The city's website.

Okay, members are invited to address the board during this time.

Is there anyone from the community looking to address the board?

Seeing that, we will call the meeting to order and roll call.

Brian.

Rolling.

Emily.

Present.

Oh present.

Laura here.

Here.

Very bad.

Here.

Connie here.

And Adam is here as well.

Do I have a motion to approve of the agenda as presented?

So most by Laura Lascani.

Do we have a second?

I have a question.

Second by Connie.

I'm sorry, all those in favor.

Opposed.

The agenda is so adopted.

We'll start with updates and reports, starting with the friends.

Sorry.

So last month we gave last month we presented our bookstore check for $80,000.

I'm Val Kalaswski, president of Friends.

And last month we presented our $80,000 check from the bookstore.

And a lot of times people think that that $80,000 check from the bookstore is the totality of what Friends gives to the library in a year.

And I know we're limited on time, so I'm going to try and keep this to a five-minute elephant pitch.

So I want to prove that we're more than just the bookstore.

So in our elephant ecosystem, we feed our elephant five to six hundred books per day.

And we have a sorting team that scans all of those books, whether they're donating from the community or their library discards.

And any books that are what I call barns and noble quality, we offer to the librarian to see if they want to add up to their collection.

And last year they saved $140,000 by adding, now I forgot the number, how many books they added using CDs, DVDs.

And then books that the library doesn't keep.

So those green booklets I gave you on the back side is a list of about 20 different community partners that get books from us.

And we don't track the dollar amount for that.

We generated $384,000 worth of value out of all these books that get donated from the community, as well as library discards.

Any questions on my elephant?

Oh, you've wonderful.

Thank you.

Thank you.

I'm sorry, I have to put down here.

I'm Brenda Kardok.

I'm the executive director of the Library Foundation, and it's nice to see the new members.

We had a fundraiser, our annual fundraiser is one of our big 10 post events.

We raised over $30,000 in sponsorship.

We have this whole room full of people as you can see, and an excellent speaker.

That's just one of our fundraisers in the air.

So the library foundation, for those of you who are kind of unfamiliar, we educate, advocate, and fundraise for the for the library.

So we try to uh make connections in the community.

And uh one of the things that we did last year is helpful friends raise 12,000 in grants.

Um we got $5,000 for a new multi-sensory play area.

So those are some other grants we do.

Anyway, right now we're adding some ad hoc committees to explore staff health care so that we can make the library foundation, you know, keep talent and attract new talent and keep it going strong for the um future.

And we're also going to be working off your strategic plan and adopt our strategic plan so we can help meet your goals in the future.

One of the things we like to do is fund pilots, which I'm sure you'll get to hear about later.

Um I'm very happy to say we have found two board new member new board members so we can um keep our nine minimum.

We still are going to be looking to have uh one or two more so that we can stay strong.

And um we will be joining the uh your advocacy committee.

We're looking forward to that.

And um we are deciding on a new URL for the foundation.

We had been existing under the library's um banner at RPLMendorg.org.

And now we will are exploring different kind of fun names.

So we're looking forward to having a conversation at our next board meeting.

Does anybody have any questions?

Great.

Do we have a silco update?

They only meet on the bottom of your post meeting next week.

Excellent.

Policy committee.

Do we have a presenter for that?

Umly or Mary Beth wants to take that.

So we went over four policies.

We made a change to the I don't remember which one it was.

We just we could be in the agenda.

Yeah.

So it was we just took out uh a sentence about uh like equity, it we it was uh an extra sentence, and uh Karen had said that a lot of the policies had had this removed, and it was just kind of an extra, but otherwise the substance of the policy is stayed the same.

So we have the advantage, so that will be in our um records and identification next month.

Next one, okay.

Yes.

So look for those changes and the proposals.

Next one.

Yes.

That was a complete mistake of my heart as you are noticing.

Okay.

Consent agenda.

Do we have a motion to accept and consent agenda as presented?

Moved by Nick.

Do we have a second?

Second by Ryan.

All in favor.

Consent agenda is adopted.

One little question about it.

