Pleasantville Village Board of Trustees Work Session: Water Tank, Pavement, and Safe Streets Updates — May 27, 2026

The Pleasantville Village Board of Trustees held a work session at Village Hall (80 Wheeler Ave, Pleasantville, NY), preceded by a 6:00 PM executive session on personnel and real property matters per the agenda. The board heard updates on the Water Storage Tank Replacement Project, a proposed pavement condition assessment, a conceptual drainage evaluation for the Seneca/Broadway corridor, and the Safe Streets for All (SS4A) project. No formal votes were taken; items were discussed in preparation for future board action. Note: The agenda and transcript date this meeting as Tuesday, May 26, 2026 (the day after Memorial Day), while the system timestamp records the meeting as May 27, 2026; the discrepancy is noted.

Water Storage Tank Replacement Project

• Village Administrator Eric and Village Engineer Anthony Carr reported that the RFP for design, permitting, and construction administration of two water storage tanks, plus associated water mains on Lake Street and Bear Ridge Road, was issued January 30 and extended to April 10. Four firms responded, listed from lowest to highest fee: Woodard & Curran Engineering, H2M Architects and Engineers, LaBella Associates, and Charles A. Manganaro Engineers.
• The two highest fees — approximately $1.1 million and $1.2 million — exceeded the village's capital allocation of roughly $650,000 (based on 10% of an estimated $6.5 million construction cost; the final allocation figure was $649,000 and change). H2M's fee was $750,000, leaving the two lowest qualified bidders within about $100,000 of each other.
• Virtual panel interviews were held May 7 (H2M) and May 8 (Woodard & Curran). The five-person panel — the engineer, village administrator, village clerk, building inspector, and water foreman — scored candidates on five criteria (qualifications/technical experience, project understanding, quality control and cost control, responsiveness, and overall cost), worth 5 points each. Woodard & Curran scored 24 out of 25; H2M scored 18 or 19 out of 25.
• The panel recommended Woodard & Curran, citing institutional knowledge of the village system (prior audit, rate study, maps, operations). An additional $10,000 proposal covers U.S. EPA grant management assistance; the engineer described the EPA grant administration as extremely burdensome, including a mandatory two-day training webinar in June.
• A trustee asked about Woodard & Curran's change-order history on other village projects. The engineer responded that most past amendments resulted from additional village-requested out-of-scope work (e.g., the Nine Hagen Brook wall planning memo, which evaluated 2,200 linear feet versus 600 feet in the contract), and that the $649,000 fee is the cap unless explicit out-of-scope work is memorialized in writing and authorized by the engineer or village administrator.
• The project includes a hydraulic model of the water system, a 20-year water system master plan, two new 1-million-gallon glass/ceramic-coated steel tanks, a second transmission main for redundancy (the system currently relies on one 10-inch main from the 1930s serving the tanks, plus an 8-inch main to Bear Ridge Road), and a full SCADA upgrade (new booster station internals, chlorine analyzer, pumps, and phone app integration with the village's SCADA integrator, NIC).
• Permitting with the county health department is estimated at 8–12 months, and early coordination with New York City DEP is planned because the work is near the aqueduct. Construction inspection will be contracted directly with a third-party inspector (estimated $125/hour; roughly $125,000 per year at 4 hours/day, or $250,000 at 8 hours/day).

Pavement Condition Assessment Proposal

• The board discussed replacing the prior repaving schedule — developed by the engineer's predecessor and now at its end — with a technology-based pavement assessment from the company Biolytics (referred to in the transcript as "Lantix").
• The vendor uses a smartphone camera mounted in a vehicle, combined with AI and imagery analysis, to inventory traffic signs, castings, manhole covers, frames, grates, and pavement cracking, then produces a Pavement Condition Index (PCI) score from 0 to 100 based on U.S. Army Corps methodology.
• The cost is approximately $3,900 for the app plus about $2,000 for vendor driving and training (the engineer cited overall figures ranging from about $6,700 to $8,000). The vendor would initially drive all 25 centerline miles of roads (17 village-owned and 8 shared — 5 with the state and 2-plus with the county) to ensure data quality.
• Output would include color-coded GIS maps, Excel/PDF reports, and an iWorQ-compatible layer to guide paving priorities. The engineer recommended a one-time assessment rather than a recurring contract, with a refresh in 5–10 years.
• A trustee asked whether the analytics could support the SS4A project; the engineer agreed to check with NV5 and BFJ about AI components and any additional service tiers.

