Public Meetings - Vandalia, Ohio

The Vandalia City Council convened for its regular meeting on October 19, 2026, at 12:15 PM. The session featured the introduction of a new Parks and Recreation employee, unanimous approval of all legislative items, and reports from city staff. Consent Calendar - Council unanimously approved the minutes from the special council meetings of August 6th and August 17th, the council study session of August 17th, and the regular council meeting of August 17th. Public Comments & Testimony - No members of the public provided testimony during the public hearing for Emergency Ordinance 26-15 or the general citizen comments period. Discussion Items - New Employee Introduction: City Manager Mr. Cron introduced Michelle Kinney to the Parks and Recreation Team. Ms. Kinney brings nine years of experience from the City of Kettering and the YMCA in fitness, wellness, and community programming. - City Manager's Report: Mr. Cron announced the Vandalia Halloween Hangout on October 24th at the Sports Complex, the second 2027 budget workshop on October 26th, and Beggars Night on October 31st. - Resolution 26-R-51 (Tax Amounts and Rates): Mr. Cron presented the resolution accepting the tax year 2026-2027 amounts and rates and certifying them to the county auditor. The revenue estimates remain at a 95% collection rate. - Resolution 26-R-52 (Rock Salt Purchase): Mr. Cron presented the resolution authorizing the purchase of highway rock salt from American Rock Salt Company LLC. The price is $121.92 per ton for up to 2,000 tons, with an option to renew for 12 months. The bid was awarded as the lowest and best through the cooperative purchasing program. - Resolution 26-R-53 (Subdivision Plat): Mr. Cron presented the resolution approving Section 1 of the N&G TAR Oil LLC plat at 7249 North Dixie Drive, reconfiguring 12.4174 acres into two parcels and dedicating 0.604 acres as public right-of-way. The Planning Commission recommended approval on September 22, 2026, by a 4-0 vote. - Emergency Ordinance 26-15 (Delinquent Accounts): Mr. Cron explained the ordinance assesses individual properties for delinquent stormwater fees, trash collection, water/sewer bills, weed cutting, and property maintenance, directing the finance director to certify amounts to the county auditor. A public hearing was held, but no residents commented. Key Outcomes - All five legislative items (Resolutions 26-R-51, 26-R-52, 26-R-53, and Emergency Ordinance 26-15) were approved by a vote of 7-0 (Councilmembers Dugan, Clark, Hathaway, Bradford, Avalodis Weaver, Vice Mayor Ford, and Mayor Herbst voting yes). - Council members expressed appreciation for staff: Councilwoman Avalodis Weaver thanked the Fire, Parks & Rec, and Police staff for community activities, and Councilman Clark recognized the Fire Division for its smoke alarm program and the reopening of Warner Park's upgraded playground. - The meeting included no old business, no items from the Law Director, and was adjourned shortly after council comments.

The Vandalia City Council held a study session on October 19, 2026, at 6:00 PM. The session included a presentation from the Dayton International Airport director, discussion of proposed ordinances and resolutions, and consideration of two zoning variances. No final votes were taken; items were discussed for placement on the upcoming council meeting agenda. Presentation: Dayton International Airport Update - Gil Turner, Director of Aviation, provided an update on the airport. He announced a rebranding with the tagline "Happy Travels," highlighted the addition of Breeze Airways as a low-cost carrier, and discussed challenges including rising fuel prices and reduced capacity. He reported that the airport is a small hub, the third largest in Ohio, with an economic impact of over $1 billion. Turner also noted a 40% increase in fuel prices and a projected flat to 1% growth in enplanements for 2026 due to government shutdown impacts. He outlined plans for a solar farm to reduce operating costs. - Chris Kirshner from the Dayton Air Chamber of Commerce presented on the Minimum Revenue Guarantee program, which provides risk mitigation for airlines. He requested the City of Vandalia reconsider a $25,000 contribution to support local fundraising efforts, noting that other communities such as Montgomery County and the City of Dayton have already contributed. Discussion Items - Ordinance for Assessments (July-September 2026): Ms. Carnes presented an emergency ordinance to assess properties for delinquent accounts related to stormwater fees, trash collection, delinquent sewer and water, weed cutting, and property maintenance. No questions were raised. - Resolution for EMS Billing Fee Adjustment: Chief Follett proposed adopting a fee structure set at 2.5 times the Medicare minimum, which would auto-adjust with Medicare rates. The change is intended to stabilize revenue and reduce write-offs. Residents will not see a change or be billed; non-residents will be subject to a collection process. The resolution is scheduled for the November 2, 2026 council meeting. - Record Plan for 3310 Benchwood: Mr. Cron reported that Perkart Engineering requested subdivision approval to dedicate 0.074 acres of public right-of-way for utility extensions to serve a Take 5 Oil Change facility at 3320 Benchwood. The Planning Commission recommended approval 3-0 on October 13, 2026. - Variance at 165 North Dixie Drive (Sign): A variance request for a freestanding sign that exceeds code limits in height (7 ft vs. 6 ft allowed), size (38.67 sq ft vs. 35 sq ft), and setback (1 ft vs. 5 ft required). The applicant, Colby Harris of Advantage Plumbing, acknowledged not obtaining a permit. The Board of Zoning Appeals voted 3-1 to recommend approval on October 14, 2026. Council discussed potential modifications, including reducing the sign