine most people just uh you know make a nice picnic or chairs out in the grass field. Um we'll have we're looking to secure two food trucks and an ice cream truck to put over by the to put over by the bathroom area. Uh we have secured an attendant to be to check the bathrooms throughout the night, uh similar to what we do with the high school football games, so that we don't have any issues in the bathrooms.

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