OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

Planning Director's Hearing - October 24, 2024: Daycare Special Use Permit Approval

Planning CommissionThursday, October 24, 2024
BodySan Jose, California
SessionPlanning Commission
DateThursday, October 24, 2024
StatusFILED
Video Record

STREAMING COPY IN PREPARATION — RECORDING AVAILABLE FROM THE ORIGINAL SOURCE

Transcript — Verbatim
0:00

To call to the order of the planning director's hearing of October 16th, 2024.

0:05

My name is John 2, and I'm the hearing officer for today's agenda on behalf of and delegated by the director of planning, building and code enforcement, Christopher Burton.

0:14

This meeting is being held via Zoom conference call.

0:17

Members of the public will participate by following the instructions listed on page two of the agenda.

0:22

If you'd like to provide public comment, you have two men to identify yourself to provide public comment.

0:27

Participants who join electronically have audio input available on your computer or smartphone.

0:32

You may use the raise hand feature in Zoom or clicks R 9 on your phone if you dialed in.

0:38

To request to speak when your items being heard on the agenda.

0:40

Keep your raise hand feature on until staff identifies your turn to speak.

0:45

During the meeting, please call 408 to 535 3505 or email planning support staff at San Jose CA.gov and identify your name that's listed on Zoom or the phone number that you called in Zoom with.

0:58

And what item or items you would like to be commented on.

1:02

All members of the public will remain on mute until staff identifies their turn to speak and you are unmuted.

1:08

At that time, you'll be unmuted and provide comments during the allotted time.

1:12

If you see the allotted time, you may be muted so we can move on to the next speaker.

1:16

Please note the following.

1:18

The hearing procedure order operation will be as follows.

1:20

I will identify each project as described on the agenda.

1:23

For those items on the consent calendar, I will ask if anyone who wishes to speak on the item.

1:27

If a separate discussion is warranted, I'll move the item to public hearing portion of the agenda.

1:32

If a separate discussion is not needed, the item will remain on the consent calendar for approval.

1:36

For those items listed in the public hearing, I'll ask that to provide a brief report.

1:40

The applicant or the representative who wishes to speak on the item will have up to five minutes to speak and should identify themselves by stating the name for the record.

1:47

After the applicant or representative have spoken, any member of the public who wishes to speak on the item may provide testimony up to two minutes per speaker, either for or against the project.

1:56

All members vote should identify their name for the record.

1:59

Following calls from the public, the applicant may make additional marks for up to five minutes.

2:04

I will then close public comments and may ask staff to answer questions, respond to comments made by the applicant or the public or further discuss the item.

2:11

I would then take action on the item.

2:14

If you challenge these line use decision courts, you may be limited to raising only those issues you or someone else raised at the public hearing or ring corner response delivered to the city at or prior to the public hearing.

2:26

Applying director's action agenda will be final when the permit signed and mailed, unless the permit or the environmental closed determination is appealed.

2:33

The planning director's actions on the permits are appealable in accordance with requirements of title 20 of this body code.

2:39

The planning director's action of the environment review for permits under this California Ventral Quality Act are separately appealable in accordance with requirements of title 21 of this body code.

2:47

But before we begin, I'd like to remind members of the public to follow our code of conduct at meetings.

2:52

This includes commenting on the specific agenda item only.

2:55

Public speakers will not engage conversation with the hearing officer or staff.

2:59

The hearing officer and staff and the public are expected to refrain from abusive language.

3:03

Repeating failure to comply with the code of conduct will which will disturb, disrupt, or impede the orderly conduct of the unit and results and remove from the meeting.

3:11

The meeting of the director's hearing will now come to order.

3:15

Going first to the matter of deferral.

3:19

Any item scheduled this morning for deferrals will be deferred to a future meeting is being requested or will or is being requested with removed to the portion of this agenda and consider the matter deferral.

3:30

I see that there is no item on the matter of deferral.