size, but took no action. - Variance at Dayton International Airport – Solar Field: A variance to allow an accessory solar array on airport property without a principal use, located on a sliver of land within Vandalia city limits. The Board of Zoning Appeals voted 3-1 to recommend approval on October 14, 2026, with conditions: screening consistent with residential adjacency (6 ft, 75% opacity) and a setback for a future shared-use path. Council members expressed concerns that the proposed landscaping may not effectively screen the panels from National Road. Airport staff stated they are open to working with the city on acceptable screening solutions, subject to FAA and lead-impact constraints. Key Outcomes - All discussed items are slated for the November 2, 2026 council meeting for formal consideration. - For the solar field variance, council requested further details on effective screening before granting final approval. - The EMS billing resolution will proceed to the next meeting as introduced. - No actions were taken on the financial reports, which showed general fund revenues exceeding budget but expenses affected by timing of CRA payments.

This study session featured detailed presentations from the Human Resources department and the city's benefits consultant, followed by discussions on several legislative items scheduled for the upcoming council meeting. Topics included HR metrics, health insurance changes, a bridge replacement grant, a tax levy resolution, a record plan for a fueling station, salt purchase, and a public works monument sign. The session concluded with a motion to enter executive session. Discussion Items HR Department Update: Leanne, the HR Manager, presented an overview of the department's activities from August 2024 to September 2025. Key statistics: 161 full-time staff, 230 part-time staff (fluctuating to 300), 409 full-time applicants, 164 full-time panel interviews, 133 total hires (28 full-time, 105 part-time). The average full-time tenure is 8.81 years, and the average employee age is 41.86. The turnover rate is 12.42%, in line with the Ohio state average of 11-14%. The department completed a safety walk with BWC, achieving a $2,572 premium savings from the safety council and an estimated $1,100 from the substance use program. Text Care, a virtual doctor service, saw 97 visits from January to August, with 58 distinct patients (33 employees, 25 dependents). The department is moving to a new learning management system (LexiPOL) in 2027. Upcoming projects include open enrollment and a health and wellness fair in May 2027. Benefits Presentation – Health Insurance Market & Jefferson Health Plan: Trisha Wall of McGone Braybender explained the health plan funding mechanisms (fully insured, self-funded, ICHRA, direct contracting). Vandalia is currently self-funded with United Healthcare. The city received a 29% renewal increase on its stop-loss premium from United Healthcare. To achieve long-term stability, the city plans to join Jefferson Health Plan (JHP), a consortium of over 250 public sector employers covering 30,000 employees. JHP offers single-digit stop-loss increases. The move is projected to save approximately $82,000 for the next plan year. Employee benefits will not change except for the high deductible health plan deductible adjusting to $3,500 due to IRS requirements. ODOT Final Legislation – Johnson Station Road Bridge Replacement: The council discussed a resolution to approve $238,723 as the city's share for the bridge replacement. The project received a $1.38 million grant from ODOT and $200,000 for design. Construction estimate is $1,627,327. Utility relocation and property acquisition are complete. The bridge will be built in half-width phases to maintain access to U-Build It Industries. Tax Levy Resolution: A resolution to accept the amounts and rates determined by the Montgomery County Budget Commission for tax year 2026, authorizing necessary levies and certifying them to the county auditor. Revenue estimates are based on 95% collection. Record Plan – 7249 North Dixie Drive: A request to approve a record plan dividing 12.4174 acres into two parcels (11.8 acres and 1.3 acres) and dedicating 0.6 acres of public right-of-way along State Route 8. The smaller parcel will be developed into a fueling station and convenience store, which is permitted by right. The developer will be required to improve Stop 8 Road with widening, curb, gutter, and sidewalk. The Planning Commission recommended approval 4-0 on September 22, 2026. Salt Purchase: The city plans to renew its salt supply through the Southwestern Ohio Purchasers for Government (SWOFG) consortium. The lowest bid is from American Rock Salt Company at $121.92 per ton, significantly higher than previous years. The city will only enter a one-year contract (instead of the typical two-year) due to high prices, estimating 2,000 tons. There is no minimum purchase requirement. Public Works Monument Sign: A proposed monument sign for the new Public Works facility, matching existing signs at other city buildings. The cost is $28,685 from Geograph Industries, and funds are available from the project's budget savings. Legislative Calendar: No specific items were discussed; council members had no questions. Key Outcomes The council voted unanimously (6-0) to enter executive session to discuss the purchase or sale of real property and compensation of a public employee. No formal votes were taken on the other topics, which were presented for discussion and will appear on the regular council consent or legislative agenda for action. The city plans to proceed with joining Jefferson Health Plan for stop-loss insurance, pending formal approval. The record plan for 7249 North Dixie Drive is expected to be approved at the regular council meeting based on the Planning Commission's recommendation.

