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Record of Proceedings

Cultural Heritage Board Regular Meeting - July 19, 2023

Planning Commission — Wednesday, July 19, 2023
BodySanta Rosa, California
SessionPlanning Commission
DateWednesday, July 19, 2023
StatusFILED
Video Record
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Transcript — Verbatim
0:39

Oh, I don't think that we use this.

0:42

I don't know what we call I have Heidi here, but she's going to be asked.

0:53

Correct.

0:57

I can do it.

0:58

I can do that.

1:00

She's she is on virtually, but it was not something that we were able, we didn't I didn't know until right now.

1:09

So we can't yeah, we said it's it's sick.

1:14

She's saying I thought that that's really actually.

1:19

Yeah, I think we have to announce it ahead of time because not there's a process.

1:24

Yeah, the process now is the IRA if there is a member or that preferred on the agenda the address for which they are but there's an exception if somebody sick.

1:38

Right.

1:38

That you don't there is, but I don't know all the details.

1:42

There's two different exceptions for if you're sick or taking care of someone who's sick.

1:47

And those you get like a limited number per year to look at but I don't remember what it is.

1:54

Uh can try and find the key mail.

1:57

Um I think that we've got the um direct line to our right.

2:11

So you're not in the city standard.

2:24

No, we can't.

2:25

You guys, we can't go.

2:26

We already sent a member of the public.

2:30

Yeah, we we we as far as yeah, so we're just gonna continue the item.

2:36

Um I have somebody said this.

2:49

I'll take care of it.

2:51

I'll get it, yeah.

2:54

Okay, it is.

3:06

So uh maybe that one time.

3:12

Yeah.

3:12

Well, I'll get it to, yeah, I'll get a a roster out to this board.

3:19

And then you're gonna open up the meeting.

3:46

And I am calling the meeting of the Cultural Heritage Board to order.

3:51

Um recording secretary, can we have a roll call, please?

4:02

Board member Borin.

4:04

Here.

4:05

Board Member Carney, here.

4:08

Board Member Funnel.

4:10

Here.

4:10

Board member Klein.

4:15

Board Member Klein is absent.

4:19

Chair Muser is absent.

4:22

Vice Chair Garrett.

4:24

Here let the record reflect that all board members are present with the exception of Chair Muser and Board Member Klein.

4:42

Um can we have um has the board um we're gonna do the approval of the minutes?

4:50

Um does anyone have any changes to the minutes from June twenty-first?

5:02

If there are no changes, then that's approved.

5:07

As submitted.

5:10

Now it's time for public comment.

5:13

So we're taking public comments on item number three, non-agenda matters.

5:18

This is a time when any person may address the board on matters not listed on this agenda, which are within the subject matter jurisdiction of this committee.

5:33

If you are in chambers and wish to make a comment, please you make your way to the podium.

5:38

If you are participating via Zoom, please raise your hand.

5:41

If you're dialing in via telephone, please dial star nine to raise your hand and star six to unmute yourself once called upon.

5:47

You'll have three minutes for your comment and a countdown timer will alert you at the conclusion of that period.

5:54

There are no members of the public in person, and there are no attendees on Zoom.

6:02

So we'll move on to uh board business and the first item is statement of purpose.

6:10

So the principal duties of the board include undertaking and updating historic inventories or surveys, recommending designation of landmarks and preservation districts, reviewing proposed alterations to historic buildings and promoting public awareness of preservation issues.

6:29

If you are in an historic district or would like more information regarding historic districts, please see the processing review procedures for owners of historic properties.

6:43

Is there a department report?

6:46

There are.

7:14

I think it's implementation or action.

7:18

Action items.

Discussion Breakdown — Share of Meeting
Historic Preservation█████████████████████████████████████████████53%
Procedural████████████████████████████████████████47%
Summary of Proceedings

Cultural Heritage Board Regular Meeting - July 19, 2023

The Cultural Heritage Board of Santa Rosa met on July 19, 2023 at 4:30 PM (called to order at 4:34 PM) in the Council Chamber at 100 Santa Rosa Ave. Vice Chair Cappie Garrett presided. Four members were present (Vice Chair Garrett, Board Members Bonnie Boren, Patrick Carney, and Laura Fennell) and two were absent (Chair Brian Meuser and Board Member Heidi Klyn). The meeting lasted approximately 10 minutes and focused on continuing two scheduled items to a future date.

