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OPENPUBLICA · PUBLIC MEETING RECORD

Record of Proceedings

Vandalia City Council Meeting – March 6, 2023: Aggregation Programs, Bridge Repairs, and Firearms Purchase Approved

City Council — Monday, March 6, 2023

BodyVandalia, Ohio

SessionCity Council

DateMonday, March 6, 2023

StatusFILED

Video Record

0:00 / 1:03:47

Transcript — VerbatimClick a timed line to jump · ⧉ to share it

0:01

You guys ready?

0:02

Oh, but yeah.

0:06

So I never look.

0:07

The March 6th City of Andea Council meeting is now called to order.

0:10

We'll start with a moment of reflection, followed by the Pledge of Allegiance to the flag.

0:20

Please stand for the pledge.

0:24

Pledge allegiance to the United States of America and the Republic for which it stands.

0:31

One nation, under God, indivisible, liberty, justice for all.

0:44

All right, next, we have the approval of minutes.

0:46

We have the council study session minutes of February 6th and the Council meeting minutes of February 6th.

0:52

Are there any comments or questions regarding those?

0:56

Being none, they stand approved.

0:58

That brings us to communications petitions and awards.

1:01

And first of all, we have the introduction of public works technician, Mr.

1:04

Jack Brandenburg.

1:06

Mr.

1:06

Went.

1:07

All right, thank you very much, Your Honor.

1:09

I told Mr.

1:10

Brandenburg here, who's our newest public works technician that he had to give a brief 20-minute speech.

1:15

And so I hope that you've prepared that on a public works topic.

1:19

I'll let you speak for you.

1:20

All right, yes, sir.

1:21

Uh Mr.

1:22

Brandenburg has worked at Charles Hamilton since 1994.

1:28

He was a general labor contract finisher, masonry foreman, and most recently an equipment operator.

1:35

He's done a good job assimilating into the uh public works division, and so we're really happy to have him on board.

1:44

He's also a Vandalia resident.

1:47

And we're just happy to have him here and thankful that he came in tonight so that you could put a face with the name.

1:53

Well, welcome.

1:54

Thank you.

1:54

Thanks, Jack.

1:56

And you don't have to hang out.

1:57

I appreciate you coming in.

1:59

Thanks.

2:00

All right.

2:01

Next we have a presentation on Plan for Health Miami Valley by Martin Kim.

2:24

Sorry, we don't have a clicker for you on this system, and so I've got it right here.

2:29

I'll advance.

2:30

I'll let you know.

2:31

Thank you very much.

2:33

Good evening, everyone.

2:34

Um mayor, members of the council, uh, city manager.

2:38

Um my name is Martin Kim.

2:40

I'm the community and regional planning director uh with the Miami Valley Regional Planning Commission.

2:45

Um I'm here um I'm here today to give you a quick um overview of a recent study that we have completed under the Plan for Health Miami Valley Initiative.

2:59

So just give you a quick overview of Miami Valley Regional Planning Commission, just in case you are not aware of uh we are the voluntary association of government and non-government organization, City of Vandalia has been a long member of MVRPC.

3:14

Uh thank you for uh being a longtime member.

3:18

Um VRPC staff, including myself, uh we do a lot of community and regional planning, a lot of land use, transportational planning activities.

3:28

We also love maps, we make maps, we use maps to show the different trends and so forth.

3:35

Uh and we also do the environmental planning.

3:38

If you are not familiar with MVRPC, we have great website, MVRPZ.org.

3:43

Uh, so I encourage you to uh take a look at our um information.

3:50

The planning started back in nineteen century because of the rapid urbanization that took place uh with the industrial revolution.

3:59

There has been a lot of population moving into the urban area, and then that created a hazardous um housing um condition, and planning started with a public health crisis.

4:11

So understanding the intersection of planning and health and to improve health outcomes in the Dayton region, and VRPC launched a plan for health, Miami Valley Initiative in March of 2021 with three goals.

4:24

The first one is to promote and advocate health in all plans and policies.

