The meeting will come to order.

This is the March 25th, 2024 Rules Committee meeting.

I'm Supervisor Hillary Ronin, Chair of the Committee.

I'm joined by Committee Vice Chair Shimon Walton.

And we will soon be joined by committee member Supervisor Asha Safayi.

Our clerk is Victor Young, and I would like to thank Jeanette Egenlaff from SFGov TV for broadcasting this meeting.

I want to thank Supervisor Walton for filling me in, filling in for me the last couple weeks as I've been uh recovering from a knee surgery, and I want to thank Victor Young and the staff from uh the clerk's office for helping accommodate uh my recovering knee.

I really appreciate it.

Mr.

Clerk, do you have any announcements?

Yes, public comment will be taken on each item on this agenda.

When your item of interest comes up and public comment is called, please line up.

Alternatively, you may submit public comment in writing in either of the following ways.

Email them to myself, the rules committee clerk at VICTOR.yo N G at SFgov.org.

If you submit public comment via email, it will be forwarded to the supervisors and also included as part of the file.

You may also send your written comment via US mail to our office at City Hall.

One, Dr.

Carl Tobigo that place, room 244, San Francisco, California 94102.

Please make sure to silence all cell phones and electronic devices.

Documents to be included as part of the file should be submitted to the clerk.

Items acted upon today were expected to appear on the Board of Supervisors' agenda of April 2nd, 2024, unless otherwise stated.

That completes my initial announcements.

Thanks.

Thank you so much.

Can you please read item number one?

Item number one is a resolution accepting the annual surveillance report under administrative code, Section 19B.6 for various departments.

Thank you.

And we have Julie Julia Crucia.

Julia Crucial, yes.

Thank you.

Go right ahead.

Good morning, Chair Ronan, uh, Supervisor Safai and Supervisor Walton.

My name is Julia Crucial.

I am the privacy analyst for the Committee on Information Technology.

And today I am here to present on behalf of the Committee on Information Technology, the 2023 Annual Surveillance Reports.

Uh we are requesting that the Board of Supervisors accepts the reports.

Uh next slide, please.

Or oh no, never mind, sorry.

Uh first I'd like to present the list of annual reports being submitted.

Uh, in compliance with administrative code section 19B.6, the Committee on Information Technology, otherwise known as COIT, is pleased to submit annual surveillance reports for the following technologies on behalf of their associated departments.

Uh these technologies include audio recorders, automated license plate readers, otherwise known as ALPR, biometric processing software and or systems, non-security cameras, computer time and print management systems, drones, location management systems, radio frequency identification, otherwise known as RFID, security cameras, social media monitoring technology, and third-party cameras.

These policies in the uh compiled reports, which were submitted to the Board of Supervisors along with a memo on February 8th, 2023, encompass 23 departments and 44 reports, each report representing a uh policy.

And uh for the summary of the all the annual surveillance reports for 2023.

Uh uh first I'll give you a general overview of the 19 B.6 annual surveillance uh report process.

Uh chapter 19b on the acquisition of surveillance technology requires city departments with board-approved surveillance technology policies to complete an annual surveillance report for each policy in each subsequent year.

The annual report offers departments an opportunity to report any proposed changes to their policy, any violations that have occurred, any complaints received from the public, as well as to report on the overall effectiveness of the technology in achieving its stated purpose.

Um this year there were many departments that proposed no changes and reported no violations or complaints with regards to their approved surveillance technology policy and the associated technology.

Um more information on this is included uh within the compiled reports as I mentioned.

There were a couple of departments that indicated violations or complaints upon discovery of these issues.

Both departments took immediate action and corrected the issue.

The first was automated license plate readers for the municipal transportation agency.

There was one data retention violation that occurred due to the system observing a vehicle twice and counting it as a hit.

The vendor incorrectly assumed every hit was a violation.

The department immediately corrected the issue upon discovering it.

And for security cameras for the Department of Public Health, when the department conducted an audit internally and adjusted their security procedures.

And there were some reports with proposed changes.

Several departments proposed changes to their surveillance technology policies.

In summary, these included changes in authorized job titles, changes in technology such as units added, replaced, or ceased operation, or both changes in authorized job titles and changes in technology.

Colleagues, any questions?

No.