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Record of Proceedings

Board of Mayor and Aldermen Meeting – October 19, 2026

City Council — Monday, October 19, 2026
BodyPortland, Tennessee
SessionCity Council
DateMonday, October 19, 2026
StatusFILED
Video Record
0:00 / 2:13:04

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it

Speaker numbers apply only to this recording.

Unassigned speaker

18:52

All

Speaker 1

18:52

right, we're going to call to order the October 19, 2026 meeting, Board of Mayor and Alderman at this time, we'll have Corey McKay come from First Baptist Church, ladies and prayer pledge to come for

Speaker 2

19:09

I pray.

19:18

My family moved to the Portland area in two thousand nineteen.

19:33

There, Drew Jennings was our Sunday school teacher.

Unassigned speaker

20:00

Uh but more recently I worked for High Point Hospice, and I am a bereavement coordinator and spiritual caregiver chaplain who have and I've ministered to many of the citizens of Portland who've gone through families through that.

Speaker 2

20:10

And uh now I serve as an elder at First Baptist Portland.

20:14

And so I say all that to say uh my family consider Portland now our home, and I do believe a large part of that is due to the decisions that you guys make to make this a place we would want to live and to call our home.

20:29

Uh, real quick scripture I want to share with you, and this is from the book of Psalms 20 verse 7 and 8.

20:39

Some trust in chariots and some in horses, but we trust in the name of the Lord our God.

20:48

They collapse and fall, but we rise and stand.

20:53

And the only thought I want to take from that is just simply this.

20:57

We can either try to choose to trust in the strength of our resources, or we can choose to trust in the one who gives us the resources.

21:06

Let's pray.

21:08

Father, as we come before you today, we praise you.

21:12

We praise you for your goodness, your greatness, your holiness today.

21:18

We praise you, Lord, for the fact that we have breath in our lungs, and that God, all things, as your word said, all things that are good come down from you.

21:29

And we thank you.

21:31

God, we thank you for the fact that we can have this opportunity to serve our community, to represent our community, and to be a blessing to our community.

21:42

And Father, I ask you, Lord, to please be with us.

21:46

Father, I do pray that you'll forgive us where we sin and we fall.

21:51

For we do live in a land that has problems and sin.

21:55

But Lord, thank you for your grace.

21:58

Thank you for the goodness, Lord, of today and the goodness of everything in our life that we take for granted.

22:05

Thank you for these men and women who serve you, who serve our community.

22:10

Thank you for all the participants who are here too, Lord.

Unassigned speaker

22:13

And

Speaker 2

22:14

Father, I lift up and pray for each one of them.

22:17

I ask your blessings for them personally and for their families and as their homes, Lord, that we would live in a land of peace.

22:26

I pray God for each one on this council for their integrity.

22:30

I pray for honesty and uprightness, that they would be people that we can trust.

22:36

I ask you, Father, to please give them wisdom, Lord, today and every day in what they do.

22:41

And Lord, most of all, I pray for the city of Portland.

22:45

I pray God your blessings be with us, not just so that we can have good things, but God that your name would be great.

22:53

So, Father, we trust you now, and we give this all to you in this meeting.

22:58

We pray this in Jesus' holy name.

23:01

Amen.

23:03

Could you join me in the pledge?

23:05

I pledge allegiance to the flag of the United States of America and to the Republic for which it stands.

23:13

One nation, under God, indivisible for the eating justice

Speaker 1

23:19

for all.

23:20

Thank you, Corey.

Speaker 3

23:21

Thanks, Corey.

Speaker 1

23:24

Next up will be roll call, please.

Unassigned speaker

23:30

Thank you,

Speaker 4

23:30

Alderman Charles Cole.

23:32

Here, Alderman Vince Ellis here, Alderman Mike Hall, Alderman Drew Jennings.

23:38

Here, Alderman Jody McDowell, Vice Mayor Megan Thompson here, Alderman Bryan would all.

Speaker 1

23:46

All right, next up is approval of tonight's agenda.

23:49

I have a motion to get on the floor.

23:51

Have a second.

23:52

Second.

23:53

Any discussion?

