Much this is the fiscal committee of 32nd Board of Representatives.

Today is August 24th, 2026 at 7.02 p.m.

Uh, members of the committee present this evening, uh, representatives Bouchard, Dela Cruz, Goldberg, Graham, Johnson, Lepine, and Co-Chairs Morrison and Zachary, other members of the board present, Representative Adams, Representative Gilbry, Representative McEwen, Representative Politia, Representative Walston, and Representative Weinberg.

Twelve items on the agenda tonight.

We'll start with item one, F32.

Item one.

Second.

Seconded, any discussion?

Um Chris De La Selva, Rasad.

Either of you gentlemen want to start off.

Present, anything?

I'm sorry, uh, was it a question?

Yeah, anything you want to address on this item, your WordPress?

No, I think uh there has been um uh considerable amount of discussion on this front, and we have had the um the uh the the um uh approval of the uh the Board of Finance uh as well as uh Chairperson Rinaldi and um this firm Graviton is uh going to be helping us maintain um and conduct any ongoing activities for our Oracle ERP.

So I'll be happy to take any questions if anyone has any.

Okay, we have a hand from Representative Del Cruz.

Go ahead, sir.

Uh thank you.

Uh thank you, Chair.

Uh uh, uh I have read the material.

Uh I'm still not sure why is this needed, this service from this consulting group.

Uh sure, I'll be I'll be happy to address.

Yeah, thanks for the uh thanks for the question, Representative Delacruz.

Uh there is a slight history behind this.

Um, ever since we've um signed the contract with Oracle back in 2021, there was baked into the contract a support component, meaning that Oracle Consulting Services was on point to provide us any support, um, either from a testing uh of the um any uh any updates or upgrades to the uh application or any new implementation.

And the the issue with that is is one of cost and quality of service and put together uh that paints a pretty decimal picture, meaning that Oracle Consulting Services was charging us to in excess of uh half a million dollars over the five years.

And um it was the level of service that was provided was not commensurate with the um you know with the bills that were being paid to them.

So uh late last year, um the out uh the uh the former um director of administration Ben Barnes made a decision to um have an RFP to bring on uh alternative consulting services that would provide the same or actually better quality of service at a fraction of the cost.

So Graviton Consulting Services was uh the clear standout from the RFP process, and um they have been um on point to provide us not just uh the any support, ongoing support, which would come out of the operating funds, but also any few future implementation activities which would come out of the capital budget.

So that's the rationale behind going for uh graviton.

I see.

So uh these consulting services are needed to make sure that the updates to the Oracle system are functional and they are implemented correctly, and uh our staff understands how to apply or how to use them.

Is that correct?

That that is correct.

Um that is that succinctly summarizes the the nature of the services.

Um just to go into a little more detail uh as to the need for this, uh specifically Oracle censors quarterly updates, and these updates need to be tested and validated before we can make them or make it ready for for our usage.

So that is one of the aspects that that graviton will be doing.

In addition to that, um, there are two modules, the cash management module and the lease accounting, which are both uh critical aspects of our um uh ERP processes.

And um, these are the two uh modules that Graviton will also be helping us with.

I see.

Uh one of the updates as I understand it, is that if one wants to look at the cost of a service of a department, the Oracle software is supposed to aggregate the contribution of other departments to that service, so that one gets the real consolidated cost of providing that service.

Uh I haven't been able to get an answer as to whether that capability, which uh Director Pinone's cautioned us to make sure we have aggregated costs has been implemented and it is active.

Are you able or someone in your staff get back to us and let us know if that uh feature is now active and usable?

Or answering that question, I'll defer to either um Tony Romano, who I believe is on the call, or uh, I don't know if Cynthia Hernandez, who is our operational person for all things CRP, uh if uh Cynthia has been invited, but um if neither of them uh are able to answer this question, I can certainly come back to this uh committee with that.

Yeah, I can try to answer that, Virgil.

Um every department has a cost center or multiple cost centers, and um we do keep track of cost based on the cost center.

So uh you know the uh budget has a separate cost center than the controller's department.

Um in addition to that, um, we also have a department.

So um multiple cost centers can uh roll up to a single department.

So we can produce reports and um and do comparisons from one year versus another uh based on how we have the ERP system set up.

I hope that answers your question.

Uh well, let's see.

So suppose I wanted to know what is the cost of uh recycling.

I'm just picking that as an example, and other departments participate in the recycling effort.

How do I phrase the question to know that the answer that I get is the aggregated cost of all the departments that provide that support recycling?

Okay, so we we do, I understand what you're saying.

We do have a recycling cost center.

Um so we we can get you those numbers, but if you're looking to see what other departments are participating in the recycling, that's we do have a segment called activity that the city doesn't is not implemented at this time, where we can have a recycling activity that would keep track of those costs um citywide.

That's yeah, so that feature of Oracle hasn't been implemented yet.

Is that uh is that correct?