Public Meetings - Portland, Tennessee

The Board of Mayor and Aldermen met on November 2, 2026 at 5:00 PM at Portland City Hall. The meeting included approvals, reports, and discussions on water utility employee severance, a rezoning request, and infrastructure project timelines. Mayor Mike Callis presided. Consent Calendar - Approved minutes from the October 19, 2026 City Council meeting. Communications - Alderman Brian Woodall announced upcoming community events: Talk of the Town taping at Big Sky Farm on November 5 (1:00 PM), the annual Harvest Craft Festival at Richland Gym on November 14 (9:00 AM–4:00 PM), and the Veterans Breakfast at First Baptist Church on November 11 (8:00 AM). - Mayor Callis reminded residents of Election Day on November 3, polls open 7:00 AM–7:00 PM. - Mayor Callis noted the passing of Robertson County Mayor Billy Bogle. - Mayor Callis encouraged participation in the America 250 time capsule project, with items accepted at City Hall or the Chamber through November. - Mayor Callis reported receipt of a grant for building generator work, applied for in January 2025. - Mayor Callis displayed satellite imagery showing progress on the northern leg of the bypass. - Mayor Callis outlined next steps for sewer infrastructure: complete 2026 point repair and DMA Street project, continue accepting utility availability requests, adopt initial flat maintenance fee based on ERU model, continue smoke testing and flow monitoring, complete sanitary sewer valuation survey for EPA, and apply for SRF loan grant program (application window November 17–January). He directed residents to the city website for information and alerts. Finance – Resolution 26-86: Water Department Employee Severance - Alderman Vince Ellis presented a resolution to approve severance for water department employees who might transfer to White House Utility District. The package included Christmas bonuses ($9,800 total), vacation time, and a $1,500 severance per employee ($22,500 total). - Alderman Charles Cole opposed the Christmas bonus and severance, calling them unnecessary ratepayer expenses, especially for employees who have not yet earned the year’s leave or a bonus paid months early. He moved to amend the resolution to only apply to employees with over one year of seniority, which would have disqualified two of the 15 employees. - The amendment was seconded but failed after discussion in which Alderman Drew Jennings argued it was not cost‑saving and could hurt morale. - A subsequent proposal to prorate the bonuses based on transfer month was withdrawn after staff explained that vacation leave is awarded in full on January 1 and cannot be prorated systematically. - The original resolution passed with one dissenting vote (Alderman Cole). WHUD (White House Utility District) Update - Vice‑Mayor Megann Thompson reported no further communication since the board’s last meeting. A letter had been sent by White House’s legal counsel and received the day of the prior meeting; Portland’s board responded with its decision, but no reply has been received. - Alderman Drew Jennings requested that staff ask for confirmation of White House’s next board meeting (their website indicates quarterly meetings, with December being the potential next date). Staff will follow up. Legislative – Resolution 26-87: America 250th Anniversary - The board adopted a resolution honoring the principles and ideals of the United States as part of the 250th anniversary celebration. Passed unanimously. Community Development & Parks & Recreation - Vice‑Mayor Thompson noted that staff member Sherry attended the Southeastern Conference in Atlanta and reported productive conversations. - Parks and Recreation staff reported a successful Trunk‑or‑Treat event at Resident Park with large crowds, smooth flow, and good weather. Recent paving and striping at the park were praised. Planning & Codes – Ordinances Ordinance 26-52 (First Reading) – Rezoning 111 Strawberry Street - A request to rezone the property from General Commercial Services (GCS) to R7.5 (Medium Density Residential) was presented. The property was originally rezoned to GCS in 2009 as part of a broader commercial overlay consideration for the Liberty Park area. - Alderman Mike Hall questioned the zoning of adjacent lots and expressed concern about potential duplex development on the street. He asked about amending the zone to restrict single‑family use; staff suggested a voluntary deed restriction before second reading. - The project representative stated that the lot is tight and plans for single‑family or duplex are not yet determined. - The first reading passed with one abstention. Ordinance 26-53 (First Reading) – Community Facility Activities in Industrial Districts - The board considered an amendment to remove certain community facility conditional uses from IR (Industrial Residential) zoning districts. The Planning Commission had voted 9‑0 in favor of the removals. First reading passed. Utility Infrastructure – Change Order for Sewer Project - Alderman Charles Cole presented Resolution 26-86 (second item with same number) to approve Change Order No. 2 for the 2025 Sewer Improvements (Richland Park Sewer) Project, extending substantial and final completion dates by 60 days. - Staff explained the delay was due to TDEC approval wait time and a supply hold on water main relocation materials that the city ordered. - Alderman Mike Hall asked about penalty clauses; staff confirmed that unlike the splash pad project, no clawback was included. - The change order was approved unanimously. Key Outcomes - Resolution 26-86 (Severance) passed (6‑1, with Alderman Cole dissenting). - Resolution 26-87 (America 250) passed unanimously. - Ordinance 26-52 (Strawberry Street rezoning) passed first reading (with one abstention). - Ordinance 26-53 (Industrial district uses) passed first reading. - Resolution 26-86 (Change Order No. 2) passed unanimously. - Staff will request confirmation of the White House Utility District board meeting schedule. - A cost estimate for Liberty Street improvements is expected to be presented at the December meeting.