The meeting was called to order on October 6, 2026, following a moment of reflection and the Pledge of Allegiance. All council members were present. The meeting included a proclamation, public comments, a city manager's report, approval of one resolution and two ordinances (one emergency), and council comments. All votes were unanimous (7-0). Consent Calendar - Minutes Approved: The council study session minutes, council meeting minutes of July 20, and council retreat minutes of July 23 were approved without corrections. Proclamation and Presentations - Fire Prevention Month Proclamation: Mayor Richard Herbst presented a proclamation declaring October as Fire Prevention Month, highlighting the importance of smoke alarms, home fire escape plans, and safe lithium-ion battery charging. The director of fire services accepted the proclamation. Public Comments & Testimony - Barbara Spurgeon (777 North Edge Drive) thanked the city and police department for the police open house on September 24. She praised the event, especially Nancy Mandelic’s assistance and the children’s target shooting activity, and expressed hope it continues annually. Discussion Items - City Manager’s Report (Mr. Althouse): - Leaf collection began October 5 and runs through December. Leaves must be raked into the street; specific guidelines were provided for curbed and uncurbed areas. - Free large debris drop-off for Vandalia residents will be held Saturday, October 10, from 8 a.m. to 2 p.m. at the public works garage. Proof of residency required. This is the final drop-off for 2026. - Vandalia Fall Festival: Saturday, October 10, at the sports complex, noon–5 p.m. Free entry with live music, food trucks, pumpkin patch, corn pit, vendors, inflatables, games, and crafts. - Fire Prevention Month Open House: Sunday, October 25, noon–2 p.m. at Fire Station 1 (8705 Peters Pike). Free event. - 2027 budget workshops begin next week: Workshop 1 on Monday, October 12, 4–7 p.m. in the lower level training room. - Resolution 26-R-50: Authorized the city manager to enter into an agreement with ODOT for replacement of the Johnson Station Road Bridge. The project has received $1,382,327 in federal grant funds and $200,000 in ODOT funding. The city’s share is $238,723, already appropriated in the safe and stable fund. Bid letting is October 29, 2026. Motion by Vice Mayor Ford, seconded by Councilmember Hathaway. Passed 7-0. - Ordinance 26-14 (Emergency): Authorized the issuance and sale of up to $17,385,000 in notes in anticipation of bonds to pay for constructing a public works complex. The existing capital facilities note matures December 2, 2026, with total due of $18 million. The new note will mature in December 2027. Public hearing held (no comments). Motion by Councilwoman Dugan, seconded by Councilmember Bradford. Passed 7-0. - Ordinance 26-13 (Second Reading): Authorized the law director to prosecute annexation of the western portion of Mulberry Road from Butler Township to the City of Vandalia (territory owned by the State of Ohio). Public hearing held (no comments). Motion to approve (mover not specified in transcript). Passed 7-0. - Reports from Boards and Commissions: Planning commission minutes of July 28 were received without comment. - Council and Staff Comments: - City Manager Althouse congratulated Public Services Director Ben Borton and his wife Allie on the birth of their daughter, Kate Marlin Borton (born October 1, 7 lbs 2 oz, 19.25 inches). He also commended the police, fire, and public works departments for their work during the presidential visit, noting Secret Service collaboration led by Captain Krim. - Councilwoman Bradford echoed thanks to police and fire. - Another council member (transcript does not clearly identify the speaker) also thanked police and fire for a long weekend and for participating in the Scene 75 nonprofit event with 141 vendors and thousands of children. - Councilwoman Dugan thanked police and fire for the presidential visit. - Councilman Hathaway thanked public works for street closures and noted the impressive sight of Air Force One landing in the city. - Vice Mayor Ford commended Vandalia for showing up and the Secret Service agent’s positive impression of the city. - Mayor Herbst echoed thanks to all city staff and other municipalities involved in the presidential visit. Key Outcomes - All votes were unanimous (7-0) on the resolution, emergency ordinance, and second-reading ordinance. - Proclamation issued for Fire Prevention Month. - Next steps: Budget workshop on October 12; leaf collection continues through December; Fall Festival and debris drop-off on October 10; Fire open house on October 25.

