OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

St. Paul Library Board Meeting Summary - November 5, 2025

Budget CommitteeWednesday, November 5, 2025
BodySt Paul, Minnesota
SessionBudget Committee
DateWednesday, November 5, 2025
StatusFILED
Video Record

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Transcript — Verbatim
1:01

Meeting of the library board to order, please.

1:03

Roll call.

1:07

Here.

1:08

Coleman.

1:09

Here.

1:09

Jonathan.

1:10

Here.

1:10

Kim.

1:12

Maker.

1:13

Here.

1:13

Gang.

1:14

Here.

1:14

Chair Jones.

1:16

Here.

1:16

Six present.

1:17

One absent.

1:21

One being excused.

1:24

The first item on the agenda is the approval of minutes.

1:27

Minutes 25-43.

1:29

Approving October 1st, 2025 library board minutes.

1:33

All right.

1:34

Um do we have any discussion on the library board minutes.

1:40

With that, I'll take a motion from Council President Naker to approve the library minutes.

1:44

All in favor say aye.

1:45

Aye.

1:46

Aye.

1:46

All those opposed.

1:48

Six in favor, zero opposed.

1:50

The minutes have been adopted.

1:53

The first item up for discussion is resolution 25-1705, recognizing the service of Beth Barnes as the City of St.

2:01

Paul's representative to the Metropolitan Library Service Agency, Melsa's Board of Trustees.

2:07

Woohoo.

2:14

All right.

2:14

Um this is really exciting.

2:17

I'm gonna the resolution's not long, so I'm just gonna kind of read through it a little bit and then I'll open it up for um discussion.

2:22

And then Beth, if you want to come up and say a few words, you can or not.

2:25

But we're we're gonna be talking to you um uh about this this celebration today.

2:32

So um uh as as some of you might know, there the MELSA um board, Metropolitan Library Service Agency is a governing board for Melsa that includes um mostly elected officials that are part of the different library agencies, a lot of them are counties, and Beth Burns, uh who is the president of the Friends of the St.

2:52

Paul Public Library, has um has been serving on this board um on the board of trustees since January of 2017, and she's served as the treasurer since 2022.

3:04

Um this is basically um this board is responsible for setting strategic direction, goals and policies, approving the budget, providing oversight to the organization, and advocating for public libraries through the recommendations of the MELSA advisory committee.

3:22

And um in Beth's role as treasurer, she's led and championed new equity-focused budget allocation formula for member libraries that reflects the evolving role of the libraries.

3:33

And Beth is passionate and strategic advent ad advocacy for the St.

3:37

Paul Public Library and all public libraries has made her a trusted, experienced voice on the Melsa board.

3:44

And whereas her close partnership with the St.

3:46

Paul Public Library Director assures the unique needs and interests of the City of St.

3:50

Paul's libraries are reflected in decisions that affect the broader region.

3:55

Therefore, be it resolved.

4:25

This is funny though.

4:32

That's all right with you.

4:33

Thank you.

4:34

Um Library Board Chair Joast, members of the library board and city council.

4:40

It uh is very nice.

4:51

But I have actually been really grateful for that, and I understand you will be taking on the representation role for St.

4:58

Paul Public Libraries moving forward.

5:00

Paul Public Libraries moving forward and I'm excited for the city for the library for you.

5:04

Um MELSA as a regional library system really helped me who had not worked in libraries previously to understand the larger context in which we exist and do our work.

5:15

And I think one of the things I will just name as I end my nine-year tenure on that board is how truly special it is to be a city library system.

5:29

Um I have learned a lot from my colleagues who oversee county systems and the challenges they're in.

5:37

And I really love the fact that we get to focus so locally um at the neighborhood level on the needs of our branches with the context and challenges of this city at this time.

5:49

So it's been a privilege to represent the library at the MELSA board.

5:53

So thank you for this recognition.

5:56

Yes, that's thank you, Beth.

5:58

Um any other comments from my colleagues.

6:03

Councilmember Johnson.

6:04

Well, I will just simply say the best boards are the ones that you walk into, not really realizing that that's gonna be your assignment for the next decade.

6:12

Um, but I just want to share um I saw this and made me it made me smile because I definitely just appreciate your leadership and the work that you do both uh with the friends and even in your capacity on these multiple boards, and so I sincerely appreciate the fact that um despite it being uh being volunteered that you're gonna be there, you've stayed for nine years.

6:31

No, we most likely will continue to stay on the board, and you know there is no relief coming for you anytime soon.

6:36

But besides that, just genuinely uh appreciative that you're representing us on a very important piece.

6:42

Thank you.

6:45

Thanks, Chair Joast.

6:47

Um yes, I also did not realize that this was one of your other duties as assigned until this resolution was in front of us, and I I already didn't know how you did everything and fit it all in um and did it so effortlessly and um beautifully.

