I would uh first on the agenda is acceptance of the May twenty-first twenty twenty-six minutes.

So moved all in favor?

So moved.

Report of the secretary.

Yes, good morning, Mayor and board members.

Um I'd like to report that the city and the school district are in the process of engaging the Bonadio group to do the annual audit.

Uh the JSCB is a comp what's called a component unit of the school district.

So it's folded into that that overall audit.

But there's a separate, it'll be a separate report to the JSB board, which typically takes place in November.

Okay.

So that'll be a coming attraction, but um they'll be um engaged to begin that work.

Thank you.

Uh second item, as I reported by email, we successfully closed on the JSB bond refunding on June 17th, which I believe will bring a savings of approximately five million dollars to the district.

And um, after the financial folks reviewed current market conditions, we're looking forward to doing a similar refunding in twenty twenty-seven.

Uh that's when the next round of bonds have what's called a callable date where we can call in the old bonds and replace them with new bonds.

And if interest rates remain favorable, we can uh do it again next year.

Awesome.

That's good news.

And um finally, uh we have um our PLA attorney here, Andrew Bobrok.

Um suggest we go into executive session at the end of our uh reporting different reports um to talk first about this a illegal issue with number six, the elms close out that I can brief the board on.

And then uh as we've talked about, we want to uh have a legal discussion about the PLA as we begin negotiations with the trade unions.

Okay.

Any questions?

All in favor of do I have to get away for you?

No, we ask you that every single moment.

Always good to ask.

Never heard Stask and uh no we just move on to the report of the program manager.

Thank you.

Uh, earlier this week, we did receive schematic design documents from the Nottingham team.

Uh Webster.

So excuse me.

The um construction manager then will perform an estimate.

We'll reconcile that, and then we'll put together the package that goes to state ed for review and approval as part of the special legislation.

We anticipate that being near the end of July, early August.

Which is right on schedule.

Um you mind moving your mic up just a little bit then.

Something is hovering over my head.

Were you able to hear everything?

Yes, okay.

That's much better.

Um and then beyond that, we roll into design development documents, and we anticipate that submission to SED in November.

And then after that comes the construction document submission, we anticipate that being quarter two of 27.

Still on track to uh bid and award and start construction third quarter of 27.

Um CM services, we uh conducted a kickoff meeting with them uh moving forward, which is good.

Um we continue to meet with state ed at a monthly basis just to talk about uh any uh issues that arise code wise and/or aid.

So those meetings will continue, which is good.

And then as Joe mentioned, uh we're continuing interior or internal discussions on PLA.

Uh the contract for the CM services, this is across the entire just for the first three buildings.

Thank you.

Okay, and we're calling those the three A buildings.

Okay.

Any questions?

How did the public input?

Oh, sorry, I missed that.

Um public input sessions, we held three this week at the three buildings.

We finished up the last one yesterday.

Um good feedback.

Um people, I think we're generally okay with the designs.

Uh we did receive some input at Webster, wanted to see a little bit of better traffic flow in the kitchen cafeteria area.

So the architects are gonna look into that.

Uh CMOR, um, a concern has been the traffic flow for drop-off and arrival and dismissal.

So we've incorporated that into the design and then gonna continue to look at other ideas to improve that.

It's pretty busy over there.

Yeah, yeah.

Nottingham folks were okay.

Yeah, okay.

Receive some good feedback there.

Okay.

Any other questions?

Program manager.

All right.

Thank you.

No, we just okay, just accept it unless it's questions.

We will have another public input session probably in September.

Or these schools, again, those schools again.

Perfect.

Okay.

Thank you very much.

We have a new item on the agenda that's very exciting.

Uh the first report from our diversity officer on JSCB uh compliance, contract compliance with the diversity plan.

Hi, everybody, Sherelle Pace, assistant director of the division of equity compliance and social impact with the city of Syracuse.

Um, before we go through the report, I just wanted to kind of give an overview of some of the things that my office has been working on with uh in coordination with the JSCB advisory committee to try to make sure that we're meeting the goals on this project.