The Vandalia City Council met on September 21, 2026, at 7:00 PM. The meeting included employee introductions, a public comment from a nonprofit representative, approval of five resolutions, two ordinances (first and second reading), and a motion to enter executive session. All votes were unanimous (7-0). Consent Calendar - Approved the Council Study Session Meeting Minutes of June 15, 2026 - Approved the Council Meeting Minutes of June 15, 2026 - Approved the Special Council Meeting Minutes of June 22, 2026 Communications and New Employee Introductions - Police Officer Carter Ward was sworn in after being appointed that morning. He previously served with the Greenville Police Department and holds multiple certifications. - Parks and Recreation Maintenance Technicians Austin Swope (previously at Young’s Dairy) and Austin Brown (previously at Miami County Park District) were introduced. Public Comments & Testimony - A nonprofit founder (former sheriff’s office employee) spoke about the “Cops and Kids” Trunk or Treat event scheduled for October 4, 2026, at Scene 75 in Vandalia. She stated that the event is free to vendors, crafters, food trucks, and participants, and invited council members to serve as judges for a face painting contest. She highlighted that about 141 vendors, 18 food trucks, and free entertainment (dance performances, a haunted house, semi-pro wrestling) would be present. The event runs from 4:00 PM to 8:00 PM, with setup at 2:00 PM. City Manager’s Report – Information Items - Vandalia Division of Police Open House: Thursday, September 24, 2026, 5:30–7:30 PM at the Justice Center. - Fire Prevention Month Open House: Sunday, October 4, 2026, 12:00–2:00 PM at Fire Station One, 8705 Peters Pike. - 2026 Budget Workshops: October 12 (4–7 PM) and October 26 (4–7 PM) in the Municipal Building training room. Discussion Items Resolutions (all adopted 7-0) - 26-R-45: Approved a financial contribution to the Vandalia Development Corporation for economic development incentives. - 26-R-46: Rescinded Resolution 85-R-22, which had authorized building appeals services by the City of Dayton, because Dayton rescinded its own board certification. - 26-R-47: Approved the State of Ohio Board of Building Appeals as the appeals board for commercial and nonresidential building code matters for Vandalia. - 26-R-48: Waived competitive bidding and authorized purchase of new body-worn and in-car cameras from Axon for $242,999 (annual cost $48,499), funded through the 2026 capital budget and grant funds; existing Panasonic equipment declared surplus. - 26-R-49: Awarded bid and authorized purchase of three new 2027 Ford Police Interceptor Utility vehicles from Beau Townsend Ford for $142,890 (lowest and best bid); three existing patrol vehicles declared surplus. Ordinances - First Reading – 26-13: An ordinance authorizing the law director to prosecute annexation proceedings under ORC 709.14 for state-owned territory west of Mulberry Road from Butler Township. Approved 7-0. - Second Reading – 26-12: An ordinance amending zoning code sections (1218.03, 1218.04, 1220.04, 1244.02) to reclassify retail businesses into multiple categories. Staff noted a scrivener’s error (duplicate entry for automobile sales) and council voted 7-0 to amend the ordinance. After amendment, the ordinance was adopted 7-0. The Planning Commission had recommended approval 4-0 on July 28, 2026. Other Reports and Business - Charter Review Committee meeting minutes of September 10, 2026, were received. - August 2026 bill listing ($3,848,280.17), monthly expenses over $25,000, and purchasing card detail ($26,974.56) were presented. - Council comments included welcoming new staff and expressing appreciation for police officers on National Police Officer Day (September 20). Key Outcomes - All resolutions and ordinances were approved unanimously (7-0). - Council voted 7-0 to enter executive session to discuss the purchase or sale of real property. - No action items or old business were considered.