Do you have any idea why is a position seconds down?

I answer something to that question.

So we're we're continuing to watch that because we have noticed that as well.

Um I think it's important to note that we've added fewer physical and digital items to the collection year to date.

Um I'm I think there's some of that.

When you look at the collection size this year versus last year, there are 41,000 fewer titles that we have available.

So I mean when you have fewer to choose from, whether they're in the physical or digital format, you have I think there's a correlation.

I mean, it was the same last month, too.

You know, it's it's it it's I don't know what it's saying, but you know, it's not a people that are reading new titles.

A lot of them are reading them on their Kindle.

So we're not buying new releases concurrent with when they're used.

And all people are going to be harder.

We don't have um Stacey here, but I believe that we added a lot more digital titles at the start of 2025 with the previous person that was in that role that spent a lot at the start of the year.

Um then and our physical, we have not added as many titles as we did.

Uh electronic stuff is down a little bit more.

Um I guess I could you know I maybe it says a little bit about our anticipation, maybe if that's the right word of uh uh electronic titles rising, keep rising, and maybe it's but it's not at the moment.

It's kind of stabilizing in a way.

And maybe that's giving us a good indication of where we are in general with you know circulation of of both formats.

And I think it's something that we can have more uh deeper update made at a future board meeting.

Um I think we need statistics to make any interestingly we have more uh foot traffic.

Okay, more program attendance, like that continues to rise.

It was significantly higher.

Um we did have the C library opening in February, and last year it was in March, wasn't I making that up?

I'm looking at Sarah was C library opening in March last year.

March 1st.

Yeah.

So it seed library opens, everybody rather shows up.

So it yeah.

Yeah.

We were here 11 30.

Library opens at 10.

400 people had already been through the C library at 1130.

That was yeah.

So was that the main stuff?

Is there something the library is doing differently, like maybe is increasing the attendance?

Um, I think we've had some fabulous programs that people are coming to.

Um, you know, just being a space that people can can be at.

I mean, again, that's um a few months of of data, so it's important to look at you.

Anything different as well.

Um again, I think the programming and having the C library open in February.

I'm I will be interested to see if there is a drop in program attendance or a leveling off in March, because we won't have C library opening.

And it really is that when the C library opens, you can look at our our daily door count data and you can tell by uh you know, just when the C library opens because it is a significant number of people that come out and show up for that.

So it'll be interesting to see what the uh door count is for March of this year compared to March of last year, so we met the C library opened in March of last year.

So other questions.

Seeing none.

Two reports and recommendations.

This is something that you only decide before we're signature.

Don't let me forget.

Any questions about the annual report?

This is a report that we file with the state annually.

Um and this is where a lot of our statistics come from.

We'll go over these when we review our snapshot.

We do a snapshot document every year to kind of take a look at year over year trends.

Um does the report if you have any direct impact on us.

Uh is it some homecome or wrong to us at some point?

Um it is the report that we use to share out all of our Bible statistics as far as circulation, collection use.

Um when we're comparing ourselves to other libraries, we will often use this data that um is collected by the state and available by the state.

You can only look um you can I can't look at 2025 data for other libraries.

Right now it takes a little while for it to get uploaded and shared on the state site, but we're so they can do the same account.

It usually takes a couple of years.

I want to say 2024 data is available on the state site.

Do we have a motion to adopt the report as presented?

So moved.

Do we have a second?

Second by Mary Best.

All those in favor?

Any opposed?

Shh, you can close it up.

See the parking pilots.

All right.

So I just wanted to keep you informed about this parking pilot.

Again, this is being funded by Friends and Foundation money.

The dates, the recommendations in the library master plan, I think was for a six-month pilot, which would have been much more expensive, a range from 95,000 to 165,000.

It's unclear how many people will actually use the additional validation.

So the recommendation from MSR was to do validation for an additional hour.

Right now, folks can, if you're in and out of the ramp in under an hour, it's free.

And so this would pay for that second hour if the upgraded equipment in the civic center ramp.

If somebody does are only here for an hour and a half, we're only paying for that hour and a half.