The meeting of the Board of Mayor and Aldermen was held on October 19, 2026, at Portland City Hall. The board approved an agenda amendment, several resolutions and ordinances, and set a counteroffer in the water utility transfer negotiations with White House Utility District. Discussions also covered park lighting, traffic on Liberty Street, and utility easements. Mayor’s Report - Early voting is underway at Portland Library today until 6 PM and tomorrow; Election Day is November 3. Council members were reminded to complete and submit required training hours. Flag disposal boxes are available at City Hall and the police station. A 9/11 memorial was launched, with daily visitors. Upcoming events: Fall Festival October 24, Veterans Breakfast November 11, and a 50‑year time capsule (Letters to Tomorrow). The wastewater capacity process was updated: new capacity requests will be evaluated against the 2020 moratorium relief map and chronic overflow areas; a sanitary sewer evaluation survey is in progress. Consent Calendar - Agenda item B (Ordinance 26‑51, point repair sewer project) was moved to Utility Infrastructure. The remaining consent items (Ordinance 26‑50, September department reports, minutes of October 12) were approved unanimously. White House Utility District (WHUD) Discussion - Under Finance, Alderman Ellis led discussion of a letter from WHUD outlining their proposal. WHUD offered $7 million toward the city’s water debt (total about $8.2 million) and requested $5 million in cash as operating reserves. Council members expressed concern that the full debt was not assumed and that $5 million exceeded available cash. Vice‑Mayor Thompson insisted debt assumption must come before cash negotiations. Alderman Jennings moved a counteroffer: if WHUD assumes all $8.2 million debt, the city would offer up to $3.5 million in cash; if WHUD accepts only $7 million debt, the cash offer would be $2.3 million. Payment installments and timing would be negotiated. The motion was seconded and passed by voice vote. Parks & Recreation – Lighting - A citizen requested that sports field lights remain on until park closing (11 PM). Parks staff explained current practice: lights are on for scheduled leagues and reservations and turned off about 30–45 minutes after activities end. The board expressed concern about cost (estimated $75,000–$100,000 additional per year) and impact on neighbors. They directed staff to continue the current practice of leaving lights on about 30 minutes after the last event, with no change to daily lighting. Public Works – Liberty Street Traffic Concerns - Staff presented a three‑week traffic study on Liberty Street. Average daily traffic was 500 vehicles; only eight vehicles exceeded 30 mph, with a maximum of 47 mph late at night. The primary complaint is vehicles parking in yards, exacerbated by limited parking at a new coffee shop. A TIP permit for an entrance on State Route 52 has been submitted to TDOT. The board directed staff to follow up with TDOT on the permit and to obtain cost estimates from traffic engineer Reynolds for possible speed cushions or a one‑way street conversion. Police Department - Resolution 26‑82 authorizing a multi‑jurisdictional mutual aid agreement with the Sumner County Emergency Response Team was approved unanimously. Utility Infrastructure Resolution 26‑83 – Woods Road Wastewater Master Meter - Approved. The meter will be used to calculate wastewater capacity flow above metered water sold to the City of Mitchellville. The meter is 85 % accurate; calibration will occur quarterly at $850 per month. Ordinance 26‑51 – 2026 Point Repair Sewer Project - Approved. The project is budgeted at $1.8 million with funds already allocated; it is part of EPA overflow reduction requirements. Discussion on Easements - Staff reported on four outstanding easements needed for the point repair project. For the Wix property on Riggs Avenue, the owner requested $40,000 or $10,000 plus a water tap. Appraised value for the easement area is $10,000. The board voted to offer either $15,000 cash (50 % over appraisal) or $10,000 plus a water tap, contingent on the owner upsizing the eight‑inch water line at his expense. For other properties where the city has prescriptive easements, staff will continue negotiating for recorded easements at appraised value. Key Outcomes - Agenda amended to move consent item B to Utility Infrastructure. Consent calendar approved (minus B). - WHUD counteroffer approved: up to $3.5 M cash if debt assumed; $2.3 M if only $7 M debt; payment terms negotiable. - Resolution 26‑82 (mutual aid) passed. - Resolution 26‑83 (Woods Road meter) passed. - Ordinance 26‑51 (point repair) passed. - Parks lighting: continue current practice with 30 minute grace period. - Liberty Street: staff to contact TDOT and get cost estimates. - Easement offer for Wix property approved; staff to continue others. - Next steps: WHUD to receive counteroffer; engineers to meet with EPA on October 20.

The Portland Board of Mayor and Alderman met on October 12, 2026, at 5:00 PM in City Hall Council Chambers. The meeting covered routine approvals, public hearings, committee reports, and significant discussions on a Meta grant for Meadowbrook Park, the proposed sale of the city's water system to White House Utility District, and new impact fees for storage unit facilities. The meeting also included a public comment on traffic issues. Consent Calendar - Approved Ordinance No. 26-46 (second reading) amending fines and penalties in Title 3 Chapter 2. - Approved Ordinance No. 26-45 (second reading) accepting a bid for Richland Gym Restroom Renovations. - Approved Minutes from the September 21, 2026 council meeting. Public Comments & Testimony - Beth Cunningham (112 Liberty Street) expressed concerns about traffic on Liberty Street, a 15-foot-wide lane, due to a new coffee shop. She noted excessive speeding, limited parking, and cars parking on the street, creating safety issues. She requested the city consider a one-way designation or other traffic calming measures. She stated that the city did not notify residents about the increased traffic from the coffee shop. Discussion Items - Community Development – Meta Grant: Vice-Mayor Megann Thompson presented a proposal for a Meta grant (typically $10,000–$75,000) for Meadowbrook Park. The project would widen and expand walking trails (two loops, including around the dog park) at an estimated cost of $100,000. The city would contribute $25,000 from impact fees. The board directed staff to submit the preliminary application with a $25,000 city contribution, noting the grant is not a 50/50 match and the scope can be scaled if the grant is less. - Finance – White House Utility District Transfer: Rachel and bond advisor Julianne Graham presented details on the proposed sale of the city's water system. Key points: - Two water/sewer revenue bonds (2016 and 2020) would need to be refunded, requiring a tax pledge on sewer debt (uncommon). White House proposed contributing $7 million toward debt and $5 million in cash, but the city's analysis showed they only have about $4 million in available cash and the debt contribution would leave a $1.3 million shortfall if White House does not cover all water-related debt. The city's initial assumption was that White House would pay off all water debt (31% of 2016 bond) but they offered only 18%. - A make-whole interest payment of up to $2.8 million (2020 bonds) and $500,000 (2016 bonds) would be required. - White House's