OpenPublica

Accountability starts with access.

© 2026 · Filed for the public record

Use casesAboutAPIPrivacyTermsLinkedIn
Home/Portland, Tennessee/City Council
OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

Portland Board of Mayor and Aldermen Meeting – May 4, 2026

City Council — Monday, May 4, 2026
BodyPortland, Tennessee
SessionCity Council
DateMonday, May 4, 2026
StatusFILED
Video Record
0:00 / 1:46:36

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it

Speaker numbers apply only to this recording.

Speaker 1

15:10

We're going to call to order the May 4th, 2026 Board of Mayor and Alderman.

15:15

At this time, we're going to have prayer and pledge if you'd like to stand with

Unassigned speaker

15:18

us.

Unassigned speaker

15:21

If

Speaker 1

15:21

you want to join in as we pray today, Heavenly Father, I want to say thank you, God, for your goodness.

15:28

Thank you, Father, for the many blessings you've poured out over our lives and over this community throughout the years.

15:35

Father, as we move into a very busy week in our community and celebrating the 85th annual Strawberry Festival, I do pray, Father, for safety for all of those who live here and all those who'll be traveling in.

15:49

I ask for your favor as we convene tonight and do the business that you've called us to do as a city, that you would bless our council members and their homes and bless this community and its people.

16:03

But I want to say thank you, God, for who you are, that you are a perfect good, loving creator, God.

16:11

So good that you were willing to send your son Jesus on our behalf, and I thank you in his name.

16:16

Amen.

16:21

Congratulations

Speaker 2

16:22

to the flag of the United States of America.

16:26

And to the Republic for which it stands.

16:29

One nation, name to God, individual, with liberty and justice for all.

Speaker 1

16:42

Next will be our roll call.

Speaker 3

16:46

Alderman Charles Cole.

16:49

Alderman Vince Sellis.

16:50

Here.

16:51

Alderman Mike Hall.

16:53

Alderman Grew Jenny.

16:54

Here.

16:55

Alderman Jody McGow.

16:56

Here.

16:57

Vice Mayor.

Speaker 1

17:00

Here.

17:01

And I know Alderman Cole is communicated.

17:04

He's running a few minutes late and he'll be on his way.

Speaker 4

17:08

Maybe he's stuck in that.

Speaker 1

17:11

Well, we'll be thankful that T Doll is willing to come up and give us a couple of days.

17:20

And I'll I'll take what we can get.

17:23

Next up is approval of the agenda.

17:25

I need to uh when you make a motion, I need to amend it to remove ordinance 2615 from the consent calendar and make it the last item under public work because we need to make a small change in that ordinance.

17:40

So if somebody is uh willing to do that, so move motion and we have a second.

17:47

Any other comments or changes in the agenda?

Speaker 2

17:51

I'd like to add uh update on the sidewalks on Wheeler Street and the um speed bumps on Strawberry Street under Public Works for tonight also, please.

Unassigned speaker

18:09

I'll

Speaker 1

18:09

put uh update on public works projects, that'd be okay.

18:12

Yes, sir.

18:13

There, that'd be the last item for uh Carlton.

18:17

Any other that may be willing to add?

18:20

Uh we do need to add, I'm glad you brought that up.

18:23

Somebody will amend that to say that.

18:26

We also need to add an item B under finance, and Rachel will give you a quick discussion breakdown of the budget package you have in front of you.

18:33

She just want to go over that real quick for you look.

18:35

So entertain uh also uh while we're waiting, we've got a couple of people in limbo.

18:42

Uh would it be okay to move planning commission up and take care of it first?

18:51

We got two or three items with some folks here while we're waiting on Mr.

18:54

Bradley and that.

18:56

You want to do that?

18:56

So move.

18:57

All right, so we've got a motion.

18:59

Do we have a second and incorporate all these changes in the agenda?

19:03

All right.

19:03

All in favor say aye.

19:05

Aye.

19:05

All opposed.

19:07

All right.

19:08

Um let's go ahead and we don't have any public recognitions uh tonight listed.

19:17

If it's okay before we move into our presentations, can we just go ahead and take care of planning real quick and do that?

Discussion Breakdown — Share of Meeting
Public Safety██████████████████████████████30%
Engineering And Infrastructure████████████12%
Procedural███████████11%
Planning And Zoning███████████11%
Technology and Innovation███████████11%
Pending Litigation██████6%
Budget Equity Analysis████4%
Arts And Culture███3%
Fiscal Sustainability███3%
Summary of Proceedings

Portland Board of Mayor and Aldermen Meeting Summary – May 4, 2026

The Portland Board of Mayor and Aldermen met on May 4, 2026 at City Hall. The meeting included presentations on emergency warning sirens, approval of several ordinances and resolutions, budget discussions, and updates on public works and utility projects. Mayor Callis also provided information on the upcoming sales tax referendum and public safety staffing needs.

Consent Calendar

  • Approved Ordinance 26-17 (second reading) establishing an updated Occupational Safety and Health Program Plan and providing for a Safety Director.
  • Approved minutes from the April 20, 2026 meeting.

