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Record of Proceedings

Portland BOMA Meeting Summary - September 21, 2026

City Council — Monday, September 21, 2026
BodyPortland, Tennessee
SessionCity Council
DateMonday, September 21, 2026
StatusFILED
Video Record
0:00 / 1:31:55

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it

Speaker numbers apply only to this recording.

Speaker 1

19:52

All right, we're gonna call order our board of Mayor Aldman for September twenty first, twenty twenty-six.

20:00

We're gonna ask Pastor Bradley Stubbs to come forward.

20:03

He serves on staff over the first Baptist.

Unassigned speaker

20:08

I'm

Speaker 2

20:08

gonna read a uh passage, just a quick little passage in John 15 uh one through five.

20:14

It says, I am the true vine, and my father is the vine dresser.

20:18

Every branch in me that does not bear fruit, he takes away, and every branch that does bear fruit, he prunes, then it may bear more fruit.

20:25

Already you are clean because of the word that I have spoken to you.

20:28

Abide in me and I and you.

20:30

As the branch cannot bear fruit by itself unless it invides in the vine, neither can you unless you abide in me.

20:36

I am the vine and you are the branches.

20:39

Whoever abides in me and I and him, he it is that bears much fruit.

20:43

For apart from me, you can do nothing.

20:46

Let's let's go to prayer.

20:48

Lord, thank you so much as for

Unassigned speaker

20:50

uh

Speaker 2

20:50

letting us have the opportunity just to talk about important things in our city that we love in our community community that we love, Lord.

20:57

Uh let us also remember uh today and every day, Lord, that apart from you we really can do nothing.

Unassigned speaker

21:02

That

Speaker 2

21:03

Lord, we have to abide in you first, and if we abide in you and that we trust in you and follow your guidance and your wisdom, Lord, that we bear much fruit, uh and that we see your glory revealed.

21:14

Your name we pray.

21:14

Amen.

21:15

Amen.

Unassigned speaker

21:16

All

Speaker 2

21:16

right, let's do the pledge.

21:18

I pledge to the flag of the United

Speaker 3

21:22

States of America for which it says one nation under God, indivisible with liberty

Speaker 1

21:30

and justice for all.

21:33

Thank you, Bradley.

21:36

Next up is roll call.

Speaker 4

21:42

Alderman Charles Cole, here, Alderman Vince Ellis.

21:46

Here, Alderman My Call.

21:49

Alderman Drew Jennings.

21:50

Here, Alderman Jody McDowell.

Speaker 5

21:53

Here,

Speaker 4

21:53

Vice Mayor Megan Thompson here.

21:55

Brian Alderman Brian Woodall.

Speaker 1

21:57

Here.

21:58

All right, we need approval of tonight's agenda to have a motion.

22:04

Any discussion.

22:05

All in favor say aye.

22:07

Aye.

22:07

All opposed.

22:09

Uh there are no uh no one signed up under public recognition.

22:13

We did have two public hearings posted and no one spoke on that.

22:16

It was ordinance twenty-six thirty-eight and ordinance twenty-six-42.

22:21

Next up is communications from council members.

22:23

Any council members want to share anything with the public?

Speaker 3

22:28

Mayor, I do have uh for this coming week.

22:33

Wednesday and Thursday.

22:35

We've got paving that's gonna be happening over at the park by the football field area.

22:40

When you first go in off of Portland Boulevard, those two parking lots, one on the right, one on the left.

22:46

There'll be some paving.

Unassigned speaker

22:47

So

Speaker 3

22:48

if we could try to keep the keep it out of there for just a few days, two days to let it get done.

22:54

That'll be Wednesday and Thursday, I believe.

22:56

Okay.

Speaker 1

22:57

Thank you for that.

22:58

Anyone else?

Unassigned speaker

23:01

Well, I

Discussion Breakdown — Share of Meeting
Water And Wastewater Management████████████████████████24%
Parks and Recreation██████████████████18%
Public Safety████████████████16%
Procedural███████████████15%
Engineering And Infrastructure██████████████14%
Technology and Innovation██████████10%
Planning And Zoning███3%
Summary of Proceedings

Portland BOMA Meeting Summary - September 21, 2026

The Portland Board of Mayor and Aldermen met on September 21, 2026, at 5:00 PM. The meeting included updates on the water system sale to White House Utility District (WHUD), a utility rate study, bond refunding, approval of rezonings, a major grant discussion, and a presentation on the city's Flock Safety ALPR system.

Consent Calendar

  • Unanimously approved Resolution 26-75 (re-appointing Chirag Patel to the Portland Municipal Planning Commission), the August 17, 2026 meeting minutes, and departmental reports.

Public Comments & Testimony

  • No members of the public addressed the board during the two public hearings for Ordinances 26-38 and 26-42 (rezoning) or during the general public recognition portion of the meeting.
  • Robin Reeves of Reeves Enterprises, representing the property owner for Ordinance 26-42, stated that a sale of the properties at 0 South Broadway was being negotiated and was contingent upon the zoning change to GCS. The council then approved the rezoning.