The Vandalia City Council convened its regular study session on September 21, 2026, at approximately 10:45 AM (meeting called to order at 10:45). The session featured a community magazine proposal from Best Version Media, an in-depth Information Technology department update, a discussion of the city's N-CAR and body-worn camera system procurement, an update on bond anticipation notes for the public works building, a capital purchase under $50,000, and the August 2026 financial reports. No formal votes were taken during the study session, with the mayor and council deferring action on agenda items to the regular meeting. Public Comments & Testimony - Best Version Media Presentation: A representative (introduced as a contact of Councilmember Kurt) presented a proposal to bring a Best Version Media community magazine to Vandalia. The presenter said the magazine is the "flagship product" of a broader marketing suite that also includes digital advertising and Google Business reputation management. The presenter stated that all sponsorship dollars from a Vandalia edition would stay in the area, and noted that most current Best Version Media communities are located south of I-70, with Troy as the nearest existing market. The presenter said they had already briefed the Chamber of Commerce and expressed support for the model, telling council members that a positive endorsement would help open doors with local businesses. The presenter noted that a prior contact ("Ernie" in Bellbrook) had indicated that the publication could include content such as a letter from Chief Sucher, and mentioned the department's recent scooter safety information as an example. A councilmember observed that the city already publishes the "My Vandalia" magazine highlighting city department activities and asked how the two would differ. The presenter responded that the city would not necessarily take on the Best Version Media publication—rather, a private individual with community interest would lead the effort. Discussion Items - IT Department Update: City IT staff presented the department's operational review, organized around three mission pillars: security, support, and solutions. The presentation covered the department's 2005-origin service model, under which IT serves as the first-level support for all city technology, including door access, camera systems, public works design, and 911 infrastructure. The director explained that this in-house capacity eliminates vendor service calls—citing a recent example where a vendor charged $400 for a two-hour minimum plus travel just to diagnose an issue. The director said most city parks and buildings are now IT-controlled for cameras, door access, and security systems. On future capabilities, the director stated that 911 callers would eventually be able to submit live video to dispatch, and that such video would become part of the call record. The director reported that server RAM prices have increased sharply because AI data centers are buying up global memory supply, but did state the department would watch whether announced production capacity would bring prices down. A councilmember asked whether the city could delay the hardware project for one to two years to save money; the director responded that a delay was possible but that costs were unlikely to decline within that period, given the market conditions. In response to a follow-up, the director said that even if the council chose to cut a different full-time position instead of adding a fifth IT employee, the city would still need to proceed with the equipment refresh due to end-of-life and cybersecurity requirements. - Staffing and Outsourcing Discussion: Council and staff discussed whether the IT support role could be outsourced or covered by fewer staff. A councilmember noted that a neighboring jurisdiction operates with two full-time and one part-time IT employees ("two and a half people"). The IT director explained that Vandalia's broader control of technology assets—including parks, door access, public works, and 911 systems—justifies the department's size, and said that cyber insurance carriers and state/federal security requirements are increasingly requiring municipalities to demonstrate specific cybersecurity capabilities. In response to a hypothetical, the director said the city could not fully function if the fifth full-time position were cut. One councilmember stated that if a budget reduction were required, they would prefer to look at departments other than IT, because "we don't want to get socked into a shutdown." The same councilmember added that if they voted against the IT request and the city later suffered an attack, citizens "would probably have my head for that one." - N-CAR and Body-Worn Camera Systems: The council discussed the replacement cycle for the city's N-CAR and body-worn camera systems. The GTAC proposal was reported as the lowest initial quote at $231,417, but staff noted it depends on third-party financing and that the vendor does not provide redaction services, which would require an additional contract with another vendor. Staff requested that council waive the competitive bidding process for this project and instead accept the quoted five-year costs from each of the three vendors, since all three proposals are not directly comparable. The discussion acknowledged that this item would be on the regular council meeting agenda for action. - Bond Anticipation Notes for Public Works Building: The finance director ("Miss Lider") presented an update on bond anticipation notes related to the public works building. The presentation noted that on September 16, 2026, the first Federal Reserve rate hike since July 2023 was announced, a factor relevant to the financing terms. No formal action was taken during the study session. - Capital Purchase Under $50,000: A purchase under the $50,000 threshold was brought forward for discussion as required. The item is being funded through capital improvement funds, and staff noted that the eventual project would need to be bid out at a higher amount later. The purpose was to inform council of the planned use of capital improvement funds. - August 2026 Financial Reports: Staff reviewed the August 2026 financial reports. The presentation noted that revenues and expenses are closely tracking, with expenses appearing slightly above revenues largely due to timing, and that this trend has persisted for several months. A separate slide displayed transfers impacting the expense side, presenting the same information in an alternative format. The current-year figures reflect a combined format—no longer separating the capital improvement budget from the general budget—which accounts for some of the variation. Key Outcomes - No formal votes were taken during the study session. The council agreed to handle the executive session and remaining agenda items at the regular scheduled meeting. - The council indicated it would consider the Best Version Media magazine proposal with a supportive endorsement pending further outreach to businesses; no formal commitment was made. - The council expressed general guidance favoring the addition of the fifth IT position over cuts elsewhere, with at least one councilmember explicitly stating they would prefer reductions in other departments over reducing IT staffing. - The council is expected to take action on the N-CAR/body-worn camera vendor selection and the requested bid waiver at the subsequent regular council meeting. - The administration will continue to monitor RAM and equipment price trends, with the IT director advising that a 1–2 year delay is unlikely to lower costs.

