This meeting was a training session led by a Granicus representative to introduce the new VoteCast Web electronic voting system for the Racine City Council. Attendees included clerks and IT staff (Connor, Tara, Sam). The training covered system setup, voting procedures, speaker management, and scheduling for future practice sessions.
Get started. Okay. So welcome everyone. This is the uh first votecast web training session. Um this training session is designed to be focused on how to use your new votecast solution. Um so votecast, kind of for those that maybe weren't involved in like the purchasing process or the sales process, just to kind of give you a little bit of a background. Um votecast web is it's um I'd say multi-purpose solution. Um but basically the the kind of the goal of vote cast web is it one allows for your members to uh vote via electronically. Um so it allows for them to basically push buttons to motion and to vote digitally. Um that information then is collected onto the clerk screen, which is basically kind of building a draft for the minutes. Um and then it also connects with something called the vote cast display. The vote cast display kind of follows the clerk screen and kind of like what the voting members are are doing, but it's basically it's a display that's designed to be um uh kind of put up or uh projected in the council chambers. Um and it kind of follows and and tells kind of the public what's going on at the meeting. Um, so let's say if the the like there's a motion on the floor on that vote cast display, it's gonna say like you know, motion on the floor, and then if we've got a mover and second or it would say that information as well as like how your members voted. So it's kind of like keeping up with the the clerk screen. And um what's great about the vote cast display is that one, it kind of allows for your public to you know have something to follow along in case they get lost during the meeting, or um, you know, maybe somebody has like um audio kind of impairments. Um it allows for them to kind of get a visual, what's happening at the meeting. Um so that's what we're gonna be going through today is how to use your new vote cast solution. If you have any questions, feel free to just kind of jump in and and interject. Um it is a lot of information, and I will say it's kind of gonna be a lot of like flipping between screens. So we we're gonna be using three screens in total. So we're gonna kind of be rotating between those screens. Um, but what's gonna be very important is um, and this is kind of where a lot of customers kind of um maybe fall short a little bit, is that they don't practice. So the important thing is that after you attend these training sessions that you are going in and practicing, um, especially because this is a live application, you know, it's not an application that you're kind of doing on your leisury time leisurely time. It's an application that's kind of to be used in real time. Um, you want to make sure that you go in and you practice. So I always try to tell people it's like you're uh you're a performer in like a play or a movie, you know, actors and actresses, right? They don't just go and stand up on stage, right? And give their performance, they have to practice a number of times. And the same thing is true with this application here. So that's where kind of a lot of people I've noticed are kind of following falling short, to be honest, is they're not going in and practicing. And so once they get to go live, right? They haven't practiced, and so it's it's much more stressful than those that have you know practiced a number of of times. So that's gonna be the important thing and the takeaway from these meetings is getting in, reserving some time to practice and uh uh run through the application. Okay. Um, like I said, if you have any questions, just jump in and and interject and and ask your your questions. Um where we're gonna be starting though today is we're gonna be first starting with your media manager site. Um media manager, you've probably seen Media Manager before, maybe you've dabbled in media manager. Um that is a web-based application. Oh, yeah. So we also that's okay. Everyone on here has worked regularly with the vote cast, the live manager, and this section. Okay. So you're probably okay to skip some of the basics. Sorry, don't interrupt you, but we're all okay with those. So I just don't know if there's anything new or different from what we were doing before when we pull up our agendas. Now, are you guys using currently right now a solution called votecast classic? Um, does that ring a bell at all to you? It does not. So it just says vote cast display.