Speaker 5

23:54

I have a point of order, Mayor, just uh under the on the consent calendar, ordinance B.

24:01

If I could just have a minute or two of discussion on that under utility.

Speaker 1

24:06

Okay, so you're removing consent.

24:08

You're removing item B from consent and going to place it under utility.

24:13

That's your motion.

24:14

Yes, that's my motion.

Speaker 3

24:15

Okay.

Discussion Breakdown — Share of Meeting
Water And Wastewater Management█████████████████████████████████████████████52%
Engineering And Infrastructure████████████14%
Procedural██████████12%
Public Safety████████9%
Parks and Recreation███4%
Transportation Safety███4%
Budget Equity Analysis███3%
Pending Litigation█1%
Fiscal Sustainability█1%
Summary of Proceedings

Board of Mayor and Aldermen Meeting – October 19, 2026

The meeting of the Board of Mayor and Aldermen was held on October 19, 2026, at Portland City Hall. The board approved an agenda amendment, several resolutions and ordinances, and set a counteroffer in the water utility transfer negotiations with White House Utility District. Discussions also covered park lighting, traffic on Liberty Street, and utility easements.

Mayor’s Report

  • Early voting is underway at Portland Library today until 6 PM and tomorrow; Election Day is November 3. Council members were reminded to complete and submit required training hours. Flag disposal boxes are available at City Hall and the police station. A 9/11 memorial was launched, with daily visitors. Upcoming events: Fall Festival October 24, Veterans Breakfast November 11, and a 50‑year time capsule (Letters to Tomorrow). The wastewater capacity process was updated: new capacity requests will be evaluated against the 2020 moratorium relief map and chronic overflow areas; a sanitary sewer evaluation survey is in progress.

Consent Calendar

  • Agenda item B (Ordinance 26‑51, point repair sewer project) was moved to Utility Infrastructure. The remaining consent items (Ordinance 26‑50, September department reports, minutes of October 12) were approved unanimously.

White House Utility District (WHUD) Discussion

  • Under Finance, Alderman Ellis led discussion of a letter from WHUD outlining their proposal. WHUD offered $7 million toward the city’s water debt (total about $8.2 million) and requested $5 million in cash as operating reserves. Council members expressed concern that the full debt was not assumed and that $5 million exceeded available cash. Vice‑Mayor Thompson insisted debt assumption must come before cash negotiations. Alderman Jennings moved a counteroffer: if WHUD assumes all $8.2 million debt, the city would offer up to $3.5 million in cash; if WHUD accepts only $7 million debt, the cash offer would be $2.3 million. Payment installments and timing would be negotiated. The motion was seconded and passed by voice vote.

Parks & Recreation – Lighting

  • A citizen requested that sports field lights remain on until park closing (11 PM). Parks staff explained current practice: lights are on for scheduled leagues and reservations and turned off about 30–45 minutes after activities end. The board expressed concern about cost (estimated $75,000–$100,000 additional per year) and impact on neighbors. They directed staff to continue the current practice of leaving lights on about 30 minutes after the last event, with no change to daily lighting.

Public Works – Liberty Street Traffic Concerns

  • Staff presented a three‑week traffic study on Liberty Street. Average daily traffic was 500 vehicles; only eight vehicles exceeded 30 mph, with a maximum of 47 mph late at night. The primary complaint is vehicles parking in yards, exacerbated by limited parking at a new coffee shop. A TIP permit for an entrance on State Route 52 has been submitted to TDOT. The board directed staff to follow up with TDOT on the permit and to obtain cost estimates from traffic engineer Reynolds for possible speed cushions or a one‑way street conversion.

Police Department

  • Resolution 26‑82 authorizing a multi‑jurisdictional mutual aid agreement with the Sumner County Emergency Response Team was approved unanimously.

Utility Infrastructure

Resolution 26‑83 – Woods Road Wastewater Master Meter

  • Approved. The meter will be used to calculate wastewater capacity flow above metered water sold to the City of Mitchellville. The meter is 85 % accurate; calibration will occur quarterly at $850 per month.

Ordinance 26‑51 – 2026 Point Repair Sewer Project

  • Approved. The project is budgeted at $1.8 million with funds already allocated; it is part of EPA overflow reduction requirements.