Um so to start off, I was able to support the review of the diversification plan to make sure that the goals that we had listed there were still um applicable and that we didn't need need to make any revisions to that.

So that was one of the first pieces of input that I had on this project for phase three.

Um another thing that I've been working on is the workforce training component.

So we've been having a lot of conversations to try to understand how we can improve upon what has already been done versus doing the same training program over and over.

Um we want to make sure that we can get more folks onto the project.

So we want to make sure that we're not just creating more people feeding into the workforce training pipeline, but rather how can we now try to get some of those folks onto the actual contracts.

So we've been having a lot of conversations conversations about the implementation piece of it.

So those conversations are ongoing.

Uh another thing that we've been discussing is just the workforce labor component and just involving the unions and the trades and how we can make sure that we're getting local people on this project.

Um moving forward to the procurement piece.

I've been reviewing all of the utilization plans that have come through.

Um the goals on this project are extremely important to everyone.

So really trying to ensure that every plan, if we're short the 30% goal from any of the contractors, working with them to make sure that they're going through the city's MWBE directory to find firms that could potentially be contacted or engaged and then supporting firms through certification if they are not currently certified to make sure that they can count for credit on this project.

So for all of the RFPs that have been done to date for the program manager, the architects and engineers, and the construction manager, we've been able to make sure that all of those utilization plans for the intended MWBE usage have all been either at goal or above so far.

So moving forward into the actual report.

You will likely be receiving a more in-depth report when the independent compliance officer is on.

We've chosen right now while we just have professional services to have my office act as the primary compliance officer.

But once we do move more closer to the construction phase, we will implement or bring on the uh independent compliance officer to act as the primary compliance officer, and our office will then move to a more supportive role.

So to date, I want to start off by uh stating that the data that you see on this spreadsheet will fluctuate.

Obviously, right now we have a small amount of vendors that are actually working on the project.

So while we are close to or exceeding the goals in some areas, as we bring on more people, these numbers will begin to fluctuate.

So I just want to say that in advance, um, right now it's just professional services, but once we bring on construction folks, these numbers will go up and down.

We will work to maintain and exceed the goals though.

So out of the total hours that have been put into date for the EEO data, which is the actual uh staff working for each of the contractors.

Um the total hours, 104,000 and 8007 or sorry, 871,000 hours have gone into the project so far.

And out of that, 18,544 have been minority hours.

Um, and this is between all of the uh professional services contracts that we have right now for the women uh hours, we have uh 15,359,000 hours that have gone into this project to date.

Um for City of Syracuse residents, we have 18,866 hours that have been gone into date, and then for Syracuse City School District residents, we have 15,743 hours that have gone into date.

So for the goals that puts us for a minority at 17.68%.

Um that's to an 18% goal.

So as I mentioned, this will fluctuate as we get more staff on the project.

Um, for the women percentage, which is 12% goal, we're exceeding that at 14.65% for the city of Syracuse percentage, which is uh 20% per city residents, we are sitting at 17.99%, and then for the 2% Syracuse City School District goal, we are currently at 15.01%.

Are there any questions on this page?

Yes.

The SCSD numbers, those people involved in that, are they also calculated in the minority and women and city?

Yes.

So some of the employees will count for credit in multiple buckets because they may be um a woman who's a minority who also attended a Syracuse City School and is also a city resident.

Okay, thanks.

You're welcome.

Any other questions on this page?

Okay, so moving to the school.

I know we we calculate hours because it's important to do that for the um to make sure we're meeting the hours for the goals here.

Is there also a way to get the number of bodies?

Yes.

I can add that to the reporting.

Thank you.

You're welcome.

We do have um reporting that we get that I compile this data from from each of the individual contractors.

Um, this is the summary of all of that data, but I can definitely provide the actual breakdown from each of the contractors for interesting how many people this reflects.

Of course.

Thank you.

Um, the second sheet on this is the utilization, the dollars.