7:00

And now I find out that you've also been representing us in Melsa this whole time.

7:04

So just kudos to you, Beth.

7:05

Thank you so much for everything that you do for our city.

7:08

And and um, I'm sure that now that you're not on the board anymore, this will just free up tons more time to be doing even more uh the friends, etc.

7:15

It just means I'll have more time to bother slash be in communication with you guys.

7:21

So anyone else.

7:26

Wonderful.

7:27

Well, Beth, um, I'll just say that I sorry Beth, I'll just say that um I don't think that we could have asked for a better advocate at Melsa for the St.

7:36

Paul Libraries for the past nine years, and especially, I mean, I as I've been learning more about Melsa and how it works, your work um on the on the the allocation formula.

7:46

I mean, that is so important to to our city um and and you know to our city's like role in the bigger picture of our libraries, and I'm just so so grateful for you and for your work and look forward to learning from you as I transition transition into the role uh next year.

8:03

Yeah, so thank you, thank you so much, and thank you again to all your work with the friends of the St.

8:08

Paul Public Library.

8:09

Thank you.

8:10

I appreciate the recognition.

8:11

So thank you.

8:12

Thank you.

8:19

Oh, I got it, we got it.

8:20

It's a resolution, we gotta vote on it.

8:21

Um I will take a motion from council member Yang to approve the resolution.

8:26

All in favor say aye.

8:28

Aye.

8:28

All those opposed six in favor, zero opposed.

8:33

The resolution has been adopted.

8:36

Wonderful.

8:37

The final item on the agenda is staff report uh for the 25-238 Rondo Community Library update.

8:46

All right, so we have um Alex and Marlena who are gonna be here to give us an update on the Rondo Community Library.

8:54

So, this is about the um what's gonna happen here over the next several months and into next year uh with the um Ronda Library temporarily moving to the Halley Q Brown Center, and I just really appreciate both of you coming in to provide um you know more detail on that and share with us what this process looks like.

9:12

So, welcome to Marlena.

9:14

I will turn it over to you.

9:16

Thank you, Library Board Chair Joce.

9:18

Um, good afternoon, library board and city council members.

9:22

My name is Marlena Okechukuo, and I'm a public services manager at St.

9:26

Paul Public Library, and like you alluded to, we're gonna give you a community update on the library um this afternoon.

9:33

So I'll just hand it over to Alex because they will start.

9:38

All right, thank you.

9:38

I'm Alex Riley, I'm the branch manager at the Rondo Library.

9:42

Um so Rondo Library at a glance.

9:45

Uh, this location opened up in 2006.

9:48

We're open about 3,000 hours annually.

9:51

Um last year we had about 250,000 library visits uh with upwards of 350 programs.

10:00

Our homework center alone got 2,791 visits, so it's heavily used.

10:05

Some of our key partners, we have the network for development of children of African descent reading programs.

10:14

So NIDCAD has Sankhofa here at the Rondo Library.

10:19

We are a stop on the Rondo Frog Town Loop that picks up youth and drops them off, the ages 10 and up at Parks and Rec locations, the Black Youth Healing Arts Center and other in our library.

10:36

We've collaborated with Parks and REC to co-host events such as bringing kids from Jimmy Lee Rec Center over to our Fun Lab, which is a creative arts program at the library.

10:48

We've had staff table at the Urban Farm and Gardens Alliance events that connect patrons and future patrons with the Peace Sanctuary Garden and Children's Gardening Programs.

11:00

And we have a growing relationship with the St.

11:03

Paul Promise neighborhood.

11:04

They table and host events in our space, connecting kids with kids and families with summer learning opportunities and helping families connect in a meaningful way to their schools.

11:14

We're also looking at connecting with the Project Bold program to connect library visitors with family success coaches in the coming year.

11:22

So kind of as Beth was saying, this hyperlocal stuff, we get to work with community.

11:27

And so the Rondo Community Library is named that way for a reason.

11:32

We're intended to be embedded deeply in the community.

11:35

We listen to current patrons and potential patrons in the form of daily feedback from visitors as well as planned community engagement events.

11:45

Recent examples would be we have community and coffee events where we've asked for feedback on our how to how to use our collections funding.

11:54

So with two programs, we saw over 60 individuals and learned that a lot of folks want more biographies, and so we're able to kind of redirect funding to what people are asking for.

12:11

There was an engagement event that they did, and the leader of this group brought her kiddo with her to the library and sent a lovely email to our staff afterwards talking about the community and how safe and welcome she was feeling in that space with her kid.

12:27

So staff gather feedback daily from comment cards on what people would like to see in our spaces, what we're doing well, and what we could improve on.