Seneca/Broadway Drainage Evaluation

• The engineer proposed a conceptual drainage evaluation of the Seneca/Broadway corridor, a flooding hot spot identified in the village's flood mapping initiative; the drainage area begins behind the tennis club and extends toward downtown.
• Background materials include the engineer's files, a 2001 PCI memo, and a 1978 village stormwater management report found just before the meeting. The 1978 report identified watersheds and problem areas, and the 2001 memo referenced a proposed detention basin in the wooded area near the tennis club.
• The 36-inch culvert crossing Seneca Lane (successively CMP, HDPE, and PVC) was not flagged as undersized in prior analyses. The corridor lies within the 100-year and 500-year floodplains.
• The engineer estimated the conceptual study at $10,000–$20,000 and noted that sediment in the state-owned culvert under Broadway could be a low-cost maintenance fix. This would be the first of several conceptual studies for remaining flood hot spots.

Safe Streets for All (SS4A) Project Update

• The grant-funded SS4A planning effort has launched a project website with an interactive map where residents can comment on specific intersections and roadways; a pop-up table at Pleasantville Day drew more than 100 visitors and generated initial comments.
• A public workshop is scheduled for June 24, 6:30–8:30 PM, at the village library community room, with printed maps, comment cards, and small breakout groups. Comments will be collected through July and August, and consultants NV5 and BFJ will develop concept-level (roughly 15%) plans for priority locations, including 12 locations identified in the proposal.
• The draft action plan is targeted for August, with public comments in September and a final plan in October — ahead of the grant deadlines of December 31 (draft) and February of next year (final).
• Stakeholder outreach has included police, fire, EMS, schools, civic groups, the pedestrian committee, the chamber of commerce, and the senior center, plus media outreach to News 12, The Examiner, and Westchester Family.
• The engineer reported a small win: a missing flashing beacon sign on the Saw Mill River Parkway (southbound near the railroad crossing), spotted via Google Street View, was replaced by the state DOT.
• The BFJ lead on SS4A will become the planning consultant liaison to the village planning commission, replacing Sarah Brown, whose firm is stepping back from such services.

Other Discussion

• A trustee relayed conversations with customers outside the village (near Locust) who declined to connect to public water after the Town of Mount Pleasant studied district upgrade costs; the engineer cautioned that wells are vulnerable to aquifer fluctuations and contamination, and the village encourages public water connections, while acknowledging aging substandard galvanized service lines and low pressure in out-of-district areas.
• Trustees noted ongoing microphone and Zoom audio issues in the board room; staff are reviewing upgrades.

Key Outcomes

• The board will consider a resolution authorizing the village administrator and engineer to execute a design and permitting agreement with Woodard & Curran for the water storage tank replacement project ($649,000 fee, plus $10,000 for EPA grant management assistance).
• The board will consider a one-time Biolytics pavement condition assessment (approximately $3,900 app fee plus $2,000 vendor driving/training; cited overall range $6,700–$8,000) to establish a new paving priority schedule.
• The board will consider a conceptual drainage evaluation for the Seneca/Broadway corridor (estimated $10,000–$20,000).
• The SS4A public workshop is set for June 24, 6:30–8:30 PM at the library; the draft action plan is due in August and the final plan in October, ahead of federal deadlines.
• The engineer will follow up with NV5 and BFJ on whether AI tools or additional analytics tiers apply to the SS4A project.