The eighth council meeting of 2026 was called to order at 12:00 PM (based on provided date). The meeting included prayer and pledge, approval of previous minutes, introduction of a new staff member, public comments, city manager announcements, multiple legislative approvals, and council member recognitions. All votes were unanimous except for one variance approval. Consent Calendar - Minutes from May 18, 2026 – Approved without comment. - Board and Commission Minutes – Arts Council (July 21, 2026), Civil Service (June 16, 2026), and Charter Review Committee (August 6, 2026) – Approved without discussion. Public Comments & Testimony - Citizen comment on naming the new city garage – A citizen (name not provided) spoke in honor of a former city employee who served as parks maintenance supervisor, service department supervisor, and fire chief from 1976 to 2001. The citizen requested that the new public works garage be named after this individual, who dedicated his life to Vandalia. The city manager confirmed there is a formal process for naming facilities and offered to share it with council. City Manager’s Report (Announcements) - Octoberfest – September 11–12 at Vandalia Sports Complex, hosted by Sister Cities of Vandalia. - Large Debris Drop-Off – Free for Vandalia residents on an unspecified date (8 AM–2 PM at the public works garage; proof of residency required). - Touch-a-Truck Event – September 19, 10:30 AM–1 PM at Vandalia Sports Complex. Discussion Items - Resolution 26-R-43 – Griffin’s Reserve Subdivision (Major Subdivision) – Approved 5-0. The 8.41-acre parcel at 1280 South Dixie Drive will be divided into 14 single-family residential lots (7.33 acres) plus 1.08 acres of public right-of-way. The Planning Commission recommended approval 4-0 on July 28, 2026. - Ordinance 26-12 (First Reading) – Retail Business Zoning Amendments – Approved 5-0, moving to second reading. The ordinance amends sections 1218.03, 1218.04, 1220.04, and 1244.02 to reclassify retail businesses into multiple categories for more targeted regulation. The Planning Commission recommended approval 4-0 on July 28, 2026. - Emergency Ordinance 26-11 – Supplemental Appropriations – Approved 5-0 after a public hearing with no comments. The ordinance increases appropriations for: smoke detectors ($2,458, funded by Center Point Energy Foundation); fire technical supplies ($503, funded by a settlement); recreation center T‑shirts ($1,134.08, funded by a donation); baseball/softball bat racks ($7,854, funded by Vandalia Alliance Club); street lighting on Worldwide Place and Corporate Center Drive ($108,428, street fund); and a transfer to OPWC for the Pool Avenue Water Main Project ($1,645,000, water fund). - Variance – 427 Attica Street (BZA-0006) – Approved 5-0. Request to exceed maximum accessory structure area and impervious surface for a 140‑sq‑ft addition to a detached garage. Board of Zoning Appeals recommended 3-1 on July 22, 2026. - Variance – 6025 Miller Lane (BZA-0007) – Approved 4-1 (Councilmember Avalotis Weaver voted no). Hopeland Church requested a variance to place a 40′×30′ playground in the front yard (corner lot). Council asked if a fence could be installed; the applicant (Christopher Allen) stated that a fence would defeat the public‐access purpose and the church would restart the process if required. Councilmember Weaver voted against. Board of Zoning Appeals recommended 4-0 on July 22, 2026. - Variance – 1670 Fieldstone Way (BZA-0008) – Approved 5-0. Request to exceed maximum number of curb cuts for an additional shared driveway serving two proposed industrial structures. The property is owned by the City of Vandalia. Board of Zoning Appeals recommended 4-0 on August 12, 2026, with conditions. Key Outcomes - All legislative items passed: Resolutions, ordinances, and variances were adopted with no roll‐call dissents except for the Miller Lane variance (4-1). - Excusal of absent members: Council voted unanimously to excuse Mayor Richard Herbst and Councilman Dugan from the meeting. - Staff introduction: Sylvia Eldridge was welcomed as the new Public Works Office Manager (started August 24, 2026). - Council comments – Recognitions included: welcome to Sylvia Eldridge; congratulations on receiving Community Development Block Grant awards for sanitary sewer lining and playground safety; thanks to public works staff for handling water main breaks; praise for golf course maintenance staff for keeping the course playable despite 6+ inches of rain; and reminders to attend Oktoberfest and Touch‑a‑Truck. Vice Mayor Ford noted the 25th anniversary of the September 11, 2001 attacks.

