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Record of Proceedings

Packet Briefing for September 25, 2025 Council Meeting - September 23, 2025

City Council — Tuesday, September 23, 2025
BodyRound Rock, Texas
SessionCity Council
DateTuesday, September 23, 2025
StatusFILED
Video Record
0:00 / 54:29

Original source
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0:01

Good morning.

0:01

I'll call 730 packet briefing to order.

0:04

And please call the roll.

0:06

Mayor Morgan.

0:08

Here.

0:08

Mayor Pro Tim Stevens.

0:09

Here.

0:10

Councilmember Lee.

0:11

Councilmember Flores.

0:12

Here.

0:13

Councilmember Fleming?

0:14

Here.

0:14

Councilmember Ortega.

0:16

Here.

0:16

Councilmember Montgomery.

0:18

Here.

0:18

And Councilmember Lee will be here on Thursday night.

0:21

She is out of town.

0:23

Citizen Communication, anybody wishing to speak?

0:26

Seeing none.

0:27

D1 consert staff briefings and council member discussion and our questions regarding items on the agenda for the September 25th, 2025.

0:35

Council meeting.

0:37

We have a couple of proclamations.

0:39

I'll be doing up the I believe the suicide prevention month.

0:42

Councilmember Ortega will be doing the Hispanic Heritage Month.

0:47

Have an update from oh human resources.

0:51

Nice.

0:53

And then consent.

0:54

Anybody have any questions on the consent?

0:58

Councilmember Tega, which one?

1:05

Item G.

1:07

Which G3?

1:08

Okay, about the second.

1:09

G three.

1:10

Consider resolution authorized merit executive.

1:16

Michael.

1:18

Morning.

1:19

Morning.

1:21

This item here is with Hawk Company.

1:24

We have two laboratories.

1:26

A laboratory at the water plant and a laboratory at the wastewater plant that we're required to analyze the samples to make sure we're treating at both places to the standards.

1:35

So Hawk is our supply vendor that helps us with the uh uh the equipment and also the reactive the regents that we use in the process.

1:45

So this is a contract for 325,000 for five years.

1:50

My question on that is is the testing site done on the facility, or does it have to be taken away to a lab?

1:58

We do most of the testing at our labs.

2:01

If there's anything specialty that we we do have to send it off, but we're a we're a knee lap certified laboratory, which we can do a lot of things.

2:09

Uh our water lab makes a lot of money for us.

2:12

We're one of very few utilities or cities that has its own lab.

2:16

So the surrounding utilities come to us with their water and wastewater samples.

2:20

So it's a very uh very good good lab that we do most of those stuff in-house.

2:24

And in the process, um, I guess it depends on what it is you're looking for.

2:29

Is there a time frame they try to get all that testing done?

2:33

Yes, sir.

2:34

We have turnaround times.

2:35

Uh and you and and you pay accordingly.

2:37

Most of it's within 24 hours, but let's just say there's a rush on a sample.

2:41

Say a city has a main break and they need to turn around quickly.

2:45

There are emergency rates where we do it quicker.

2:48

Okay.

2:48

Yes.

Discussion Breakdown — Share of Meeting
Engineering And Infrastructure████████████████████████24%
Zoning and Development Code████████████████16%
Planned Unit Development███████████████15%
Public Safety████████████12%
Technology and Innovation██████████10%
Water And Wastewater Management████████8%
Planning and Development████████8%
Procedural████4%
Economic Development██2%
Summary of Proceedings

Packet Briefing for September 25, 2025 Council Meeting - September 23, 2025

Introductory paragraph: The Round Rock City Council held a packet briefing on September 23, 2025, to review and discuss items on the agenda for the September 25, 2025 council meeting. The meeting included proclamations, an HR update, and discussion of consent and public hearing items. No formal votes were taken; all items are scheduled for consideration and vote at the Thursday council meeting.

