So let's call the call the meeting to order.

I have uh 63 on uh January 20th.

We'll call to order the uh first transportation committee meeting of the year and of the 32nd board.

I'd like to welcome all of you.

Can um we have uh uh we have representatives Sanford, Representative Shore, Representative Policeia, Representative Weathers, Representative Hughes, Vice Chair Stone, and I believe I have everyone.

Um we also have as our special guest Luke uh Buttonweiser with the um uh the traffic planner with the uh transportation department and um we have one agenda item um for today.

Uh can I have a motion to introduce this item?

I make a motion to move T32.001.

Representative Sanford, we have a second.

Second second.

All right.

Uh representative shore, we have a second.

Uh so um this item is uh T32 uh dot zero zero one.

It's an approval uh for the contract with Sightstream LLC for automated traffic enforcement safety devices uh and services, uh RFP 2025.0297.

Um Luke Buttonweiser is going to uh give us um a high level overview of this uh presentation.

Great.

Uh thank you, Chair uh Weirs.

Um again for everyone who doesn't know me, my name is Luke Buttonweezer.

I'm the transportation planner here in the transportation traffic and parking department.

Um before you tonight is a contract for approval, as the chair mentioned for an operator of our automated traffic enforcement safety devices, also commonly known as speed safety cameras.

Um I have a quick presentation just to kind of go over some background on the ordinance and the locations and as well as just go over our standard contract um and vendor approval process.

Again, I just want to emphasize that um the locations and the ordinance for uh speed cameras has already been approved by the board of representatives.

This is a contract here um for the operator.

So just um know when you can see my screen.

Yep, okay, cool.

It's a quick agenda.

So um automated traffic enforcement safety devices, Colinos speed cameras are um covered under article or chapter 230.

Oops, sorry, chapter 231.

My double screens are all messing me up here.

There we go.

Chapter 231 article, I guess that is 13 of the Stanford board uh code of ordinances.

This is passed by the board of representatives back in April 2024.

Um these are just some key points.

So all the funds will go towards roadway and safety improvements in Stanford, basically the profit.

So the system will pay for itself as this contract will be paid for out of funds from the system, but any profits so to speak will have to go towards roadway safety improvements in the city.

They can't just get deposited into the general fund or be used for other uses.

Vehicle owners, um, important note, owners, not drivers, will be ticketed for exceeding the posted speed limit by 10 miles per hour or more.

The fine for first violation is $50, and subsequent violations are $75 with a $15 processing fee for both.

Under this um ordinance.

However, the contract before you tonight does future proof if that should change in the future.

Um all those uh camera locations have to be approved by the board of representatives.

Um the next slide is going to tell you what those locations are.

Um important to know that all violations have to be your approve um review and approved by a city of Stanford employees, so it's not the company issuing these, it is an employee of the city of Stanford actually doing the final review and issuance of all the violations.

Um generally programs managed in the department I work in as the uh transportation traffic and parking department.

It's not a program of the police department.

Um they don't really have any management of it or oversight, however, we do work with them.

Um and then also just note that violations will not impact your insurance or go towards points on your license.

I really just say they're like getting a parking ticket.

That's very much similar to how this works.

It's very much akin to a parking ticket.

So I'm just gonna.

So the approved location.

So there are 14 approved locations, or um, really there's seven, but there's a camera in each direction.

So Cluna Middle School, Springer Elementary School, Dolan and Tokwam, um Stanford High School, Stark School, KT Murphy, Strawberry Hill School are the seven schools.

Um this was uh selected based off a few factors such as percentage of students who walk to school, um, crash history, and um if these roads are on the city's vision zero high-end network, as well as um and and you know, speeding issues basically, um, which is basically considered six miles per hour, the 85th percentile speed being six miles per hour more over the posted speed limit.

Um, I would say all this information as well as the approved plans are posted on the city's website.

And then just uh vendor selection and contracting process.

So this RFP went out about um this time last year, basically for full turnkey service operator of our automated traffic enforcement safety devices.

I say automated traffic enforcement safety devices, by the way, because that's the technical term in the state statute, as well as the municipal ordinance.

So the vendor is responsible for things such as installation and maintenance, revenue collection, having the online portal, um, any customer um service requests or needs, appeals process, and as well as the um company will actually do a first round of citations.

So the city won't even get a citation if the vendor determines it's you know not clear, you can't see the license plate.

Um it wasn't actually a violation, there was an issue with the camera.

Um, but basically, you know, if it's not a clear image or a clear violation, they won't even send to the city for reviewing.

So you receive five proposals.

Um we ended up narrowing that down to three companies.

So we interviewed those companies as well as actually tested them.

So we had them deploy their own equipment and speed cameras on um, it's actually Strawberry Hill Avenue in the morning.

They collected some data for about an hour or two, and then we brought them back to our office where they showed us the back end of the system.