request for $5 million cash was based on averaging last three years' audits, but city staff argued the cash is already obligated for other projects (EPA sewer overflows, etc.). - The board voted to defer the discussion and directed staff to send a message to White House that the current offer is not feasible, requesting further explanation and negotiation. The city is open to a partnership but needs a revised proposal. - Planning & Codes – Storage Unit Impact Fees: Staff explained that since 2019, mini-storage facilities are classified as commercial uses and subject to impact fees (fire and police only, not parks). Using a 10,000 sq. ft. example, total permit and impact fees would be approximately $30,363.50. The board noted this is not new policy but wanted council awareness as new storage projects are in the pipeline. No vote was taken. - Legislative – America 250 Resolution: Resolution No. 26-80 honoring the 250th anniversary of the United States was approved. - Public Works – Driver Safety Grant: Resolution No. 26-81 authorizing participation in a matching grant program (for telematics on city vehicles) was approved. - Utility Infrastructure: - Ordinance No. 26-50 (first reading) approved for an engineering agreement with McGee Engineering for natural gas pipelines along West Mt. Vernon Road, Morningside Drive, and Red River Crossing. - Ordinance No. 26-51 (first reading) approved for the 2026 point repair sewer project, with Cumberland Pipeline as the low bidder at $1,854,894. The project is related to EPA corrective actions. Key Outcomes - Beer Permit Approved: Terry Bolding for The Hitching Post at 5733 Highway 31W received an on-premises beer permit (Alcohol Beverage Board). - Rezoning Ordinances Approved (First Reading): - Ordinance 26-47: Rezone 0 Fountain Head Road from County Residential to RS-20 (near Clyde Riggs Elementary). - Ordinance 26-48: Rezone 129 TGT Road from County Residential to RS-40. - Ordinance 26-49: Rezone 136 North Russell Street from R-10 to RMU. - Meta Grant: Staff directed to submit preliminary application with a $25,000 city contribution for Meadowbrook trail project. - White House Utility District Transfer: Deferred; the board rejected the current terms (September 29 offer) and requested further negotiation and explanation from White House. - Sewer Project Approved: Ordinance 26-51 awarded to Cumberland Pipeline for $1,854,894. - Public Comment: Traffic concerns on Liberty Street to be reviewed by staff.

The Portland Board of Mayor and Aldermen met on September 21, 2026, at 5:00 PM. The meeting included updates on the water system sale to White House Utility District (WHUD), a utility rate study, bond refunding, approval of rezonings, a major grant discussion, and a presentation on the city's Flock Safety ALPR system. Consent Calendar - Unanimously approved Resolution 26-75 (re-appointing Chirag Patel to the Portland Municipal Planning Commission), the August 17, 2026 meeting minutes, and departmental reports. Public Comments & Testimony - No members of the public addressed the board during the two public hearings for Ordinances 26-38 and 26-42 (rezoning) or during the general public recognition portion of the meeting. - Robin Reeves of Reeves Enterprises, representing the property owner for Ordinance 26-42, stated that a sale of the properties at 0 South Broadway was being negotiated and was contingent upon the zoning change to GCS. The council then approved the rezoning. Discussion Items - Community Development – Meta Grant: Vice-Mayor Thompson discussed a potential partnership with Meta for a park grant. The council debated whether and how much the city should pledge as matching funds. The item was deferred to the October 12, 2026 meeting for a final decision on the contribution amount. Research on Meta's specific grant history and requirements was requested. - Finance – WHUD Water System Sale: Ryan Richards (Baker Donelson) presented the status of the water system asset transfer. The purchase agreement is under final review, with most issues nearly resolved. First reading of the final agreement is anticipated for October 12, with second reading and closing expected by the end of the year. - Finance – Utility Rate Study: Bob Adams (Blankenship CPA Group) outlined the rate study process. The council directed the firm to pause the water/sewer portion until the WHUD sale closes to avoid analyzing a system that will change. Work will proceed on the gas utility rate study. The firm was also asked to provide models for a potential flat EPA compliance fee for the October 13th ad-hoc committee meeting. - Finance – Bond Refunding: Finance Director Rachel presented a preliminary plan to refund two Water/Sewer Revenue Bonds (Series 2016 and 2020). The refunding is contingent upon the WHUD sale closing and involves a detailed process with the Comptroller's Office, an RFP for an underwriter, and credit rating agencies. Resolutions authorizing the refunding are expected to be presented on October 19. - Parks & Recreation – Richland Gym Restrooms: Alderman Woodall introduced Ordinance 26-45 (First Reading) to accept a bid from Due Construction for $47,300 for the Richland Gym Restroom Renovations project, as recommended by project engineer Lows & Associates. The timeline for the project is approximately six months once started. - Police Department – E-Citations & ALPR System: Ordinance 26-46 (First Reading) was introduced to reinstate a $5 cost per traffic citation for the city's e-citation fund, replacing an expiring sunset provision. Chief Jennings delivered a comprehensive presentation on the city's Automated License Plate Reader (ALPR) system from Flock Safety. He detailed the system's use (stolen vehicles, missing persons, sex offender alerts), privacy safeguards (30-day data retention, MFA, audit trails), capabilities, and limitations (no facial recognition, GPS tracking, or speed enforcement). The Chief reported the system has led to 47 arrests, 15 stolen vehicle recoveries, and 4 missing persons located, contributing to a 73% case clearance rate. The Mayor requested the information be added to the city website. - Public Works – Parkside Boulevard: Resolution 26-76 was approved to accept Parkside Boulevard in the Parkside Estates Development as a dedicated city street. - Utility Infrastructure – Sewer Change Orders: Resolution 26-78 approved Change Order 1 for the Richland Park Sewer Improvements Project, increasing the contract by $66,500 and extending the timeline by 138 days due to an unexpected water line relocation. Resolution 26-79 approved the final Change Order 2 for the Raw Water Source Improvement Project, decreasing the contract by $76,156. Key Outcomes - Second reading and final approval passed for Ordinances 26-38 (rezone 840 S. Broadway to OPS), 26-42 (rezone 0 S. Broadway to GCS), and 26-44 (rescind and replace developer agreement for Vail Crest subdivision). - First reading approved for Ordinance 26-45 (Richland Gym restroom bid award) and Ordinance 26-46 (reinstatement of $5 e-citation fee). - Resolutions approved: 26-75 (Planning Commission reappointment), 26-76 (Parkside Boulevard street acceptance), 26-77 (America 250th Anniversary), 26-78 (Richland Park Sewer Change Order 1), 26-79 (Raw Water Final Change Order - credit). - The Meta grant decision was deferred to the October 12, 2026 meeting. - The ad-hoc committee on fees and operations will meet on October 13, 2026 to further discuss the EPA compliance fee structure with guidance from the rate study firm.