12:36

Library staff, myself included, joined monthly Ward 1 leadership meetings.

12:41

Those are hosted by St.

12:41

Paul Parks and Rec.

12:43

Monthly Western District St.

12:45

Paul Police Department meetings.

12:47

And we've attended numerous events, attended and hosted numerous events on safety and community in the Uni Dale area.

12:54

We're looking to expand and improve our connections with community members and business owners by connecting with businesses like Flavor, Earth's Beauty, and collaborating with some of the ongoing efforts of the Frogtown Neighborhood Association as well as the Aurora St.

13:10

Anthony Neighborhood Development Corporation.

13:14

One of the challenges I've experienced as a branch manager at the in this community is communicating effectively with such a broad spectrum of stakeholders.

13:32

Something I've done lately is prioritizing connecting and being out in community with partners, making sure our staff are present at community events, and sometimes most importantly, connecting with Rondo elders to learn some of the context, history, and discuss paths forward.

13:50

This way we can continue to be what the community needs us to be.

13:58

Thanks, Alex.

13:59

I'm going to talk about the renovation itself in three parts primarily.

14:05

So the some of the background history, where we're at today, and where we hope to be in the future.

14:11

So Rondo opened in 2006 with a distinct vision that we've learned after nearly 20 years of use, has an original design, it creates congestion, and it limits library staff members' ability to welcome patrons effectively and connect them to library services.

14:27

The original entrance design anticipated a use case that was never realized, and it left us in a space that lacks clear purpose and doesn't effectively welcome or serve our patrons.

14:38

So we're hoping to expand the entryways and the bathrooms next to the front door that have created some of these challenges and some of the changes that we hope to make would improve on the limitations that staff have to welcome patrons effectively.

14:58

So the city is investing in Rondo.

15:00

$793,000 in 2025 budget funding for renovations and the proposed 2026 funding for lease space and exterior security during the construction.

15:11

This investment ensures Rondo can continue to serve our community effectively for years to come.

15:19

So today, the opportunity is informed by ongoing patron and staff experience and feedback, as well as community guided community first public safety approach of the city.

15:31

The opportunity and the need to renovate the Rondo Community Library has been informed by regular and ongoing communication with patrons, community members, and staff who have experienced the space and its challenges.

15:44

The goal of the renovation is to improve the safety and sense of welcome for library users.

15:49

Both community and form plans mentioned here serve as guides to what safe and welcoming spaces mean in St.

15:55

Paul.

15:57

We are also incorporating a community informed or incorporating our community informed library enhanced safety plan and best practices from crime prevention through environmental design, SEPTEIT, which we have learned through our city experts from St.

16:15

Paul Police Department, ONS, and the library itself.

16:19

The way a space is designed can contribute to how it's used and experienced.

16:23

Colleagues who are trained in crime prevention through environmental design helped us understand how redesigning this space will lend to improved safety for community members and staff.

16:33

One of the central strategies for SEPTED approaches is to build a sense of community among users of a space to reduce crime and minimize fear of crime, and these are goals that are shared by the library.

16:48

So our future plans for the renovation is that first uh Rondeau Community Library will close temporarily by the end of 2025 for renovations to improve the entryway and relocate the bathrooms.

17:00

Due to budget sources, this project is very narrowly scoped and is specific to the foyer and the safety improvements.

17:07

Clear sight lines, easier navigation, immediate staff connection, and better transitions between outside and inside are some of the immediate benefits to the library user experience that we envision with this renovation.

17:21

These renovations will improve the library user experience by moving the service desk closer to the entrance and bathrooms deeper into the building.

17:28

Library services will continue at Halley Q Brown Community Center during the closure, keeping us in the heart of the Rondo community.

17:36

Relocating our library services to Halle Hugh Brown Community Center maintains access and deepens our roots in Rondo.

17:43

Embedding our services within an institution with deep ties and long-standing service to community creates opportunities for synergy that strengthen both organizations to better serve our communities.

17:58

Oh, sorry.

17:59

Oh, okay.

18:00

So our services at the Halle Q Brown Community Center.

18:03

The Halle Q Brown community center is known as the lighthouse of the community and provides programming and services ranging from early learning, youth and senior programming to their food shelf and clothing closet.

18:14

It's located a few blocks south of the current library location and still in the Rondo community.

18:20

Founded in 1929 through the leadership of the St.

18:23

Paul Urban League, the Halle Q Brown Community Center is an African American founded nonprofit social service agency, and it's open to all.

18:30

Now located at 270 North Kent Street, Halley Q Brown Community Center shares space with the Martin Luther King Rec Center and Penumbra Theater, serving close to 50,000 people annually through food support, cultural activities, the Rondo Historical Archive, and programs for an active senior community.

18:48

This partnership creates a powerful opportunity for collaboration.