4:29

Second, convene and engage partners to improve conditions that are known to be key determinants of health, and finally advanced planning efforts aimed at creating conditions for healthy people in communities.

4:42

So we have the initiative initiative is about two years old, and we have done quite a bit of work so far, and I'm gonna show you one of the recent study.

4:54

But before I do that, just to get you warmed up with this presentation or briefing, I'm going to start my briefing with a short story.

Discussion Breakdown — Share of Meeting

Procedural████████████████████████24%

Public Health█████████████13%

Transportation Safety██████████10%

Public Safety██████████10%

Engineering And Infrastructure██████████10%

Active Transportation███████7%

Parks and Recreation██████6%

Public Engagement████4%

Liquor License████4%

Summary of Proceedings

Vandalia City Council Meeting – March 6, 2023

The Vandalia City Council held a regular meeting on March 6, 2023, at 7:00 PM. The council approved multiple resolutions including the adoption of electric and natural gas aggregation programs, a bridge deck rehabilitation contract, and the purchase of duty firearms. A presentation on the Built Environment Assessment highlighted regional active living conditions. A public comment raised concerns about a proposed truck facility. All votes were unanimous (7-0).

Consent Calendar

Approval of Minutes: The council approved the Council Study Session minutes and Council Meeting minutes from February 6, 2023, without comment.

Public Comments & Testimony

Cindy Dugan (794 Walt Smith Way): Expressed opposition to a planned truck maintenance facility on Industrial Way. She cited concerns about increased truck traffic on Brown School Road, potential for prohibited overnight stays, hazardous materials safety, property theft, and diminished property values. She urged the council to reconsider the approval.

Discussion Items

Presentation: Plan4Health Miami Valley – Built Environment Assessment: Martin Kim, Director of Community and Regional Planning at MVRPC, presented findings. Key statistics: 82% of residents have adequate access to physical activity locations, yet 28% reported no leisure-time physical activity. The Active Community Index showed that 58% of 1950s-era development scored “very high” for active living, compared to only 2% of 2010s development. 59% of children in urban neighborhoods live in good active environments vs. 14% of suburban children. The presentation emphasized planning improvements to support active living.
City Manager’s Report (Information Items): Included: large debris drop-off on March 11 (8 AM–2 PM, proof of residency required); daylight saving time on March 12; appointment of Bud O’Brien as ODOT District 7 Deputy Director; four Vandalia projects recommended for $17.1 million in funding by Dayton Development Coalition; a wet-weather event on March 3 caused a 30-million-gallon day at the wastewater treatment plant (vs. typical 11.2 million gallons) with minor repairs needed; and Vandalia received Tree City USA designation.
City Manager’s Report (Action Item): Liquor permit transfer at 7580 Poe Avenue (Shen’s Szechuan & Sushi) – no hearing requested; approved unanimously.
Resolution 23-R-12 – Duty Firearms Purchase: Authorized purchase of 37 FN 509 LE handguns from L.E.P.D. at $30,706.22, with trade-in of current firearms. Approved 7-0.
Resolution 23-R-13 – Airport Access Road Bridge Deck Rehabilitation: Awarded contract to Brumbaugh Construction at $360,000, with a 10% contingency ($420,000 total). Discussion noted the city’s historical responsibility for the road, with council members expressing frustration over bearing the cost. Approved 7-0.
Resolution 23-R-14 – Asphaltic Concrete Bid: Awarded to Valley Asphalt ($80/ton for Type II, $85/ton for Type I). Approved 7-0.
Resolutions 23-R-15 and 23-R-16 – Aggregation Program Governance Plans: Adopted plans for electric and natural gas aggregation programs in conjunction with Miami Valley Communications Council. Approved 7-0 each.
Resolution 23-R-17 – U.S. Air and Trade Show Letter of Understanding: Authorized city services for the 2023 Dayton Air Show (July 22–23), with reimbursement for costs exceeding $21,900. Approved 7-0.
Resolution 23-R-18 – Renaming Veterans Memorial Parkway: Renamed to Veterans Parkway, as recommended by an ad hoc committee. Approved 7-0.
Resolution 23-R-19 – Cassel Hills Golf Course Split Rail Fence: Contract with Allied Fence Builders for $26,575. Approved 7-0.
Resolution 23-R-20 – Emergency Traffic Signal Repairs: Authorized payment for repairs to a mast arm pole and signal heads at Peters Pike and W. National Road, damaged by a commercial vehicle on February 13. Discussion included potential restrictions on long vehicles turning right. Approved 7-0.
Ordinance 23-05 (First Reading) – Swimming Pool Fee Schedule: Amended the Cassel Hills Pool fee schedule and operational policy. Approved 7-0.
Emergency Ordinance 23-04 – Delinquent Assessments: Approved individual assessments for stormwater fees, trash collection, sewer/water, and weed cutting, directing certification to the County Auditor. Approved 7-0 as an emergency.
Variance Request – 825 Olde Farm Court: The applicant (Lifetime Quality Solar) sought a variance for six south-facing solar panels installed without a permit. The Board of Zoning Appeals split 2-2; the council tabled the request to June 19, 2023, pending revisions to the solar panel ordinance. Motion to table passed 7-0.
Reports from Boards and Commissions: Minutes from Civil Service Commission (Oct 24 and Dec 14, 2022) and Planning Commission (Feb 14, 2023) were accepted without comment.
Council Comments: Councilmembers noted the employee service awards (390 total years of service), Officer Nelson Clymer and Nancy Mandelik as 2022 Police Employees of the Year, increased youth athletic enrollment, effectiveness of the MyVandalia app, and community contributions toward AED equipment for parks.

