OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

San Francisco Budget and Finance Committee Regular Meeting, October 2, 2024

Budget and Finance CommitteeWednesday, October 2, 2024
BodySan Francisco, California
SessionBudget and Finance Committee
DateWednesday, October 2, 2024
StatusFILED
Video Record

STREAMING COPY IN PREPARATION — RECORDING AVAILABLE FROM THE ORIGINAL SOURCE

Transcript — Verbatim
0:08

Good morning.

0:08

The meeting will come to order.

0:10

Welcome to the October 2nd, 2024 meeting of the budget and finance committee.

0:14

I'm Supervisor Connie Chan, Chair of the Committee.

0:17

I'm joined by Vice Chair.

0:19

I'm joined by Supervisor Mayor Namgar, shortly by Vice Chair Rafael Mendelman, our clerk, it's Brent Halipa, and uh would like to thank Eugene Labadia from SFGov TV for broadcasting this meeting.

0:32

Mr.

0:32

Clark, do you have any announcement?

0:34

Uh yes, just a friendly reminder to those in attendance to please make sure to silence all cell phones and electronic devices to prevent interruptions to our proceedings.

0:42

Should you have any documents to be included as part of the file?

0:45

This should be submitted to myself the clerk.

0:47

Public comment will be taken on each item on this agenda.

0:50

When your item of interest comes up in public comment is called, please line up to speak on the west side of the chamber to your right, my left along those curtains.

0:58

And while not required to provide public comment, we do invite you to fill out a comment card and leave them on the trade by the television chair left by the doors.

1:05

If you wish to be accurately recorded for the minutes, alternatively, you may submit public comment in writing in either of the following ways.

1:12

Email them to myself to budget and finance committee clerk at B-R-E-N-T.jT SFGOV.org.

1:23

If you submit public comment via email, it will be forwarded to the supervisors and also included as part of the official file.

1:29

You may also send your written comments via U.S.

1:32

Postal Service to our office at City Hall.

1:34

Hat one, Dr.

1:35

Carlton B.

1:36

Goodlit Place, Room 244, San Francisco, California, 94102.

1:41

And finally, Madam Chair, items acted upon today are expected to appear on the Board of Supervisors Agenda of October 8th, unless otherwise stated.

1:50

Madam Chair.

1:50

Thank you, Mr.

1:51

Clerk.

1:52

And as always, uh in this committee, we will have department uh presentation and for those that actually have budget and legislative analyst report will be followed by the BLA, and then we'll go to questions and then we'll go to public comments.

2:10

And so with that, uh Mr.

2:11

Clark, please call item number one.

2:13

Yes, item number one is a resolution authorizing the port of San Francisco to accept and expand the grant award in the amount of 7.8 million from the California Coastal Conservancy Climate Ready Program for Southern Embarcadero Resilience and Enhancement Project for the period of October 1st, 2024 through May 31st, 2027.

2:33

Madam Chair.

2:34

Thank you.

2:34

And we have Essa Port here.

2:36

Good morning, board members.

2:37

Chair Chan, David Beaupre, Deputy Director at the Port.

2:40

Uh joined here with Boris Delapine, our government affairs manager, uh seeking uh approval to accept and expend the Coastal Conservancy grant for $7.8 million dollars for project we're calling the Southern Embarcadero Resilience and Enhancement Project.

2:56

Uh the grant allows us to look at ways to address sea level rise, which we anticipate to being anywhere from three to seven feet along the embarkered arrow.

3:07

This would allow us to protect the South Beach neighborhood.

3:10

It's a 7.8 million dollar grant that requires no matching funds, no new positions, no direct costs.

3:20

This slide illustrates kind of what we're looking at in the South Beach area.

3:24

The two black dashed lines are what we're calling a floodshed that show the South Beach area.

3:31

The colored along the shoreline edge show the potential uh depth of flooding that can occur with sea level rise at 2100.

3:40

And then the red, purple, blue, and green lines illustrate four distinct projects in this floodshed that will allow us to provide protection, including the uh port's early projects at Piers 30, uh 26 and 28 on the left side, piers 3032, which is a development project with strata where we would be leveraging private funds to invest and provide the protection.

4:05

Piers 38 and 40, uh, which is another development project with Pacific Waterfront Partners, and then we have the South Beach Harbor that's already protected through the uh breakwater we have here.

4:18

So this grant will allow us to look at how to build the elevation we need along the embark it arrow while also maintaining public access in a good public realm.

4:27

It'll develop detailed designs for the marginal wharf area at piers 30 uh 3032.

4:33

It'll also allow us to do demolition plans for 3032 to help advance that project quicker.

4:40

Um, and then incorporate green infrastructure opportunities and lastly looking at the opportunity to uh build an interpretive program that talks about our cultural and natural history of the shoreline in this area.