The Portland Board of Mayor and Aldermen met on August 17, 2026, in City Hall Council Chambers. The board approved multiple zoning, annexation, utility, and planning items, and held discussions on park lighting, paving, sewer capacity, utility rates/fees, and a proposed homelessness study. Consent Calendar - Ordinance No. 26-39 (engineering services for Shaub Road Natural Gas Station stabilization), Ordinance No. 26-43 (FY 2026-27 budget amendment), approval of August 3, 2026 minutes, and department reports were approved unanimously by consent. Public Comments & Testimony - Stephanie Hubbard asked the council to allow Sean Ray, described as a retired military senior systems engineer and designer, to conduct a no-cost homelessness study for the city. She requested cooperation, data sharing, a single point of contact, and an agreement to reconvene in 90 days to review the findings and possible grants. - No citizens signed up to speak on the advertised public hearings. Public Hearings and Alcohol Beverage Board - Ordinance No. 26-34 (second reading) rezoned 120 Old Westmoreland Road from R-15 and County Agricultural to RM-1 PUD. Staff reported the 26.6-acre project would contain 94 single-family lots, about 3.5 dwelling units per acre, and an estimated 207 residents. A traffic study found no warranted road improvements; council members discussed traffic and infrastructure concerns, including water pressure and sewer backups in the area, before the ordinance was approved. - Resolution No. 26-55 annexed about 23 +/- acres at 120 Old Westmoreland Road with written owner consent and adopted a plan of services. It was approved. Staff noted the full development parcel is larger because part of the original property was already in the city. - Ordinance No. 26-35 (second reading) rezoned 609 Highway 52E from RS-40 to GCS for the Portland Learning Center. It was approved, with discussion noting the property had operated commercially despite never receiving commercial zoning. - The Alcohol Beverage Board approved the on-premises beer permit application from Juan M Beltran Castro for Degollado 4 Inc. at 301 North Broadway, the former Pizza Hut building. The permit met all requirements. Reports, Recognitions, and Committee Updates - The Portland Chamber of Commerce was recognized as Chamber of the Year by the Tennessee Chamber of Commerce Executives. - The mayor reported the new raw water intake was installed and operational, all three raw water pumps were installed, and work continued on utility and park projects. Employee recognition included Sherry’s municipal clerk certification and Portland Fire Department water rescue training. - Council members highlighted the Portland Youth Football League ribbon cutting, a Kirby Industries project and 3D model, and the upcoming America 250 celebration. - Resolution No. 26-68, honoring America’s 250th anniversary and the rule of law, was approved unanimously. Planning and Codes Discussions - Ordinance No. 26-25 (second reading) declared a public alley surplus and authorized its abandonment. The board amended the ordinance to require that any city interest in the alley be quitclaimed to the adjacent property owner, that new lots be deed-restricted to single-family residential use, and that the owner reimburse the city’s $1,500 appraisal cost. Property owner Kevin Childers addressed the council and agreed to pay that cost. The ordinance was then approved. The alley area was estimated at 6,000 square feet with an appraised value just under $15,000. - Resolution No. 26-69 approved a design review standards appeal for 200 Kirby Drive, allowing metal siding to match the existing building on an expansion in an industrial district. Council members noted most industrial buildings were grandfathered before design review regulations and that the expansion was away from the road. It was approved; a site plan will still go through the planning commission. - Ordinance No. 26-44 (first reading) rescinded and replaced the Vail Crest developer agreement with Om Sai Hotel Inc. Staff said the previous agreement expired and the capacity letter needed updating. It was approved on first reading. - In a discussion on a requested homelessness study, council members generally opposed committing city funds. Concerns included staff time to compile records, lack of identified funding, and the city’s existing annual allocations to nonprofits. No formal vote was taken; the discussion concluded the timing was not right. A council member later noted that local Realtor associations could seek National Association of Realtors grants to pay for such a study at no cost to the city. Parks & Recreation - Alderman Brian Woodall led a discussion on lighting at Meadowbrook Park. Options included testing two or three solar lights at about $4,000-$5,000 each, reusing old outfield light poles, hardwiring lights, or a combination. No vote was taken; staff will research costs and options. Public Works - Council discussed the planned 9/11 memorial being built by Kirby Industries with donated labor and materials. The memorial, about 25 feet long and 25 feet wide with a 10-foot monument and five benches, will be placed in front of City Hall and will include lighting. The annual 9/11 ceremony is scheduled for September 11, 2026, at Southern Occasions. - In the paving discussion, staff proposed shifting funds from Summer Drive and Dogwood to park paving, generating roughly $38,000-$40,000 and combining with $60,000 already allocated for the park. Parking lot estimates were about $40,000 for the back lot and $60,000-$65,000 for the upper lot. Staff also discussed walking trail pavement repair, sealcoating, and scheduling around football and soccer use. The consensus was to move forward with estimates and scheduling. Utility Infrastructure - Resolution No. 26-70 authorized change order 1 in the increased amount of $45,925.00 with Haren Construction Company for the ARPA Raw Water Source Improvement Project. Approved. Staff explained the increase involved raising an air injection line above a natural gas transmission line, with hope that clawback funding would cover the cost. - Resolution No. 26-71 approved final change order 9 decreasing the Oak Hill Water System Improvements contract by $17,756.01. Approved. - Resolution No. 26-72 approved final change order 1 decreasing the Oak Hill Elevated Tank Improvements contract by $38,043.20. Approved. - Resolution No. 26-73 authorized contract negotiations with Blank and Ship CPA for utility rate consulting, limited to sewer and natural gas. The motion followed a review of five proposals; costs discussed included $10,000 for wastewater and $14,000 for natural gas. Approved as amended. - Resolution No. 26-74 terminated the contract with Phoenix Fabricators and Erectors, LLC for the Oak Hill Elevated Water Tank Improvements Project as part of the non-competitive TDEC ARPA water grant with Sumner County. Staff said work was completed but the contractor had not finalized change orders. Approved. - In the capacity letters discussion, staff and the city’s attorneys recommended continuing to issue capacity letters as in the past until official EPA/TDEC guidance is received. No formal vote was taken. - In the rates and fees discussion, staff presented rate study data using average flows and equivalent residential units. The calculated ratio was 1:3:25 for residential, commercial, and industrial average flow, and an example of about $0.74 per month on the residential flat rate for every $1 million borrowed. No rate was adopted. The board directed staff to get more information from Blank and Ship and to explore loan/drawdown options, with discussion of a possible new fee beginning around January or February 2027. Key Outcomes - Approved consent calendar items, all three public hearing zoning/annexation items, the beer permit, America 250 resolution, alley surplus ordinance with amendments, design review appeal, Vail Crest developer agreement replacement on first reading, and four utility resolutions. - Directed staff to research Meadowbrook lighting and park paving options and to follow the consensus to proceed with paving estimates. - Took no formal action on the homelessness study, capacity letters, or utility rate structure, but requested follow-up information from consultants and staff.