Key Outcomes

All resolutions (23-R-12 through 23-R-20) and ordinances (23-05 and 23-04) were approved unanimously (7-0).
The variance for 825 Olde Farm Court was tabled to June 19, 2023.
The council voted unanimously to enter executive session to consider the purchase of real property.

Meeting Transcript

You guys ready? Oh, but yeah. So I never look. The March 6th City of Andea Council meeting is now called to order. We'll start with a moment of reflection, followed by the Pledge of Allegiance to the flag. Please stand for the pledge. Pledge allegiance to the United States of America and the Republic for which it stands. One nation, under God, indivisible, liberty, justice for all. All right, next, we have the approval of minutes. We have the council study session minutes of February 6th and the Council meeting minutes of February 6th. Are there any comments or questions regarding those? Being none, they stand approved. That brings us to communications petitions and awards. And first of all, we have the introduction of public works technician, Mr. Jack Brandenburg. Mr. Went. All right, thank you very much, Your Honor. I told Mr. Brandenburg here, who's our newest public works technician that he had to give a brief 20-minute speech. And so I hope that you've prepared that on a public works topic. I'll let you speak for you. All right, yes, sir. Uh Mr. Brandenburg has worked at Charles Hamilton since 1994. He was a general labor contract finisher, masonry foreman, and most recently an equipment operator. He's done a good job assimilating into the uh public works division, and so we're really happy to have him on board. He's also a Vandalia resident. And we're just happy to have him here and thankful that he came in tonight so that you could put a face with the name. Well, welcome. Thank you. Thanks, Jack. And you don't have to hang out. I appreciate you coming in. Thanks. All right. Next we have a presentation on Plan for Health Miami Valley by Martin Kim. Sorry, we don't have a clicker for you on this system, and so I've got it right here. I'll advance. I'll let you know. Thank you very much. Good evening, everyone. Um mayor, members of the council, uh, city manager. Um my name is Martin Kim. I'm the community and regional planning director uh with the Miami Valley Regional Planning Commission. Um I'm here um I'm here today to give you a quick um overview of a recent study that we have completed under the Plan for Health Miami Valley Initiative. So just give you a quick overview of Miami Valley Regional Planning Commission, just in case you are not aware of uh we are the voluntary association of government and non-government organization, City of Vandalia has been a long member of MVRPC. Uh thank you for uh being a longtime member. Um VRPC staff, including myself, uh we do a lot of community and regional planning, a lot of land use, transportational planning activities. We also love maps, we make maps, we use maps to show the different trends and so forth.

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