We will seek to begin in about uh one minute, about one minute.

We will seek to begin.

All right.

Uh good evening, everyone, and welcome to the committee meetings for April 28th, 2026.

We certainly appreciate your presence.

Um the elected body present, Mayor Mary Robichau, Councilmember Sarah Beeson, Councilmember Aaron Brumley, Councilmember Christine Hall, Councilmember Jennifer Philippi, Councilmember Alan Sells, and Councilmember Christopher Zack.

I am Randy Knighton, the city administrator, along with the deputy city attorney, Mr.

Joe Cusack, and the City Clerk, Nancy Long, and our uh newly appointed or newly hired Deputy City Clerk Rachel Rains is with us, so we look forward to working with you.

Um the purpose of committee meetings are for the city departments to convey information to the mayor and council and discuss initiatives listed on the published agenda, as well as provide updates of vital information.

Uh by ordinance, the committee consists of the city administrator as well as the council.

This is a public meeting, but not a public hearing.

Therefore, while we certainly welcome members of the public and those in the viewing audience who do not generally take questions uh at these meetings, public comments and questions, of course, are received on the second and fourth Mondays of each month, as well as the fifth Monday in open form.

And we do encourage residents to reach out to us and engage our online platforms for information.

Please visit Roswell 365.com for a calendar of events.

I do want to highlight uh one event upcoming for T SPLOS, the transportation special purpose local option sales tax.

That's a public meeting on this Thursday, April 30th, 6 o'clock PM.

Um, as well as um there will be information pertaining to the comprehensive plan.

So that meeting will serve dual purposes, uh T Splost and Comprehensive Plan, and we certainly invite the public to attend and provide input.

We also invite the public to um take the online survey for both T Splost and the Comprehensive Plan.

All right, the first item on the agenda for the evening is the approval of the minutes for the April 14th, 2026.

We'll entertain a motion.

Motion by Councilmember Beeson, second by May Mayor Robichau.

Further discussion.

All in favor.

All right, that passes unanimously.

Uh the next item on the agenda under the regular agenda consideration of approval of a retaining wall over six feet for first Baptist Church Roswell.

That will be presented by Gene Payton, planning and zoning director.

Good evening, Mayor and Council.

Another retaining wall.

As part of a plan to remediate a stormwater issue for First Baptist Roswell Church is requesting approval for a retaining wall.

The wall at its highest point is approximately 12 feet above grade.

It tapers down to two feet on both ends.

It's a U-shaped wall that's approximately 62.4 feet in length.

And the location of the wall is not visible from a public street and would primarily be visible from Mimosa Hall Racket Park facility.

The wall is subject to HPC review.

The yellow circle is where the site is, and I have some zoomed in.

So the applicant is proposing a cast in place concrete head wall, which does meet the definition of a retaining wall.

And all proposed retaining walls equal to or greater than six feet in height require review and approval by mayor and city council.

Here's the location of the wall.

It's to the rear of the parking area in the woods down a slope.

And again, it's adjacent to the Mimosa Hall public facility.

The highest point of the wall is on the rear end of it at 12 feet, and it tapers down to two feet at each end.

That's all I have for you tonight.

Do you have any questions?

Thank you, Ms.

Payton.

Any questions?

Yes.

Councilmember Brumley.

Is there like a pond or some structure?

Or like where is the water going to?

It's a stormwater structure that had failed in the past, and so they're remediating it.

So I I wouldn't be the best person to answer like engineering questions related to the um the structure and the facility, but it is stormwater related, and there is not a pond that I'm aware of.

I don't know if it would retain sometimes, but um Mr.

Watson for just a moment and lend us some uh technical expertise here.

I cued you up.

Thank you, sir.

Money friend.

So there is not a there's not a pond.

So uh can you go back to the last image?

So we're the retaining wall, that's just an outfall structure.

So the wall surrounds uh basically a big rock or riprap, and then that will dissipate the water, but there is no pond that is created by this.

Thank you.

Is that a creek?

There is a creek on the on this on the south side or on the bottom part of that uh that rock area, um, and that's why uh there was a lot of work that the engineer went in to get basically to dissipate the the volume and the the uh velocities from the flow coming out of here.

So yeah.

All right, thank you.

Yes, Councilmember Philippi.

Um, when we spoke about this before, we also mentioned some benefits that would come from approving this in terms of this is something that's been damaged for a while, and there's some mosquito complaints.