Um is different from the EEO data in that I only include the firms once they have an approved pay app.

So just to make sure that if there's any revisions that need to be made to the hours or the dollar amounts that are reported, I don't like to include them before it goes through the review process between the school district and city staff.

So for what has been approved, these are the numbers to date so far.

So the first column is the approved dollar amount in order for them to meet the goal for each category.

So the top half of this is the MBE goal, and then the bottom portion is the WBE.

For each contractor, you'll see, or for each firm, you'll see the approved amount that they need to meet in order to meet either the 18% or 12% goal.

The second column is the actual utilization to date.

That is how much they have currently done towards that particular goal.

The next column is the um actual award uh percentage based on the contract.

So how much they have actually been approved with their utilization plan that they would need to meet.

And then the next column is the percent paid to MBE contractors to date per award, and then the second or the sorry, the last column is the progress towards the overall goal, meaning in combination with all of the other uh firms that are listed here, how close they are to meeting the overall 18% goal for the entire project versus their actual award.

So just a couple uh couple questions.

Third column, uh third column for both reports, the um second and the third rows.

Why are they NAs?

So the third column, for example, for Turner, um, this is to show their actual percentage that they were approved with my office for their plan.

So for Turner, um, the goal is 12% for WBE, for example.

We approved their plan at 11.87%.

So I wanted to include the actual amount that they submitted.

Their uh MBE is above 18%.

So their um plan that they actually submitted had them at 18.11.

So I just wanted to include the actuals in case we did need to approve someone over or under the 18 and 12 percent.

Yep.

So you knew what it was being compared against.

I'm looking at the third column says actual and yeah, the actual is how much these on a pay piece of paper this big every year.

I go and use my I prescription and it changes.

Yes, they can do that.

Um so yes, this column is how much they've actually on their payment applications paid so far.

So there's zeros or what's the NA for?

So NA is for any firms that haven't actually had any payment applications approved yet.

Um so we haven't actually paid them, so there's a chance they may not have paid any subcontractors yet.

For the ones that are zero, it means that they have submitted a payment application, but they have not paid any subcontractors yet.

Um for a lot of these contractors, the AE and the CM, we're still in early stages, so there haven't been very many payment applications yet.

Um Turner has submitted a quite a few that you guys have approved, so they have um a little bit more data to work with right now.

Thank you.

And again, to note once we fill in with some of the construction firms and there we get a little bit more into the total contract value for the overall project, these numbers will go up, um, being that we'll be bringing more people on and the goal is to use disappear.

Yeah.

Okay.

And the goal is to make sure that as we bring people on from the very beginning, we're having the conversations about compliance and meeting the goal and how important it is on this project so that we don't have any retroactive, you know, we need to go back and try to find some contractors, but rather supporting them from the very beginning, making sure that they understand the requirements and then letting them know that they can reach out either to the ICO or to my office if they need any assistance.

Okay.

One question.

Oh, go ahead, please.

The city's uh workforce development training.

Could you describe that component a little more?

Yes.

So the workforce development that we've been talking with the advisory committee on is how to incorporate what was already done in the previous phase.

Um I reviewed all of the documentation from the previous uh two phases, the training programs that were done, and we understood that we've created a couple of pipelines already and really trying to assess how we can build off of that.

So we've had conversations with um different workforce organizations uh to try to understand what we could potentially offer in this phase to really improve um how people actually get onto the project.

And one of the major things that came up was that for some of the organizations like on ramp, they want to actually see what that pipeline looks like directly to JSCB projects rather than us just saying go through this training program and then at the end of it we'll you know hope that you'll get onto a project.

They want to see concrete.

How do we plan to get them from point A to point Z?

And I think that's something that the city and school district staff as well would like to see more people actually end up on the project.

We want to be more results driven with how many contractors actually work on JSCB that are local firms that are MWBE firms.

So really the work first component is trying to make sure that we have a direct pathway.

So those are in some of the labor conversations.

But it really is just how do we execute this in a way that doesn't reinvent some of the work that has already been done.