5:00

As a part of this project, we'll be coordinating closely with a lot of the other city agencies that have jurisdiction or utilities and infrastructure in this area, including uh SFMTA, the PUC, public works, and partnering with the planning department as well.

5:11

Uh if we get approval of accepting the grant funds, we'll be advertising for a consultant to help with this work in November, award the contract in January, and have the project completed in 2026.

5:24

Thank you.

5:26

Thank you.

5:28

I don't see uh we have no question at the moment, and uh we'll go to public comment on this item.

5:35

Thank you.

5:35

Thank you.

5:36

Yes, we now invite members of the public who have joined us today who wish to address this committee.

5:40

Regarding this item number one, that is your opportunity to approach the lectern.

5:46

Madam Chair, we have no speakers.

5:48

Seeing no public comment, public comment is now closed.

5:50

And with that, um, I don't have any additional questions, and I'm just excited to see this continue to move forward.

Discussion Breakdown — Share of Meeting
Procurement█████████████████████████████████████████████45%
Procedural███████████████████19%
Engineering And Infrastructure██████████████████18%
Infrastructure█████████9%
Technology and Infrastructure████4%
Corrections And Reentry███3%
Budget and Finance██2%
Summary of Proceedings

San Francisco Budget and Finance Committee Regular Meeting, October 2, 2024

The Budget and Finance Committee, chaired by Supervisor Connie Chan, met on October 2, 2024, to consider seven agenda items: a grant acceptance for coastal resilience, four contract amendments (engineering services, jail food services, refuse collection, industrial supplies), and two fuel contract extensions. All items were forwarded to the full Board of Supervisors with positive recommendations. The committee also discussed a systemic oversight issue in the city's financial system identified by the Budget and Legislative Analyst (BLA).

Discussion Items

  • Item 1 (240886): Southern Embarcadero Resilience Grant – The Port of San Francisco presented a resolution to accept and expend a $7.8 million grant from the California Coastal Conservancy's Climate Ready Program for the Southern Embarcadero Resilience and Enhancement Project. The grant, requiring no matching funds, will address projected sea-level rise of 3–7 feet and protect the South Beach neighborhood. Detailed designs and coordination with city agencies are planned through 2026. Chair Chan expressed interest in learning more about overall resilience needs. The item passed 2–0 (Vice Chair Mandelman absent).
  • Item 2 (240827): AECOM Dams and Reservoirs Contract Amendment – The San Francisco Public Utilities Commission (SFPUC) requested a $9 million increase (from $11M to $20M) for engineering services on dam and reservoir improvements, triggered by post-Oroville spillway failure requirements. The amendment continues planning and design for facilities including San Andreas Dam, Turner Dam, and Sunset Reservoir. BLA noted the increase aligns with an updated capital budget of $208.9 million. The item passed 2–0 (Vice Chair Mandelman absent).
  • Item 3 (240862): Aramark Jail Food Services Extension – The Sheriff's Office exercised the final one-year option extending the Aramark contract through October 2025, adding $4.7 million for a total not-to-exceed $24.8 million. The Sheriff's Office stated it will release an RFP by end of 2024 for a new contract. The item passed 2–0 (Vice Chair Mandelman absent).
  • Item 4 (240863): Recology Refuse Collection Amendment – The Office of Contract Administration (OCA) requested a sixth amendment extending the contract two months through December 31, 2024, and increasing spending authority by $1.5 million to $45.3 million, with a 3.77% CPI-based rate increase. This extension allows OCA to finalize negotiations with Recology after Allied Waste withdrew. The item passed 3–0.
  • Item 5 (240838): WW Grainger Industrial Supplies Contract Amendment – OCA requested an increase from $7 million to $32 million for this citywide contract, with no term change. Spending has remained concentrated on Grainger despite OCA awarding four additional contracts from a cooperative solicitation. OCA will encourage departments to use multiple vendors. The item passed 3–0.
  • Items 6 & 7 (240864 & 240865): Fuel Contracts – Renewable Diesel and Gasoline – OCA presented amendments for Golden Gate Petroleum (diesel) and Mansfield Oil (gasoline) to extend both contracts through June 30, 2025, with optional further extensions through October 31, 2025. The diesel amendment seeks up to $102.3 million (with potential to $108.6 million); the gasoline amendment seeks up to $17.5 million (with potential to $20.8 million). OCA plans a combined fuel procurement RFP by end of fiscal year. BLA noted that the city's financial system lacks automatic controls to prevent spending above Board-approved amounts, citing that the diesel contract had $92 million encumbered against an $86.8 million approved limit. The Controller's Office is developing a dashboard to improve oversight. Both items passed 3–0.