Could one of you like uh appoint on that a little bit?

So there, yes, there's quite a bit of history here.

So on the upstream side of this, there's a 48-inch pipe that uh uh unfortunately is private property, the church owns, and there's that uh pipe is collapsed, and because of that collapsed pipe, it's actually backing up some water.

Uh you can kind of see it on the on the top part of the picture here.

Uh so it's backing up water uh several hundred feet, and over the years there's been complaints of mosquitoes that have been caused because of the backup of the water.

Um, in addition, because the pipe is collapsed, the uh church actually can't use the back part of the property.

I think it's a scout hut that's on the back part.

They have not been able to, is that correct?

Yeah, they're on the side.

Oh, it's okay, yeah.

The one that says scout hut.

Um so yeah, they have not been able to use that.

They've basically had um barrels around the whole area because I've just been afraid of getting people back there for I think it's been about three years now that they've been working to get this uh fixed.

Yeah, yeah.

Thank you.

Thank Mr.

Watson and I met with them a couple of years ago.

Oh, yes, as they were trying to develop some solutions.

So glad to see this come forward.

Um, okay.

Any further questions?

Comments?

All right.

Uh seeing none, we will seek a motion to move this item forward.

Motion by Councilmember Beeson.

Second by Council Member Sells.

Any further discussion?

Seeing none, all in favor.

All right.

Thank you all very much.

That moves forward unanimously.

Item number three, consideration to pursue a grant from the federal highway administration, FHWA from the Safe Streets and Roads for All SS4A program.

Mr.

Flecker will present this item for us.

The federal highway process allows projects up to 25 million dollars.

We are on the uh so between the 23.5 million and 25 million dollars, the match would be 500 to 5 million 20% match.

Well, we are proposing to go after our safety safety action plan.

Uh we're going to have group numbers two and three on the priority list.

Uh item number one is up near town center area, which we think is possibly stay away from that for the moment.

Uh we'll again Warsaw Road and then Mimosa Boulevard and Atlanta 3 from area highway up to Woodstock Road to do some implementation.

Uh if we get both of those approved, it will come with a total 20% match from us of 1.355 million dollars.

This money will not need to come out yet.

This will be after we get the grant and accept the grant um questions.

Yes, can you microphone on here?

All right.

Uh thank you, Mr.

Fledger.

And you're just seeking approval at this point.

Questions about to pursue to pursue the grant, correct?

Okay, there's no obligation at this point.

Yes, Councilmember Hall.

Thank you.

I may be can getting this confused with another grant.

Um we applied last year for this.

We did.

And is this the one where um and Sarah, maybe you can help me remember this, where we upped the amount because we thought we'd have a greater chance of getting um a higher amount.

Um remember maybe Greg remembers because it's up to 25.

You can apply for up to 25 million as long as you have the match.

And I seem to recall that we just went ahead and we went with a higher amount.

We were a little higher.

We I think the overall was around 10 million dollars.

Um, the request last year.

So we had three projects.

Uh we had Warsaw, Wave Tree, and um Roxburgh.

Um I mean, in our debrief with with federal highway, I mean it kind of seemed that the majority of the grants were kind of in that you know, five to eight million dollar rate.

They were given more grants out for that, as opposed to larger.

So that's why we kind of dialed it back a little bit and they're only going after six million.

So we're going after a total of six, and the ones they were granting last time were between five and eight, is that yeah.

Okay, all right, thank you.

All right, uh yes, council member Beeson.

Some of these um that are ranked, I know are being uh handled in other projects.

So for example, the way tree, I know that we're tackling that through our neighborhood calming project.

Um, do we have another project that's tackling the intersection of Etrus and Hard Scrabble?

Number 10.

Yes.

Either through T Splash or any other funding mechanism.

Um I mean we are putting in the multi-use trail along Etruscrable and Crab Apple.

Um, so that would maybe address some of that.

Okay.

Um but that's just the multi-use trail, it doesn't address the intersection improvements, correct?

So there's no other intersection improvements plan for that area.

Not right now.

May I put in a request?

Um, it's a nightmare.

Um, that's an academic term to drive through that area any time between seven o'clock in the morning and eight thirty in the morning.

Um, and the road backs up heavily.

Um, for example, yeah.

So both council member Philippi and I live off that road.

Um anecdotally, I if I drive my children to school instead of putting them on the bus, I theoretically live four minutes away from the school via car.

It takes me approximately 40 minutes to get them to school.