The Portland Board of Mayor and Alderman met on August 3, 2026, in Council Chambers at Portland City Hall. Mayor Mike Callis presided. Roll call showed Aldermen Vince Ellis, Mike Hall, Drew Jennings, Jody McDowell, Brian Woodall, and Vice Mayor Megann Thompson present. The board approved the agenda, heard public comment, and acted on a certificate of compliance, resolutions, ordinances, and reports. No meeting minutes were available; this summary is based on the agenda and transcript. Presentation - Mayor Callis presented a proclamation to Mason Pearson and Blaine Gregory recognizing their accomplishments as a fishing team. Public Comments & Testimony - Danielle Elks, attorney for applicant Shabana Lalani, spoke in support of Resolution 26-63, a Certificate of Compliance for Royal Wine & Spirit at 6074 Highway 31W. She stated it was a business transfer/purchase, the applicant had completed required training, and the certificate was needed for the state liquor license. - Robin Reeves, property owner, spoke in support of the rezoning of property at or around 0 South Broadway. He said there are five parcels, two residential and three business, and he wants all of them zoned business so the property can be marketed. - Stephanie Hubbard, during public comment on a non-agenda item, asked the council to read a 90-day homelessness, addiction, and public safety assessment proposal and place it on a future agenda. She said the proposal did not request funding or a shelter, but would help document need and qualify for grants. She cited concerns about deaths under a bridge, children sleeping in cars, and limited shelter resources. Council suspended the rules to allow her to finish. Consent Calendar - The board approved the June 15, 2026 council meeting minutes and the Department Report for June 2026 by voice vote. Public Hearing - Resolution 26-63, the Certificate of Compliance for Shabana Lalani of Royal Wine & Spirit, was opened for public hearing. No opposition was heard; Danielle Elks answered questions. Mayor's Report - America 250 events remain upcoming, including a Freedom Fitness celebration, a 9/11 memorial installation, fall festival, veterans breakfast, and a time capsule project. - The 17th annual Back to School Bash gave out 788 backpacks and school supplies; all items were donated. - White House Utility District exploratory discussions are continuing. Legal counsel met, system modeling and data sharing are underway, and next steps include bond refunding options, asset lists, a draft asset purchase agreement, and future presentations to council. All decisions are contingent on a fully executed document by both the White House Utility District Board and this council. - ARPA projects: three projects must be complete by September 30, totaling over $52 million in water infrastructure grants. Work at the water treatment plant included divers cutting away the old intake and preparations for a new intake and pumps. - Mass notification is moving from Code Red to Everbridge; citizens can sign up through Sumner County or the city website. - City Lake was stocked with 1,000 largemouth bass and 2,500 catfish are expected. - Consolidated dispatch: Portland pays 9% of operational costs; this year's portion is $620,000. In the first six months, there were over 170,000 service calls and 148,000 other calls. Portland had almost 18,000 police calls and over 1,100 fire calls. - ADA website compliance must be complete by April 26, 2028, under a new unfunded state law. - Certified population data: Portland's certified population increased by 502 people over six years, a 3.8% growth rate, and Portland ranks approximately 155th among Tennessee cities. Alcohol Beverage Board - Resolution 26-63 was approved. The chairman noted this was a transfer of an existing business, not a new liquor store, and background checks raised no red flags. Discussion Items - Finance: Ordinance 26-43, first reading, amending Budget Ordinance 26-28. Finance Director Rachel explained that no revenues or expenses change; the amendment corrects schedule presentation for the gas payment-in-lieu-of-taxes and water/sewer debt principal and interest. Approved. - Legislative: Resolution 26-62 honoring America's 250th anniversary was approved. - Legislative: Resolution 26-66, allowing the City Recorder or Mayor to cancel a public meeting when a quorum is known to be absent, was approved by voice vote with one abstention. Council debate included concerns about concentrating power in one person and whether cancellation should be a council decision, balanced by the need to avoid citizens traveling to a meeting that cannot act. - Parks & Recreation: Resolution 26-60, accepting the best proposal for engineering and architectural services for the 2026 Local Parks and Recreation Fund Grant Project, contingent on grant award, was approved. - Parks & Recreation: Resolution 26-61, accepting the best proposal for administrative services for the 2026 Local Parks and Recreation Fund Grant Project, contingent on grant award, was approved. - Planning & Codes: Resolution 26-65, a design review standards appeal for 809 North Broadway, was approved with one abstention. The appeal allows metal siding on a new accessory building for Big Papa Corns; the existing building already has metal siding on its sides and rear. - Planning & Codes: Ordinance 26-38, first reading, rezoning 840 South Broadway from RS-20 to OPS, was approved. Staff said citizens in the area had spoken against it; some council members questioned whether the lot could meet OPS requirements and noted rezoning is a privilege, while others said the corridor is already commercial. - Planning & Codes: Ordinance 26-42, first reading, rezoning 0 South Broadway from RS-20 to GCS, was approved. The property is at the 109/Highway 76 corner, surrounded by commercial zoning, and has never had a residence on it. - Planning & Codes Discussion: Staff asked whether conditional uses should remain in Industrial Restrictive zoning. Council did not act, instead asking planning staff to review the list and bring back a recommendation. - Planning & Codes: Ordinance 26-25, second reading, to deem a public alley surplus, was amended in discussion to abandon rather than