Presentations

  • Three companies presented proposals for an outdoor warning siren system at Richland Park: ATI Systems, HQE Systems, and Federal Signal Corporation. Each demonstrated their products, pricing, and capabilities. Council will consider the proposals at a future meeting.

Discussion Items

  • Planning and Codes (Vice-Mayor Thompson): Approved Resolution 26-36 (design review appeal for 5 Chefs property at 103 McGlothlin St.), Resolution 26-37 (annexation of 0 Fowler Ford Road), Ordinance 26-17 first reading (rezoning to RS-40), and Ordinance 26-25 first reading (public alley surplus) with an amendment to appraise and offer the alley at appraised value plus costs.
  • Mayor's Report: Mayor Calis provided updates on the Strawberry Festival, public safety needs (3 new firefighters, 1 police officer, 1 fire engine, 5 patrol cars), increased ECC dispatch costs (Portland's 9% share rising from $268,000 to $619,000), and a comparison of property tax vs. sales tax for the May 5 sales tax referendum. He thankedShow Technologies for donating a fully outfitted patrol car. Council discussed a potential zoning change regarding fence finishing direction and a 9/11 monument proposed by Kirby Building Systems.
  • Finance: Adopted Resolution 26-41 establishing a committed fund balance for the Water and Sewer Fund. Finance Director Rachel presented the FY2027 budget package; council will review and discuss at the next meeting. Alderman Ellis expressed concerns about underfunded line items (e.g., supplies, fuel, training) and suggested a possible tax increase.
  • Legislative: Adopted Resolution 26-39 as amended, requiring the City Attorney to review and approve all contracts, ordinances, and resolutions. The attorney noted the increased workload but agreed to the change.
  • Public Works: Adopted Resolution 26-38 (Public Works Week), Ordinance 26-18 (2026-2029 road paving maintenance contract), Ordinance 26-19 (agreement with Reynolds Sealing and Striping), Ordinance 26-20 (rock/gravel haul contract), and Ordinance 26-15 as amended (Airport Road Detention Pond project, with contract dates removed). Staff reported that Strawberry Street speed cushions are on order and Wheeler Street sidewalks are under design.
  • Utility Infrastructure: Adopted Ordinance 26-21 (CEC Engineering for Demase Street repair), Ordinances 26-22, 26-23, 26-24 (annual supply bids for water, gas, wastewater), Resolution 26-40 (contract negotiations for 109 Corridor LS improvements), and Resolution 26-42 (change order #7 for $501,797.50 for Oakhill Water System Improvements, funded by grant clawbacks and underspends).

Key Outcomes

  • All agenda items were approved, most unanimously. Notable amendments included adding a budget discussion to finance, removing contract dates from Ordinance 26-15, and expanding the City Attorney's review duties. No members of the public spoke during public recognition periods. The meeting adjourned.

Meeting Transcript

We're going to call to order the May 4th, 2026 Board of Mayor and Alderman. At this time, we're going to have prayer and pledge if you'd like to stand with us. If you want to join in as we pray today, Heavenly Father, I want to say thank you, God, for your goodness. Thank you, Father, for the many blessings you've poured out over our lives and over this community throughout the years. Father, as we move into a very busy week in our community and celebrating the 85th annual Strawberry Festival, I do pray, Father, for safety for all of those who live here and all those who'll be traveling in. I ask for your favor as we convene tonight and do the business that you've called us to do as a city, that you would bless our council members and their homes and bless this community and its people. But I want to say thank you, God, for who you are, that you are a perfect good, loving creator, God. So good that you were willing to send your son Jesus on our behalf, and I thank you in his name. Amen. Congratulations to the flag of the United States of America. And to the Republic for which it stands. One nation, name to God, individual, with liberty and justice for all. Next will be our roll call. Alderman Charles Cole. Alderman Vince Sellis. Here. Alderman Mike Hall. Alderman Grew Jenny. Here. Alderman Jody McGow. Here. Vice Mayor. Here. And I know Alderman Cole is communicated. He's running a few minutes late and he'll be on his way. Maybe he's stuck in that. Well, we'll be thankful that T Doll is willing to come up and give us a couple of days. And I'll I'll take what we can get. Next up is approval of the agenda. I need to uh when you make a motion, I need to amend it to remove ordinance 2615 from the consent calendar and make it the last item under public work because we need to make a small change in that ordinance. So if somebody is uh willing to do that, so move motion and we have a second. Any other comments or changes in the agenda? I'd like to add uh update on the sidewalks on Wheeler Street and the um speed bumps on Strawberry Street under Public Works for tonight also, please. I'll put uh update on public works projects, that'd be okay. Yes, sir. There, that'd be the last item for uh Carlton. Any other that may be willing to add? Uh we do need to add, I'm glad you brought that up. Somebody will amend that to say that. We also need to add an item B under finance, and Rachel will give you a quick discussion breakdown of the budget package you have in front of you. She just want to go over that real quick for you look. So entertain uh also uh while we're waiting, we've got a couple of people in limbo. Uh would it be okay to move planning commission up and take care of it first? We got two or three items with some folks here while we're waiting on Mr. Bradley and that. You want to do that?

SUMMARIZED BY OPENPUBLICA AI
TRANSCRIPT VIA PUBLIC VIDEO
openpublica.com