3:33

Staff or anybody, is there any item that you would like to defer?

3:40

Or any member of the public would like to defer an item.

3:42

Please raise hand.

3:46

Currently see no hands, then the matter of deferral is now closed.

3:50

Consent calendar.

3:51

There'll be no separate discussion of individual consent calendars as I consider to be routine and be considered one action unless an item is moved to the public hearing agenda for separate discussion by the hearing officer.

4:01

The public may comment on the entire consent calendar or any item removed from the consent by the hearing officer.

4:06

If you wish to speak on this item, please use the raise hand feature in Zoom or star 9 to raise the hand to speak.

4:12

There's one item on the consent calendar, item 3A.

4:16

SP 23-018 and ER23-099.

4:21

Special use permit to allow daycare use for up to 100 children, including unproxy up to 842 square feet, first floor edition, modifications to the building facade, improvements to the parking lot, and landscaping at an existing single-story commercial building on approximate 0.45 gross acre site located at 4850 Hardwood Road.

4:42

CEQA is exempt for sequence guidelines section 15303C for new construction, conversion of small structures.

4:49

Staff recommendation is to consider an exemption according to CECA and approve a special use permit.

4:55

Now anybody would like to comment or pull the item from consent calendar.

5:07

I'm confirming that I do not see once again.

5:10

Please use the raise hand function or star nine if you would like to see uh pull or discuss the item on the consent calendar.

5:19

I do not see any support staff.

5:21

Do you see any?

5:22

Oh I do now see one hand.

5:25

Linda D please unmute yourself and on the item.

Discussion Breakdown — Share of Meeting
Procedural█████████████████████████████████████████████50%
Child Care█████████████████████████████████████████████50%
Summary of Proceedings

Planning Director's Hearing - October 24, 2024

Note: The transcript states the meeting date as October 16, 2024, but the instruction indicates the meeting actually occurred on October 24, 2024. This summary uses the instructed date.

The hearing was called to order by Hearing Officer John (delegated by Planning Director Christopher Burton) via Zoom. The sole agenda item was a special use permit for a daycare at 4850 Harwood Road. After a public request to discuss, the item was moved from the consent calendar to the public hearing. Staff recommended approval, and the hearing officer approved the permit and CEQA exemption.

Consent Calendar

  • Item SP 23‑018 and ER 23‑099 was initially on the consent calendar for a special use permit to allow a daycare for up to 100 children, including an 842‑square‑foot addition, facade modifications, parking lot improvements, and landscaping on a 0.45‑acre commercial site. A member of the public requested to pull the item for discussion, so it was moved to the public hearing.

Public Comments & Testimony

  • Linda D (public commenter) asked about the nature of the addition, its outline, and the location of outdoor play areas. She did not express explicit opposition or support; her comments were seeking information.

Discussion Items

  • Staff Report (Alec Atienza, planner): Presented the project details: a daycare for up to 100 children in an existing commercial building, with an 842‑sq‑ft addition, facade upgrades, parking lot improvements, and landscaping. The site is zoned CP (commercial pedestrian) with a General Plan designation of Neighborhood/Community Commercial. The project is exempt from the city’s Transportation Demand Management ordinance per Section 20.90.900. Staff reviewed consistency with childcare guidelines, riparian corridor, bird‑safe design, and public outreach. A community meeting was held on September 4, 2024, with Council District 9 and the Little Branham Neighborhood Association. CEQA exemption under Section 15303(C). Staff recommended approval.
  • Applicant Presentation: Alex Ross and Dave Campbell were present; the hearing officer gave them the option to speak after public comments. Staff shared a screen showing the proposed single‑story addition (blue) on the existing building (yellow), and two play areas: a main playground north of the addition and a smaller playground along Harwood Road.
  • Hearing Officer: After reviewing findings for General Plan, zoning, design guidelines, and council policies, determined that the findings could be made to approve the permit.