sell the alley due to deed and easement issues. Council deferred action to the August 17 meeting so the local contractor buying the lots could explain intentions and possible plat restrictions could be considered. - Police: The chief discussed animal fostering in residential areas after one complaint. There is no current ordinance limiting foster animals. Council asked planning to review zoning and kennel definitions; some members opposed new rules as overreach after a single incident. - Utility Infrastructure: Ordinance 26-39, first reading, authorizing an agreement with OHM Engineering for stream bank stabilization at the Shaub Road Natural Gas Station, was approved. The site has extreme erosion undermining the pump station foundation. - Utility Infrastructure: Ordinance 26-40, first reading, replacing Ordinance 22-78 and adopting the latest TDEC Drought Management Plan, was approved. Changes include population-based averages, average daily demand, census updates, and adding the fire chief to the drought management group. - Utility Infrastructure: Resolution 26-67, a second boat ramp at Portland City Lake, was deferred to September after council questions about the lake's future, access, and unconfirmed rumors about White House Utility District fencing and a walking trail. - Utility Infrastructure: The Jet Vac Truck discussion confirmed a cost of $393,575, up about $3,500 from the prior quote, with a 180-day lead time. Council directed staff to proceed with the purchase since funds are already budgeted. Key Outcomes - Approved Resolution 26-63, the Certificate of Compliance for Royal Wine & Spirit. - Approved the consent calendar: June 15, 2026 minutes and June 2026 department report. - Approved Ordinance 26-43 on first reading. - Approved Resolution 26-62. - Approved Resolution 26-66 with one abstention. - Approved Resolutions 26-60 and 26-61, contingent on grant funding. - Approved Resolution 26-65 with one abstention. - Approved Ordinance 26-38 and Ordinance 26-42 on first reading. - Deferred Ordinance 26-25 to August 17, 2026, after discussion of abandonment rather than sale. - Referred the animal fostering issue to planning commission for zoning review. - Approved Ordinance 26-39 and Ordinance 26-40 on first reading. - Deferred Resolution 26-67 to a September meeting. - Directed staff to purchase the Jet Vac Truck. - Heard Stephanie Hubbard's request to place the homelessness, addiction, and public safety assessment on a future agenda; no vote was taken before adjournment.

The Board of Mayor and Aldermen of Portland, Tennessee met on June 15, 2026, to adopt the annual budget and tax rate, approve a moratorium on data center developments, authorize application for a federal firefighter staffing grant, and handle other administrative matters. Consent Calendar - Approved minutes from June 1, 2026 work study and city council meeting, and department reports for May 2026. Public Comments & Testimony - No public comments were signed up for agenda-related or non-agenda items. Discussion Items Budget Ordinance 26-28 (Second Reading) - Finance Director Rachel presented changes since the first reading: no property tax increase; employee pay step increase plus 2.4% COLA; health insurance reflecting a 10.5% increase (applied only January–June due to calendar year difference); addition of a sanitation rear-loader truck ($250,000); stormwater projects (Lindsay Cala Bridge $100,000, airport detention pond $85,000); water/sewer projects (sewer point repairs $300,000, generators for EPA $650,000, jet vac truck $390,000); gas department crew cab truck ($60,000); and two police cars ($130,000) and two mowers ($24,000) funded through impact fees. - Lengthy discussion occurred about the jet vac truck purchase versus using the $390,000 for immediate sewer repairs. Some aldermen questioned timing but acknowledged the truck would improve efficiency. A compromise was reached to keep the line item in the budget, gather delivery time and utilization data, and finalize the decision at the July 20 meeting. The motion to accept the budget as presented passed. Budget Ordinance 26-33 (Second Reading) - This ordinance amends the current fiscal year 2025–2026 budget. Updates included new grant revenues and corresponding expenses. The motion to adopt as updated passed. SAFER Grant Discussion (Fire Department) - Chief Thornton requested permission to apply for a Staffing for Adequate Fire and Emergency Response (SAFER) grant for 15 firefighters over three years. Federal share: 75% of salary/benefits for first two years, 35% for third year; total grant value $4.07M, city match $1.57M. No obligation to retain personnel after the grant period. The board authorized the application despite concerns about long-term funding and potential need for a third fire station. Resolution 26-56: Data Center Moratorium - Vice-Mayor Thompson presented a resolution to pause data center developments until a zoning framework is established. Alderman Woodall successfully amended it to a minimum three-year moratorium. The city attorney noted legal risks but the board passed the amended resolution. Discussion on Anti-Choking Devices (Police Department) - Alderman Jennings proposed equipping vehicles with "Dechoker" devices ($2,700 total). Since devices are not FDA-approved, staff will research liability, insurance, and training before a final decision. Utility Infrastructure Resolutions - Resolution 26-57: Approved write-off of outstanding utility customer accounts for FY2026. - Resolution 26-59: Approved increased scope with CSR Engineering to include lift station design, saving $6,500 by combining bids. Key Outcomes - Deferred Ordinance 26-25 (public alley surplus) to July 20, 2026. - Approved Consent Calendar. - Adopted Resolution 26-58 (Certified Tennessee Downtowns program participation). - Adopted Ordinance 26-28 (FY2026–2027 budget and tax rate) as presented, with jet vac truck decision deferred to July 20. - Adopted Ordinance 26-33 (FY2025–2026 budget amendment) as updated. - Authorized application for the SAFER grant. - Adopted Resolution 26-56 (data center moratorium for minimum three years). - Directed further research on anti-choking devices. - Approved Resolutions 26-57 and 26-59.

