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Record of Proceedings

Joint Committee Meeting on School Buildings, Facilities, and Maintenance - March 24, 2026

Meeting Portal — Tuesday, March 24, 2026
BodySomerville, Massachusetts
SessionMeeting Portal
DateTuesday, March 24, 2026
StatusFILED
Video Record
0:00 / 1:29:01

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it
0:04

Hello everyone.

0:06

This is the school buildings facilities and maintenance committee.

0:10

It is March 23rd.

0:14

Pursuant to chapter two of the acts of art of 2025, the meeting of the city council will be conducted by remote participation.

0:24

We will post an audio recording, audio video recording, transcript, or other comprehensive record of these proceedings as soon as possible after the meeting of the City of Somerville on the City of Somerville website and local cable access government channels.

0:41

And with that, Madam Clerk, I ask for you to uh do roll calls so we can establish quorum.

0:52

Absolutely.

0:52

Councillor Scott.

0:55

Present.

0:56

Councillor Sae.

0:58

Here.

0:59

Chair Link.

1:01

Here.

1:02

All right.

1:02

With that, everyone is here.

1:03

So we do have Quorum.

1:05

All right.

1:05

And we'll go into a brief recess to allow the school committee to establish Quorum.

1:11

Thank you, Chair Link.

1:13

Very excited to have this meeting today.

1:16

It's 6.04, and I'll call the school committee's uh corresponding subcommittee on school building facilities and maintenance to order.

1:29

Established quorum.

1:30

I am here, Leron Bitone for Ward 7.

1:33

Liz Eldridge, are you here?

1:36

Present.

1:37

Great.

1:38

Laura Patone, are you here?

1:40

I'm here.

1:41

Excellent.

1:42

With all members present, the school committees subcommittee is now in session, and we'll turn it back over to Chair Link.

1:53

Fantastic.

1:54

And with that 30-second recess, we'll uh re-establish quorum.

2:00

All right.

2:01

Deja vu, Councilor Scott.

2:03

Still here.

2:04

Councillor Sae.

2:06

Here.

2:07

Chair Link.

2:09

Here.

2:09

All right.

2:10

With that, everyone has returned.

2:11

So we do have Quorum.

2:13

Fantastic.

2:14

All right.

2:15

So first we'll be taking things in kind of a reverse order, but to start with, let's just uh um approve the minutes from the December 8th meeting uh for when it was a special committee.

2:30

Uh and um seeing no objections, I'm gonna lay that on the table for approval.

2:37

Um so now we'll be working from the back um to the front.

2:42

Uh so we're gonna start with item 260267, um, which is a director, uh the director of public space and urban forestry conveying information regarding the Kennedy Inclusive School Yard Renovation.

2:59

And do we have someone to speak on that?

3:06

Good evening, Mr.

3:07

Chair.

3:08

Through you, Director, Intergovernmental Affairs Director Nash and Williams, uh, to report on this item.

3:16

Um Chairs, as you're aware, uh Intergovernmental Affairs reached out to both the chairs of the um school committee um as well as the council to let them know that the public space and urban forestry team was unable to attend this meeting tonight.

3:31

However, the memo that is attached to the item is pretty comprehensive and goes over the engagement process to date.

3:38

Uh the public space and urban forestry team is looking forward to putting this project out to bid soon so that construction can begin.

3:46

Uh, if there are any questions from the committee, I'm happy to bring those back to the public space and urban forestry team as follow-up.

3:59

Thank you very much.

4:00

Do we have any questions?

4:03

Uh so council site.

4:07

Uh, through you, Chair Link, uh, no questions, but I just want to take uh a moment to uh thank uh the administration, the whole team and the parents and everyone who was involved in this process.

Discussion Breakdown — Share of Meeting
School Facilities█████████████████████████████████████████████49%
Engineering And Infrastructure███████████████16%
Procedural█████████10%
Technology and Innovation█████5%
Public Works Budget█████5%
Personnel Matters█████5%
Disability Rights███3%
Climate Action███3%
Public Engagement██2%
Summary of Proceedings

Joint Committee Meeting on School Buildings, Facilities, and Maintenance - March 24, 2026

The City Council's School Buildings, Facilities and Maintenance Committee and the School Committee's corresponding subcommittee met jointly on March 24, 2026, at 6:04 PM. The meeting covered multiple agenda items, including updates on inclusive schoolyard renovations, asset management, MSBA building projects, school environment improvements, hot water restoration, maintenance issues, and custodial staffing analysis. All items were disposed of as either work complete or kept in committee. The meeting adjourned at 7:32 PM.

Consent Calendar

  • Approval of Minutes (December 8, 2025): The minutes from the special committee meeting of December 8, 2025, were approved unanimously by both committees. City Council roll call: Councillor Scott (yes), Councillor Sae (yes), Chair Link (yes). School Committee roll call: Member Eldridge (yes), Member Pitone (yes), Chair Baton (yes).

Discussion Items

Item 260267 – Kennedy Inclusive School Yard Renovation

  • Director of Intergovernmental Affairs Nash and Williams reported that the Public Space and Urban Forestry team was unable to attend but provided a comprehensive memo. The project is moving toward bidding and construction. Councillor Sae, Chair Baton, Member Eldridge, and Ms. Barry (Somerville Public Schools) praised the extensive community engagement, student/family involvement, and inclusive design elements. The item was marked work complete.