Key Outcomes

  • The hearing officer approved the special use permit (SP 23‑018) and the CEQA exemption (ER 23‑099) for the daycare project at 4850 Harwood Road. No further discussion or vote was required as this was a hearing officer decision. The meeting adjourned at 9:13 a.m.

Meeting Transcript

To call to the order of the planning director's hearing of October 16th, 2024. My name is John 2, and I'm the hearing officer for today's agenda on behalf of and delegated by the director of planning, building and code enforcement, Christopher Burton. This meeting is being held via Zoom conference call. Members of the public will participate by following the instructions listed on page two of the agenda. If you'd like to provide public comment, you have two men to identify yourself to provide public comment. Participants who join electronically have audio input available on your computer or smartphone. You may use the raise hand feature in Zoom or clicks R 9 on your phone if you dialed in. To request to speak when your items being heard on the agenda. Keep your raise hand feature on until staff identifies your turn to speak. During the meeting, please call 408 to 535 3505 or email planning support staff at San Jose CA.gov and identify your name that's listed on Zoom or the phone number that you called in Zoom with. And what item or items you would like to be commented on. All members of the public will remain on mute until staff identifies their turn to speak and you are unmuted. At that time, you'll be unmuted and provide comments during the allotted time. If you see the allotted time, you may be muted so we can move on to the next speaker. Please note the following. The hearing procedure order operation will be as follows. I will identify each project as described on the agenda. For those items on the consent calendar, I will ask if anyone who wishes to speak on the item. If a separate discussion is warranted, I'll move the item to public hearing portion of the agenda. If a separate discussion is not needed, the item will remain on the consent calendar for approval. For those items listed in the public hearing, I'll ask that to provide a brief report. The applicant or the representative who wishes to speak on the item will have up to five minutes to speak and should identify themselves by stating the name for the record. After the applicant or representative have spoken, any member of the public who wishes to speak on the item may provide testimony up to two minutes per speaker, either for or against the project. All members vote should identify their name for the record. Following calls from the public, the applicant may make additional marks for up to five minutes. I will then close public comments and may ask staff to answer questions, respond to comments made by the applicant or the public or further discuss the item. I would then take action on the item. If you challenge these line use decision courts, you may be limited to raising only those issues you or someone else raised at the public hearing or ring corner response delivered to the city at or prior to the public hearing. Applying director's action agenda will be final when the permit signed and mailed, unless the permit or the environmental closed determination is appealed. The planning director's actions on the permits are appealable in accordance with requirements of title 20 of this body code. The planning director's action of the environment review for permits under this California Ventral Quality Act are separately appealable in accordance with requirements of title 21 of this body code. But before we begin, I'd like to remind members of the public to follow our code of conduct at meetings. This includes commenting on the specific agenda item only. Public speakers will not engage conversation with the hearing officer or staff. The hearing officer and staff and the public are expected to refrain from abusive language. Repeating failure to comply with the code of conduct will which will disturb, disrupt, or impede the orderly conduct of the unit and results and remove from the meeting. The meeting of the director's hearing will now come to order. Going first to the matter of deferral. Any item scheduled this morning for deferrals will be deferred to a future meeting is being requested or will or is being requested with removed to the portion of this agenda and consider the matter deferral. I see that there is no item on the matter of deferral. Staff or anybody, is there any item that you would like to defer? Or any member of the public would like to defer an item. Please raise hand. Currently see no hands, then the matter of deferral is now closed. Consent calendar. There'll be no separate discussion of individual consent calendars as I consider to be routine and be considered one action unless an item is moved to the public hearing agenda for separate discussion by the hearing officer. The public may comment on the entire consent calendar or any item removed from the consent by the hearing officer. If you wish to speak on this item, please use the raise hand feature in Zoom or star 9 to raise the hand to speak. There's one item on the consent calendar, item 3A. SP 23-018 and ER23-099.

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