The Board of Mayor and Aldermen of Portland, Tennessee, met on Monday, June 1, 2026, at 5:00 p.m. in the City Hall Council Chambers. The meeting covered a wide range of topics including zoning changes, annexations, infrastructure projects, a new splash pad, traffic calming policies, and a proposed moratorium on data centers and energy facilities. Multiple votes were taken, all passing unanimously. Consent Calendar - Approved Ordinances 26-29 (chemicals for FY2027), 26-30 (airport apron expansion contract with TDOT), 26-31 (support for BIL grant), 26-32 (airport apron expansion contract with C&C Contracting), and the minutes of May 18, 2026. All passed unanimously. Public Hearings - Ordinance 26-17 (Second Reading) – Rezoning 0 Fowler Ford Road from County-Residential to RS-40 (low density single family residential). Approved unanimously. - Resolution 26-37 – Annexation of 1.2 acres at 0 Fowler Ford Road with owner's written consent and adoption of a plan of services. Approved unanimously. Discussion Items - Splash Pad Update (Parks & Recreation) – Alderman Woodall reported the splash pad opened 10 days prior. Issues included water pressure causing children to overshoot the slide landing area, and system alarms. Staff is working with the manufacturer and IT to monitor and adjust. No age limits or full-time staff are planned. A proposal for after-hours private rentals ($50 per hour) is being considered. Alderman Jennings noted the splash pad does not replace the old pool, which would have cost $10–15 million. - Gateview Drive Storm Drainage and Road Installation (Public Works) – Carlton presented plans to address flooding at the apartment complex and provide a secondary school access. Estimated cost $832,000 for drainage, roadbed, and paving ($412,000 for drainage alone). Aldermen expressed concerns about cost and benefit; the project is not a city priority. Discussion to reallocate the $400,000 already budgeted for this project. No vote taken; further external conversations planned. - Lindsey Kala Circle Bridge Repair (Public Works) – A hole was discovered under the bridge; temporary fill installed. Full replacement estimated at $66,000 with a two-week construction period using a poured-in-place concrete box culvert (10–12 ft opening vs. current 40-inch pipe). Motion to proceed approved unanimously. - Protocols for Requesting Traffic-Calming Investigations (Public Works) – Discussion on creating a formal policy similar to other cities. Proposed steps include resident petition, traffic data collection, and a 30% cost share from residents or HOA. Aldermen favored simplifying the process, with an annual review cycle and clear criteria (e.g., street length 1000 ft, speed limit ≤30 mph). No vote; staff to refine and present later. - Data Centers, EV Plants, and Energy Producers (Mayor’s Report) – Mayor Callis proposed a one-year moratorium on requests for such facilities to develop guidelines on buffers, decommissioning bonds, infrastructure capacity, and compliance. No formal action taken; discussion only. - EPA Consent Order and Jet Vac Truck (Utility Infrastructure) – Discussion on purchasing a second vac truck (estimated $290,000–$300,000) to meet maintenance needs under the EPA consent order. Staff proposed reclassifying a vacant crew lead position as a vac truck operator. Aldermen expressed support but deferred funding decision to budget discussions. Key Outcomes - Fowler Ford Road Rezoning and Annexation (Ordinance 26-17, Resolution 26-37) – Approved unanimously. - Old Westmoreland Road PUD Rezoning (Ordinance 26-34, First Reading) – Approved unanimously. The 27.2-acre site will have 94 lots (min. 5,000 sq ft), 3.5 units/acre, with amenities including playground, pickleball and basketball courts, dog park, and $50,000 park donation. Minimum home sizes: 40% ≥1,100 sq ft, 40% ≥1,400 sq ft, 20% ≥1,800 sq ft. - Highway 52E Rezoning (Ordinance 26-35, First Reading) – Rezone 609 Highway 52E from RS-40 to GCS (General Commercial Services) – Approved unanimously. - America 250 Celebration Contribution (Resolution 26-50) – Approved $1,000 to Sumner County's celebration. - Final Budget Amendment (Ordinance 26-33, First Reading) – Approved unanimously.n- America 250 Resolution (Resolution 26-54) – Approved unanimously honoring the 250th anniversary. - Oakhill Water System Change Order (Resolution 26-51) – Approved $103,709 in increased costs funded by grant clawbacks. - Residential Utility Connection Fee Waiver (Resolution 26-53) – Approved to continue existing policy. - Lindsey Kala Circle Bridge Replacement – Motion to proceed with $66,000 replacement approved unanimously. - Removal of Ordinance 26-52 (Shaub Road Natural Gas Station Engineering) – Removed from agenda.