Um it needs some sort of improvement.

Also, it's heavily used with pedestrians and kids on bikes.

Um, so making sure that it can accommodate the the bicycle, the PTV.

It's not for lack of effort for people using alternative means of transportation.

It's just a terrible intersection.

Okay.

So if we could look at that, if not through this project, some other project.

Thank you.

All right.

Further comments or questions?

Seeing yes, Councilmember Philippi.

In addition to the match, what's the administrative burden for the grant?

Um I mean, we don't have a dollar amount.

I mean, there is you know staff time.

Um we have grant specialists, and I mean we have people in finance that handle um you know a lot of our grant activities already.

So this would just kind of feed into what they do.

Was this not the one that we talked about that there wasn't significant reporting requirements and stuff after the money was awarded?

That is the other oh that's the other.

But I don't I don't believe there's really burdensome requirements on this.

This is uh kind of a standard requirement that it's already being handled.

Okay, yeah.

It's it's generally like a quarterly, quarterly report.

Not a big deal.

Yeah, and it's it's generally done between our staff and finance staff.

Okay.

All right.

Okay.

All right.

Um thank you.

Any further questions or comments?

Seeing none, we'll understand a motion.

Motion by council member Philippi.

Second by Mayor Robichot.

Any further comments or questions?

All right.

Um, all in favor?

All right, that moves forward unanimously.

Item number four is consideration of a resolution to submit a local road assistance administration LRA project list for FY 2026 to the Georgia Department of Transportation, GDOT, and to accept the GDOT LRA funds with a budget amendment in the amount of one point two hundred and twenty-one thousand eight hundred and one dollars and ninety-four cents.

Roughly.

Okay.

All right.

Mr.

Flecker.

Um, yes, this is uh straight money, no match required from the Georgia Department of Transportation.

Uh that number is set through mathematics on their side of what they can share with each city and municipality in the state.

Um not a lot of strings, there are no strings on this.

Uh, it must be used for transportation projects that are eligible under the motor sales tax.

Um, this is just straight money to be used like we use others.

That is all.

Recommendation is to pursue the resurfacing of additional streets.

Yes.

We would we would like to use this to add on to the current resurfacing contract to play a little bit of catch up uh for some of that.

Um also there's a possibility um additional funding for utility relocations along Green Street that could be um used for some of that funding as well.

Okay.

All right.

Councilmember Zet.

Thanks, Andy.

Could you go into more detail on the utility uh relocation?

So the 200,000 we're just asking for that that that would be more kind of contingency at this point.

Um if we right now we we do have enough money for Green Street, but in case anything comes up, um we discover buried utilities that were not identified during the design, or if we have to make some adjustments, um, that's what that money would be for.

Um and obviously if we don't use it for that, then we would probably recommend just using it for resurfacing at a later date in time.

Councilmember Brumley.

Uh resurfacing for any other shows or just work on Green Street.

Other other streets in the street.

Other streets in this.

Okay, can you go back as just I guess I'm learning and the previous one it says um they have to be used in there you go.

And they're the state motor fuel sales stacks.

What are the things that are eligible?

What kind of things?

Anything, or is it signage?

Is it sidewalks?

What is yeah?

So it's it's uh sidewalk, utility work, uh drainage, design, drainage work.

Um really the only things that can't be done uh with this type of money is rideway acquisition.

Um and then there are some specific streetscape things that cannot be used for, like like landscaping and I think some some type of lighting, like roadway lighting.

Um, you could use this money for design as well on projects.

Yeah, okay.

And any resurfacing if this were to be approved and recommended as such would be um in conjunction with the PCI, the pavement conditioning index.

Correct, right?

Any further questions or comments?

All right, yes, Mayor RoboShow.

So would the expectation that's this money would come in this fiscal year?

I see supplemental to fiscal year 2026, correct?

And didn't we just bid out our resurfacing contract?

We didn't.

Would this be able to be added on?

And I know we had those concerns about making sure we had a contractor who could meet.

Would they be are we gonna rebid our or we haven't gotten to that point yet?

Just thinking about depending on when depending on when the funds come in.

I believe we would have an opportunity to amend the current contract if they're performing well and they get what they're supposed to be done in their time frame.

If we want to extend them, uh, we could probably also hold on to it for next year's resurfacing budget added to what goes out for that.

Council member Hall.

Just Greg, you can probably um answer this question.

We've received this for the last couple of years, and I think at least two years.