Item 260266 – Strategic Asset Management Plan Report

  • Director of Infrastructure and Asset Management Richard Rach presented the 45-page strategic asset management plan, noting progress on implementing OpenGov software for enterprise asset management. A public-facing dashboard is planned but not expected until 2027. Schools inventory of mechanical equipment is largely complete. Chair Link requested a link to the detailed asset management plan. School Committee Chair Baton commended the honest assessment of current maturity levels. The item was kept in committee for further review.

Item 260241 – MSBA Process for Winter Hill and Brown Schools

  • Director Rach provided an update on the MSBA feasibility phase. The School Building Committee voted 10-2 earlier that evening to submit only the 925-seat proposals to the MSBA, indicating a preference for the 690-seat option. Director Rach clarified that the submission must still include all options, but the direction is to focus on the 690-seat alternative. The item was kept in committee.

Item 260134 – Updates on School Physical Environment

  • Director Rach provided a semi-annual report on measures taken to assess, monitor, maintain, and improve school physical environments, including HVAC, boiler replacements, and decarbonization efforts. Councillor Sae requested a more formal tracking format distinguishing short-term and long-term goals. The Edgerly School gym HVAC issue was noted; a transformer upgrade with Eversource is needed, potentially delaying full air conditioning until after summer 2026. The item was marked work complete.

Item 260109 – Restoring Hot Water at Capuano Early Education Center

  • Commissioner of Public Works Eric Weisman (now confirmed as permanent commissioner) reported that hot water has been fully restored after a complex process involving 12 mixing valves, a balancing valve, and a tempering valve. The root cause was cross-connected hot and cold water lines from a 1999 renovation. The school department expressed gratitude. The item was marked work complete.

Item 260107 – Maintenance Issues at East Somerville, Capuano, and Edgerly Schools

  • Commissioner Weisman provided a memo on completed and planned maintenance. The Edgerly transformer issue was discussed; a temporary measure is being explored, with a formal update expected in April. School walkthroughs with ISD and DPW were announced. The item was marked work complete.

Item 260102 – Custodial Staffing FTE Analysis

  • Commissioner Weisman presented a memo breaking down custodians per school by square footage and student count. East Somerville has one day custodian for 738 students, leading to concerns about post-lunch cleanup. Councillor Sae requested investigation and possible assignment of a floater. Commissioner Weisman stated he is not ready to request additional staff but is open to creative solutions, including staggered shifts, subject to collective bargaining. Subcontracted custodians at the high school were also noted. The item was marked work complete.

Key Outcomes

  • Minutes approved (unanimous by both committees).
  • Kennedy School Yard: Work complete, moving to bid/construction.
  • Asset Management Plan: Kept in committee for further review.
  • MSBA Process: Kept in committee; School Building Committee vote (10-2) to submit 925-seat proposals noted.
  • School Environment Report: Work complete; future tracking format to be developed.
  • Capuano Hot Water: Work complete; issue resolved.
  • School Maintenance: Work complete; Edgerly transformer update expected in April.
  • Custodial Staffing: Work complete; East Somerville post-lunch coverage to be investigated; creative solutions to be explored.
  • Adjourned at 7:32 PM.

Note: The transcript states the meeting date as March 23, 2026, but the provided timestamp indicates March 24, 2026. The summary uses the official date of March 24, 2026, as instructed.

Meeting Transcript

Hello everyone. This is the school buildings facilities and maintenance committee. It is March 23rd. Pursuant to chapter two of the acts of art of 2025, the meeting of the city council will be conducted by remote participation. We will post an audio recording, audio video recording, transcript, or other comprehensive record of these proceedings as soon as possible after the meeting of the City of Somerville on the City of Somerville website and local cable access government channels. And with that, Madam Clerk, I ask for you to uh do roll calls so we can establish quorum. Absolutely. Councillor Scott. Present. Councillor Sae. Here. Chair Link. Here. All right. With that, everyone is here. So we do have Quorum. All right. And we'll go into a brief recess to allow the school committee to establish Quorum. Thank you, Chair Link. Very excited to have this meeting today. It's 6.04, and I'll call the school committee's uh corresponding subcommittee on school building facilities and maintenance to order. Established quorum. I am here, Leron Bitone for Ward 7. Liz Eldridge, are you here? Present. Great. Laura Patone, are you here? I'm here. Excellent. With all members present, the school committees subcommittee is now in session, and we'll turn it back over to Chair Link. Fantastic. And with that 30-second recess, we'll uh re-establish quorum. All right. Deja vu, Councilor Scott. Still here. Councillor Sae. Here. Chair Link. Here. All right. With that, everyone has returned. So we do have Quorum. Fantastic. All right. So first we'll be taking things in kind of a reverse order, but to start with, let's just uh um approve the minutes from the December 8th meeting uh for when it was a special committee. Uh and um seeing no objections, I'm gonna lay that on the table for approval. Um so now we'll be working from the back um to the front. Uh so we're gonna start with item 260267, um, which is a director, uh the director of public space and urban forestry conveying information regarding the Kennedy Inclusive School Yard Renovation. And do we have someone to speak on that? Good evening, Mr.

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