The Board of Mayor and Aldermen of Portland, Tennessee, met on May 18, 2026, at 5:04 PM in City Hall Council Chambers. Mayor Mike Callis presided, with Aldermen Cole, Ellis, Jennings, McDowell, and Woodall present; Alderman Hall and Vice-Mayor Thompson were absent. The meeting lasted until 5:56 PM and covered a consent calendar, financial resolutions, the first reading of the FY2026-2027 budget, airport expansion contracts, and other routine items. A key amendment adding a 2.4% cost-of-living adjustment to employee pay was approved 4-1. Consent Calendar - Approval of the agenda (voice vote, all present in favor). - Ordinance No. 26-18 (Second Reading): Acceptance of the best bid for the 2026-2029 Road Paving Maintenance and Materials & Services Contract. - Ordinance No. 26-19 (Second Reading): Agreement with Reynolds Sealing and Striping for Road Sealing Materials and Services. - Ordinance No. 26-20 (Second Reading): Acceptance of best bid for Rock/Gravel Haul Contract (July 1, 2026 – June 30, 2029, with two one-year renewal options). - Ordinance No. 26-21 (Second Reading): Agreement with CEC Engineering for engineering services for the Demase Street Repair Project. - Ordinance No. 26-22 (Second Reading): Acceptance of best bids for Water Distribution Department supplies for FY2027. - Ordinance No. 26-23 (Second Reading): Acceptance of best bids for Portland Natural Gas Department supplies (July 1, 2026 – June 30, 2027). - Ordinance No. 26-24 (Second Reading): Acceptance of best bids for Wastewater Collection Department supplies for FY2027. - April 2026 Department Reports. - Minutes from May 4, 2026 City Council Meeting. All items were approved by voice vote with all present members in favor. Public Comments & Testimony - No members of the public spoke during either agenda-related or non-agenda-related recognition periods. Discussion Items - Presentation – Strawberry Festival Awards: Kristin Hope of the Portland Chamber of Commerce presented awards to grand champion Create Energy, first place/people's choice Curby Building Systems, and recognized other parade winners. Mayor Callis thanked city employees and the chamber. - Council Communications: Alderman Woodall announced the Richland Park Splash Pad ribbon cutting on May 22, 2026, at 9 AM. Alderman Ellis praised the parade and emphasized the importance of young residents. Alderman Cole thanked all involved and congratulated Portland High School 2026 graduates. - Mayor's Report: Mayor Callis reported: - The 85th Annual Strawberry Festival was a success. - State Route 109 project road closures will begin; the 109 North Loop is scheduled for completion in May 2028. - City must follow FEMA/TEMA regulations for floodplains; staff uses stormwater calculations to ensure post-development runoff equals or is less than pre-development. - Sidewalk repairs on Hwy 109 and Wheeler Street, and a new section at Richland Park. - Water production declined from 70 million gallons in May 2022 to 61 million in May 2025 due to leak repairs; Drakes Creek intake remains submerged despite drought condition 3. - Splash pad uses recycled water; a water main repair on Hwy 109 is scheduled overnight May 27-28, 2026, with road closures and detours. - Alcohol Beverage Board: Chairman Alderman McDowell called the board to order at 5:18 PM. The board approved an off-premises beer permit application from Samer Kassis for ABC Fuel Group (formerly Portland Fuel Stop) at 5989 Hwy 31W. Motion carried (voice vote, all present in favor). - Finance – Alderman Vince Ellis: - Resolution No. 26-45 (assignment of fund balance amounts for future expenditures) was approved unanimously. - Resolution No. 26-47 (designating General Fund percentages from Local Option Sales and Use Tax Revenue) was approved unanimously. Discussion included: the additional 0.5% sales tax is estimated to begin July 1, 2026, with the Department of Revenue notifying businesses; the resolution allocates percentages to police, fire, parks, streets, and other funds; Mayor Callis emphasized the resolution will be reviewed annually. Alderman Cole expressed concern about future operating costs and whether the step plan would cover pay raises without a property tax increase. - Ordinance No. 26-28 (First Reading – Annual Budget and Tax Rate for FY2027, July 1, 2026 – June 30, 2027) was introduced. Finance Director Rachel Slusser stated the proposed budget includes no property tax increase, only next-step employee increases (no cost-of-living), benefits calculated at 7% higher, and only the Richland Gym remodel as a capital project. Alderman Woodall moved to amend the budget to include the next step plus a 2.4% cost-of-living adjustment, as recommended by the pay study. Slusser estimated the additional cost to the General Fund at approximately $175,000. Discussion addressed the importance of retaining employees and being fiscally conservative. The amendment passed 4-1 (Alderman Cole opposed). The amended ordinance then passed 4-1 (Cole opposed). A work study meeting was scheduled for June 1, 2026, at 4:00 PM to discuss additional budget details. - Legislative – Mayor Mike Callis: Resolution No. 26-43 recognizing patriotism and the 250th anniversary of the United States was approved unanimously. - Municipal Airport – Alderman Mike Hall (absent, but items considered): - Ordinance No. 26-30 (First Reading) – Contract with TDOT Aeronautics for South Apron Expansion ($614,428 state grant, local match 35%). Approved. - Ordinance No. 26-31 (First Reading) – Support for Bipartisan Infrastructure Law Grant application ($469,370 federal, 5% local match $23,469). Approved. - Ordinance No. 26-32 (First Reading) – Contract with C&C Contracting, LLC for South Apron Expansion ($858,739). Director Doug Hunter noted four bids were received; some were incomplete, so the contract went to C&C Contracting, which had done previous airport work. Approved. - Parks & Recreation – Alderman Brian Woodall: Resolution No. 26-46 to name the new entrance at Richland Park (for 911 mapping) was approved unanimously. Alderman Woodall thanked staff for completing the back entrance; Mayor Callis announced Phase II will begin soon. - Utility Infrastructure – Alderman Charles Cole: - Ordinance No. 26-29 (First Reading) – Acceptance of best bids for various chemicals for water and sewer plants for FY2027. Approved. - Resolution No. 26-48 – Final adjusting Change Order 7 decreased $105,743.99 for the Masons Tank 12-inch Connector Waterline Improvements. Approved. - Resolution No. 26-49 – Final adjusting Change Order 1 decreased $78,023 for the 2025 Manhole Repair Project. Assistant Director O'Loughlin confirmed all 33 manholes were completed under budget. Approved. Key Outcomes - Consent Calendar: All nine items approved unanimously. - Alcohol Beverage Board: Beer permit for ABC Fuel Group approved. - Finance: Resolution 26-45 and 26-47 approved. Ordinance 26-28 (FY2027 budget) approved on first reading as amended to include next-step pay plus 2.4% COLA (4-1). A work study is set for June 1, 2026 at 4:00 PM. - Airport: Three ordinances (26-30, 26-31, 26-32) approved, advancing the South Apron Expansion project. - Parks: New entrance at Richland Park named; Phase II to follow. - Utility Infrastructure: Three items approved (chemicals contract and two decreased change orders). - Next Steps: The budget ordinance will return for second reading on June 1, 2026, after the work study. Mayor Callis pledged to confirm the sales tax start date and post it on the city website. Fireworks allowed on Memorial Day were reaffirmed.