When they get up to the second hour, then it would be paying for that up to the second hour.

So it's up to a $3 validation.

In conversations with our teammates and with uh folks from parking and transit, we found out that we can also offer bus passes, so we can offer either a um a one-way and just a return trip home, which is um what we kind of what I had recommended.

Um our staff is asking, you know, could we do a round trip?

Um it would be impossible for us to get the bus passes to people at your home.

So um one recommendation is to provide a return trip for their next visit.

Um that would be a four dollar value.

Um again, it's hard not knowing, you know, we have a finite budget, um, and we don't know how many people will actually take advantage of this.

So we're doing our best to make this pilot work uh without running out of money.

Um the what we're proposing is a summer time, so June 1st, August 31st.

It's a nice start and finish.

Uh those are the same dates that we have for our summer playlist.

Uh again, proposing for two hours of parking or a bus trip to qualify.

Um we're looking at obtaining or showing a library card.

Uh we make it a really easy for folks to get a library card.

Um, and also having folks um have a library card means they would need to check out a validation, and this will give us the data that we're looking for.

We want to see if this um if having this extended parking or for extended free parking really hits those census tracks where we're finding fewer folks using the library.

A reminder, it's usually the lower income census tracks where we have fewer um card holders by um per household.

The higher end of the income um the higher income census tracts, we tend to have more folks and more households with library cards.

So we're really interested in that specific data.

Does this pilot make a difference in that area?

Um limiting to civic center, and that was based on our conversation with um the folks that operate the ramps.

Um it's much easier for us to limit to one ramp location.

Um we recognize that that could potentially be a problem on days when the ramp is busy.

However, on days when the ramp is busy on Saturdays and Sundays, it's free to park anywhere.

Um so Monday through Friday, the I know I'm gonna say this, and then the ramp's gonna be busy during the weekdays.

It generally is not during the weekdays when it's paid when you have to pay a park.

Um we plan on marketing and um working with um parking and transit to cross-promote, but it is easy to park, it's a little bit easier than it it was with the upgraded equipment for folks that don't know.

It's a little bit easier than it it was with the upgraded equipment for folks that don't know.

Um if you're pulling a pass, it does read your license plate.

So when you are leaving in an if you're in and out under an hour, um it will read your license plate.

You don't even have to fuss with the machine.

So part of this is really getting folks used to using the ramp, being more comfortable using the ramp, um, not being afraid to come to um to be afraid to come to the library because of the ramp experience.

Um again, limiting it just to the civic center ramp.

We'll be doing a survey at the end of the pilot, and here are the questions that we have um identified as some of the the key questions that we want to ask folks.

Um and then we are putting pressure on City IT to see if we can get any um an API to share the ramp spaces on our website, um, which would be fantastic.

Folks have asked that, they folks have thought that we run the ramp, we do that run the ramp.

Whatever we can do to put that out, we do not run the ramp.

Um, but we can't get it over the website.

Would it be possible to get it on the um that would be a different conversation?

Um I don't know the answer to that question, but then I do know wouldn't that be great.

That is really very interesting.

Um for folks that aren't using the app that is you're not getting the information, but that would help encourage people to use the app, which is great.

Um Laura can tell you how great it is.

So the pilot.

Yeah, I had a question.

Um, so um where does the uh parking money go to the school of the city or so the um ramps within the city is a self-funded um it's an enterprise fund.

So the maintenance of the ramps and um um operation of the ramps, of the keep of the ramps, um having any kind of um security for the ramps or cleaning for the ramps.

It's all comes out about funds.

So when you're paying your your parking, when you're paying to park, it goes into that fund.

Um this is some city call for somewhere.

Correct.

Um there was a question at the the um budget um meetings back in August about um for those free hours that are already provided.

What is the unrealized income?

And about 1.8 million dollars was the estimate that was given at that the budget hearing that the free hours that are already being provided, it's about 1.8 million dollars that doesn't end up going into maintain.

And there are I think there's um, and I can't speak to the exact numbers of what is coming in and what is going out as far as maintaining those rams.

So this runs from 21st, August 31st.