Yeah.

Um when they came out with it.

Uh and I think we've just added on to resurfacing, have we not?

Yeah, so the first one we use it for resurfacing.

We actually delayed our resurfacing because this was coming, and then so we added that to the account, um, and then that's what went out to bid.

And then for 25, we use it 100% for Green Street, and then yeah, 26 is our request for this year.

Okay, thank you.

Any further questions or comments?

Item.

Seeing none, we'll entertain a motion.

Motion to move forward by council member Philippies, second by council member Beeson.

Any further discussion?

Seeing none.

All in favor.

All right, that moves forward unanimously.

Thank you, gentlemen.

Thank you.

Item number five, consideration to award a task order.

Chatfield contracting incorporated for the farm trace stormwater construction project in an amount not to exceed 380,229.74 cents.

Mr.

Watson.

Thank you, Mr.

Knight.

It is stormwater night.

It's exciting.

Um, good afternoon, Mayor and Council.

Um, this item and the next one that's on the agenda are two stormwater projects that are actually the top two stormwater projects on our stormwater capital improvement program list.

Um, as this is the first time that several of you have actually seen some of these projects uh come before you.

I thought it might be helpful to go over kind of the process that we use within the stormwater utility to actually rank and prioritize these projects.

So the capital improvement program uh it catalogs prioritizes designs and constructs major improvements and replacements to the stormwater system using either on-call contractors or in-house staff.

Over the last few years, we've uh built up our capabilities in-house, and we've actually been able to do quite a few projects using our staff.

So uh very exciting.

The types of stormwater projects that are on this list include stormwater structure replacements, installation of new drainage systems, lining damage pipes, large-scale maintenance projects, and implementation of watershed improvement plans.

It's been a few years since we've done that, but most of this goes towards stormwater improvement, uh projects, pipe replacement projects, pipelining projects.

Projects on this list are constantly being added, uh projects are constantly being added to this list as they are identified through the inspections that we regularly do of the maintenance of the existing system, comments that we receive from citizens, uh, as well as new development.

Uh this list is reviewed and are updated at least monthly.

Usually it's actually uh every other week, and currently we have 11 projects on the list as of last Friday.

Uh with so many projects it's necessary to rank these projects as they are discovered so that our CIP team, and this is not this is the stormwater CIP team, uh, so that they can allocate the funds to these projects with the highest priority.

Uh the following criteria we use uh to score and rank, uh not necessarily an order of importance sometimes, but uh pretty close.

Uh the health and safety risk, property damage risk, ease of construction, paving schedule, as well as just other factors that will uh come up during uh basically when we're evaluating the projects.

So with that, um the top two projects on our list are in order.

So the first one is uh farm trace.

Um farm trace.

Uh the purpose of this project will be to replace multiple sections of failed corrugated metal pipe.

For those of you who are not aware, the corrugated metal pipe are the ones that have ridges.

Uh, they have a uh a life of approximately 25 years, plus or minus five to ten years, depending on the conditions that they're under.

Um so this project will uh replace several sections of the that pipe, catch basins, junk box uh junction boxes, and a head wall with reinforced concrete pipe.

That is the uh type of pipe that we prefer within the stormwater utility.

It has a lifespan of approximately 50 years, plus or minus 10 to 25 years.

Uh the city of Roswell sent the scope of work out to all of our stormwater pre-qualified contractors.

Uh a question came up uh in conversations with you all of how do we bid this out?

Um the uh environmental public works actually has a uh set of contractors that meet all the um qualifications for utility work.

So this is not just a general contractor, these are you uh contractors that can do either water line replacement or stormwater replacement.

So this is under our stormwater um uh utility, so that's who we're using.

Uh we actually have five contractors that are on that list.

Uh we sent it out to all of them.

We received three bids, which ranged from 380,229 and 74 cents to 461,290.

Um, and with this we went with the low bidder Chapfield at 380,229 and 74 cents.

We recommend awarding the uh task order to Chatfield uh with a contingency of $38,023 for unforeseen that come up during construction projects for a total budget authorization of 418,253 dollars.

With that, I'll take any questions.

Thank you, Mr.

Watson.

Any questions?

Um Councilmember Sells?

100% on board.

This is purely for my curiosity.

Yes, sir.

Are these pre-stressed or are they cure in place?

So you're talking two things, two different things.

So this would um this is cured in place pipe, right?

So pre-stressed pipe.