18:53

Elders in the Rondo community are the stewards and ambassadors of its history and culture.

18:58

By placing library services in close proximity to active senior groups, we can expand library programming and literacy services to older adults while strengthening our connection to the community that has sustained this neighborhood for generations.

19:16

All right, so as Marlena mentioned, uh it's extremely important for us to continue providing library access programs and services to the Rondo and Frogtown communities.

19:27

The Halley Q Brown Community Center is well established, it's well known.

19:33

It has the space, availability, and convenience, as well as mission that works well with library and community needs.

19:39

So what are we bringing with us?

19:41

Everything that fits.

19:51

So that includes for youth, our homework center, reading together, story time, creative programming for school age youth, such as Fun Lab and CREATEC for teens.

20:03

We're also bringing adult services such as our community resource outreach program that supports individuals with basic needs assessments, public health access, and more.

20:14

And then we're bringing computer open labs, computer classes, and entrepreneurial engagement opportunities.

20:25

Some of the opportunities and partnerships.

20:31

I just have a quick question in regards to just the volume of programming.

20:54

So kind of like right size for that location.

20:57

Yeah, I have two answers for that.

20:58

One is that I've been able to collaboratively rearrange our programming schedules so stuff physically fits, which means actually offering some more stuff on weekends that we haven't been able to offer.

21:11

And then additionally, one of the partnerships that I was gonna touch on is that we'll be co-hosting some of our teen and youth programming with MLK.

21:21

They have a teen room that we're be gonna be able to co-host programs with, and I'm in contact with that.

21:27

Um the manager there, um and we're excited to do some of that cross-pollination work.

21:33

Um it took a lot of drafts, I would say, to kind of fit that all in because I'm aware of the space constraints, but we're really committed to bringing, if not the full volume of individuals at the same time, um, definitely the full volume of programming.

21:49

Thank you.

21:49

You're welcome.

21:50

Um so um being co-located in the Halle Q Brown Community Center, Penumbra and MLK Rec Center offers us opportunities to collaborate, um, co-host events.

22:04

Uh, we're already really well connected with the Frogtown Rondo Loop, and so some of that programming um goes hand in hand.

22:11

There are opportunities for uh partnership with Penumbra so that we can kind of expand some of those spaces that you're talking about as well.

22:19

Um, and we're also bringing our friends fireside reading program with us, which is a super well-attended um yet intimate and lovely um author talk series.

22:33

Oh, and sorry, we're uh also working to increase the number of residents with library cards in the area through some ongoing outreach there.

22:41

So continuing to amplify the library go program as well as just folks in that neighborhood.

22:48

Thanks, Alex.

22:52

Um, so there we'll still have a presence at the University and Dale location while we are um temporarily temporarily relocated at the Halle Hugh Brown Community Center.

23:05

Um, but I wanted to note that the history of displacement in the Rondo community and the resulting distrust in some areas provides critical context for why we're maintaining our visibility at University Dale during the um construction and renovation of that location by staying in Rondo throughout the renovation and continuing our collaboration with community.

23:25

We send a clear message that we're not abandoning that corner and or this vital intersection.

23:30

So some administrative staff will still office out of that location.

23:34

Um, the mobile life, so our we have maintenance staff that office out of that location, they'll remain there during the renovation, and our mobile library will still operate from this like location as well.

23:45

Contract the security will support the exterior of the building during closure.

23:49

We're committed to the University Dale area and to returning when renovations are complete.

23:54

The building and the premises will remain active and monitored throughout construction, and library staff will continue partnering with nearby organizations and businesses.

24:03

So Alex noted like that we would still be in communication or hosting meetings, maybe at Flavor Coffee or at NDC or like some of the other business in the area.

24:13

This visible presence reinforces our long-term investment in serving the Rondo community where it has always been and where it will continue to be.

24:42

So, as we've mentioned already, the programming and community space, having that available while we're in our temporary location is really important.

24:50

So we're actually able to maintain all of our current hours, so we'll be open the same number of hours for the community, and that's listed here.

24:57

Um, and that ensures equitable access to services and programs.

25:02

Um because the space that we're leasing is slightly smaller.

25:05

Um we don't require all of our current staff, but we were able to bring a majority of them with us to maintain that programming.

25:12

Um staff have also been included in the programming and staffing considerations and conversations.

25:21

So our timeline in October, we finalized the lease and facilities agreements were executed, and then we shared our staffing and service plan, and um we completed that and shared it with staff.

25:33

Um we are beginning work at the Halle Q Brown community center this month, so some minor renovations, painting, um changes to some of the access points to make it more accessible for users when we move into the space.

25:47

In December, we anticipate a last day of service at the current location, and in January, we anticipate our first day of service at the Halley Q Brown community center.