They're saying they have the need of how we're going to place those individuals or I'm just a little confused.

Yeah, so one of the things that they mentioned was that um they really try to create like partnerships that create a direct pipeline, meaning like there's uh interview process, there's a letter that goes out to the contractors once they win an award stating that they are you know should contact them to try to find uh apprentices or people who have gone through a pre-apprentip program if they're looking for um more staff or more people um connecting with unions and different things like that.

They want to see like in what ways do we plan to actually create that pathway for folks versus just going and doing the training program and then leaving it to them to try to find a pathway on to the project.

This next conversation is gonna weigh heavily on that.

Yeah.

Does anyone have any other questions?

I I do, yeah, that's okay.

Um, so uh I'm of course excited to see that um the two percent of the uh SESD alumni um involved with the project.

But are are you um looking at uh or working with the district um with the current CTE programs?

Um I feel like on an internship level, it could this could be a a rich source of um during the course of this project, the kids that are in school now could have jobs with this project when they graduate.

But the other thing about utilizing the kids who are in the CTE programs is they are the end users of this project, and I feel like they have a lot to offer on every level, people that they're working with, because I think a lot of the times people working on construction projects, people designing construction projects.

Yes, they're experts in that field, but there can be a disconnect between the end user and the folks getting it done.

And this is a uh really uh like uh ready to go group that that could really help with that.

That has definitely come up in conversation before.

Um, we've been trying to figure out what are all the pipelines into this project, and it definitely has come up.

Um, I don't know if one of the folks from the school district, if I can tag someone in.

Um we've had a why don't let me help you here.

Why don't I ask the district to give you the name of the direct pipeline to the construction CTE program?

Yes, thank you.

Like I said, we've had conversations about it, and we definitely want to try to incorporate as many local people, and because of that school district, we definitely have you'll get the information so we can start that conversation and make that happen.

Very good point.

We'll do any other questions.

Thank you.

My only request is bigger.

I will make sure to put it on a huge favor next time.

Thank you.

Thank you.

So I was just um thinking about executive session, and it struck me that this is the 20th year of the JSCB.

Wow, yeah.

Time flies when you're having fun.

Um I mentioned that because it's very rare for the JSCB to go into executive session.

So I just thought that was important to note the public.

Thank you.

And but but today we have two legal issues that uh require executive session because it's confidential legal advice.

So the procedures that I will um entertain a motion.

Entertain a motion for executive session.

Number five on the agenda, though.

Is that also executive session?

This isn't an executive session or number.

Oh, uh no, we we could do number five if you'd like to get that out of the way.

That makes perfect sense.

So uh item number five.

Did you have a question?

Okay.

Item number five on the agenda resolution number 14 uh 2026 authorized monthly payments to all JSCB contractors, including the PM at a cost not to exceed 100 and that number.

Yeah, right down to the penny.

Second.

All in favor.

Aye.

All right.

For the just to clarify for the purposes of receiving legal advice on the project labor agreement and the Elms contract closeout.

Thank you.

Second.

All in favor.

We'll enter into executive session.

The procedure is that ending executive session, we will come back into this room.

Yes, we will come back into this room and pick up our agenda, which includes uh item six and any other discussion that the board wants to have an open session.

Perfect.

So we'll adjourn to the conference room across the hall that the common council uses.

Open session.

Fifteen.

Twenty twenty-six.

It would authorize a change order in the amount of $135,000 for the closure of the expeditionary learning school project.

This would uh act to close out the remaining uh claims on that project, and um in that sense uh it would close out phase two, although we may have some uh budget transfers and payments on the next meeting to kind of put the final dot on that.

But this is the key.

Any additional questions change order?

I'll entertain a motion.

So moved second all in favor?

Aye, aye.

Thank you.

Any other business secretary?

I I believe uh I I do not have anything if anyone else has a question or anything else.

Okay, entertain a motion to adjourn.

So moved.

Second.

Any objections?

All approved?

Aye.

We're adjourned.

Thank you.

Thank you.