Go ahead and gavel us in because I know we're already five minutes past the hour and uh a busy day of council.

Uh I'm gonna I guess turn it over to our ACM Evan Raleigh.

Good morning, Mayor and members of the committee.

Um so I'll just I guess I'll set the stage for uh this meeting a bit for you.

So obviously this is the first meeting of the special committee uh to address and review the boards and commissions and their function.

So I think what we were uh thinking we would use this meeting for, at least from the staff perspective, is try to get uh essentially uh our arms around the scope of what the committee would like to uh investigate, take care of a few other organizational matters like the time of the meeting and things like that.

But um I think to kick off uh the discussion, we're gonna quickly review um some information I know that has been shared with you before both at the retreat and in March, but uh we thought it was appropriate to sort of again level set since we are formally embarking on this endeavor to share with uh share that information with you and maybe any uh members of the public that might be watching that have not had the benefit of hearing uh some of the information that's been previously presented on this topic.

So we'll begin there and uh with that I'd uh call up Ms.

uh Taisha Mosley from the Department of Community Engagement to set set us up.

Good morning, everyone.

Thaisha Mosley with the community engagement department and to Mr.

Raleigh's point, you've seen these slides before, so um I will go through them quickly so that you all can begin your discussion.

Uh this slide deck in front of you is the one from March 18th of this year, where we did an overview of your boards and commissions.

A reminder that the photo on the right are some of the volunteer board and commission members and the great work that they do for our community.

You all have 29 different boards of commissions on the city's website.

There are 26 available on Granicus, which is the application system for the public to apply to a board or commission.

And of those, 20 are supported by the community engagement department.

Sixteen of those are advisory, which is where I believe a lot of your conversation will take place around today and in future meetings, and then four of them are quasi-judicial.

An example of a quasi judicial board is the planning commission.

By laws and work plans.

So all of your advisory boards and commissions by council resolution 240 are required to prepare an annual work plan each year.

Your quasi judicial boards are exempt from this requirement.

This is where they discuss their general work plan that they expect to follow in the next year, and then they give you a general description of the policy areas that they would like to explore.

It is also the opportunity for council to weigh in on the board's direction and goals.

Recently, our wonderful communications team added the annual work plans and bylaws for all of the advisory boards and commissions online.

So it'll look like this.

Uh if you go to any board, any advisory board or commission, you'll see a link to their work plan and you'll receive a link to their bylaws.

You all also received a two or three-page document that has those direct links for all of the boards and commissions in one place.

Strategic plan connection.

Um at the retreat, staff did some work um as requested to just identify boards and commissions that advisory ones that aligned with the city strategic plan and that had similar um missions, initiatives, and goals.

And so that's what the color coding is representing on these slides.

And this is the other three strategic plan initiatives and potential connectivity.

As far as nominating committees are concerned, the appointment to any city board or commission is a legislative decision that only you all can make.

You all do have the ability to accept recommendations as you deem appropriate, but the final appointment can only be made by council.

These are the advisory boards and commissions with language in their bylaws pertaining to a nominating committee.

All right.

And at the time we had uh conversations in March with you all, we uh recommended that you potentially uh reconsider rescinding the mayor's committee on compassion in which that action was taken.

And then we also recommend it that you all consider establishing a temporary subcommittee to study these opportunities, and that brings us here together today.

All right.

And with that, I'm going to turn it back over to Mr.

Raleigh.

Yes.

So in terms of prepared items, uh again, we thought it was important for for the committee to hear that information just to make sure that there was uh you know uh general understanding of where we've been uh and what brought us uh to the table today.

And so again, we are really looking at this point to kind of hear from the committee about um you know the scope, what your interest is in terms of items to be explored related to this topic.

We have certainly some thoughts of staff, but we didn't want to be overly presumptuous in terms of what this committee might uh the path that this committee might want to take in exploring this topic.

So uh really at this point we'd love to hear um uh from the com from the committee about um you know how you would like to approach this work and what things that you might want to have staff prepare for your consideration as you uh work toward uh your end goal of delivering a recommendation to council on this topic.

I mean I can kick off with just I think there's a number of different decisions or potential things to explore.

Uh one, because I see Wayne Miles out there is the thought that the environmental advisory board might be combined with the stormwater management.

I do know stormwater is a big topic, as is environment.

So I would be curious just to hear maybe from Mr.

Miles.

You know, is that something that you think is worth exploring with the chairs of those two committees, or is you know, do you have strong thoughts?

U Yes, thank you, Mayor Wayne Miles, Engineering Services Department.

Um I would um express that the Stormwater Management Advisory Commission has a very full agenda every every month right now, and so I do believe that combining them with the environmental advisory board could dilute their ability to focus on their primary mission, which is which is stormwater.

Uh given the growth, climate change and other challenges we have in the city right now associated with stormwater, um, I do believe they have a fairly full agenda.

Um will also say I don't know as much about the environment advisory board, but I think they do have a a broader mission.

They look at solar energy and um other heat-related issues.

Um so I I do believe while there is some uh a little bit of overlap in and room for collaboration, I believe there would be benefit in keeping those boards separate.

And we do collaborate right now, just so so you all are are aware.

Um last year uh we had um SMAC chair and myself give a presentation to the EAB, and then we had another presentation by the EAB leadership to SMAC.