25:57

So our communication and timing uh to community members has been our highest priority, but our priority is also accurate communication, and we recognize that the timeline is shorter than we typically provide, and there are two primary reasons for this.

26:13

Developing a timeline for the construction and lease signing was a complex process, and we wanted to ensure that we had concrete information to share before communicating with the community and sharing details that might change or consistently change.

26:26

And then we wanted to minimize interruptions to some of our ongoing highly attended programs like our homework center, Crop San COFA, and reading together, and to um time the closure and reopening during the seasonal breaks for some of those programs, so the um interruption to those programs would be minimized.

26:45

We do plan to um notify staff of like some specific dates next week, I believe.

26:55

Yep, in the next week, we'll be communicating those specific dates.

27:00

So for our communication, we will notify the public in the ways that we typically do when there's a temporary closure of a library.

27:06

So our website will have the most up-to-date information and where we will likely refer folks to the most.

27:12

We'll use email patrons who have marked Rondo Community Library as their home library in their accounts, and then our newsletter.

27:20

Folks can sign up for that on the landing page of the library.

27:24

So at sppl.org at the bottom of the page.

27:27

You can sign up for the newsletter.

27:29

Um, we'll use social media and signage and information posted at the library itself, and we'll seek opportunities to share and update milestones through these um channels as well.

27:39

And then partner and media outreach, and we are hoping to have a welcoming and or a couple of welcoming and engagement events in January.

27:50

And I believe that's all we have.

27:52

So if you all have any questions for us, we are happy to take those.

27:55

Thank you.

27:56

All right, thank you, um Marlena and Alex for that presentation.

28:00

Any questions?

28:02

Okay, um, I'm gonna go to councilmember Coleman first, and then we'll go to Councilmember President Baker.

28:09

Thank you, Chair.

28:10

Thank you both so much.

28:11

This has been very helpful to get all of this information, and I appreciate all the thought that's gone into it.

28:16

Uh the timeline for the next few months is really clear.

28:19

Is there a targeted reopening date that we're looking at?

28:23

When you reopen.

28:25

Do you mean coming back?

28:26

Yes, return.

28:28

I'm gonna punt that to uh director Hartman.

28:31

We don't have a timeline yet.

28:33

Um it will be in 2026, but we need to gather a few more pieces of information about how long some of the renovation projects will take.

28:40

Um we anticipate it in 2026, yeah.

28:45

Um, yeah, I was gonna ask that question, and also um, can you share in terms of since there isn't a targeted return date?

28:54

Um, just I guess what is the reason why for the closure if there if there's not like a definite time frame, um, and I'm just asking that just because you know we live in such a world of uncertainty right now, um, and not knowing what you know next year will bring in terms of challenges, not only to that area, but also in terms of management staffing, um new administration, um, you know, is there a I guess kind of just kind of the reason around like this urgency of closing without having a plan in place in terms of what the how long the renovations would take.

29:33

Um thank you, Chair Jost, Councilmember Bowie.

29:37

Um a couple things.

29:40

I want to I want to reiterate what Marlena and Alex said.

29:43

It's really important for us that we make this move during the time that our programs are on break and during a time in December where the libraries are less visited.

29:53

That doesn't mean that we don't take all of our days of library service um seriously.

30:00

It just means that whenever we make this transition, we want to make it as least disruptively as possible.

30:06

And there are many, many kids and families that attend homework centers and our other programs.

30:12

And December is a time that we have a break for that.

30:16

So I want to name that.

30:17

The second thing I want to name is the alignment of the funding.

30:22

We have the funding for 2025 to make these renovations, and we want to be responsible stewards of that.

30:29

And we also know that in the proposed budget, there is funding for that lease.

30:33

That is one-time funding that is for 2026.

30:36

So we want to maximize that as most as best we can.

30:41

And I would um I would say we do have plans to return to the building, but I don't have the timeline for you yet.

30:48

So I do I wouldn't agree that we don't have a plan.

30:52

We do, but we don't have that timing date for you.

30:56

We will have that in early 26, and we will make sure to communicate it.

31:00

Yeah, I think I'll just um thank you, Councilmember Bowie and Councilmember Coleman for the question.

31:05

I'll just add um, you know, someone that works in also in the design construction industry when we're in this phase of design that we're in right now for this project.

31:14

It is totally normal to not know the exact target date.

31:18

We do have a sense, you know, for as we're in these early phases, like you know, duration of the project potentially, and that we've I think we've shared a somewhat of a range, but you don't want to to promise a date um without that information.

31:32

But once we get that information, which will be very soon about what the design process and the steps and the construction looks like, we'll know those dates and we will hear that from you, it sounds like likely in January.

31:43

Um thank you, Councilmember Joels.

31:45

Thank you, Council members.