Depending on what the results are what then?

Right.

I mean that would be a that would be a question that's gives us the data point.

Right now we don't have the data um as far as so we've had the questions.

Would validated parking make it easier for folks to use the library?

Would that solve all of our problems?

We have not had the data, we haven't had a way to get the data, and now this is a way that we can just sort of search with CSO SSMs.

Yeah.

So we take those and go to the city for funding to be home school.

That would be that would be a question of um, yeah, asking that um uh asking, making a budget request for some kind of funding to support the house, which is the most likely place we would have to go.

That's where we would have to go if we want more sold passes to get into the to use this offering.

Um staff have to be selling off on each of these start that like staff are fine out.

So we um our staff has been concerned about one another.

Our circulation staff, they're the ones that will have to have this heavy lift.

The circulation team is feeling pretty confident.

Um behind the scenes, our uh technical services um team has been thought of all of the things.

Um this is why we are requiring a library card and checking out the pass.

So they'll check out the pass to get the validation, um, which means they wouldn't be able to check out a second pass.

So this does help put some parameters.

So Vic couldn't come in and every two hours just get another passage.

Okay, but in one of many, maybe.

Uh there's three people in the circulation desk, let's say.

So you you wouldn't be able to check out on the self-checks.

I'm sorry, what was your question?

So well, let's say there's three people circulation desk, right?

Uh and in 15 minutes, there's 15, 20 people that come there.

The people with the circulation have to do another to validate that's really it's it's standing against taking your library card and then checking out a pass.

Um you had already checked out a pass, it wouldn't let you check out a pass again.

Exactly.

Staff has to do that, right?

Staff will have to do that, yes.

Okay.

And we may find that this is completely overwhelming for staff, and this would never be sustainable in our staffing model.

Like that's probably all the things in the same house, right?

I mean.

Yeah.

I will be trained to work the circulation desk so I too can feel the pain of um what we're like it had circulation.

So if if it turns out a success and it becomes overwhelming for staff, there is something doesn't matter.

Or I don't know if this would even work with when there is there is technology that people can zap their thing right on a machine and don't have to deal with the circulation.

So that's a possibility in the future.

That is my understanding.

I know NSR had mentioned that to us that there are machines that exist.

They are expensive, and so investing in one if you're not doing this long term, there's not really a cost benefit really isn't there.

But as the consumer we're gonna ask you back to if it turns out that that's a problem.

Presumably is staff can scan.

Presumably a staff can scan the barcode that says this is a pass, and there's something set up in the system that says one pass per person per day.

You could just stick a barcode on the self-checks and have somebody scan their library card and then scan the parking pass thing, and it will go this is you today, and kick you out if it's you the second time.

Right?

The same way they do when your book is broken.

You have to go check it out in person.

I think uh we have using the subjects for it.

The way the way the QR codes are to get your colour, what it is is you're not actually signing a piece of paper.

It's a the QR code written on a sticker.

The way it is slapped on to it.

Um we have looked at seeing if the system can create that QR code and it cannot because it's running on a system from SP.

The parking ramp people create that that QR code.

I did have Steve look at to see if they could do it.

He didn't think they could mix the system through the self-check.

And I should clarify that it's checking out a dummy pass.

So you're checking it out, but then the staff person is giving you the actual QR code stickers.

There is a person part that does prevent it from just being cut to self-explained, is if you've ever checked out a pass, like a museum pass or one of the staff is like that process that so that you just get a sticker and don't return anything.

So there is some staff intervention and there is some staff interaction that's that's happening.

Um and you may schedule me every single day all summer long.

Could happen.

People may throw a huge.

It's unimportant because it happens on Saturday, and as you currently tweet code, it's free on Saturdays by summer and went, oh no, the Jehovah's Witnesses are gonna have to look that whole ramp.

But it's on Saturdays, so we're fine.

So I'm looking at marketing and assuming that paid marketing uh is going to explore uh broader dissemination, like post school to media, that kind of stuff, because the other ones are ramped as you have to already be there to see that.

Um transit again, you have to be there to see it.