Key Outcomes

  • All seven agenda items were approved and forwarded to the full Board of Supervisors with positive recommendations. Votes were 2–0 for items 1–3 (Supervisors Chan and Melgar in favor; Vice Chair Mandelman absent) and 3–0 for items 4–7 (all members present).
  • The BLA recommendation accompanying each item was accepted.
  • The committee acknowledged the financial system oversight issue raised by the BLA regarding contract spending limits; the Controller's Office committed to implementing a tracking dashboard by year-end.
  • OCA will re-encourage city departments to diversify industrial supply vendors and will continue negotiating a new refuse collection contract, expected to be presented in December 2024.

Meeting Transcript

Good morning. The meeting will come to order. Welcome to the October 2nd, 2024 meeting of the budget and finance committee. I'm Supervisor Connie Chan, Chair of the Committee. I'm joined by Vice Chair. I'm joined by Supervisor Mayor Namgar, shortly by Vice Chair Rafael Mendelman, our clerk, it's Brent Halipa, and uh would like to thank Eugene Labadia from SFGov TV for broadcasting this meeting. Mr. Clark, do you have any announcement? Uh yes, just a friendly reminder to those in attendance to please make sure to silence all cell phones and electronic devices to prevent interruptions to our proceedings. Should you have any documents to be included as part of the file? This should be submitted to myself the clerk. Public comment will be taken on each item on this agenda. When your item of interest comes up in public comment is called, please line up to speak on the west side of the chamber to your right, my left along those curtains. And while not required to provide public comment, we do invite you to fill out a comment card and leave them on the trade by the television chair left by the doors. If you wish to be accurately recorded for the minutes, alternatively, you may submit public comment in writing in either of the following ways. Email them to myself to budget and finance committee clerk at B-R-E-N-T.jT SFGOV.org. If you submit public comment via email, it will be forwarded to the supervisors and also included as part of the official file. You may also send your written comments via U.S. Postal Service to our office at City Hall. Hat one, Dr. Carlton B. Goodlit Place, Room 244, San Francisco, California, 94102. And finally, Madam Chair, items acted upon today are expected to appear on the Board of Supervisors Agenda of October 8th, unless otherwise stated. Madam Chair. Thank you, Mr. Clerk. And as always, uh in this committee, we will have department uh presentation and for those that actually have budget and legislative analyst report will be followed by the BLA, and then we'll go to questions and then we'll go to public comments. And so with that, uh Mr. Clark, please call item number one. Yes, item number one is a resolution authorizing the port of San Francisco to accept and expand the grant award in the amount of 7.8 million from the California Coastal Conservancy Climate Ready Program for Southern Embarcadero Resilience and Enhancement Project for the period of October 1st, 2024 through May 31st, 2027. Madam Chair. Thank you. And we have Essa Port here. Good morning, board members. Chair Chan, David Beaupre, Deputy Director at the Port. Uh joined here with Boris Delapine, our government affairs manager, uh seeking uh approval to accept and expend the Coastal Conservancy grant for $7.8 million dollars for project we're calling the Southern Embarcadero Resilience and Enhancement Project. Uh the grant allows us to look at ways to address sea level rise, which we anticipate to being anywhere from three to seven feet along the embarkered arrow. This would allow us to protect the South Beach neighborhood. It's a 7.8 million dollar grant that requires no matching funds, no new positions, no direct costs. This slide illustrates kind of what we're looking at in the South Beach area. The two black dashed lines are what we're calling a floodshed that show the South Beach area. The colored along the shoreline edge show the potential uh depth of flooding that can occur with sea level rise at 2100. And then the red, purple, blue, and green lines illustrate four distinct projects in this floodshed that will allow us to provide protection, including the uh port's early projects at Piers 30, uh 26 and 28 on the left side, piers 3032, which is a development project with strata where we would be leveraging private funds to invest and provide the protection. Piers 38 and 40, uh, which is another development project with Pacific Waterfront Partners, and then we have the South Beach Harbor that's already protected through the uh breakwater we have here. So this grant will allow us to look at how to build the elevation we need along the embark it arrow while also maintaining public access in a good public realm. It'll develop detailed designs for the marginal wharf area at piers 30 uh 3032. It'll also allow us to do demolition plans for 3032 to help advance that project quicker. Um, and then incorporate green infrastructure opportunities and lastly looking at the opportunity to uh build an interpretive program that talks about our cultural and natural history of the shoreline in this area. As a part of this project, we'll be coordinating closely with a lot of the other city agencies that have jurisdiction or utilities and infrastructure in this area, including uh SFMTA, the PUC, public works, and partnering with the planning department as well. Uh if we get approval of accepting the grant funds, we'll be advertising for a consultant to help with this work in November, award the contract in January, and have the project completed in 2026.

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