The Audit Committee met on September 2, 2026, from 10:03 AM to 12:12 PM, to review pre-solicitation and post-solicitation briefings, accept two internal audit reports, and receive the fiscal year 2026 external audit plan. The meeting began with approval of the previous minutes and included no public testimony.
Pre-Solicitation Briefings
Post-Solicitation Briefings (Approvals) 4. Collab Road Loop Planning and Design Services (Item 5) – The committee approved moving forward to City Council a $9 million contract for planning and design services for the Collab Road Loop (410 to General McMullen). The recommended vendor (Vendor B) scored highest after interviews. The motion passed unanimously. 5. Temporary Electrical and Plumbing Services for Convention Center and Alamodome (Item 6) – The committee approved two revenue-generating contracts for temporary electrical and plumbing services at the Henry B. Gonzalez Convention Center and Alamodome. The contracts have an estimated revenue value of $9.5 million over three years with two one-year renewal options. The recommended vendors (A and B) scored highest. Motion passed unanimously. 6. Library Print Materials, Cataloging, and Processing Services (Item 7) – The committee approved a $24.5 million contract for print materials and cataloging services. The recommended vendor (Vendor A) scored highest across categories. Discussion included declining circulation of print materials, pricing inflation, and the need to provide historical spending data. A follow-up memo to full council was promised. Motion passed unanimously.
Internal Audit Reports 7. Audit of ACS Dangerous and Aggressive Dog Program (Item 8) – The audit found the program operating effectively but identified improvements needed in documentation of investigations, compliance inspections, affidavit tracking, fee assessment, and system access. ACS management agreed with all recommendations and implemented corrective actions by August 2026. The committee accepted the audit report unanimously. 8. Audit of SAFD Uniformed Employee Overtime (Item 9) – The audit determined that increased absences, use of various leave types, and implementation of new programs without additional staffing were primary drivers of overtime rising from $15M to $25M between FY2019 and FY2023. The audit also identified areas lacking clear policies and potentially abusive practices, such as pyramiding premium pay and strategic scheduling of leave and overtime. The fire department agreed with recommendations and implemented corrective actions, including a $1.5M reduction in minimum staffing overtime budget. The committee accepted the audit report unanimously.
External Audit Plan 9. Fiscal Year 2026 External Audit Planning (Item 10) – Forvis Mazars presented the required communications for the upcoming external audit. Significant risk areas include revenue recognition, management override, grant compliance, and implementation of GASB 103. The committee took no action.
The time is now 1003 a.m. on September 2nd, 2026, and the meeting of the audit committee is now called to order. Madam Clerk, please call the roll. Councilmember Mesa Gonzalez. Councilmember White. Citizen Member Tainel. Citizen Member Pacheco. Chair Via Gran. Here, Chair, we have quorum. All right, great. Um, so I will be allowing member speakers two rounds of comments per item with five minutes the first round and five minutes the second round. Uh the first item on the agenda is approval of the minutes. Are there any corrections to the minutes? Hearing none, can I get a motion and a second to approve the minutes? All right, we've got a motion and a second. Uh all those in favor say aye. Aye. All opposed, say no. Motion carries. Madam Clerk, are there any members of the public signed up to speak? We have no members of the public signed up to speak. Great. Okay, we have got a number of items. Um we'll start with the individual items. We have three pre-solicitation high profile briefings. Um clerk, please read the caption for item two. Item two is a briefing on the release of a solicitation for one contract to provide the information technology services department, ITSD, with citywide security officer services for an estimated total value of 45 million dollars for three years with two one-year renewal options. All right. Uh the floor is yours. Good morning, Chairperson Via Grand and Committee members. I'm Marshall Ramsey, CIO and Director of the Information Technology Services Department. So this morning I'm presenting a pre-solicitation briefing for citywide security officer services. Um, before we begin, I would like to share that I joined the city back in May earlier this year, and this is my first opportunity to brief this committee or any committee within the city. I grew up in Austin, spent most of my life in Texas, have a large family in South Texas, so many trips through San Antonio over the years with some stops here and there, and have always loved the city. The past 15 years I spent on the southern coast of California, taking advantage of some opportunities that have brought me back to Texas. It's great to be here in San Antonio, not only as part of our city's workforce, but as a community member. I'm honored to be here to serve the city and the people in it, and I appreciate you having me. So we'll get to our briefing. So with this solicitation, we are seeking a qualified contractor to continue providing comprehensive security officer services. This includes emergency response, access control, monitoring, and foot patrols across 52 city buildings and facilities. So both the Alamo Dome and the International Airport, uh, the security services there are provided under separate contracts. So those are out of scope for this citywide contract. This is a request for competitive sealed proposals. We are proposing a term of three years with two one-year options. This contract is utilization-based by department, and the estimated annual value is nine million. We anticipate a total contract value of 45 million across the full five years. We're in the fifth year of our current contract, which expires in April of 2027. For outreach, we are leveraging an NIGP code for guard and security services. This is identified 105 potential vendors from the central vendor registry. And six of these vendors are prior or known.