Um the Citycom's channels.

I don't know how many people actually visit those regularly.

So yes, you're just yes.

Um it's it is limited because there isn't um I know Jeremiah would love a much bigger marketing budget.

Um, but I know he and the comms team will think of creative ways to market um and uh promote it, but yes, it's will there be enough marketing budget?

Jeremiah would probably say no, we can always use more.

Um yeah, there will be ways that it will be marketed outside of the building.

How often do they re-wrap the buses?

Bus wraps are pricey.

Oh 10,000 a.m.

What's the marketing budget?

What's going on?

So some of it we're gonna, yeah, we're gonna use some of this this marketing and and kind of um um rock rep Peter to pay Paul, whatever that is, that um because there is a marketing budget that that um that Jeremiah has.

Again, it's not very robust.

Um, and if if we go through all of the money and need to dip into his marketing funds, then it will just mean that there will be no more marketing funds for the rest of the again.

We don't know how many people will be using this.

So if we go through all of the money and the marketing money, then it means that there will be no other marketing money for the rest of the year.

So if we don't, then there then there will be some additional marketing money that we can use for the uh other things that are coming up at the end of the year.

Well, what's the plan to make this knowable to the public that it's available starting June 1st?

That is we're still working on the marketing plan.

And uh um making sure that we have what we're marketing set is the most important.

We don't want to folks say, well, I don't know if this was your sort of thing.

Um I suppose my concern is the original idea was to have two hours of validated parking because one hour was a time limit, particularly if you're attending a program that's an hour long, and so there's a unique constraint there on this for using parking, such that expanding access by hour potentially makes things a lot easier to use.

Whereas with a bus trip, there's not that same unique constraint.

And now we're confounding the data, right?

We're asking a bunch of questions on this survey about two-hour parking, but potentially we're giving a lot of bus trips.

It just seems like we're trying to do too much with one pilot.

Whereas really the question that was originally designed to solve was is one hour of free parking really just not enough to allow people to get in, attend the library and get out without having to pay some amount of money for the additional like five minutes potentially that they're using on top of that first hour.

I don't know if you have any thoughts or no, that is very very good point because you were right.

All the questions that are in the survey really do ask very specifically about parking.

The recommendation was very specifically about parking.

Um I think we want all the people to be able to get to the library, and so there is that um it is a small subset of folks who um currently are utilizing the bus to get to the library, but um I think the thought was encouraging people to still come to the library, especially during a summer when um outside the library, there will be significant construction and things going on.

So um I think that's something for us to take back and consider.

I think that could fall definitely.

And it was parking, it was post that we talked about.

Yeah, no.

I think this is a professional hazard, but I'm a lawyer.

My job is to think well, if I think wrong.

And I just wonder, you know, obviously.

Hopefully, this is a small subset, but yeah, I like to use the bus potentially during this pilot.

I only need to buy one bush because I can always walk by the library to get a free trip home.

Which doesn't really serve the purpose.

Yeah, no.

Especially when the data is the biggest component that we're that we're wanting to get from this pilot.

It's it's good, accurate clean data.

So I would also say that I think this summer's gonna be weird because of the construction.

So maybe there's more people taking the bus this summer than a normal summer.

Um it is almost like two different projects or two different pilot programs here.

Um but I think considering the construction this summer, it's it's gonna be strange anyway.

I think both people would not wanting to just drive downtown in general.

I think both people not wanting to just drive downtown in general, more people taking the bus, more people just saying forget it.

Like is really it's it's um not normal.

It's not gonna be normal.

Yeah, so the parking issue is uh certainly four hours or so when we get the data, you know, we probably should possibly in that context, you know, it's been a long spending problem, but now we're in this kind of situation that you know, so uh I don't know how to know what the data is long you're going to express it to for people to take that into consideration.

Then what's the marketing going to start?

Because usually it takes three months for people to find out that oh, this is happening with that point, five months wouldn't be over.

So are they already going to start marketing soon?

I would say, I mean, again, first is getting the making sure that we're all on board on the same parameters.

And even here, today, like not having buses, it's important for us to have that agreed upon pilot.