The City Council held a study session on September 8, 2026, to receive a presentation from the Finance Department, discuss a zoning variance, consider resolutions related to building code appeals and economic development, review an annexation ordinance, and discuss intersection improvements and a liquor permit transfer. No formal votes were taken; discussions were preparatory for upcoming regular council meetings. Finance Department Presentation - Finance Director Ms. Slider presented an overview of the department's accomplishments and initiatives. The department comprises 12 employees (11 full-time, 1 part-time) and has received awards from the Auditor of State's Office and the Government Finance Officers Association, including the Auditor of State Award with Distinction (less than 5% of entities receive this). In 2023, the city entered a sweep program with PNC Bank, earning nearly $500,000 in interest revenue with minimal cost. In 2026, the city partnered with the Attorney General's office to collect delinquent income taxes at zero cost. Custodial services for investments were transferred from PNC to U.S. Bank, saving about $7,000 annually. The city purchased ClearGov digital budget software and an accounts payable automation module from Tyler Technologies, though the latter is still being tested. The city also assumed additional financial services for Tri-Cities after they left Veolia. The city maintains a Moody's double A2 bond rating, which is the second highest, and officials decided not to pursue an upgrade. Income tax accounts for approximately 67% of general fund revenue, with 1.75% of the 2% rate going to the general fund and 0.25% to the police, fire, street CIP fund. The city offers electronic filing and encourages its use. The city designs its own income tax forms in-house. Utilities billing includes monthly meter audits for leak detection using the I on Water app. The city serves as fiscal agent for Tri-Cities and NAWA. The final CRA reimbursement payment to schools was budgeted at $1.25 million for 2026, with estimated payments of $850,000 per year from 2027-2031 (down from an initial $1 million). The city created a capital improvement planning book for tracking fixed assets and updated finance administration policies. Variance BZA 26-0006 at 427 Attica - Mr. Crom discussed the variance request previously reviewed. Additional information was provided showing how the property compares to others in the neighborhood regarding structures and impervious area. Some neighboring properties may have non-compliant structures due to zoning code changes in 2016 or unpermitted sheds. No further discussion or action was taken at the study session. Resolution Rescinding Resolution 85-R-22 (Building Code Appeals) - Mr. Borton explained that Ohio law recently changed the process for commercial/non-residential building code appeals, requiring expedited timelines (appeal commencement within one day, hearing within five days). This makes local volunteer boards difficult to maintain. The City of Dayton rescinded its certification, and the city (along with eight other jurisdictions) received notification. The city recommends rescinding the 1985 agreement with Dayton and using the state's Board of Building Appeals instead. This approach has been used only twice in the last five years. No formal vote at this study session; it will be on the September 21st council agenda. Resolution VDC Contribution (Vandalia Development Corporation) - Mr. Cronen recommended the city appropriate $100,000 annually to the Vandalia Development Corporation for economic development incentives. This is a recurring item. No vote at study session; likely on a future agenda. Ordinance for Mulberry Road Annexation - Mr. Crom explained that about 1,000 feet of the western end of Mulberry Road (ending at Peters Pike) is currently in the township. To gain control for safety improvements related to planned development, the city proposes annexing the roadway. The underlying owner is the State of Ohio, which has granted permission. The township will not object but will remain neutral. The ordinance will be filed with the county after approval. No formal vote at study session. Discussion Item: Little York Road and South Brown School Road Intersection Improvements - Mr. Borton presented a feasibility study by Choice One Engineering, following a traffic impact study for the Riverdale development. The intersection experiences congestion, inadequate turn lane storage, and expected further deterioration. The study considered multiple options: do nothing (cost $0), Option 1 (based on Riverdale impact study), Option 1B (hybrid, cost $2 million), and Option 2 (full reconstruction raising intersection 3 feet, cost $3.4 million). Option 1B adds a westbound right turn lane (240-270 feet) and extends eastbound left turn (from 250 to 479 feet) and southbound left turn (from 25 to 276 feet). Option 2 raises the entire intersection three feet to improve sight lines and allow future pedestrian upgrades, but would require full reconstruction and signal replacement. City staff lean toward Option 1B for cost-effectiveness. A representative from Choice One (Michael) answered questions. No decision made; further discussion expected. Liquor Permit Transfer at 6404 Miller Lane - Mr. Alvin noted a memorandum from Police Chief Sucre recommending council not request an Ohio Department of Liquor Control hearing for the liquor license transfer at Red Robin. The transfer is a change of ownership while maintaining the license at the same premises. No objection or further action. Key Outcomes - No formal votes were taken during the study session. The following items are expected to appear on upcoming regular council meeting agendas (specifically September 21, 2026) for action: resolution rescinding Resolution 85-R-22, resolution for VDC contribution, and ordinance for Mulberry Road annexation. The variance BZA and intersection improvements remain under discussion. The liquor permit transfer was accepted with no objection.