Um we felt that you know the companies can have plenty of data for us to play with, but it would all been basically made in a lab um and kind of refined for perfection.

So we want to kind of have some real world data for us to use here in Stanford to really test out the company's systems.

Um we got up close and inspected their camera systems that's themselves, as well as seeing all their back end how their reports work or how it works for a workflow for someone to review an issue citation.

So we felt it was important to really test that out in the field and not kind of in a sterile environment that was kind of pre-made by the vendor.

So we ended up selecting uh site stream LLC.

So this is gonna be a three-year contract with three one-year extensions before you.

So tonight you're voting on this contract, basically that could be approved for six years.

The city would not have to come back to for the one-year extensions.

Um, however, the contract timeline will terminate after six years.

The fees are uh $1,500 uh monthly fee for each camera installed on existing infrastructure.

So if we have an existing, you know, light pole, street sign, things of that nature that we install the camera on, it's a $1,500 minimum fee or monthly fee.

And then it's $2,000 if it's new infrastructure.

So if the contractor has to pay for some to install a poll when that uh camera gets attached to.

And then for the first 50,000 page citations, there's a $15 charge that the company collects.

The next 50,000 pay citation, that charge gets reduced down to 1250.

And then the third and subsequent paid citations, it's $10 per citation.

Um, so reminder basically we are on the hook for the I'm gonna say $2,000 per month because that's more conservative estimate, not just not yet knowing the exact location of where each camera is going to go on what type of infrastructure.

So it's about $336,000 a year just for the base um camera fee.

That does not include the um per paid citation fee.

It's important to note um it we negotiate for paid citation.

So if we issue a citation and um we are unsuccessful in collecting revenue off of that, um, we would not we are not charged that um fee, so to speak.

Um so again, uh that's kind of just an update on our overview on our vendor selection and contracting process as well as the um kind of the basic terms of and what we're expecting this uh vendor to provide.

So this presentation is going to get uploaded as part of the legislative record.

Our link is right here to our website where there's a lot more information.

Um, but that's kind of the general overview and happy to take any questions.

Thank you.

Does anyone have any questions?

Representative Weathers.

Yes, did I hear him correctly?

That if he if a person wants to challenge the citation, they will do it directly with the company and not with the city.

So the um like the portal to do so is through the company, and then the city is when reviewing it per state statute.

There's really only six ways where you can argue um against speed camera citation.

But yes, the portals through the company and then gets reviewed by a city employee or city officer.

Do these cameras operate 24 hours a day?

Yes, 24-7, 365.

And uh is is the base speed on these streets the same as the speed of the school zone itself.

That's correct.

They're all 25 miles per hour.

So citation will be triggered if you're traveling 35 miles per hour or more.

Thank you.

Representative Stone.

Can't hear you.

I don't know if no one else.

I can't hear.

Could anyone else?

No.

No, he's muted.

It doesn't look like he's muted.

It just I think there's an issue with his microphone.

No.

You might have to select Scott what your microphone is because you're not muted, but we're gonna come back.

Uh Representative Stone will come back to you.

Representative Politia.

Yep.

Can you hear me okay?

Yes.

Yeah, uh quick question.

Um, in in exhibit A, which was the kind of the uh the initial RFP, the speed camera RFP, um, page 25.

There's wording um in it's sub it's subsection A, um, so this is like the fee section.

Uh you have wording that says uh fees not may not be contingent on the number of citations uh um issued or fines paid.

Just want to make sure that because we are uh in the agreement, you know, we do have the scale, so the first 50,000 it's 15, and the can the next 50,000 50,000 um it's 1250.

I just want to make sure we're not um going against kind of what the RFP says because there is also a general um connect.

There is a Connecticut General Statute that uh basically states uh uh that a vendor's fee may not be contingent on the number of citations citations issued or paid.

Just want to make sure that you know corporation council has kind of reviewed that and made sure that this agreement's not in violation of kind of the state statute.

Yep, ask that exact question of our city attorney and they confirm that we are um in compliance with state law.

Perfect.

All right, no, thank you.

I appreciate it.

Representative Stone, I believe we can hear you now.

Now you're muted.

No.

Um it shows representative Stone is muted.

The microphone just disappeared.

Representative Gilbright also has her hands up, I don't know.

Yeah.

Uh we'll come back to you, Scott.

Uh Representative Gilbride.

Thank you, Jeff.

Um, and thank you, Luke.

Um, you can guys can hear me, Chris.

Yes.

Okay, perfect.

Um, uh Luke, this has been such a long road, and I can't believe we're so close to getting here.

This is super exciting for those of us on the previous board.

Um just getting the ordinance um started and getting to the point where um we will actually have cameras and hopefully helping save kids from you know strawberry hill schools button that clearly has been an issue for my district.

Um my constituents have complained a lot about you know, just the safety.