So our real work starts tomorrow as far as planning the next stages and making sure that we have our our plan and our marketing plan.

Um I would say mid April too late.

I mean, which I know is very tight.

Um it is reaching our non-users, but it is also addressing users as well.

Um this is not something just the non-users were looking for, it's also our users, which will be easier to market to.

Um, but we want to see um pick both the users and the non-users.

So, yes, I agree with you, having more time to do some of that pre-marketing is really important.

Um, I think having the book ends of summer is our easiest time frame to communicate.

Fall, it's harder to, you know.

I mean, some folks will say, Oh, is it done by November, you know, November 1st doesn't feel like it's it's fall, right?

Getting into winter.

Summer's a really nice, easy school's out in bookends for most people.

Um, unless you're a long fellow student, it's you know, a nice window.

So two things.

One is that we should utilize the fact that this is coming at the end of the school year and see if we can put flyers in kids' folders et cetera at school.

Can we put in the announcements?

Can we put in somewhere and work with the school district?

Kids are gonna get out of school June 3rd or 4th, depending on where you go to school, and they could be taking their parents to the two-hour free parking because the school district is the second biggest employer in the city, and all those parents are home.

Right, yeah.

And it aligns with the summer plan list dates.

Exactly.

So the other thing is we need to make sure that when we look at this data, we are comparing it to summer data because traffic is different when kids are out of school, when teachers are out of school coming at different times.

So it's only we've never had construction in the summer before, it's gonna sort of you can compare it to the sum the traffic a couple years ago when you got your roof redoor.

Yeah, when it was scaffolding for systems.

And again, um, you know, part of it is yes, it would be great to see this increase overall in number of users.

I think the big question for me that I have is the change in users by census track.

That data is my most um um I I see that really up there as being very, very important because even if we have fewer overall users, but we see the decrease in those lower income census tracks, that's a significant data point.

So procedural question.

You're looking for us to improve this property.

Um slightly double question was um if we have a foundation to uh ramp abuse that would compare the results of this against ramp.

Use it of the ramp has increased significantly that we have a basis to compare with.

It's gonna be like the checkouts.

That's where that checkout component is really, really important.

So we need to check out the passes so that we can see is it gonna tell us um how many people parked in the ramp compared to last year now?

We're not gonna be able to do that.

Yeah.

So we've uh it'd be nice if we did have the and something that we've never had before.

Either is any kind of data on length of stay, which again is not going to be exact, but we'll give us more than we've had before.

We'll be able to see the parking, like when people pull in and when people exit that data we'll be able to get from SP Plus that manages the RAM.

So does this validation, if you stay for, let's say three hours and you got your parking validated.

Does that make your speed at the ramp drop to whatever it would have been if you were at two hours or like does it adjust your parking?

It gives you up to the three dollars of credit.

Yes.

Yeah.

Alright.

How do we what's procedurally?

How do we suggest adjustments to this?

The chair would entertain a motion to amend the proposal to remove the addition of bus passes.

So moved.

Seconded.

All those in favor?

Okay.

Any opposed?

The motion passes.

Are there any further suggestions or amendments?

Oh the survey are we going to do that?

How is that going to be distributed or conducted?

That we is super nice.

Again, having those checkouts is really handy because we'll be able to send send those surveys out to folks.

So they're emailed to the folks that you see them to send a checkout.

We tend to have the best response rates in the city.

So you'll you'll miss.

I mean, our library master plan, right?

45 4,517 responses.

Um I know right now, like a big city survey for um the sports complex, for example, they have topped, I think, a thousand or so.

Like we tend to get really good response rates.

And primarily it's because we have that email communication, that ongoing communication with our users.

And again, we'll be able to pull that subset of folks that did actually check out a parking pass and directly send to a survey.

I'm wondering maybe when they check it out if it won't be more dead, but to be working on all the control of all those modern pressure with them to be able to put your initial talk to immediately.

Comments, you know, pro and talking about.

Are we gonna work with local businesses to verify if you don't put around at all in the general people are gonna be quote unquote local going to do actually?