Consent Calendar

  • G3 – Hawk Company Laboratory Contract: Resolution authorizing a five-year contract for $325,000 with Hawk Company for laboratory supplies and equipment for water and wastewater testing. Councilmember Ortega asked about testing location and turnaround times. Michael (staff) explained that most testing is done in-house, with 24-hour turnaround for standard samples and emergency rates for rush samples. The lab is EPA-certified and generates revenue from surrounding utilities.
  • G4 – Austin Armature Works Pump and Motor Repairs: Resolution authorizing a contract with Austin Armature Works for repairs and replacements of pumps and motors. Councilmember Ortega asked about warranties; staff confirmed that warranties are provided when work is sent to their plant.
  • H1 – Public Safety Training Facility Construction: Resolution determining that AP Gulf States (Adolfson & Peterson) is the lowest qualified bidder at $15 million for the total build-out of the police and fire training facility. Chad (staff) presented the project, which includes a 100-seat lecture room, fire classroom, skills pad, and an EVOC (emergency vehicle operations training) track. The bond provided $13 million; total cost is now estimated at $19 million due to enhancements. Council discussed the need for additional funding sources and the benefits of full build-out. Councilmember Montgomery inquired about the track length; staff will provide the number on Thursday.
  • H2 – Drone First Responder Program: Resolution authorizing a five-year agreement with Unmanned Vehicle Technologies for $752,000 (with a 20% city match). The state grant covers $692,000. Councilmember Ortega asked about the technology and maintenance; staff explained that nodes allow drones to respond to calls and feed video in real time, and the company provides maintenance.
  • H3 – Right-of-Way Acquisition for Kenny Fort Segment 5: Resolution authorizing a real estate contract with North Paloma Lake Development for 3.7 acres at $500,000. This is part of a six-lane divided roadway. Staff noted that further acquisitions from two other entities are needed. Construction is expected to bid in fall 2026. Councilmember Flores asked about the appraisal age; staff confirmed it is recent.
  • H4 – Interlocal Agreement with Brushy Creek MUD: Resolution authorizing an interlocal agreement for a water interconnect. Round Rock will pay 43% of engineering and construction costs (estimated $300,000). Councilmember Flores asked about cost allocation; staff explained the split will follow the 43/57 ratio. Councilmember Montgomery asked about involvement; staff said a committee will be formed with city project manager and inspector.
  • I1 – Micro Trenching Ordinance: Ordinance amendment to Chapter 44 codifying standards for micro trenching in the right-of-way, primarily for fiber optic installations. Staff provided an update on Google Fiber: 294 lane miles completed out of 335 planned, with two dedicated inspectors funded by Google. The ordinance limits future utilities to one trench in the pavement; others must go behind the curb. Councilmember Fleming asked about revenue; staff noted that Google pays 1% of gross revenue, which is placed in the road maintenance fund.
  • I2 – Veterinary Clinic Hours Amendment: Zoning code amendment to allow 24-hour veterinary clinics in C2 districts, removing the previous 7 a.m. to 9 p.m. restriction. Staff explained that a clinic on Gaddis School Road inadvertently operated 24 hours, and the change aims to avoid enforcement and align with peer cities. The Planning and Zoning Commission recommended approval unanimously. Councilmember Flores noted a missing strike-through in the draft ordinance; staff will correct it.
  • I3 – Sports Training Facilities in Business Park District: Zoning code amendment to allow sports training facilities (e.g., jiu-jitsu, gymnastics, rock climbing) in the BP district, limited to 5,000 square feet. The amendment responds to a developer inquiry. Planning and Zoning Commission recommended approval. Councilmembers Flores and Fleming expressed appreciation for the flexible approach.

Public Comments & Testimony

  • No public comments were made during citizen communication.

Discussion Items

  • Proclamations: Mayor announced Suicide Prevention Month; Councilmember Ortega announced Hispanic Heritage Month.
  • Human Resources Update: Not detailed in the transcript.
  • Rezoning of 5.37 Acres at La Frontera (Sundance Parkway): Public hearing item for an ordinance rezoning 5.37 acres to a new Planned Unit Development (PUD) to allow up to 375 high-density multifamily units and commercial uses. Bradley (staff) presented the history: the site has been undeveloped for 26 years, and the current PUD has a cap of 800 units (already in the high 600s). The new PUD would allow up to 375 units, with design standards including structured parking requirements based on density (45+ units/acre requires 100% structured parking; less than 45 allows hybrid). The Planning and Zoning Commission recommended approval unanimously. Council discussed the structured parking requirement and noted that a future pre-retreat will address market feasibility. The property owner's representative will be present at the Thursday council meeting.

Key Outcomes

  • No formal votes were taken; all items are scheduled for consideration and vote at the September 25, 2025 council meeting.
  • Council expressed support for the public safety training facility, drone program, micro trenching ordinance, and zoning amendments.
  • Council discussed the need for additional funding sources for the training facility, as the bond provides $13 million but total cost is estimated at $19 million.
  • Council agreed to hold a high-level discussion on structured parking requirements at a future pre-retreat, given market challenges.
  • The meeting adjourned at 8:25 AM.

Meeting Transcript

Good morning. I'll call 730 packet briefing to order. And please call the roll. Mayor Morgan. Here. Mayor Pro Tim Stevens. Here. Councilmember Lee. Councilmember Flores. Here. Councilmember Fleming? Here. Councilmember Ortega. Here. Councilmember Montgomery. Here. And Councilmember Lee will be here on Thursday night. She is out of town. Citizen Communication, anybody wishing to speak? Seeing none. D1 consert staff briefings and council member discussion and our questions regarding items on the agenda for the September 25th, 2025. Council meeting. We have a couple of proclamations. I'll be doing up the I believe the suicide prevention month. Councilmember Ortega will be doing the Hispanic Heritage Month. Have an update from oh human resources. Nice. And then consent. Anybody have any questions on the consent? Councilmember Tega, which one? Item G. Which G3? Okay, about the second. G three. Consider resolution authorized merit executive. Michael. Morning. Morning. This item here is with Hawk Company. We have two laboratories. A laboratory at the water plant and a laboratory at the wastewater plant that we're required to analyze the samples to make sure we're treating at both places to the standards. So Hawk is our supply vendor that helps us with the uh uh the equipment and also the reactive the regents that we use in the process. So this is a contract for 325,000 for five years. My question on that is is the testing site done on the facility, or does it have to be taken away to a lab? We do most of the testing at our labs. If there's anything specialty that we we do have to send it off, but we're a we're a knee lap certified laboratory, which we can do a lot of things. Uh our water lab makes a lot of money for us. We're one of very few utilities or cities that has its own lab. So the surrounding utilities come to us with their water and wastewater samples. So it's a very uh very good good lab that we do most of those stuff in-house.

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