San Antonio Audit Committee Meeting – October 7, 2026

The Audit Committee met to review contract recommendations, accept audit reports, and consider the proposed FY 2027 audit plan. No written agenda or minutes were available, so this summary is based on the raw transcript. The transcript states the meeting began at 10:05 a.m. on October 7, 2022 and ended at 11:35 a.m.; however, the date supplied for this summary is October 7, 2026, and that date is used here.

Consent Calendar

• The committee approved the previous meeting minutes by voice vote, with no corrections offered.

Public Comments & Testimony

• Mary Scott, speaking for Act 4 SA, thanked the committee for including a police audit in the FY 2027 plan. She asked the committee to deepen the audit to cover total compensation, management, and contracting, and to make results public and repeat the audit every three years, citing the city budget gap.
• Christian Núñez asked the committee to expand the police audit to include total compensation, deferred payments, incentives, and payment amendments. He also requested a recurring police audit every three years, noting that San Antonio faces a significant financial gap and that the police department has not been audited for several years.

Discussion Items

• Alamodome supplemental custodial services (Item 2): Staff presented an informational RFP for supplemental custodial and event services at the Alamodome. The estimated contract value is $13,250,000 over a three-year base term with two one-year renewal options. Services include event-day and post-event cleaning, restroom maintenance, trash and waste collection, and staff support during event transitions. Evaluation criteria were 30 points for experience and qualifications, 40 points for the proposed plan, 20 points for price, and 10 points for the prime contractor program; the SBE subcontracting requirement is 14%. Committee discussion emphasized cleanliness and restroom responsiveness during events.
• Alamodome supplemental security services (Item 3): Staff presented an informational RFP for supplemental security services, including entry guidance, ticket collection, entrance security, and visible security operations. The proposed term is three years with two one-year renewal options. The agenda read stated a total estimated value of $10 million, while the presentation stated $15 million; this discrepancy is noted. Committee members raised concerns about security coverage for merchandise lines, photo booths, and crowd flow, and asked staff to share event reimbursement information with the committee.
• HR temporary personnel services contracts (Item 4): Staff recommended proceeding to City Council with three contracts for citywide temporary personnel services, with an estimated total value of $12,500,000 over three years with two one-year renewal options. Staff reported that 156 vendors were notified, 58 attended the pre-bid conference, and 33 did not respond; 27 responses were received. The current contract expires December 21. Discussion addressed department usage, the 6% SBE subcontracting requirement, and certification of small businesses. The committee approved the motion by voice vote.
• Fire Station No. 30 construction contract (Item 5): Staff recommended proceeding to City Council with a construction contract for the new Fire Station No. 30 at 2935 Castroville Road, with an estimated value of $10 million. There were 12 bids, 8 qualified, and the top-ranked firm was selected after interviews. The committee discussed the evaluation and scoring process and requested a follow-up memorandum explaining the scoring definitions. The motion passed by voice vote.
• Public Works right-of-way permit audit (Item 6): The committee accepted the city auditor’s report on Public Works right-of-way permits. Auditors found effective controls for processing permit requests and denials, but identified improvement areas in payment processes, right-of-way fee accuracy, and account management. The department reported $5.4 million in permit-related revenue. Staff discussed 254 pending accounts and noted that some money may not be recoverable; a collection schedule and recoverability assessment were requested. The motion passed by voice vote.
• Municipal on-site solar energy audit (Item 7): The committee accepted audit report AU25-035 on the municipal on-site solar energy program. The program, delivered with contractor Big Sun Solar, aimed to install 13.06 megawatts of solar capacity; by February 2026, 22 sites were completed and $12.3 million had been paid for solar installations and third-party inspection. The audit found that controls and procedures were insufficient or nonexistent in areas including contractor monitoring, inspection documentation, energy savings calculations, and system access. The department agreed with the recommendations and expects completion by August. The motion passed by voice vote.
• Ready to Work audit (Item 8): The committee accepted audit report AU 25-10800 on the WDO Ready to Work program. Auditors found effective controls overall, but recommended verifying that on-the-job training employees are full-time; 13 of 103 sampled employees could not be verified as full-time. They also recommended monitoring one of eight agency performance measures, specifically one-year job retention, and deactivating inactive SINC platform user accounts; 3 of 30 non-City users were inactive for 60 days but not deactivated. Staff said procedures were updated and documentation was later obtained. The motion passed by voice vote.
• Proposed FY 2027 audit plan (Item 9): City Auditor Body Vargas presented the proposed FY 2027 audit plan, which includes 30 audits, 3 consulting projects, and 1,000 hours reserved for special projects. He recommended cancelling one planned audit based on current audit observations and collection opportunities. Priorities include revenue recognition, operational savings, grant compliance, and the requested police audit. Committee discussion addressed IT audit coverage and long intervals since some audit topics had been covered. The committee approved the plan by voice vote.

Key Outcomes

• Approved the previous meeting minutes by voice vote.
• Received informational updates on Alamodome custodial and security service RFPs; no votes were taken on those items.
• Authorized staff to proceed to City Council with the HR temporary personnel services contract recommendation.
• Authorized staff to proceed to City Council with the Fire Station No. 30 construction contract recommendation.
• Accepted audit reports for Public Works right-of-way permits, municipal solar projects, and the Ready to Work program.
• Approved the proposed FY 2027 audit plan.
• Directed staff follow-up on: department-level use of temporary personnel services; Fire Station No. 30 scoring definitions; Alamodome event reimbursements; and Public Works collection schedules and recoverability.
• All votes were voice votes; no roll-call tallies were recorded in the transcript.