Do we want to find out that you're the element don't all messages?

Yeah, and this is one um that I actually have a message out to uh Rochester um Downtown Alliance to talk more with them because they are absolutely one that they help promote our events.

We like to cross-promote um with one another.

Um, and I see them helping us get the message out to folks and to their followers when we do have our um parking pilot.

Um it could potentially be tricky because my understanding is they are also offering some uh support as far as parking, and so I I I need to find out more details, but absolutely we'll be working with Rochester Towntown Alliance.

Um can we say that our pilot made folks visit those businesses?

I don't know.

I think this this is why asking the question is maybe more important or just as important as getting their their data, because I think they're gonna also be affected by downtown parking this this summer.

Um I think if you read in our fine local newspaper, um, but that there have been some some impacts um already for for folks, so um if I may.

I think all the questions and suggestions are probably very welcome.

I think that's probably an ongoing process where we can have a lot more ongoing input and discussion.

But looking at the time, looking at the agenda.

I wonder if there are any particular proposals to amend this proposal before we vote on the action item itself.

Are we allowed to say we approve all of it except the survey questions subject to further discussion?

I think that's fine.

I don't think any of this is going to be said parameters given the loss of the bus passes and that the survey questions need to be finalized on a future date.

Yeah the instrument is so separate from those it has been final.

Right.

Okay, you know we can't expect you to do that right now.

Is there a second?

All those in favor to any of those motion carries.

Strategic planning so what you have before you is the um final um strategically draft this is based on input that was gathered in my session last month um and you'll notice that the revised um vision and mission um have a little more warmth and um but still have that vibrancy in there as well um and for the most part um the goals and the strategic priorities didn't change significantly I think the big thing was we separated out uh establish plan to pilot satellites and establish plan to modernize the downtown location as two separate items because they're very separate in the work and the tactics underneath those are going to be very different.

But everything else pretty much stayed very similar to what um set first ones.

On the back you'll see that the key measurements we're still working through those but some of them machines still need to be refined but um some of them that we've started um or that we anticipate including as measurements are some of those that are listed.

So what we're looking for tonight is just approval of the uh strategic plan unless there are this uh feedback or input for further adjustments okay so I was concerned that uh what I said last time whether or not it's following our master plan which to my mind is our most right now and does this reflect that as I look at it we're talking about pretty wide generalities but reading it again I think it does generally speaking um there are a couple of things that I wondered about though under operations um it says goals of okay cultivate an agile and closive outside service model goal applies workflows with technology and cross training staff to provide flexible consistent service everywhere and I wrote in here including ad pilot satellites and library branches.

Because I've made this point before that if we do indeed get a satellite going and ultimately branches whatever is here is there.

So that capacity for whoever's staff windows a satellite slash branches like their capacity to do that is important in the future.

So if we're going to have this mission statement I think it should extend to a future like that and simply put including that college side of satellite slash library branches.

I think everywhere holds that expectation every single desk at every single library book will be a main branch upstairs downstairs.

Yeah why not say because and I I'm gonna agree with some because these things don't exist right now but they do we have a setup.

Because when we list them everywhere that's smaller, not bigger everywhere right now is any place a librarian is interacting with a patron and when we start to say it includes the library branches now librarians that are interacting with patrons other places don't come bike if it ever comes back in the local field whatever we should have to listen to make them inclusive.

I I think also it's a matter of expressing this to the public that is possible to call branch and access once you're and having the technological training is important to do once you do that.

I think it makes sense, and I'm just trying to spend way time trying to get pushing up with the okay.

So it's still under operations.

There's a second goal that says expand multi-textual services and co uh cooperate, creative solutions, blah blah blah.

So last time we had this, I brought up the matter of multicultural.

And I think actually that's a more profound issue than multi-linguals.

I'm not saying that multilingual is not an issue it is, but I think people would come from other cultural backgrounds.

I think making them feel you know welcome here and feel uh better by coming in here is an important goal.

I would think that to put simply something like expand like multicultural slash multilingual services is much more to the point I think most people from other countries who come in here probably can speak English.