31:46

Um, and I want to I want to appreciate and thank you for asking those questions and I'm recognize that I know the community members have those questions too.

31:55

And um, we will make sure we're not gonna forget to announce like when we'll return, and as soon as we have that information, we'll share it.

32:02

I want you to have my promise and my guarantee for that.

32:05

Um, and also um, you know, so just sort of an acknowledgement that construction takes some time, and um uh that time uh for that time it's important that we remain closed um and provide services at Halle Q Brown and when we're ready to reopen, we um you will be the first to know.

32:25

Yes, Councilmember Bowie.

32:27

And also I just want to acknowledge, I'll just kind of jumped into the conversation.

32:30

I do want to just like say I do appreciate the responsive government model that we have seen.

32:38

Um, I do appreciate taking the time to actually create this presentation, all the time and all the work and all the energy that went into making sure this information is on the website, the very uh detailed, nuanced, comprehensive QA that went on there and you know, really being able um Director Marine to just really like tackle every single question that comes my way.

33:03

And um, you have been very responsive and proactive.

33:07

I also want to just acknowledge Chair Joe's leadership in this.

33:11

Um, you know, of course, like as a council member getting, you know, concerns and a lot of questions that's not my expertise.

33:18

I do not run libraries, um, but I, you know, I we're all in the same team to make sure that our libraries are accessible and are here um to stay.

33:26

So I just want to just acknowledge that um that that is not lost on me in terms of the work that has been done so far.

33:33

Thank you.

33:33

Thank you, Councilmember Bowie.

33:35

Um Council President Acre, did you have a question?

33:37

Yes, thanks, Chair Joseph.

33:38

Thanks again.

33:38

I'd like to echo Councilmember Bowie's thanks to you for bringing this topic in front of us.

33:42

I think it's really important for us to get all uh clear on it and also for this, our millions of viewers to be listening to this presentation.

33:48

I am um I have two questions.

33:50

One, the um location, Rondo's location is perfect when it comes to transit accessibility.

33:58

Um, and I know HalleyQ is accessible by transit, but not I don't think quite as on it.

34:04

Um, and I know that there are lots of folks and families in particular because I've seen them who just get off of the train or come right around the building where they live and come right into the library.

34:14

I'm curious if there's been any conversation about given that the circulator already stops at the library, um, if it could maybe not just pick up kids, but also others just for that one jaunt between the library and Halle Q for this period.

34:28

And then I have a second question, but it looks like you're super ready to answer, so go ahead and go.

34:33

Okay.

34:35

Okay.

34:35

Um I we I've been in conversation with um kind of the manager of the loop program, and we've talked a lot about the families that live upstairs and um how to connect folks with um the new and temporary location, and there are conversations we have nothing um decided at the moment about potentially um tweaking some of the age requirements because we developed those as well as engaging specific um family rides of that sort to make sure that people have um they can kind of trot that path and figure it out and be comfortable with it as well.

35:00

We have nothing um decided at the moment about potentially um tweaking some of the age requirements because we developed those as well as engaging specific um family rides of that sort to make sure that people have they can kind of trot that path and figure it out and be comfortable with it as well.

35:13

And so um that we are gonna be really connected.

35:16

This the loop already stops at MLK, and so we have that, and so there's definitely between the two rec centers, Jimmy Lee and MLK, there's a lot of crossover of those families and neighborhoods.

35:28

Um we have an eye on that, and we're we're talking about um solutions to include our our neighborhood folks.

35:34

Great.

35:35

I would encourage you to keep doing that.

35:37

And I like the way you put it, we we made those rules about age, so assumably the bus can carry people who are older than that.

35:43

Um great.

35:45

And then the other question I had is I know um the the reasoning for moving the restrooms to the back and having the the greeting desk in the front makes all the sense in the world to me.

35:55

I'm curious about the in addition to the construction that's gonna be going on during this time.

36:00

Will there also be planning, operational planning going on at this time to respond to what will happen when we reopen?

36:07

Folks come in expecting to be able to use facilities that they may not be able to use the same way that they were before.

36:14

If there's another location that folks are gonna be sent to, I noticed on your slide you said it was designed with these services in the front originally, probably for some sort of community need.

36:22

I'm wondering if we're gonna use this time to find another location for maybe some of those needs to be met.

36:27

I think I've um one of the things that is not going to change is that the library is still open to the public.

36:35

And so if we're talking about bathroom access for public and community members that still exists, access to internet, all of those things still exist.

36:46

I think in general, um, one of the things that will make it easier for staff is that people will know it's a library when they're coming in, um, which can set a different tone.

36:56

It doesn't exclude anyone, it just sets a different tone as they're coming in.

37:00

Um, and so I'm excited for that, but we're not the the idea is not to shut anyone out.