So I appreciate this, Luke, and I appreciate us getting to this point.

Um question it might have been on the document that I wasn't able to see.

Um when do you think they're up and running?

Um I don't call maybe six months or less than that.

I think there's a few months of just like setting up the back end, setting up all the accounting, setting up the actual cameras, testing them, calibrating them.

So um definitely I think before the 26th school year, though.

Okay, and what's the intent for um making people aware?

And is there any signage coming up to the uh up to the lights as you're approaching?

So for the first 30 days of um cameras being activated, we actually only issue warning tickets.

Um there's no actual citations sent out, it's all warning.

There's a minimum of two signs that you will see um is gonna say something along the lines of speed cameras or excuse me, speed limits photo enforced, and then a photo enforced sign.

Um we also have a large-scale education campaign that we'll be doing social media um working with border reps, um, things of that nature, basically alerting the general public that these will be out there.

Also uh we post them on Ways in Google Maps, so they actually say where all the speed cameras are located on Google Maps and Ways if the service offers that basically it'll say you know, speed camera head.

Um the idea is not to be like sneaky or hide these things.

Um they are meant to be out and obvious and open um where they are, so that's where we have the proper signage that notice the um the um uh social media outreach, things of that nature so people really know where they are and slow down.

That's fantastic.

Okay, thank you for everything.

I appreciate it.

I look forward to voting for this.

Vice Chair Stone, are we able to hear you?

No.

Anyone else have any questions?

I'm seeing everybody.

Okay.

Um I'm sorry, Representative Stone.

I'm not sure how else to uh if you if did you have a question?

If you hear me, you can nod yes or no.

Um, um if there are no other questions, can we have a motion to go to a vote?

Motion to move to a vote.

Second.

Um can't candy Candice has her hand raised.

I'm not sure if she had another question.

Sorry.

Candace, did you have another question?

I was asking, do we have the option for chat?

Can Stone type his message with what he wants to say or ask?

So call someone and they can put it on speaker.

Try that.

Yeah, yeah, I can hear you.

I'm gonna put you on speaker.

We'll see if everyone else can hear you.

You you have a question, I assume.

All right, hang on one second.

All right, go ahead and speak.

I wonder if I understand how that compared to municipality.

Um I'm not getting any of that.

I am that compare not out of 24-70.

Luke, were you not able to hear that?

I couldn't hear a word of that.

Um so I believe the questions and uh representative Scott, correct me if I'm wrong in this, but you were asking if there were any options on the 24-7.

Whether or not it could be changed, the hours could be changed.

And um, Luke, maybe you could expand a little bit on the reason why it is you know, it was decided to do 24-7.

Gotcha.

Um, so I mean the city does have the ability to change the hours.

Um, the board of reps kind of like statutory approvals really just on the location.

Um, the when we were deciding this, it came into a few things.

So one, our schools are used more than just outside of their um kind of school days, basically, whether it's after school sports, after school theater, uh, you know, night adult education classes or on the weekends for um, you know, use as a playground, right, for the local community.

Um we did have a 16-year-old Stanford High School student get killed by a car on Strawberry Hill Avenue going across the street to take the SAT.

Right.

Our schools are used more than just kind of during the fixed school hours.

So we did feel it was important that we offer the safety benefits of these um devices 24-7365.

Okay, thank you, Luke.

Are there any more questions?

Uh Representative Politia.

Thank you, Chair.

We're um also kind of loop, one more point to that.

I hope you could uh clarify is this is just the approval of the contract.

Any subsequent changing of whether the camera runs 24-7 or so on and so forth would have to come up as well separate of this.

So I just want to make that point.

And if you could clarify that loop and confirm it, that would be great.

Um any new locations have to come to the board of representatives for approval.

Well, uh that even the times, like thank you.

Yeah.

And I believe it would also have to go to C dot C T dot too, right?

So location.

Just simply the location of the cameras are subject to approval by the board of representatives as well as con dot.

Yes.

Okay.

Great, thank you.

Um, we did put a motion forward before, but um because we had additional questions, I'm gonna ask for uh if we could put a motion uh again.

Move to put the measure to a vote.

Okay, uh representative um short, and we had a second.

Um I don't think we do we do a roll call here.

You can try voice and then if you don't if you have a no, then we can do we'll have to control go to a uh uh voice vote, all um saying yes for approval.

Yes, yes, yes.

Yes, any no's or any abstenti abstentions.

Okay, it passes.

Um I just want to be sure that uh we did have we have eight um eight zero zero.

Uh that concludes our agenda.

Uh can we have a motion to adjourn?

Motion to adjourn.

Thank you, Representative Gilbright.

A second.

Representative Shore.

All right, everyone, have a good evening.

Thank you, Luke.

Yep, thank you, everyone.

Thank you, Chairwortz.

All right, have a good night.

Thank you, Chair.

Thank you, Luke.