Um there is a need for obviously there's a need for resources in their language use absolutely, but I think the impact of uh making a kind of multi-cultural gesture towards those is important.

So it's just a matter of kind of adding that changing the emphasis, how we want to do it.

It's just it's just thinking of uh, you know, it's this multicultural thing that we see around us all the time, it's just ignoring that.

I suppose it and I ask this question is someone who's lived in a lot of different countries and is effectively a first generation American.

What difference what would change with the inclusion of multicultural in addition to multilingual?

Well, I think it's still in our intent.

We intend to make we intend to make this more welcoming to be able to other cultures.

It's it's nothing complicated.

I don't think because I think we're just by saying multilingual.

No, we're talking about uh to my mind.

We're talking about, well, multi-cult multilingual text books and so forth.

Great, that's fine.

But we have people walking in here with other cultural nuances of expectations and so forth.

How are we recognizing that?

Oh, statement.

I'm confused.

Um I totally get all that that we want to be uh inclusive of all cultures, which is what we say in our revised mission state transition statement essentially.

We see the alpha-line, yes.

But multi- oh in the vision statement and mission statement for library very large, we talk about resources.

And if we build connections out, right?

So we're we're kind of addressing that.

Um strategic plans in the past, the goals are specific actionable things.

And so I don't know how you would I I I'm confused as to what would be out as a multicultural multicultural programs.

We don't have much of those.

That would be one thing.

Um I don't think multi multiculturalism is not measurable.

Multilingual text that we add to the collection is measurable.

Whatever we're all talking about measuring just like at least in these.

So maybe maybe it's someone I share one of the actions that we've already talked about as a internally as a leadership team, is having um right now we've translated um for our summer playlist in VRC library, though, so the only two programs where we have translated into other languages.

And so it would really be exploring what are we translating and what are we not translating?

You can't get a library card right now in another language, except it's only our application is only available in English.

So it's it would be expanding that, and there would be a a very identifiable deliverable at the end that you could apply for a library card in let's say the the top six languages spoken in the county.

Oh measurable smart goals have to have a measurable component.

Yeah.

So Nigga, are you saying this would expand it just to expand multilingual services?

And multicultural programming?

Are you saying just add that in there?

Uh so project and losing multilingual, because that's actually actionable.

You know, one approach.

Well, that's not the whole thing, I get it.

But I I'm just curious, how would you amend the thing?

When I read this, I see when I see multilingual item.

I'm absolutely not against that.

I'm all for it.

Uh and it makes me think of simply we're really just talking about like multilingual text texts and other languages.

That's great.

But we're not really expressing our intent.

Let's say that again.

Our intent to accommodate multicultural populations.

No, you can't measure that.

And if you want to goals of these statements, is to measure these things, well then all that's not going to work if we put the word multicultural in that sense, but that work.

So if you add that in there, you have both things that could be measurable.

Or you only say itself is a pretty generic term, which is actually translate into.

Whereas if you have multi-lookable services and multicultural programming, there, you know, those are two really easy workers in terms of your intention and your way of action.

You know, making out action or if you got something like, okay, expand multi-lingual services and want to put a cultural program in that uh something like that.

So not only that is that measurable of the program is measurable, it also simply conveys an intent on our part.

And it gets two things, just by just to work.

I'm happy with that.

So I understand the motion to be amend the second under operations.

So that it reads expand multilingual services, you need multicultural programming.

And co-create solutionslash programming with partners to dismantle barriers to access.

Any opposed?

Seeing none of the motion carries.

Put it back to the first pool system.

No, no, no.

Okay, or no one.

Any further questions, comments, suggestions?

So approve the master plan with the commitment, which is motion two if it's just to change the clear thing.

Motion to approve the strategic plan as amended.

Is there a second?

Second.

All those in favor?

Aye.

Any opposed?

Motion carries.

Are there any informational items or questions from the board?

This is great.

That's a pretty good common set, huh?

It's your winter the motion to adjourn.

So who's my Lord three seconds?

Second by Ryan.

All in favor.

Okay.

Any opposed?

Can you use a chart?