37:07

It's um it's a more safe and welcoming space.

37:12

If you have anything to add.

37:16

I just want to add to that.

37:17

I really do appreciate you asking that question because I know and when I'm um Chair Joe and I had a meeting with Director Marine, or was it yesterday, I believe, or yeah, wow, right.

37:26

Um around what is the repurpose of that space.

37:30

Um, because that still is a space, and it sounds like there's gonna be the services and everything's gonna be brought forth um closer to that door.

37:38

Um, you know, another thing that came about this um as we were just like thinking about what what happened in terms of like when it was created initially um it was a coffee shop, a cafe.

37:51

It functioned as a cafe, and it you know brought a lot of nostalgia of like I remember, you know, um that space being purpose for you know some community-based retail.

38:02

Um, and you know, I think right now that you know obviously is not probably one of the things that we want to put on the table until we have to like really like rectify some of the the behavior in that area, but you know, I do appreciate you asking that question because I think we can think in a bit innovatively, and that design team can also think innovate innovatively.

38:24

Um also did mention is um you know, understanding the scope is very narrow, but we do have the opportunity.

38:32

Um, maybe that looks like funding in other areas or maybe philanthropic dollars, our partnerships to have a um community organization really helping with the co-design and the branding and the the creative expression, the artwork.

38:46

Um and I know Rondo Libraries is this a stellar example of just like all of the like vibration that you know exists um in that space.

38:57

Thanks.

38:58

I also I think it's hard to sometimes define or explain why it doesn't feel like a library when you're coming in, but the number of times I've had to explain to people that they're in a library when they come in to use the restroom is pretty high, and so I'm I'm looking forward to that being the forefront of our space.

39:15

Thank you so much.

39:16

Any other questions or comments from library board members?

39:21

Great.

39:22

Well, um Alex and Marlena and Director Hurtman.

39:25

I just want to thank you so much for um bringing forth all of this information about what is gonna be a big transition for our library, um, the most used library in the city and um in the Rondo community, and I really appreciate your thoughtfulness and your attention to detail on this whole process.

39:44

And I also uh also want to recognize uh by Cher Bui, like we've been working all this together very closely on on what is gonna be, you know.

40:25

So I just really really appreciate everyone's work on this team and that we were able to have this discussion today, and I look forward to um some of the upcoming community events around this and you know, further further discussions and updates on this.

40:40

Um no one else has anything else to add.

40:44

Uh, that is the last item on our agenda, and is there a date set yet?

40:49

I know in terms of the oh, I mean community events.

40:51

Yeah, no, for the opening of the Halley Cube.

40:54

Oh, Helen.

40:55

Yeah, Chair Joseph, Council Member Bowie, thank you.

40:57

Um, we'll be communicating a specific data as early as next week, but we'll do that with our staff first and then community, and we'll loop you into that.

41:04

So very soon.

41:05

Yes, so we'll be on the lookout for that and keeping all of that on our on our calendars, really looking forward to it.

41:11

Um, all right.

41:12

Well, with nothing else to come before us, we are adjourned.

Discussion Breakdown — Share of Meeting
Libraries█████████████████████████████████████████████77%
Community Engagement██████████17%
Procedural██4%
Engineering And Infrastructure2%
Summary of Proceedings

St. Paul Library Board Meeting Summary - November 5, 2025

The Library Board convened to approve meeting minutes, recognize the distinguished service of Beth Barnes on the MELSA Board, and review the operational transition plan for the Rondo Community Library during its upcoming renovations.

Consent Calendar

  • The Board unanimously adopted the minutes from the October 1, 2025, meeting (Resolution to approve minutes 25-43).

Public Comments & Testimony

  • This section does not explicitly contain formal public testimony; however, Board members voiced strong appreciation for the staff's transparent communication and responsiveness to community concerns regarding the Rondo Library transition.

Discussion Items

  • Resolution 25-1705: Recognition of Beth Barnes as the City of St. Paul's representative to the MELSA Board of Trustees.

    • Staff reported that Barnes has served as the City's representative since January 2017 and as Treasurer since 2022, playing a key role in advocacy and leading a new equity-focused budget allocation formula.
    • Ms. Barnes expressed that she felt privileged to represent the library system and noted the value of the MELSA board's regional perspective in understanding the context of local work. She highlighted the unique ability of the city library to focus on neighborhood-level needs.
    • Councilmember Coleman expressed full support for Barnes, noting her leadership and nine-year tenure, despite the role being voluntary.
    • Councilmember Johnson commended Barnes for her effortless advocacy and strategic work on the allocation formula, explicitly stating that the Board could not have asked for a better advocate.
    • Chairperson Joast acknowledged the significance of Barnes' contribution to the MELSA board and thanked her for her partnership with the Library Director.
  • Staff Report: Rondo Community Library Update