Discussion on Easements

  • Staff reported on four outstanding easements needed for the point repair project. For the Wix property on Riggs Avenue, the owner requested $40,000 or $10,000 plus a water tap. Appraised value for the easement area is $10,000. The board voted to offer either $15,000 cash (50 % over appraisal) or $10,000 plus a water tap, contingent on the owner upsizing the eight‑inch water line at his expense. For other properties where the city has prescriptive easements, staff will continue negotiating for recorded easements at appraised value.

Key Outcomes

  • Agenda amended to move consent item B to Utility Infrastructure. Consent calendar approved (minus B).
  • WHUD counteroffer approved: up to $3.5 M cash if debt assumed; $2.3 M if only $7 M debt; payment terms negotiable.
  • Resolution 26‑82 (mutual aid) passed.
  • Resolution 26‑83 (Woods Road meter) passed.
  • Ordinance 26‑51 (point repair) passed.
  • Parks lighting: continue current practice with ~30 minute grace period.
  • Liberty Street: staff to contact TDOT and get cost estimates.
  • Easement offer for Wix property approved; staff to continue others.
  • Next steps: WHUD to receive counteroffer; engineers to meet with EPA on October 20.

Meeting Transcript

All right, we're going to call to order the October 19, 2026 meeting, Board of Mayor and Alderman at this time, we'll have Corey McKay come from First Baptist Church, ladies and prayer pledge to come for I pray. My family moved to the Portland area in two thousand nineteen. There, Drew Jennings was our Sunday school teacher. Uh but more recently I worked for High Point Hospice, and I am a bereavement coordinator and spiritual caregiver chaplain who have and I've ministered to many of the citizens of Portland who've gone through families through that. And uh now I serve as an elder at First Baptist Portland. And so I say all that to say uh my family consider Portland now our home, and I do believe a large part of that is due to the decisions that you guys make to make this a place we would want to live and to call our home. Uh, real quick scripture I want to share with you, and this is from the book of Psalms 20 verse 7 and 8. Some trust in chariots and some in horses, but we trust in the name of the Lord our God. They collapse and fall, but we rise and stand. And the only thought I want to take from that is just simply this. We can either try to choose to trust in the strength of our resources, or we can choose to trust in the one who gives us the resources. Let's pray. Father, as we come before you today, we praise you. We praise you for your goodness, your greatness, your holiness today. We praise you, Lord, for the fact that we have breath in our lungs, and that God, all things, as your word said, all things that are good come down from you. And we thank you. God, we thank you for the fact that we can have this opportunity to serve our community, to represent our community, and to be a blessing to our community. And Father, I ask you, Lord, to please be with us. Father, I do pray that you'll forgive us where we sin and we fall. For we do live in a land that has problems and sin. But Lord, thank you for your grace. Thank you for the goodness, Lord, of today and the goodness of everything in our life that we take for granted. Thank you for these men and women who serve you, who serve our community. Thank you for all the participants who are here too, Lord. And Father, I lift up and pray for each one of them. I ask your blessings for them personally and for their families and as their homes, Lord, that we would live in a land of peace. I pray God for each one on this council for their integrity. I pray for honesty and uprightness, that they would be people that we can trust. I ask you, Father, to please give them wisdom, Lord, today and every day in what they do. And Lord, most of all, I pray for the city of Portland. I pray God your blessings be with us, not just so that we can have good things, but God that your name would be great. So, Father, we trust you now, and we give this all to you in this meeting. We pray this in Jesus' holy name. Amen. Could you join me in the pledge? I pledge allegiance to the flag of the United States of America and to the Republic for which it stands. One nation, under God, indivisible for the eating justice for all. Thank you, Corey. Thanks, Corey. Next up will be roll call, please. Thank you, Alderman Charles Cole. Here, Alderman Vince Ellis here, Alderman Mike Hall, Alderman Drew Jennings. Here, Alderman Jody McDowell, Vice Mayor Megan Thompson here, Alderman Bryan would all. All right, next up is approval of tonight's agenda. I have a motion to get on the floor.

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