The Vandalia City Council met in regular session on Monday, August 17, 2026, after a moment of reflection and the Pledge of Allegiance. The meeting featured a proclamation, a civilian lifesaver award, a new employee introduction, public comments, two unanimous funding resolutions, and council comments. Proclamations, Awards, and Introductions - Mayor Richard Herbst read a proclamation designating Saturday, September 5, 2026, as Mary Lou Crush Day. The proclamation honored Mary Lou Crush (1937-2026), a Vandalia resident who raised 12 children and operated Bunker Sports Bar and Grill, a community gathering place established in 1995 with an expansion in 2014. A family member thanked Council, saying Crush "would have loved" the recognition. - The Division of Fire presented a civilian hero award to Paul Kleinheinz, a personal trainer at the Vandalia Rec Center, for performing CPR and using an AED on a patron who collapsed on June 22, 2026. Fire officials stated his quick actions contributed to the patron's survival. - City Manager Althouse introduced Colin Sloan as the newest public works technician. Sloan, a U.S. Army Reserve member, started with the city on July 27, 2026. Public Comments & Testimony - Doug Scott of 237 South Tixi Drive expressed concerns about a police interaction regarding his service dog, alleging officers violated federal and state law and the ADA when they told him his dog had to be leashed. He also raised July 4 fireworks and aviation safety concerns and said police did not listen when he reported an individual he believed might have reached for a gun. Mayor Herbst responded that police interactions are recorded, that service dogs must be harnessed, leashed, and tethered in public spaces, and that he was offended by accusations that police were lying. - Seth Howard, a Purple Heart recipient and Vandalia Butler High School graduate, stated he was attending his first Vandalia council meeting. He advocated for a "modern portfolio theory" vision in which residents become shareholders in the corporations they pay bills to, and he referenced the proposed "Share Plant Act" (HR 4739) sponsored by Congressman Tom Swozi. He said he looked forward to returning to Vandalia. City Manager Report - City offices will be closed on Monday, September 7, 2026, for Labor Day. The recreation center will be open from 7 a.m. to noon for the fitness area, gymnasium, and track. The first council meeting in September will be on Tuesday, September 8, 2026, at 7 p.m., with a study session tentatively beginning at 5:30 p.m. Resolutions - Resolution 26-R-42: Authorized the city manager to submit an Ohio Public Works Commission (OPWC) application for the Marcellus, DeSales, Neri, Paula, and Pius Water Main Replacement Project. The project includes replacing water mains, fire hydrants, and residential service connections, followed by roadway milling and resurfacing. Total estimated cost is $1.6 million; the city will request $500,000, composed of a $150,000 grant and a $350,000 zero-interest loan over five years. The application deadline is August 26, 2026. Passed 7-0. - Resolution 26-R-43: Authorized the city manager to submit an OPWC application for the Little York Road and South Brown School Road intersection improvements, including turn lane extensions, a new westbound right turn lane, and drainage improvements. Total estimated cost is $2,203,365; the request includes $1.4 million through the State Capital Improvement Program (grant and zero-interest loan) and $800,000 through the Local Transportation Improvement Program (grant). The application deadline is August 26, 2026. Passed 7-0. Reports and Financials - Council received meeting minutes from the Arts Council (May 19 and June 16), Charter Review Committee (July 30), Civil Service Commission (June 18), Planning Commission (July 28), and Board of Zoning Appeals (June 10 and July 22). - The July 2026 bill listing was presented in the amount of $4,146,686.85, along with monthly expenses over $25,000 and purchase card detail of $34,637.93. Council Comments - Councilmember Clark, newly appointed to the vacant seat, thanked Council and staff, recognized former Councilman Corey Follick, and noted that Kleinheinz's life-saving action was the third such incident at the rec center. - Councilwoman Avalotus Weaver welcomed Clark and the new public works technician, thanked the Crush family, and suggested council members volunteer together at upcoming city events such as the fall festival and Halloween event. She also congratulated Vice Mayor Ford while noting some reservations. - Vice Mayor Ford said he appreciated the council's trust and would do his best. Key Outcomes - Both resolutions were approved unanimously by roll-call votes of 7-0. - Councilmember Steve Clark and Vice Mayor Rick Ford were formally welcomed. - No ordinances or emergency ordinances were considered. - The next regular council meeting is scheduled for Tuesday, September 8, 2026, at 7 p.m.