    • Alex Riley (Branch Manager) and Marlena Okechukuo (Public Services Manager) presented on the temporary relocation of services to the Halley Q Brown Community Center starting in January 2026, while the current facility closes by year-end for renovations.
    • The report detailed that the 2006 building design has created congestion and safety challenges, particularly at the entryway and restrooms. The $793,000 renovation is scoped specifically to the foyer, safety improvements, entryway expansion, and restroom relocation.
    • Staff stated they are fully committed to maintaining all existing programming, hours, and a majority of the staff at the temporary location to ensure equitable access.
    • Discussion occurred regarding the lack of a specific reopening date for the Rondo building. Director Hurtman explained that while the project is anticipated to complete in 2026, the exact timeline is not yet finalized due to the design and construction phases.
    • Councilmember Bowie expressed gratitude for the responsive, transparent governance and the detailed communication plan. He noted the uncertainty is acknowledged but emphasized the need for a clear return date.
    • Councilmember Coleman expressed concern about the lack of a definitive timeline and questioned the urgency of closing without a plan. Director Hurtman clarified that the closure was timed for December to minimize disruption to high-attendance programs like the homework center and to align with 2025 renovation funding and 2026 lease funding.
    • Council President Acre raised two operational questions:
      1. Transit Accessibility: Inquiry about utilizing the Frogtown Rondo Loop (circulator) to transport patrons, including adults, between the Halley Q Brown Center and the Rondo Library during the transition. Staff indicated they are in conversations with the program manager regarding potentially tweaking age requirements or arranging specific family rides to ensure access.
      2. Operational Planning: Inquiry into whether operational planning is occurring alongside construction to address community expectations regarding facilities (e.g., restroom access) and potential permanent repurposing of the current cafe space. Staff confirmed the library remains a public space with full access to restrooms and internet, and Chairperson Joast noted that the design team is open to innovative ideas for the renovated space, though currently, the focus is on safety and welcome.

Key Outcomes

  • Resolution 25-1705 adopted unanimously (6 in favor, 0 opposed) recognizing Beth Barnes' nine years of service on the MELSA Board.
  • Operational Move Confirmed: Rondo Community Library services will temporarily relocate to the Halley Q Brown Community Center beginning in January 2026. The current library building will close for renovations to improve safety and entryway flow.
  • Communication Strategy: The Board and staff will notify the public of the specific closure and return dates via website, email, newsletter, social media, and signage as soon as the construction timeline is finalized. A specific return date is expected to be communicated in early 2026.
  • Funding Alignment: The renovation is funded by the $793,000 2025 budget, with lease and security costs for the temporary relocation covered by 2026 one-time funding.

Meeting Transcript

Meeting of the library board to order, please. Roll call. Here. Coleman. Here. Jonathan. Here. Kim. Maker. Here. Gang. Here. Chair Jones. Here. Six present. One absent. One being excused. The first item on the agenda is the approval of minutes. Minutes 25-43. Approving October 1st, 2025 library board minutes. All right. Um do we have any discussion on the library board minutes. With that, I'll take a motion from Council President Naker to approve the library minutes. All in favor say aye. Aye. Aye. All those opposed. Six in favor, zero opposed. The minutes have been adopted. The first item up for discussion is resolution 25-1705, recognizing the service of Beth Barnes as the City of St. Paul's representative to the Metropolitan Library Service Agency, Melsa's Board of Trustees. Woohoo. All right. Um this is really exciting. I'm gonna the resolution's not long, so I'm just gonna kind of read through it a little bit and then I'll open it up for um discussion. And then Beth, if you want to come up and say a few words, you can or not. But we're we're gonna be talking to you um uh about this this celebration today. So um uh as as some of you might know, there the MELSA um board, Metropolitan Library Service Agency is a governing board for Melsa that includes um mostly elected officials that are part of the different library agencies, a lot of them are counties, and Beth Burns, uh who is the president of the Friends of the St. Paul Public Library, has um has been serving on this board um on the board of trustees since January of 2017, and she's served as the treasurer since 2022. Um this is basically um this board is responsible for setting strategic direction, goals and policies, approving the budget, providing oversight to the organization, and advocating for public libraries through the recommendations of the MELSA advisory committee. And um in Beth's role as treasurer, she's led and championed new equity-focused budget allocation formula for member libraries that reflects the evolving role of the libraries. And Beth is passionate and strategic advent ad advocacy for the St. Paul Public Library and all public libraries has made her a trusted, experienced voice on the Melsa board. And whereas her close partnership with the St. Paul Public Library Director assures the unique needs and interests of the City of St. Paul's libraries are reflected in decisions that affect the broader region. Therefore, be it resolved. This is funny though. That's all right with you. Thank you.

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