Discussion Items

  • Community Development – Meta Grant: Vice-Mayor Thompson discussed a potential partnership with Meta for a park grant. The council debated whether and how much the city should pledge as matching funds. The item was deferred to the October 12, 2026 meeting for a final decision on the contribution amount. Research on Meta's specific grant history and requirements was requested.
  • Finance – WHUD Water System Sale: Ryan Richards (Baker Donelson) presented the status of the water system asset transfer. The purchase agreement is under final review, with most issues nearly resolved. First reading of the final agreement is anticipated for October 12, with second reading and closing expected by the end of the year.
  • Finance – Utility Rate Study: Bob Adams (Blankenship CPA Group) outlined the rate study process. The council directed the firm to pause the water/sewer portion until the WHUD sale closes to avoid analyzing a system that will change. Work will proceed on the gas utility rate study. The firm was also asked to provide models for a potential flat EPA compliance fee for the October 13th ad-hoc committee meeting.
  • Finance – Bond Refunding: Finance Director Rachel presented a preliminary plan to refund two Water/Sewer Revenue Bonds (Series 2016 and 2020). The refunding is contingent upon the WHUD sale closing and involves a detailed process with the Comptroller's Office, an RFP for an underwriter, and credit rating agencies. Resolutions authorizing the refunding are expected to be presented on October 19.
  • Parks & Recreation – Richland Gym Restrooms: Alderman Woodall introduced Ordinance 26-45 (First Reading) to accept a bid from Due Construction for $47,300 for the Richland Gym Restroom Renovations project, as recommended by project engineer Lows & Associates. The timeline for the project is approximately six months once started.
  • Police Department – E-Citations & ALPR System: Ordinance 26-46 (First Reading) was introduced to reinstate a $5 cost per traffic citation for the city's e-citation fund, replacing an expiring sunset provision. Chief Jennings delivered a comprehensive presentation on the city's Automated License Plate Reader (ALPR) system from Flock Safety. He detailed the system's use (stolen vehicles, missing persons, sex offender alerts), privacy safeguards (30-day data retention, MFA, audit trails), capabilities, and limitations (no facial recognition, GPS tracking, or speed enforcement). The Chief reported the system has led to 47 arrests, 15 stolen vehicle recoveries, and 4 missing persons located, contributing to a 73% case clearance rate. The Mayor requested the information be added to the city website.
  • Public Works – Parkside Boulevard: Resolution 26-76 was approved to accept Parkside Boulevard in the Parkside Estates Development as a dedicated city street.
  • Utility Infrastructure – Sewer Change Orders: Resolution 26-78 approved Change Order #1 for the Richland Park Sewer Improvements Project, increasing the contract by $66,500 and extending the timeline by 138 days due to an unexpected water line relocation. Resolution 26-79 approved the final Change Order #2 for the Raw Water Source Improvement Project, decreasing the contract by $76,156.

Key Outcomes

  • Second reading and final approval passed for Ordinances 26-38 (rezone 840 S. Broadway to OPS), 26-42 (rezone 0 S. Broadway to GCS), and 26-44 (rescind and replace developer agreement for Vail Crest subdivision).
  • First reading approved for Ordinance 26-45 (Richland Gym restroom bid award) and Ordinance 26-46 (reinstatement of $5 e-citation fee).
  • Resolutions approved: 26-75 (Planning Commission reappointment), 26-76 (Parkside Boulevard street acceptance), 26-77 (America 250th Anniversary), 26-78 (Richland Park Sewer Change Order #1), 26-79 (Raw Water Final Change Order - credit).
  • The Meta grant decision was deferred to the October 12, 2026 meeting.
  • The ad-hoc committee on fees and operations will meet on October 13, 2026 to further discuss the EPA compliance fee structure with guidance from the rate study firm.

Meeting Transcript

All right, we're gonna call order our board of Mayor Aldman for September twenty first, twenty twenty-six. We're gonna ask Pastor Bradley Stubbs to come forward. He serves on staff over the first Baptist. I'm gonna read a uh passage, just a quick little passage in John 15 uh one through five. It says, I am the true vine, and my father is the vine dresser. Every branch in me that does not bear fruit, he takes away, and every branch that does bear fruit, he prunes, then it may bear more fruit. Already you are clean because of the word that I have spoken to you. Abide in me and I and you. As the branch cannot bear fruit by itself unless it invides in the vine, neither can you unless you abide in me. I am the vine and you are the branches. Whoever abides in me and I and him, he it is that bears much fruit. For apart from me, you can do nothing. Let's let's go to prayer. Lord, thank you so much as for uh letting us have the opportunity just to talk about important things in our city that we love in our community community that we love, Lord. Uh let us also remember uh today and every day, Lord, that apart from you we really can do nothing. That Lord, we have to abide in you first, and if we abide in you and that we trust in you and follow your guidance and your wisdom, Lord, that we bear much fruit, uh and that we see your glory revealed. Your name we pray. Amen. Amen. All right, let's do the pledge. I pledge to the flag of the United States of America for which it says one nation under God, indivisible with liberty and justice for all. Thank you, Bradley. Next up is roll call. Alderman Charles Cole, here, Alderman Vince Ellis. Here, Alderman My Call. Alderman Drew Jennings. Here, Alderman Jody McDowell. Here, Vice Mayor Megan Thompson here. Brian Alderman Brian Woodall. Here. All right, we need approval of tonight's agenda to have a motion. Any discussion. All in favor say aye. Aye. All opposed. Uh there are no uh no one signed up under public recognition. We did have two public hearings posted and no one spoke on that. It was ordinance twenty-six thirty-eight and ordinance twenty-six-42. Next up is communications from council members. Any council members want to share anything with the public? Mayor, I do have uh for this coming week. Wednesday and Thursday.

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