Board Business & Department Reports

  • Vice Chair Garrett read the Statement of Purpose outlining the board's duties (historic inventories, landmark/preservation district recommendations, alteration reviews, public awareness).
  • Staff Liaison Susie Murray provided a department report noting proposed changes to cultural resource sections and directing members to Santa Rosa Forward (SantaRosaForward.com) for a draft; she offered to email a link.
  • Board Member Fennell stated an abstention from item 8.2 (635 Mill St) due to proximity to her residence.

Discussion Items

8.1 Brainstorm on Unpermitted Work in Preservation Districts

  • Staff Liaison Murray requested a continuance to August 16, 2023, noting that Chair Meuser specifically asked to participate in the discussion and would be unavailable on August 2. The item was originally added in June 2022 and discussed at a December 2022 meeting.
  • The board unanimously voted (4-0) to continue the item to August 16, 2023.

8.2 Concept Review – 635 Mill St Landmark Alteration (LMA23-005)

  • This was a concept review for a major landmark alteration at 635 Mill St, to be presented by Noor Bisla.
  • After Board Member Fennell recused herself and left the meeting, the board had only three members present, lacking a quorum. Vice Chair Garrett continued the item to August 16, 2023.
  • Board Member Carney requested that for this and future items involving non-permitted work (code enforcement cases), before photos of the building be included in the packet. Staff Liaison Murray agreed to provide before and after photos for such cases.

Key Outcomes

  • Continuance of Item 8.1 (brainstorm on unpermitted work in preservation districts) to August 16, 2023 by unanimous vote (4-0).
  • Continuance of Item 8.2 (635 Mill St landmark alteration) to August 16, 2023 due to lack of quorum after recusal.
  • Staff committed to including before and after photos in future packets for code enforcement-related landmark alteration reviews.

Meeting Transcript

Oh, I don't think that we use this. I don't know what we call I have Heidi here, but she's going to be asked. Correct. I can do it. I can do that. She's she is on virtually, but it was not something that we were able, we didn't I didn't know until right now. So we can't yeah, we said it's it's sick. She's saying I thought that that's really actually. Yeah, I think we have to announce it ahead of time because not there's a process. Yeah, the process now is the IRA if there is a member or that preferred on the agenda the address for which they are but there's an exception if somebody sick. Right. That you don't there is, but I don't know all the details. There's two different exceptions for if you're sick or taking care of someone who's sick. And those you get like a limited number per year to look at but I don't remember what it is. Uh can try and find the key mail. Um I think that we've got the um direct line to our right. So you're not in the city standard. No, we can't. You guys, we can't go. We already sent a member of the public. Yeah, we we we as far as yeah, so we're just gonna continue the item. Um I have somebody said this. I'll take care of it. I'll get it, yeah. Okay, it is. So uh maybe that one time. Yeah. Well, I'll get it to, yeah, I'll get a a roster out to this board. And then you're gonna open up the meeting. And I am calling the meeting of the Cultural Heritage Board to order. Um recording secretary, can we have a roll call, please? Board member Borin. Here. Board Member Carney, here. Board Member Funnel. Here. Board member Klein. Board Member Klein is absent. Chair Muser is absent. Vice Chair Garrett. Here let the record reflect that all board members are present with the exception of Chair Muser and Board Member Klein. Um can we have um has the board um we're gonna do the approval of the minutes? Um does anyone have any changes to the minutes from June twenty-first? If there are no changes, then that's approved. As submitted. Now it's time for public comment. So we're taking public comments on item number three, non-agenda matters. This is a time when any person may address the board on matters not listed on this agenda, which are within the subject matter jurisdiction of this committee. If you are in chambers and wish to make a comment, please you make your way to the podium. If you are participating via Zoom, please raise your hand.

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