Okay, that's what I was asking.

So it's it's poured, so it's four it's really interesting to me.

So they they bag it and then they so form it and then it's cured there.

We now have opened it up to three different things we're talking about.

Okay, cool.

It's okay.

It's a fine, yeah.

So I mean if we're replacing if we're replacing pipe, the pipe is at a factory, they form it up in sticks of eight feet.

Then there's two types of ways that we can rehabilitate pipes.

One is um it's cured in place pipe, which is the bag liner.

So, what that is is there will be a bag that is um we would purchase it according to the length of the pipe that we are going to rehabilitate.

You roll it out, we actually don't roll it out, you pull it through the pipe, you pump it up with water, and it you wait 24 to 72 hours, and it cures.

That's a cured in place pipe.

Another way that we have it is structural concrete, which is spray and liner.

So basically, you run a little bit of a it's almost like a remote control vehicle that goes down the center of a pipe, sprays concrete around till you get to the thickness of the pipe that you want.

So those are two different ways that we can do it.

It's it's truly amazing.

Yeah.

But don't let that.

You're cutting it on this.

I owned a concrete pole company of many, many years ago.

Like, I wonder how they do it.

Thank you.

By the way, you're making me look like a geek.

Let's just get to the vote.

Yeah, yeah, exactly.

Sorry, that was that was interesting.

Yeah, it's it's it's technology is really pretty pretty smart.

Very exciting.

Sorry.

Yes, sir.

We certainly appreciate your expertise, Mr.

Watson.

This is nice.

Thank you for the question, uh, Councilmember Sales.

Ums or questions regarding this item.

If not, we will entertain a motion.

Okay.

I would be so excited to make this motion, I just can't begin today.

So I make this motion.

Motion by council member sells, second by Mayor Robichau.

Any further discussion?

See, none all in favor.

All right, that moves forward unanimously.

Thank you.

And then the next item is also Mr.

Watson.

This is the consideration to award a task order with utility asset management for the Hokum Bridge, Hokum Woods, Parkway stormwater pipelining project in an amount not to exceed 88,4.

What goodness gracious?

88,405 dollars.

Yeah, so uh thinking Mr.

Knight.

So, as I mentioned, this is the second rank project on our uh project list.

Uh just for clarity, normally we would not bring this project to Mayor and Council.

It is below the threshold.

Normally we would just go out and award this.

The reason we wanted to bring it tonight is because it's a different type of pipe replacement uh project that we have, so I wanted to make sure that you all had uh exposure to it.

The purpose of this project is to rehabilitate approximately 130 feet of 42-inch corrugated metal pipe and 77 feet of 18-inch corrugated metal pipe with either curating place pipe or cast and structural concrete.

We won't I won't go back into what all that is, but um so we again we sent this out to our pre-qualified contractors.

Uh we had three responses that range from $88,405 to $111,671.

Um we recommend awarding this task order to utility asset management.

They've done work for us in the past, uh, done very good work uh with a contingency of $8,840 for a total budget authorization to $97,245.

And with that, I'll take any questions.

All right, thank you, Mr.

Watson.

Any questions?

Yes, Councilmember Zach.

Yeah, I gotta ask now.

So the spray oh sorry, sorry.

Is the spray in place chop fiber?

Is that what they're using?

No, AR glass?

I don't think this that they will use this, no.

Okay.

Alan stole my thunder.

That was the exact question.

AR glass, you can ask AR glass.

That was the thing I was most excited about.

Uh I I picked it up, but it just for point of clarity.

That is the lowest better, correct?

That is the lowest better, correct.

Thank you.

All right.

Any further questions or comments?

Um right.

Seeing none, we'll understand a motion.

Motion by council member Zach.

Oh, yeah, thank you.

Yeah, thank you.

I think he got there.

Council Member Zach will give the second to Councilmember Sells.

All right.

Any further discussion?

Uh seeing none, all in favor.

All in favor, that moves forward unanimously.

Thank you very much.

The storm water stormwater projects are extremely vital to uh the city's infrastructure, so we're we're glad to see those coming forward.

Uh excuse me.

That does conclude our committee meetings for April 28th, 2026.

With that, we'll entertain a motion of adjournment.

Motion by Councilmember Beeson.

Second by Council Member Philippi and Mayor Councilmember Philippi.

Um, all in favor?

All in favor for adjournment?

Adjournment?

All in favor for adjournment.

Thank you all very much.

So I believe around here.